Meeting: Measure U Committee Meeting

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CALL TO ORDER / ROLL CALL
PUBLIC COMMENT - None
PRESENTATIONS - None
CONSENT CALENDAR
BUSINESS ITEMS:

ITEM #2: REVIEW MEASURE U FIGURES: FY2023-24 AUDITED, FY2024-25 UNAUDITED, FY2025-26 & FY2026-27 ADOPTED BUDGET
ANNUAL MEASURE U REPORT TO CITY COUNCIL
STAFF COMMENTS
COMMITTEE COMMENTS / ADJOURNMENT

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Transcript

	Transaction and use tax.	00:00:12
	Citizens Oversight Committee.	00:00:14
	Also known as the Measure U regular meeting.	00:00:16
	I'm calling this meeting to order.	00:00:19
	The time is now.	00:00:21
	401.	00:00:23
	Roll call.	00:00:27
	Committee member Christy Carlson.	00:00:29
	Here, committee member James Importante here.	00:00:31
	Vice Chair Beth Williams.	00:00:37
	And chair David Scribner.	00:00:39
	Here, Please note absent Randy.	00:00:41
	We will now hear public comments not pertaining to items on the agenda.	00:00:46
	Comments are limited to 3 minutes.	00:00:49
	This process will be the same for comments pertaining.	00:00:52
	To each agenda item.	00:00:55
	Are there any public comments?	00:00:57
	Seeing none.	00:00:59
	Nobody here let's.	00:01:01
	We have none.	00:01:02
	We will now consider items on the consent calendar which will be enacted in one motion unless a Commissioner.	00:01:04
	Has a request to remove an item or for discussion.	00:01:10
	Anybody.	00:01:16
	Want to do that?	00:01:18
	Move to approve.	00:01:24
	2nd.	00:01:26
	May I have a motion?	00:01:31
	Go move to approve.	00:01:32
	I have a second.	00:01:34
	Second, all in favor?	00:01:35
	All opposed.	00:01:41
	Hearing none, the measure passes.	00:01:43
	Will staff please present the report?	00:01:47
	OK, because I like facing you better.	00:01:59
	Rather than staring at the side and trying to see your.	00:02:01
	Faces so I will be presenting from here today.	00:02:05
	So today we have a pretty packed schedule. We're going to be going through several fiscal years today.	00:02:11
	So bear with me and please stop me and ask me questions at any time.	00:02:18
	We are very happy to report.	00:02:24
	That we were able to closeout.	00:02:25
	These cities fiscal year 24 audit. So with that.	00:02:27
	Citywide audit. It includes a general fund and of course our Measure you dollars.	00:02:31
	We were able to receive a clean, unmodified opinion from the auditors on the audit.	00:02:36
	Which is the.	00:02:41
	Best opinion you could receive.	00:02:43
	So we're happy to be able to report that.	00:02:44
	The 3.3 million in tax revenue and expenses that were previously presented to the committee.	00:02:47
	The figures were given at the September 2024 meeting.	00:02:52
	Have not changed the auditors confirm those figures, so attachment A in your agenda.	00:02:56
	Are those same?	00:03:02
	Figures that you can review in detail.	00:03:03
	Today I'm just letting you know they were officially confirmed by our auditors.	00:03:05
	Moving on to fiscal year 25.	00:03:12
	As you know, our fiscal year closes on June 30th of each year.	00:03:18
	So this past June 30th, 2025, we were able to close up our FY25 numbers as best we can to give you an estimate.	00:03:21
	We present.	00:03:30
	The budget to actual estimates to you today.	00:03:31
	Note that.	00:03:35
	The budget was reviewed for the fiscal year 25 by the committee in March of 2024, so those figures have not changed.	00:03:36
	The actual, however.	00:03:45
	We does show quite a bit of change.	00:03:48
	And we do have to estimate.	00:03:50
	Our June and final fiscal year sales tax revenue payment at this time.	00:03:52
	Because everything comes at a lag.	00:03:57
	So we won't be receiving that.	00:03:58
	Those monies from the States?	00:04:00
	Until maybe.	00:04:01
	A month or so from now.	00:04:03
	Which means that I'm giving you figures as we've received now with the estimate through the end of the year.	00:04:04
	And the audited figures will come back to you just as we did now for FY24. And I'll let you know of any changes that have happened	00:04:10
	since these FY25.	00:04:14
	Preliminary figures.	00:04:18
	Overall, we're projecting.	00:04:22
	About a $500,000.	00:04:23
	Decrease you see from the 3.6 to 3.1 of.	00:04:26
	The measure you revenues.	00:04:30
	This.	00:04:33
	A credit to a lot of.	00:04:35
	Decrease in the sales tax overall, including some of the cannabis reductions that you've likely heard quite a few times at our	00:04:37
	recent council meetings.	00:04:41
	That obviously effects sales tax to when our cannabis revenues come down.	00:04:45
	We are hoping that at our next meeting in October, we'll be able to invite HDL to come and present and give some forecast trends	00:04:49
	and analysis of sales tax overall to you.	00:04:54
	At our next meeting.	00:04:59
	So I'm working on coordinating that now and we can go into the trends a little further at that time.	00:05:00
	Regarding the expenditure side, you do see the 3.1 on the expense side as well.	00:05:07
	And so we'll go over any decreases that occurred here.	00:05:12
	It's looking like the streets and Maintenance division as far as all of the areas that measure you covers is the one that did	00:05:16
	decrease the most and we'll go over that in detail now.	00:05:21
	You have in your staff report an attachment be a full list of all the 25 numbers. I have them repeated here.	00:05:35
	Provided the.	00:05:42
	Type of expenditure.	00:05:44
	And so I'll really just be going over any major changes or decreases with you today.	00:05:46
	The detail you already have.	00:05:51
	So I'll start.	00:05:53
	By noting the.	00:05:54
	PD various equipment line item. Looks like the first one here that changed from 87,000 down to about 50,000.	00:05:57
	That came in under budget, but I did want to report to you all what we actually did end up buying throughout the year.	00:06:05
	What was purchased by the Police Department? There are computers.	00:06:10
	For the computer aided.	00:06:13
	Dispatch system. So that's the line item right above that CAD system. That is for the software itself.	00:06:15
	That they use for dispatch.	00:06:20
	The various equipment that was purchased was a computer. In order to use that new software, they did buy a new computer as well as	00:06:23
	one for traffic control.	00:06:27
	A crime scene.	00:06:32
	CSI camera was purchased as well as a new evidence freezer with those funds.	00:06:35
	Moving on, you will see that although we became.	00:06:42
	Under budget in that line item, we did come above budget in the.	00:06:44
	Investigation.	00:06:50
	Evidence and safety supplies.	00:06:51
	So we did use the funds there instead.	00:06:54
	Those seem like the major changes to this division, so I'll move on to the street and maintenance actuals.	00:07:01
	You will see that the Pleasant Valley storm drain rehab project.	00:07:09
	Come to fruition. Instead it was replaced with the Pearson Rd.	00:07:14
	Storm Drain project, which runs from Pearson to Bard.	00:07:17
	Is identified by the Public Works Department as more of a priority area in need of repair.	00:07:21
	And so that project just got off the ground in this fiscal years while you only see 3000 spent to date.	00:07:25
	But it will be continued in fiscal year 26 where they do need to complete that project.	00:07:31
	The underground storage tank project.	00:07:39
	Began, but it did not.	00:07:42
	Get completed, which is why that came in under budget at 17 K and it again will appear on your 26 budget and have to get completed	00:07:44
	in that next fiscal year. Those ended up being multi year projects.	00:07:49
	Improvements to the Miranda.	00:07:56
	Park parking lot and median hat.	00:07:58
	Hardscape did not come to fruition. That did not get done.	00:08:00
	Because.	00:08:04
	The Wyoming Beach Walkway and Swing Set project was prioritized and started first.	00:08:04
	If you've experienced the swings at the beach, it's a very nice area.	00:08:10
	They actually made those swings ADA compliant and so when we got in there, sometimes when you start a project, you don't realize	00:08:13
	other things need to be kept fixed until you start.	00:08:18
	Building it until the public work department did find a lot of other areas in need of ADA modifications and compliance.	00:08:23
