Meeting: Port Hueneme Water Agency Meeting

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CALL TO ORDER / ROLL CALL
PUBLIC COMMENT
AGENDA APPROVAL FOR THE WATER AGENCY
CONSENT CALENDAR
BUSINESS ITEMS

ITEM #4: MONTHLY OPERATIONAL REPORT
AGENCY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS / ADJOURNMENT

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Transcript

	Port Hueneme Agency regular meeting.	00:02:15
	I'm calling this meeting to order. The time is now 4:00 PM.	00:02:18
	Madam Clerk, can you please take roll?	00:02:22
	Alternate member Debbie.	00:02:25
	Here member Martinez.	00:02:27
	Member Hernandez here, Vice Chair McQueen Legend here, and Chair Le Beau, President.	00:02:30
	We'll now hear public comments. Comments are limited to three minutes. Madam Clerk, does anyone have public comment?	00:02:37
	No public comments.	00:02:43
	OK. On our agenda today is approval of the agenda, may have a motion and 2nd to approve the agenda move to approve.	00:02:47
	2nd.	00:02:56
	Sorry.	00:03:00
	All in favor, aye. All opposed Hearing none. Motion passes unanimously. Thank you.	00:03:00
	We will now consider items on the Consent Calendar, which will be enacted in one motion unless there's a request to pull an item	00:03:09
	for discussion.	00:03:13
	May have a motion and a second to approve the consent calendar. I have a request to pull item 2 Register of disbursements. I've	00:03:17
	got it. Just a question for my own education.	00:03:22
	So I'll make the motion then to approve items one and three.	00:03:31
	Well, do we need a second to pull the item?	00:03:36
	I would say if there's a second to that motion to approve one and three, then that does pull the item.	00:03:41
	OK, OK.	00:03:46
	Move to approve items 1-3 and four.	00:03:49
	Of #4 is a business item, so it just be items one and three, OK, one, one and three. Sorry, do we have a second?	00:03:54
	2nd.	00:04:02
	And Clerk may please take a vote.	00:04:04
	All in favor.	00:04:06
	All opposed.	00:04:09
	City Clerk looks like I may.	00:04:15
	Be looking at maybe an old version of the agenda. Can you can you clarify?	00:04:19
	What are the consent items?	00:04:25
	So the consent items are consent on item number one is the minutes, item number 2 is the register of disbursements, item number	00:04:28
	three the conflict of interest code.	00:04:32
	4 is a business item, which is the monthly operational report. So I'm not sure if what you're currently viewing is possibly the	00:04:39
	minutes. Thank you.	00:04:43
	OK. So that is correct. We had a motion by Vice Chair McQueen Legend, a second by alternate doubly to approve consent calendar	00:04:48
	items one and three and to pull item 2 register of disbursements, all those in favor.	00:04:56
	Aye.	00:05:05
	All those opposed.	00:05:07
	Hearing none, motion passes unanimously.	00:05:09
	OK, so.	00:05:15
	We're going to go to the discussion on Item 2, disbursements. Sorry, I didn't mean to throw things off so badly.	00:05:17
	I just had a question about the repair to the This is a check number 5772 West Coast Electric Motors, a payment of 8000.	00:05:25
	2/03/96 I'm not questioning the expenditure or the the amount in any way, I'm just curious to know what the repair.	00:05:36
	Was just for my own education because I like this stuff and want to learn.	00:05:46
	Sure, sure. So good afternoon, PHWA Board and Director Hernandez, to your question. So the SNP, so when we run water through our	00:05:51
	filters, our membranes, 20% of that water goes to our SNP tank, which is located at the facility in the corner of the property.	00:05:59
	It's about 20 feet deep. We have a series of three pumps there.	00:06:07
	And what this Once that tank fills up, we pump that water out, it goes to Winding Me Road, and that's when it gets introduced into	00:06:16
	the S&P line, which Kayakus owns.	00:06:20
	But this pump is owned and maintained by PHWA, OK.	00:06:25
	So is that a tank or is it actually yes? You said it was 20 feet underground under. It's an underground saying yes, it's an	00:06:29
	underground tank, yeah.	00:06:32
	OK.	00:06:36
	And this is done on a regular basis or how often those those pumps have to be rebuilt about every three years. So you will see it	00:06:37
	if you, I mean quite often, yeah, so.	00:06:43
	I think I need another tour out there. But yes, thank you, appreciate that. OK, I have no further questions and recommend.	00:06:50
	Elect a motion to approve Item 2 disbursements second.	00:06:58
	Madam Clerk may please have a vote.	00:07:02
	All in favor, all opposed hearing none. Motion passes unanimously.	00:07:05
	We'll now move on to our business items and #4 on our agenda.	00:07:13
	Which is the monthly operational report.	00:07:19
	Will staff please present the report?	00:07:22
	All right. Thank you, Chair Le Beau.	00:07:25
	So I just want to give a quick update to the board. There's been a lot going on the last few months.	00:07:27
	With the water year ending September 30th, I wanted to give an update on allocation, how much we purchased compared to what our	00:07:33
	allocation is.	00:07:37
	So just want to give you guys an update and then I'll talk about some CIP projects that have been happening over the last few	00:07:41
	months.	00:07:44
	So this first slide you can see we purchased 3295 acre feet which was about 89% of our supply that we purchased and then the other	00:07:48
	11% being Cayegas I.	00:07:54
	This last water year we purchased 300 acre feet more than we did the previous year, which is a good thing. We're trying to	00:08:01
	maximize our groundwater and minimize our state water based on costs and that kind of leads us into.	00:08:07
	Well, here's a two year consumption. So you can see every month we we purchased more groundwater over the last two years, so.	00:08:14
	Pretty evident there. And again, that's our goal.	00:08:23
	And then here's our state water. So you can see here this is a 10 year snapshot. So you can see in the past we purchased a lot of	00:08:26
	state water which is very costly for PHWA. In the last two years we've made some adjustments and you can see it's come way down I.	00:08:34
	And that's just just making the operators have been doing a great job making adjustments, changing things, tank levels.	00:08:45
	Timings of when pumps kick on and off and they've really done a great job and and you can see it there I.	00:08:52
	We also have some projects that were put in the budget in June that will make this number go even lower, which we're excited about	00:08:58
	and I'll kind of talk about that as well.	00:09:03
	So here's a timeline.	00:09:10
	Most of the board members were here, some of them, but I just wanted to show kind of where we started and where we're at now. So	00:09:12
	in 2019, staff and the board, we did a water master plan I.	00:09:18
	In 2019, from 2019 to 2023, there wasn't a whole lot of movement for whatever reason. And then 20/20/23 we regathered staff and	00:09:26
	the board. We did a strategic planning workshop.	00:09:32
	And in that the Board kind of gave staff direction is as to if we want to go through a CIP projects kind of justice laid out a	00:09:40
	plan. So that happened in 2023 and then the operational audit we did this year, we went back in, looked at the water master plan,	00:09:48
	updated it, added a few few projects and then in June when we passed the budget.	00:09:57
	We included these projects in the budget, which typically doesn't happen.	00:10:06
	So that happened in June. The blue dials you see there, these are all projects that are either complete or or are in progress	00:10:12
	right now. The low, low flow pump project, I know you've heard about this. This project is 100% complete. We've been testing it.	00:10:19
	We've been running it every day. This is going to be a cost savings APHW for sure. So instead of purchasing higher state water	00:10:26
	during low flow situations, which is during the winter.	00:10:33
	From 1:00 AM to 6:00 AM, we're typically 100% on state water at that time.	00:10:41
	And usually it's for about