	In order to get the project stamped and closed up and.	00:08:30
	Adhering to everything that the city needed to get done.	00:08:33
	So efforts were spent there instead.	00:08:37
	And so you'll see.	00:08:39
	That that took up.	00:08:40
	Some of our citywide parking lot.	00:08:42
	Project funds as well as that round of park funds.	00:08:45
	Sure.	00:08:52
	So a lot of these items.	00:08:55
	Were passed on this year. They'll show up next year.	00:08:58
	About how much got deferred?	00:09:00
	How? How much got deferred altogether?	00:09:05
	So for.	00:09:07
	Those projects.	00:09:08
	Pretty much the.	00:09:10
	Same amount that wasn't.	00:09:12
	Done, Uh.	00:09:14
	So I think and I'll show it in a future slide, I just didn't put them side by side. Look, it looks like at the bottom that were	00:09:15
	1.4 versus 1.0.	00:09:20
	So that would be the difference.	00:09:26
	Let me take a look.	00:09:28
	450,000.	00:09:29
	So I know that.	00:09:31
	The undergrad storage tank.	00:09:32
	Is budget for 152K in the new year?	00:09:35
	And the Pearson Rd. storm drain repair.	00:09:38
	Increased up to 452 K in the new year.	00:09:42
	So it's actually a little above that amount.	00:09:44
	The facilities property maintenance did come over budget. There were quite a few properties in need of repair ever since the	00:09:53
	storm.	00:09:56
	That had occurred in the prior to prior years.	00:10:00
	The PD remodel and reply.	00:10:04
	Due to storm repair was done.	00:10:06
	They had fixes to their roofs and their piping.	00:10:09
	That had flooding.	00:10:12
	Due to the storm.	00:10:13
	The Public Works industrial building had exterior renovations and a fire line project that had to get done.	00:10:15
	To bring it up to code.	00:10:20
	And so that's why you see an overage.	00:10:22
	Moving on to Parks and Rec.	00:10:29
	The recreation vehicle.	00:10:32
	Is much higher because.	00:10:35
	Lifeguards ordered a new truck.	00:10:37
	That became outfitted for use directly on the beach.	00:10:38
	And that took some of the funding from the open gym with the Boys and Girls Club line item that you will see was not spent.	00:10:43
	Due to its closure, the Boys and Girls Club had a remodel to do, so we were unable to use the gym.	00:10:49
	The Junior Lifeguard program expenses were increased because.	00:11:00
	The Beach portable restroom trailer rental was not utilized.	00:11:04
	Facilities was able to fix the restroom so that they could use the restrooms at the beach and no longer need to rent.	00:11:09
	The portable.	00:11:15
	Trailer So instead they did use those funds for uniforms, equipment and supplies and trainings for the lifeguards.	00:11:16
	And why did the expenses for the program go up?	00:11:25
	From Budgeted.	00:11:29
	Budgeted 7000 up.	00:11:31
	Actuals 23,000.	00:11:33
	They spent that on uniforms, equipment, supplies and training.	00:11:35
	Because they had come under budget on that next line item of their portable trailer rental.	00:11:40
	So they kind of switched the funds around since they didn't need to use the trailer.	00:11:47
	So those are my preliminary notes on fiscal year 25 expenditures.	00:11:56
	I'm going to move on to fiscal year 26 and 27, so our current year and budget that was just recently adopted.	00:12:02
	You will see that when we came to you last.	00:12:12
	We proposed a Measure U revenue budget of 2.8 million in year 1 and 2.9 million in year 2.	00:12:15
	These numbers came directly from HDL sales tax analysis and estimate.	00:12:24
	Which they continue to warn us of economic uncertainty that was arising.	00:12:28
	However, when we paused and looked at the city as a whole and we were balancing our budget.	00:12:33
	We realized that we also didn't want to be overly conservative.	00:12:37
	As you heard, we went through a lot of general fund reductions and cuts.	00:12:40
	And so we feared that if we became too conservative and cut too many things, it'd be programs we wouldn't be able to bring back.	00:12:44
	So management decided that.	00:12:51
	We would go with the closer to the current 25 fiscal year figure for Measure U.	00:12:53
	Which if you recall from the 25 amounts that I showed you, it was 3.1 million. So we did reduce from that.	00:12:59
	To follow HDL's trend.	00:13:05
	But not as much as they had predicted.	00:13:07
	In an effort to just not view.	00:13:09
	Over conservative.	00:13:11
	Because we changed that figure since we last met with you all.	00:13:15
	And we were in the middle of building the budget.	00:13:18
	We did have to increase.	00:13:21
	The expense side for where we will be spending these Measure U dollars in order to create a balanced budget.	00:13:22
	And show that to you with 0 variance now.	00:13:28
	So I'll be going over with you.	00:13:30
	A comparison from what we proposed to you all at our last meeting.	00:13:32
	Versus what was actually adopted due to those changes.	00:13:36
	Starting with public safety.	00:13:53
	You'll see all the salaries were kept the same.	00:13:59
	The first major change?	00:14:02
	Is with the.	00:14:04
	Computer aided dispatch system. This is an ongoing technology improvement for the dispatch center.	00:14:06
	That quote actually came in.	00:14:12
	Under, but under what we had originally thought it would.	00:14:14
	Our IT team is trying to be very creative with how we store that data, whether it's using the cloud, using internal servers and a	00:14:17
	lot of technological words I don't.	00:14:23
	Personally understand very thoroughly they are trying to seek reductions.	00:14:28
	Being more efficient, finding cuts to budget to that so they think they can get it a little lower, which is why we're able to	00:14:32
	bring that cost down.	00:14:35
	Next, the addition of 1/3 dispatch console. When we sat down with PD and reviewed their budget, they decided that this was not a	00:14:42
	priority, but that instead if they could, they wanted to increase their police body cameras and Tasers.	00:14:48
	Because of new technology that's coming out, they were able to get teasers that.	00:14:55
	Don't require as much of a charge so it's much safer for their officers because they last longer.	00:14:59
	This is the way they explained it to me.	00:15:04
	The evidence freezer replacement was postponed. So instead of the 20 K for a whole new freezer, because if you recall when we went	00:15:07
	over 25, we just purchased a new evidence freezer, They thought we could postpone the purchase of another one and instead focus	00:15:13
	this funding on the upkeep of those freezers.	00:15:19
	Which I learned they have to have Wi-Fi for as well as an alarm system to make sure that they stay up to code with.	00:15:24
	Regulations on evidence.	00:15:31
	So, so basically you just refurbished what we had.	00:15:35
	They had just bought a new one in fiscal year 25 budget.	00:15:39
	Their ongoing 1 is still OK.	00:15:43
	They think that they can make it through another year without purchasing a new one.	00:15:45
	Because of that newly purchased one just in the prior year.	00:15:49
	The police uniforms budget.	00:15:56
	We had already discussed adding it to FY20 7 and so because we did need to add more expenses back in to tie to that increase in	00:15:59
	revenue we're hoping for.	00:16:03
	And predicting.	00:16:08
	We added that budget back into Year 1 so that we're funding it in two years.	00:16:09
	The police, firearms and range equipment.	00:16:16
	When we asked for budget cuts.	00:16:20
	This was a line item that the department thought they could reduce down to bare essentials, and so that one did go down.	00:16:21
	And those are the changes for public safety.	00:16:28
	Moving on to St. and maintenance.	00:16:33
	The Neighborhood Speed Cushion project was something we had initially thought about funding with Measure U.	00:16:36
	But once we spoke to the department, we realized that these are actually built upon request by.	00:16:42
	The community.	00:16:47
	And we don't have any current requests right now.	00:16:47
	We had recently just undergone a couple neighborhood installations and have not received requests since.	00:16:50
	So since these are.	00:16:56
	Only done as requested, we decided to prioritize measure you funding for something we are definitely going to get done in the year	00:16:59
	or at least have a higher likelihood getting done.	00:17:03
	During the year.	00:17:08
	So that has been repurposed instead towards.	00:17:10
	Storm drain maintenance and clearing in Year 1, which was something the committee had already approved. Budgeting in Year 2.	00:17:12
	Moving on to that P.	00:17:24
	Pearson Rd. storm drain repair, that was when we had just talked about being an ongoing project from fiscal year 25.	00:17:25
	We now show it here in fiscal year.	00:17:31
	26 with an increased price adjustment. So this was part of what you asked. What are we carrying over? It's this project plus a	00:17:33
	little more when we met with public Works and found out and you would revise cost estimate for this project.	00:17:39
	The Miranda Park closed.	00:17:48
	Loop Walkway project was budgeted with Measure You in year 2.	00:17:50
	However, it was council's decision to not.	00:17:54
	Budget for any general fund dollars towards CIP in year 2 because we are going to have a citywide effort by staff to lookout for	00:17:57
	grants.	00:18:02
	We've already gotten.	00:18:07
	Pretty good idea that we hope will get a State Parks grant from Rhonda Park in Year 2.	00:18:10
	So that is why we decided not to use Measure U funds on this and instead hope for the grant funding to come in.	00:18:15
	There's a lot more parks.	00:18:21
	Funding available for that.	00:18:22
	Can I ask what they're going to do at Miranda Park?	00:18:24
	This was called Closed Loop Walkway project.	00:18:28
	So I was told it was to fix walkways there.	00:18:32
	But I don't know any further information from that, especially if we're going to get grant funding, there's definitely a lot of	00:18:35
	rules and stipulations for how to use that.	00:18:39
	So I don't know what the Grand Tour is going to want in that area.	00:18:43
	Instead, we're going to be repurposing some of these fundings towards that underground storage tank remove and replacement	00:18:49
	project, which again is an environmental state requirement for us that we have to get done in fiscal year 26. This is another	00:18:53
	second project that was one of those.	00:18:58
	Will tell your projects ongoing from fiscal year 25 that the team has already started bringing to fruition what is being stored	00:19:02
	underground.	00:19:06
	OK, this tank.	00:19:12
	I believe is where they filter out oil and water from the fleet.	00:19:14
	So there's a state requirement for how they dump that and clean that and separate it, which some tank infiltration does for us	00:19:20
	underground.	00:19:24
	At the yard.	00:19:28
	What other changes?	00:19:35
	OK, so now these last few items.	00:19:36
	Again, because we had to add some expenses back because we're upping our revenue estimates here.	00:19:39
	We heard priorities from you at our last meeting.	00:19:44
	We try our best to.	00:19:48
	To consider these and bring these to fruition of all of the priority items you mentioned.	00:19:52
	Is it well so that when we're in the middle of budget and we have to make a last minute change after having met with you, we hope	00:19:57
	that we picked good items to budget for in year 2 that meet those priorities.	00:20:02
	But please let us know if we're right and or wrong for future reference. We just chose items that the committee had previously	00:20:08
	funded before.	00:20:11
	So you'll see added in year 2 at the bottom here.	00:20:15
	Our street landscapes and facilities uniforms.	00:20:18
	Facility property maintenance.	00:20:21
	Facility graffiti removal.	00:20:23
	And streets, landscape and facilities, maintenance, vehicle costs.	00:20:25
	Moving on lastly to Parks and Recreation.	00:20:35
	Again, you'll see an increase in the lifeguard vehicles that's going to be ongoing costs that.	00:20:39
	The city will pay to cover that new.	00:20:44
	Truck lease that we talked about for a new vehicle that can.	00:20:46
	Be outfitted to be for use on the beach.	00:20:50
	Staffing did not change.	00:20:54
	The seconds being set at Wanimi Beach.	00:20:56
	Was postponed.	00:20:59
	Again, we're trying to minimize general funded CIP projects right now that is a part of our grant search since we just put in the	00:21:01
	first thing set at the beach. This one was knocking to priority after all.	00:21:07
	And none of the items have changes.	00:21:15
	Any questions? I know we went through quite a few years all at once today, but I'm thankful for your time that we were able to	00:21:19
	check off and review quite a lot of.	00:21:23
	Staff.	00:21:27
	Expenses and.	00:21:28
	And work done in these past few years, so open to questions or any committee feedback.	00:21:29
	Sure, I've got a few questions and comments. So starting on the 2324 audited actuals.	00:21:37
	I see some of the headers on the line. The top two line items say.	00:21:44
	Projected revenues and projected expenditures just.	00:21:48
	From. Perhaps that should be changed to actual.	00:21:52
	So that when I was first reading it, I thought it was just the budgeted numbers and so.	00:21:55
	If it is the actuals.	00:21:58
	It should read that so it's clear.	00:22:00
	Correct, those are the actuals and that can be adjusted.	00:22:03
	And then on the.	00:22:06
	Following page for the 2425.	00:22:08
	The underground storage tank is an environmental state requirement and so.	00:22:12
	You know, probably don't have the answer today.	00:22:16
	Typically, those types of violations are.	00:22:21
	Or one.	00:22:24
	I don't know if it is has already resulted in a violation to the city.	00:22:25
	Sounds like it hasn't and so.	00:22:30
	I think it would be helpful maybe when we're making.	00:22:32
	Or you're making the case.	00:22:34
	You know what are potentially the fines that would be related to that if this storage tank was not to be replaced?	00:22:36
	Because I know, you know, just from prior roles, you know.	00:22:44
	At a sewer maintenance district that was basically, you know.	00:22:46
	Discharging sewage and it was a.	00:22:50
	Base 148,000 a year.	00:22:51
	Right, I can definitely find out the sign for you. So something like that, that would help.	00:22:54
	Sure.	00:22:59
	I guess justifier describe, you know some of those.	00:23:00
	The potential risk to the city.	00:23:04
	And how this these funds would be helping avert?	00:23:06
	Those potential additional costs if.	00:23:09
	That replacement wasn't made.	00:23:12
	So we have not received a fine to date. I do know that this was a proactive project that did have a deadline.	00:23:14
	To get done, but as far as I know we have not received.	00:23:20
	Anything yet? I can't find out what that would happen.	00:23:24
	Right. And then for the 2526?	00:23:27
	In the following years, budgets.	00:23:31
	Umm yeah, I think the approach.	00:23:35
	To increase.	00:23:38
	The measure you revenue in the budget, I think that.	00:23:40
	That's appropriate.	00:23:42
	You know, I think at best you know, it's somewhat flat from the.	00:23:44
	Prior fiscal year. So I think that's an approach I would have.	00:23:47
	Taken if I were the.	00:23:50
	The budget analyst in this in this area.	00:23:52
	And I think, yeah, it's what, 10%?	00:23:56
	Less than what HDL had.	00:23:58
	Or 10% more.	00:24:01
	Than what HDL had projected but.	00:24:02
	I would consider that within a margin of error, so.	00:24:04
	I think that's.	00:24:08
	An appropriate increase from what was earlier proposed.	00:24:09
	And then?	00:24:13
	Again with the storage tank, so it went from $500,000 in the prior year and then?	00:24:15
	I see 152,000 and so is that reflective of?	00:24:21
	A revised cost estimate or is that?	00:24:25
	A partial or.	00:24:27
	How do you explain the variance and the cost?	00:24:29
	I believe that's a revised cost estimate. I want to say we were able to use some staff time to get it done instead of all using	00:24:32
	consultants and 3rd party. I will double check.	00:24:37
	On that figure for you though to confirm.	00:24:42
	It was to be done in FY20 6 and not split out. That's the only alternative I can think of is that it's split between FY20 6 and	00:24:46
	FY20 7.	00:24:50
	But I can confirm.	00:24:54
	With the department.	00:24:56
	Right. OK. And that's all the questions I had.	00:24:57
	Thank you. Thank you.	00:25:00
	Any other questions?	00:25:05
	Comments.	00:25:08
	I'm just wondering.	00:25:12
	None of us know what's going to go with the economy, but.	00:25:15
	Looks like we're probably headed towards more inflation.	00:25:18
	Which does two things, it raises our cost, but it also might bring in.	00:25:22
	More revenue.	00:25:26
	That makes sense. So is that this HDL? Consider all that.	00:25:28
	They definitely do, however, as you know.	00:25:31
	Our news is changing every day.	00:25:35
	With what changes are going on in the economy, which is why this has been the most difficult budget we've done.	00:25:37
	In the past few years.	00:25:43
	So that's why we're really looking forward to having HDL come in.	00:25:44
	That means it'll be.	00:25:48
	Maybe. Maybe.	00:25:49
	Five months since we produced the budget.	00:25:50
	So that should be a good length of time to get.	00:25:52
	Some revised estimates from them and see what they're seeing trending.	00:25:55
	See what they're seeing coming down the pipeline.	00:25:59
	So we're hoping for some good news, or at least clearer news when they come speak with us in October.	00:26:01
	Any other questions or comments or?	00:26:14
	We have no public comments.	00:26:22
	No comments.	00:26:24
	May I have a motion to accept the report?	00:26:32
	I'll make a motion.	00:26:38
	2nd.	00:26:40
	All in favor.	00:26:42
	Aye, aye.	00:26:43
	All against.	00:26:47
	Hearing none, it passes.	00:26:49
	OK, great.	00:26:56
	Thank you all very much.	00:26:58
	Moving on to.	00:26:59
	The next.	00:27:01
	Business item.	00:27:03
	The Measure U annual report to City Council.	00:27:05
	Today we'd like to ask the committee to determine how and when you'd like to present your annual.	00:27:09
	Report to City Council.	00:27:15
	So just a little background.	00:27:17
	Mostly for myself since I was not here at the time.	00:27:19
	On April 15th of 2024 was the last time the Committee produced and presented their report to the Council.	00:27:22
	As outlined in the committee scope and duties.	00:27:28
	As we have presented to you today.	00:27:32
	The FY24 audited figures as well as a preliminary estimate for the FY25 figures, we staff feels that this could be a good time.	00:27:34
	For a report to the Council on those items.	00:27:43
	Should.	00:27:48
	The committee.	00:27:49
	Be OK with passing on this information but you feel ready to give a report.	00:27:51
	There are several options for your consideration as far as how that report should be given out.	00:27:56
	And these are just recommendations from staff.	00:28:01
	Options.	00:28:03
	Should you have something else you all would like to do?	00:28:04
	Please let us know.	00:28:07
	The committee could produce their own report, just as done in the past.	00:28:09
	And a member was designated to present that physically at the City Council meeting.	00:28:12
	Or the committee.	00:28:18
	Could feel that the process could be more routine.	00:28:19
	The report could be given as a consent item to council.	00:28:22
	Using the data provided in the attachments of this last.	00:28:25
	Agenda item that we just reviewed.	00:28:28
	And the meeting could be intended.	00:28:31
	Instead by city staff should council not want to attend.	00:28:33
	Another option.	00:28:37
	Would be that.	00:28:38
	If the committee does want.	00:28:39
	To provide verbiage to cover letter some kind of.	00:28:41
	Personal letter to the council where you can give opinion and feedback, you can do so.	00:28:44
	Added to the data that was aforementioned and the attachments that we've provided you today.	00:28:49
	Again, just to try to get.	00:28:55
	An idea of how much workload you all want to do, how much you want staff participation.	00:28:57
	We're definitely open to your feedback and ideas as to how the report.	00:29:03
	Should be done moving forward.	00:29:07
	Any thoughts?	00:29:10
	Well, let me illustrate. Here's some history.	00:29:13
	We've given one report to the.	00:29:15
	Council, because of all the problems we had in the past.	00:29:18
	Being able to hold meetings and such.	00:29:22
	And that was pretty comprehensive. It covered everything that took place over the last several years.	00:29:24
	And so that we kind of wipe the slate clean, I guess I would like to say with that.	00:29:30
	So moving forward.	00:29:34
	Really, I have no criticisms at all about how this whole process has been handled.	00:29:38
	So we we can either.	00:29:45
	I'll get up and give.	00:29:47
	Talk to the Council and give our report.	00:29:49
	We can basically have a.	00:29:51
	What we did last time was to have the staff come up with the numbers and then.	00:29:54
	I the rest of us worked on some figures.	00:29:58
	History and stuff so.	00:30:01
	Any thoughts on that?	00:30:04
	Now I appreciate that the context.	00:30:08
	I'm comfortable.	00:30:12
	With our recommendations being in.	00:30:14
	Part of a consent item.	00:30:16
	You know, I think if there was something.	00:30:18
	Egregious or.	00:30:21
	Something controversial that we didn't agree on, I think maybe it would warrant.	00:30:22
	One of us to go up.	00:30:27
	To the Council and present something.	00:30:28
	More formal.	00:30:30
	But seeing that, there really isn't anything that I would consider concerning.	00:30:32
	I think a consent.	00:30:37
	I think option 2 would be.	00:30:38
	Acceptable.	00:30:40
	You know.	00:30:42
	Typically, I would probably see a section in the report.	00:30:42
	Referencing this meeting, the conversation, some of the questions that were provided and then.	00:30:45
	Some responses to that, so I think.	00:30:51
	That would be, you know, some of my thoughts and input.	00:30:54
	On that.	00:30:57
	Any other member input?	00:31:02
	I'm good with a consent item.	00:31:05
	I think we would agree that we have a consensus then.	00:31:10
	OK, so we're thinking.	00:31:14
	Option two of the list provided.	00:31:16
	Which would be using.	00:31:20
	Essentially the reports we provided to you and reported on just now.	00:31:22
	Umm, and moving forward with that as a consent item.	00:31:26
	Do you need a motion?	00:31:48
	I'm I'm trying to figure out where item 2 is in here so.	00:31:50
	Oh, I think it's at the.	00:31:54
	Page 2 of the.	00:31:57
	Staff memo.	00:31:59
	I'm still not finding it but in the.	00:32:14
	Your packet.	00:32:17
	Yeah.	00:32:18
	I can tell you the page number of a package.	00:32:20
	Ah, here we go.	00:32:51
	Yeah, I think.	00:33:00
	I agree with two SO.	00:33:01
	I have a motion.	00:33:03
	Sure, I moved to.	00:33:08
	Approve option 2.	00:33:11
	Providing the measure you report.	00:33:13
	As a consent item to the City Council.	00:33:14
	The data provided in the FY24 25 fiscal year.	00:33:18
	And the summary of this meeting.	00:33:23
	Is there a second?	00:33:25
	2nd.	00:33:26
	All in favor.	00:33:28
	Aye.	00:33:30
	All opposed.	00:33:31
	Hearing none, that passes.	00:33:33
	Thank you.	00:33:37
	I just like to kind of close by saying we're in a very different spot than we were in the past.	00:33:40
	Feels like we're just getting the information.	00:33:45
	We need it's transparent.	00:33:48
	The funds are being allocated.	00:33:52
	With the intent of the.	00:33:54
	The measure in the 1st place, so we're not getting.	00:33:57
	Money, but other places are hidden or anything.	00:33:59
	So our.	00:34:01
	Big problem of course is that.	00:34:03
	Or in financial?	00:34:05
	Difficulty here and going to have to.	00:34:07
	Make some cuts.	00:34:09
	That's the nature of the beast we're in.	00:34:11
	I thank you so much and we always value your feedback. If you feel we kind of gave you that meeting schedule of month by month	00:34:13
	what we'd like.	00:34:17
	To do with the committee what we'd like to present to you, but if there's something.	00:34:21
	You feel is missing or it could be done in a different way, please let us know.	00:34:25
	Thank you.	00:34:28
	Thank you.	00:34:30
	Any other thoughts or comments before we close?	00:34:31
	I just wanted to point out that the meeting time for next.	00:34:36
	Meeting in October.	00:34:40
	We do prefer the four typically, but 5:00 PM will be for October simply because.	00:34:41
	The port will be using this room.	00:34:47
	Up until about 4:30.	00:34:49
	And that's the only reason for the need to move that one meeting.	00:34:51
	Is that already on the calendar or do we?	00:34:55
	Or you do we need to get that updated that is on the count it is OK.	00:34:58
	We are. It's it's April.	00:35:04
	October, yes.	00:35:07
	October 22nd.	00:35:11
	At 5:00 PM.	00:35:13
	Yeah, OK.	00:35:16
	I'm good.	00:35:17
	In my calendar.	00:35:18
	Awesome. OK, well, let's go ahead and adjourn the meeting at.	00:35:19
	Looks like it's call it 440.	00:35:24

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Transcript

	Transaction and use tax.	00:00:12
	Citizens Oversight Committee.	00:00:14
	Also known as the Measure U regular meeting.	00:00:16
	I'm calling this meeting to order.	00:00:19
	The time is now.	00:00:21
	401.	00:00:23
	Roll call.	00:00:27
	Committee member Christy Carlson.	00:00:29
	Here, committee member James Importante here.	00:00:31
	Vice Chair Beth Williams.	00:00:37
	And chair David Scribner.	00:00:39
	Here, Please note absent Randy.	00:00:41
	We will now hear public comments not pertaining to items on the agenda.	00:00:46
	Comments are limited to 3 minutes.	00:00:49
	This process will be the same for comments pertaining.	00:00:52
	To each agenda item.	00:00:55
	Are there any public comments?	00:00:57
	Seeing none.	00:00:59
	Nobody here let's.	00:01:01
	We have none.	00:01:02
	We will now consider items on the consent calendar which will be enacted in one motion unless a Commissioner.	00:01:04
	Has a request to remove an item or for discussion.	00:01:10
	Anybody.	00:01:16
	Want to do that?	00:01:18
	Move to approve.	00:01:24
	2nd.	00:01:26
	May I have a motion?	00:01:31
	Go move to approve.	00:01:32
	I have a second.	00:01:34
	Second, all in favor?	00:01:35
	All opposed.	00:01:41
	Hearing none, the measure passes.	00:01:43
	Will staff please present the report?	00:01:47
	OK, because I like facing you better.	00:01:59
	Rather than staring at the side and trying to see your.	00:02:01
	Faces so I will be presenting from here today.	00:02:05
	So today we have a pretty packed schedule. We're going to be going through several fiscal years today.	00:02:11
	So bear with me and please stop me and ask me questions at any time.	00:02:18
	We are very happy to report.	00:02:24
	That we were able to closeout.	00:02:25
	These cities fiscal year 24 audit. So with that.	00:02:27
	Citywide audit. It includes a general fund and of course our Measure you dollars.	00:02:31
	We were able to receive a clean, unmodified opinion from the auditors on the audit.	00:02:36
	Which is the.	00:02:41
	Best opinion you could receive.	00:02:43
	So we're happy to be able to report that.	00:02:44
	The 3.3 million in tax revenue and expenses that were previously presented to the committee.	00:02:47
	The figures were given at the September 2024 meeting.	00:02:52
	Have not changed the auditors confirm those figures, so attachment A in your agenda.	00:02:56
	Are those same?	00:03:02
	Figures that you can review in detail.	00:03:03
	Today I'm just letting you know they were officially confirmed by our auditors.	00:03:05
	Moving on to fiscal year 25.	00:03:12
	As you know, our fiscal year closes on June 30th of each year.	00:03:18
	So this past June 30th, 2025, we were able to close up our FY25 numbers as best we can to give you an estimate.	00:03:21
	We present.	00:03:30
	The budget to actual estimates to you today.	00:03:31
	Note that.	00:03:35
	The budget was reviewed for the fiscal year 25 by the committee in March of 2024, so those figures have not changed.	00:03:36
	The actual, however.	00:03:45
	We does show quite a bit of change.	00:03:48
	And we do have to estimate.	00:03:50
	Our June and final fiscal year sales tax revenue payment at this time.	00:03:52
	Because everything comes at a lag.	00:03:57
	So we won't be receiving that.	00:03:58
	Those monies from the States?	00:04:00
	Until maybe.	00:04:01
	A month or so from now.	00:04:03
	Which means that I'm giving you figures as we've received now with the estimate through the end of the year.	00:04:04
	And the audited figures will come back to you just as we did now for FY24. And I'll let you know of any changes that have happened	00:04:10
	since these FY25.	00:04:14
	Preliminary figures.	00:04:18
	Overall, we're projecting.	00:04:22
	About a $500,000.	00:04:23
	Decrease you see from the 3.6 to 3.1 of.	00:04:26
	The measure you revenues.	00:04:30
	This.	00:04:33
	A credit to a lot of.	00:04:35
	Decrease in the sales tax overall, including some of the cannabis reductions that you've likely heard quite a few times at our	00:04:37
	recent council meetings.	00:04:41
	That obviously effects sales tax to when our cannabis revenues come down.	00:04:45
	We are hoping that at our next meeting in October, we'll be able to invite HDL to come and present and give some forecast trends	00:04:49
	and analysis of sales tax overall to you.	00:04:54
	At our next meeting.	00:04:59
	So I'm working on coordinating that now and we can go into the trends a little further at that time.	00:05:00
	Regarding the expenditure side, you do see the 3.1 on the expense side as well.	00:05:07
	And so we'll go over any decreases that occurred here.	00:05:12
	It's looking like the streets and Maintenance division as far as all of the areas that measure you covers is the one that did	00:05:16
	decrease the most and we'll go over that in detail now.	00:05:21
	You have in your staff report an attachment be a full list of all the 25 numbers. I have them repeated here.	00:05:35
	Provided the.	00:05:42
	Type of expenditure.	00:05:44
	And so I'll really just be going over any major changes or decreases with you today.	00:05:46
	The detail you already have.	00:05:51
	So I'll start.	00:05:53
	By noting the.	00:05:54
	PD various equipment line item. Looks like the first one here that changed from 87,000 down to about 50,000.	00:05:57
	That came in under budget, but I did want to report to you all what we actually did end up buying throughout the year.	00:06:05
	What was purchased by the Police Department? There are computers.	00:06:10
	For the computer aided.	00:06:13
	Dispatch system. So that's the line item right above that CAD system. That is for the software itself.	00:06:15
	That they use for dispatch.	00:06:20
	The various equipment that was purchased was a computer. In order to use that new software, they did buy a new computer as well as	00:06:23
	one for traffic control.	00:06:27
	A crime scene.	00:06:32
	CSI camera was purchased as well as a new evidence freezer with those funds.	00:06:35
	Moving on, you will see that although we became.	00:06:42
	Under budget in that line item, we did come above budget in the.	00:06:44
	Investigation.	00:06:50
	Evidence and safety supplies.	00:06:51
	So we did use the funds there instead.	00:06:54
	Those seem like the major changes to this division, so I'll move on to the street and maintenance actuals.	00:07:01
	You will see that the Pleasant Valley storm drain rehab project.	00:07:09
	Come to fruition. Instead it was replaced with the Pearson Rd.	00:07:14
	Storm Drain project, which runs from Pearson to Bard.	00:07:17
	Is identified by the Public Works Department as more of a priority area in need of repair.	00:07:21
	And so that project just got off the ground in this fiscal years while you only see 3000 spent to date.	00:07:25
	But it will be continued in fiscal year 26 where they do need to complete that project.	00:07:31
	The underground storage tank project.	00:07:39
	Began, but it did not.	00:07:42
	Get completed, which is why that came in under budget at 17 K and it again will appear on your 26 budget and have to get completed	00:07:44
	in that next fiscal year. Those ended up being multi year projects.	00:07:49
	Improvements to the Miranda.	00:07:56
	Park parking lot and median hat.	00:07:58
	Hardscape did not come to fruition. That did not get done.	00:08:00
	Because.	00:08:04
	The Wyoming Beach Walkway and Swing Set project was prioritized and started first.	00:08:04
	If you've experienced the swings at the beach, it's a very nice area.	00:08:10
	They actually made those swings ADA compliant and so when we got in there, sometimes when you start a project, you don't realize	00:08:13
	other things need to be kept fixed until you start.	00:08:18
	Building it until the public work department did find a lot of other areas in need of ADA modifications and compliance.	00:08:23
	In order to get the project stamped and closed up and.	00:08:30
	Adhering to everything that the city needed to get done.	00:08:33
	So efforts were spent there instead.	00:08:37
	And so you'll see.	00:08:39
	That that took up.	00:08:40
	Some of our citywide parking lot.	00:08:42
	Project funds as well as that round of park funds.	00:08:45
	Sure.	00:08:52
	So a lot of these items.	00:08:55
	Were passed on this year. They'll show up next year.	00:08:58
	About how much got deferred?	00:09:00
	How? How much got deferred altogether?	00:09:05
	So for.	00:09:07
	Those projects.	00:09:08
	Pretty much the.	00:09:10
	Same amount that wasn't.	00:09:12
	Done, Uh.	00:09:14
	So I think and I'll show it in a future slide, I just didn't put them side by side. Look, it looks like at the bottom that were	00:09:15
	1.4 versus 1.0.	00:09:20
	So that would be the difference.	00:09:26
	Let me take a look.	00:09:28
	450,000.	00:09:29
	So I know that.	00:09:31
	The undergrad storage tank.	00:09:32
	Is budget for 152K in the new year?	00:09:35
	And the Pearson Rd. storm drain repair.	00:09:38
	Increased up to 452 K in the new year.	00:09:42
	So it's actually a little above that amount.	00:09:44
	The facilities property maintenance did come over budget. There were quite a few properties in need of repair ever since the	00:09:53
	storm.	00:09:56
	That had occurred in the prior to prior years.	00:10:00
	The PD remodel and reply.	00:10:04
	Due to storm repair was done.	00:10:06
	They had fixes to their roofs and their piping.	00:10:09
	That had flooding.	00:10:12
	Due to the storm.	00:10:13
	The Public Works industrial building had exterior renovations and a fire line project that had to get done.	00:10:15
	To bring it up to code.	00:10:20
	And so that's why you see an overage.	00:10:22
	Moving on to Parks and Rec.	00:10:29
	The recreation vehicle.	00:10:32
	Is much higher because.	00:10:35
	Lifeguards ordered a new truck.	00:10:37
	That became outfitted for use directly on the beach.	00:10:38
	And that took some of the funding from the open gym with the Boys and Girls Club line item that you will see was not spent.	00:10:43
	Due to its closure, the Boys and Girls Club had a remodel to do, so we were unable to use the gym.	00:10:49
	The Junior Lifeguard program expenses were increased because.	00:11:00
	The Beach portable restroom trailer rental was not utilized.	00:11:04
	Facilities was able to fix the restroom so that they could use the restrooms at the beach and no longer need to rent.	00:11:09
	The portable.	00:11:15
	Trailer So instead they did use those funds for uniforms, equipment and supplies and trainings for the lifeguards.	00:11:16
	And why did the expenses for the program go up?	00:11:25
	From Budgeted.	00:11:29
	Budgeted 7000 up.	00:11:31
	Actuals 23,000.	00:11:33
	They spent that on uniforms, equipment, supplies and training.	00:11:35
	Because they had come under budget on that next line item of their portable trailer rental.	00:11:40
	So they kind of switched the funds around since they didn't need to use the trailer.	00:11:47
	So those are my preliminary notes on fiscal year 25 expenditures.	00:11:56
	I'm going to move on to fiscal year 26 and 27, so our current year and budget that was just recently adopted.	00:12:02
	You will see that when we came to you last.	00:12:12
	We proposed a Measure U revenue budget of 2.8 million in year 1 and 2.9 million in year 2.	00:12:15
	These numbers came directly from HDL sales tax analysis and estimate.	00:12:24
	Which they continue to warn us of economic uncertainty that was arising.	00:12:28
	However, when we paused and looked at the city as a whole and we were balancing our budget.	00:12:33
	We realized that we also didn't want to be overly conservative.	00:12:37
	As you heard, we went through a lot of general fund reductions and cuts.	00:12:40
	And so we feared that if we became too conservative and cut too many things, it'd be programs we wouldn't be able to bring back.	00:12:44
	So management decided that.	00:12:51
	We would go with the closer to the current 25 fiscal year figure for Measure U.	00:12:53
	Which if you recall from the 25 amounts that I showed you, it was 3.1 million. So we did reduce from that.	00:12:59
	To follow HDL's trend.	00:13:05
	But not as much as they had predicted.	00:13:07
	In an effort to just not view.	00:13:09
	Over conservative.	00:13:11
	Because we changed that figure since we last met with you all.	00:13:15
	And we were in the middle of building the budget.	00:13:18
	We did have to increase.	00:13:21
	The expense side for where we will be spending these Measure U dollars in order to create a balanced budget.	00:13:22
	And show that to you with 0 variance now.	00:13:28
	So I'll be going over with you.	00:13:30
	A comparison from what we proposed to you all at our last meeting.	00:13:32
	Versus what was actually adopted due to those changes.	00:13:36
	Starting with public safety.	00:13:53
	You'll see all the salaries were kept the same.	00:13:59
	The first major change?	00:14:02
	Is with the.	00:14:04
	Computer aided dispatch system. This is an ongoing technology improvement for the dispatch center.	00:14:06
	That quote actually came in.	00:14:12
	Under, but under what we had originally thought it would.	00:14:14
	Our IT team is trying to be very creative with how we store that data, whether it's using the cloud, using internal servers and a	00:14:17
	lot of technological words I don't.	00:14:23
	Personally understand very thoroughly they are trying to seek reductions.	00:14:28
	Being more efficient, finding cuts to budget to that so they think they can get it a little lower, which is why we're able to	00:14:32
	bring that cost down.	00:14:35
	Next, the addition of 1/3 dispatch console. When we sat down with PD and reviewed their budget, they decided that this was not a	00:14:42
	priority, but that instead if they could, they wanted to increase their police body cameras and Tasers.	00:14:48
	Because of new technology that's coming out, they were able to get teasers that.	00:14:55
	Don't require as much of a charge so it's much safer for their officers because they last longer.	00:14:59
	This is the way they explained it to me.	00:15:04
	The evidence freezer replacement was postponed. So instead of the 20 K for a whole new freezer, because if you recall when we went	00:15:07
	over 25, we just purchased a new evidence freezer, They thought we could postpone the purchase of another one and instead focus	00:15:13
	this funding on the upkeep of those freezers.	00:15:19
	Which I learned they have to have Wi-Fi for as well as an alarm system to make sure that they stay up to code with.	00:15:24
	Regulations on evidence.	00:15:31
	So, so basically you just refurbished what we had.	00:15:35
	They had just bought a new one in fiscal year 25 budget.	00:15:39
	Their ongoing 1 is still OK.	00:15:43
	They think that they can make it through another year without purchasing a new one.	00:15:45
	Because of that newly purchased one just in the prior year.	00:15:49
	The police uniforms budget.	00:15:56
	We had already discussed adding it to FY20 7 and so because we did need to add more expenses back in to tie to that increase in	00:15:59
	revenue we're hoping for.	00:16:03
	And predicting.	00:16:08
	We added that budget back into Year 1 so that we're funding it in two years.	00:16:09
	The police, firearms and range equipment.	00:16:16
	When we asked for budget cuts.	00:16:20
	This was a line item that the department thought they could reduce down to bare essentials, and so that one did go down.	00:16:21
	And those are the changes for public safety.	00:16:28
	Moving on to St. and maintenance.	00:16:33
	The Neighborhood Speed Cushion project was something we had initially thought about funding with Measure U.	00:16:36
	But once we spoke to the department, we realized that these are actually built upon request by.	00:16:42
	The community.	00:16:47
	And we don't have any current requests right now.	00:16:47
	We had recently just undergone a couple neighborhood installations and have not received requests since.	00:16:50
	So since these are.	00:16:56
	Only done as requested, we decided to prioritize measure you funding for something we are definitely going to get done in the year	00:16:59
	or at least have a higher likelihood getting done.	00:17:03
	During the year.	00:17:08
	So that has been repurposed instead towards.	00:17:10
	Storm drain maintenance and clearing in Year 1, which was something the committee had already approved. Budgeting in Year 2.	00:17:12
	Moving on to that P.	00:17:24
	Pearson Rd. storm drain repair, that was when we had just talked about being an ongoing project from fiscal year 25.	00:17:25
	We now show it here in fiscal year.	00:17:31
	26 with an increased price adjustment. So this was part of what you asked. What are we carrying over? It's this project plus a	00:17:33
	little more when we met with public Works and found out and you would revise cost estimate for this project.	00:17:39
	The Miranda Park closed.	00:17:48
	Loop Walkway project was budgeted with Measure You in year 2.	00:17:50
	However, it was council's decision to not.	00:17:54
	Budget for any general fund dollars towards CIP in year 2 because we are going to have a citywide effort by staff to lookout for	00:17:57
	grants.	00:18:02
	We've already gotten.	00:18:07
	Pretty good idea that we hope will get a State Parks grant from Rhonda Park in Year 2.	00:18:10
	So that is why we decided not to use Measure U funds on this and instead hope for the grant funding to come in.	00:18:15
	There's a lot more parks.	00:18:21
	Funding available for that.	00:18:22
	Can I ask what they're going to do at Miranda Park?	00:18:24
	This was called Closed Loop Walkway project.	00:18:28
	So I was told it was to fix walkways there.	00:18:32
	But I don't know any further information from that, especially if we're going to get grant funding, there's definitely a lot of	00:18:35
	rules and stipulations for how to use that.	00:18:39
	So I don't know what the Grand Tour is going to want in that area.	00:18:43
	Instead, we're going to be repurposing some of these fundings towards that underground storage tank remove and replacement	00:18:49
	project, which again is an environmental state requirement for us that we have to get done in fiscal year 26. This is another	00:18:53
	second project that was one of those.	00:18:58
	Will tell your projects ongoing from fiscal year 25 that the team has already started bringing to fruition what is being stored	00:19:02
	underground.	00:19:06
	OK, this tank.	00:19:12
	I believe is where they filter out oil and water from the fleet.	00:19:14
	So there's a state requirement for how they dump that and clean that and separate it, which some tank infiltration does for us	00:19:20
	underground.	00:19:24
	At the yard.	00:19:28
	What other changes?	00:19:35
	OK, so now these last few items.	00:19:36
	Again, because we had to add some expenses back because we're upping our revenue estimates here.	00:19:39
	We heard priorities from you at our last meeting.	00:19:44
	We try our best to.	00:19:48
	To consider these and bring these to fruition of all of the priority items you mentioned.	00:19:52
	Is it well so that when we're in the middle of budget and we have to make a last minute change after having met with you, we hope	00:19:57
	that we picked good items to budget for in year 2 that meet those priorities.	00:20:02
	But please let us know if we're right and or wrong for future reference. We just chose items that the committee had previously	00:20:08
	funded before.	00:20:11
	So you'll see added in year 2 at the bottom here.	00:20:15
	Our street landscapes and facilities uniforms.	00:20:18
	Facility property maintenance.	00:20:21
	Facility graffiti removal.	00:20:23
	And streets, landscape and facilities, maintenance, vehicle costs.	00:20:25
	Moving on lastly to Parks and Recreation.	00:20:35
	Again, you'll see an increase in the lifeguard vehicles that's going to be ongoing costs that.	00:20:39
	The city will pay to cover that new.	00:20:44
	Truck lease that we talked about for a new vehicle that can.	00:20:46
	Be outfitted to be for use on the beach.	00:20:50
	Staffing did not change.	00:20:54
	The seconds being set at Wanimi Beach.	00:20:56
	Was postponed.	00:20:59
	Again, we're trying to minimize general funded CIP projects right now that is a part of our grant search since we just put in the	00:21:01
	first thing set at the beach. This one was knocking to priority after all.	00:21:07
	And none of the items have changes.	00:21:15
	Any questions? I know we went through quite a few years all at once today, but I'm thankful for your time that we were able to	00:21:19
	check off and review quite a lot of.	00:21:23
	Staff.	00:21:27
	Expenses and.	00:21:28
	And work done in these past few years, so open to questions or any committee feedback.	00:21:29
	Sure, I've got a few questions and comments. So starting on the 2324 audited actuals.	00:21:37
	I see some of the headers on the line. The top two line items say.	00:21:44
	Projected revenues and projected expenditures just.	00:21:48
	From. Perhaps that should be changed to actual.	00:21:52
	So that when I was first reading it, I thought it was just the budgeted numbers and so.	00:21:55
	If it is the actuals.	00:21:58
	It should read that so it's clear.	00:22:00
	Correct, those are the actuals and that can be adjusted.	00:22:03
	And then on the.	00:22:06
	Following page for the 2425.	00:22:08
	The underground storage tank is an environmental state requirement and so.	00:22:12
	You know, probably don't have the answer today.	00:22:16
	Typically, those types of violations are.	00:22:21
	Or one.	00:22:24
	I don't know if it is has already resulted in a violation to the city.	00:22:25
	Sounds like it hasn't and so.	00:22:30
	I think it would be helpful maybe when we're making.	00:22:32
	Or you're making the case.	00:22:34
	You know what are potentially the fines that would be related to that if this storage tank was not to be replaced?	00:22:36
	Because I know, you know, just from prior roles, you know.	00:22:44
	At a sewer maintenance district that was basically, you know.	00:22:46
	Discharging sewage and it was a.	00:22:50
	Base 148,000 a year.	00:22:51
	Right, I can definitely find out the sign for you. So something like that, that would help.	00:22:54
	Sure.	00:22:59
	I guess justifier describe, you know some of those.	00:23:00
	The potential risk to the city.	00:23:04
	And how this these funds would be helping avert?	00:23:06
	Those potential additional costs if.	00:23:09
	That replacement wasn't made.	00:23:12
	So we have not received a fine to date. I do know that this was a proactive project that did have a deadline.	00:23:14
	To get done, but as far as I know we have not received.	00:23:20
	Anything yet? I can't find out what that would happen.	00:23:24
	Right. And then for the 2526?	00:23:27
	In the following years, budgets.	00:23:31
	Umm yeah, I think the approach.	00:23:35
	To increase.	00:23:38
	The measure you revenue in the budget, I think that.	00:23:40
	That's appropriate.	00:23:42
	You know, I think at best you know, it's somewhat flat from the.	00:23:44
	Prior fiscal year. So I think that's an approach I would have.	00:23:47
	Taken if I were the.	00:23:50
	The budget analyst in this in this area.	00:23:52
	And I think, yeah, it's what, 10%?	00:23:56
	Less than what HDL had.	00:23:58
	Or 10% more.	00:24:01
	Than what HDL had projected but.	00:24:02
	I would consider that within a margin of error, so.	00:24:04
	I think that's.	00:24:08
	An appropriate increase from what was earlier proposed.	00:24:09
	And then?	00:24:13
	Again with the storage tank, so it went from $500,000 in the prior year and then?	00:24:15
	I see 152,000 and so is that reflective of?	00:24:21
	A revised cost estimate or is that?	00:24:25
	A partial or.	00:24:27
	How do you explain the variance and the cost?	00:24:29
	I believe that's a revised cost estimate. I want to say we were able to use some staff time to get it done instead of all using	00:24:32
	consultants and 3rd party. I will double check.	00:24:37
	On that figure for you though to confirm.	00:24:42
	It was to be done in FY20 6 and not split out. That's the only alternative I can think of is that it's split between FY20 6 and	00:24:46
	FY20 7.	00:24:50
	But I can confirm.	00:24:54
	With the department.	00:24:56
	Right. OK. And that's all the questions I had.	00:24:57
	Thank you. Thank you.	00:25:00
	Any other questions?	00:25:05
	Comments.	00:25:08
	I'm just wondering.	00:25:12
	None of us know what's going to go with the economy, but.	00:25:15
	Looks like we're probably headed towards more inflation.	00:25:18
	Which does two things, it raises our cost, but it also might bring in.	00:25:22
	More revenue.	00:25:26
	That makes sense. So is that this HDL? Consider all that.	00:25:28
	They definitely do, however, as you know.	00:25:31
	Our news is changing every day.	00:25:35
	With what changes are going on in the economy, which is why this has been the most difficult budget we've done.	00:25:37
	In the past few years.	00:25:43
	So that's why we're really looking forward to having HDL come in.	00:25:44
	That means it'll be.	00:25:48
	Maybe. Maybe.	00:25:49
	Five months since we produced the budget.	00:25:50
	So that should be a good length of time to get.	00:25:52
	Some revised estimates from them and see what they're seeing trending.	00:25:55
	See what they're seeing coming down the pipeline.	00:25:59
	So we're hoping for some good news, or at least clearer news when they come speak with us in October.	00:26:01
	Any other questions or comments or?	00:26:14
	We have no public comments.	00:26:22
	No comments.	00:26:24
	May I have a motion to accept the report?	00:26:32
	I'll make a motion.	00:26:38
	2nd.	00:26:40
	All in favor.	00:26:42
	Aye, aye.	00:26:43
	All against.	00:26:47
	Hearing none, it passes.	00:26:49
	OK, great.	00:26:56
	Thank you all very much.	00:26:58
	Moving on to.	00:26:59
	The next.	00:27:01
	Business item.	00:27:03
	The Measure U annual report to City Council.	00:27:05
	Today we'd like to ask the committee to determine how and when you'd like to present your annual.	00:27:09
	Report to City Council.	00:27:15
	So just a little background.	00:27:17
	Mostly for myself since I was not here at the time.	00:27:19
	On April 15th of 2024 was the last time the Committee produced and presented their report to the Council.	00:27:22
	As outlined in the committee scope and duties.	00:27:28
	As we have presented to you today.	00:27:32
	The FY24 audited figures as well as a preliminary estimate for the FY25 figures, we staff feels that this could be a good time.	00:27:34
	For a report to the Council on those items.	00:27:43
	Should.	00:27:48
	The committee.	00:27:49
	Be OK with passing on this information but you feel ready to give a report.	00:27:51
	There are several options for your consideration as far as how that report should be given out.	00:27:56
	And these are just recommendations from staff.	00:28:01
	Options.	00:28:03
	Should you have something else you all would like to do?	00:28:04
	Please let us know.	00:28:07
	The committee could produce their own report, just as done in the past.	00:28:09
	And a member was designated to present that physically at the City Council meeting.	00:28:12
	Or the committee.	00:28:18
	Could feel that the process could be more routine.	00:28:19
	The report could be given as a consent item to council.	00:28:22
	Using the data provided in the attachments of this last.	00:28:25
	Agenda item that we just reviewed.	00:28:28
	And the meeting could be intended.	00:28:31
	Instead by city staff should council not want to attend.	00:28:33
	Another option.	00:28:37
	Would be that.	00:28:38
	If the committee does want.	00:28:39
	To provide verbiage to cover letter some kind of.	00:28:41
	Personal letter to the council where you can give opinion and feedback, you can do so.	00:28:44
	Added to the data that was aforementioned and the attachments that we've provided you today.	00:28:49
	Again, just to try to get.	00:28:55
	An idea of how much workload you all want to do, how much you want staff participation.	00:28:57
	We're definitely open to your feedback and ideas as to how the report.	00:29:03
	Should be done moving forward.	00:29:07
	Any thoughts?	00:29:10
	Well, let me illustrate. Here's some history.	00:29:13
	We've given one report to the.	00:29:15
	Council, because of all the problems we had in the past.	00:29:18
	Being able to hold meetings and such.	00:29:22
	And that was pretty comprehensive. It covered everything that took place over the last several years.	00:29:24
	And so that we kind of wipe the slate clean, I guess I would like to say with that.	00:29:30
	So moving forward.	00:29:34
	Really, I have no criticisms at all about how this whole process has been handled.	00:29:38
	So we we can either.	00:29:45
	I'll get up and give.	00:29:47
	Talk to the Council and give our report.	00:29:49
	We can basically have a.	00:29:51
	What we did last time was to have the staff come up with the numbers and then.	00:29:54
	I the rest of us worked on some figures.	00:29:58
	History and stuff so.	00:30:01
	Any thoughts on that?	00:30:04
	Now I appreciate that the context.	00:30:08
	I'm comfortable.	00:30:12
	With our recommendations being in.	00:30:14
	Part of a consent item.	00:30:16
	You know, I think if there was something.	00:30:18
	Egregious or.	00:30:21
	Something controversial that we didn't agree on, I think maybe it would warrant.	00:30:22
	One of us to go up.	00:30:27
	To the Council and present something.	00:30:28
	More formal.	00:30:30
	But seeing that, there really isn't anything that I would consider concerning.	00:30:32
	I think a consent.	00:30:37
	I think option 2 would be.	00:30:38
	Acceptable.	00:30:40
	You know.	00:30:42
	Typically, I would probably see a section in the report.	00:30:42
	Referencing this meeting, the conversation, some of the questions that were provided and then.	00:30:45
	Some responses to that, so I think.	00:30:51
	That would be, you know, some of my thoughts and input.	00:30:54
	On that.	00:30:57
	Any other member input?	00:31:02
	I'm good with a consent item.	00:31:05
	I think we would agree that we have a consensus then.	00:31:10
	OK, so we're thinking.	00:31:14
	Option two of the list provided.	00:31:16
	Which would be using.	00:31:20
	Essentially the reports we provided to you and reported on just now.	00:31:22
	Umm, and moving forward with that as a consent item.	00:31:26
	Do you need a motion?	00:31:48
	I'm I'm trying to figure out where item 2 is in here so.	00:31:50
	Oh, I think it's at the.	00:31:54
	Page 2 of the.	00:31:57
	Staff memo.	00:31:59
	I'm still not finding it but in the.	00:32:14
	Your packet.	00:32:17
	Yeah.	00:32:18
	I can tell you the page number of a package.	00:32:20
	Ah, here we go.	00:32:51
	Yeah, I think.	00:33:00
	I agree with two SO.	00:33:01
	I have a motion.	00:33:03
	Sure, I moved to.	00:33:08
	Approve option 2.	00:33:11
	Providing the measure you report.	00:33:13
	As a consent item to the City Council.	00:33:14
	The data provided in the FY24 25 fiscal year.	00:33:18
	And the summary of this meeting.	00:33:23
	Is there a second?	00:33:25
	2nd.	00:33:26
	All in favor.	00:33:28
	Aye.	00:33:30
	All opposed.	00:33:31
	Hearing none, that passes.	00:33:33
	Thank you.	00:33:37
	I just like to kind of close by saying we're in a very different spot than we were in the past.	00:33:40
	Feels like we're just getting the information.	00:33:45
	We need it's transparent.	00:33:48
	The funds are being allocated.	00:33:52
	With the intent of the.	00:33:54
	The measure in the 1st place, so we're not getting.	00:33:57
	Money, but other places are hidden or anything.	00:33:59
	So our.	00:34:01
	Big problem of course is that.	00:34:03
	Or in financial?	00:34:05
	Difficulty here and going to have to.	00:34:07
	Make some cuts.	00:34:09
	That's the nature of the beast we're in.	00:34:11
	I thank you so much and we always value your feedback. If you feel we kind of gave you that meeting schedule of month by month	00:34:13
	what we'd like.	00:34:17
	To do with the committee what we'd like to present to you, but if there's something.	00:34:21
	You feel is missing or it could be done in a different way, please let us know.	00:34:25
	Thank you.	00:34:28
	Thank you.	00:34:30
	Any other thoughts or comments before we close?	00:34:31
	I just wanted to point out that the meeting time for next.	00:34:36
	Meeting in October.	00:34:40
	We do prefer the four typically, but 5:00 PM will be for October simply because.	00:34:41
	The port will be using this room.	00:34:47
	Up until about 4:30.	00:34:49
	And that's the only reason for the need to move that one meeting.	00:34:51
	Is that already on the calendar or do we?	00:34:55
	Or you do we need to get that updated that is on the count it is OK.	00:34:58
	We are. It's it's April.	00:35:04
	October, yes.	00:35:07
	October 22nd.	00:35:11
	At 5:00 PM.	00:35:13
	Yeah, OK.	00:35:16
	I'm good.	00:35:17
	In my calendar.	00:35:18
	Awesome. OK, well, let's go ahead and adjourn the meeting at.	00:35:19
	Looks like it's call it 440.	00:35:24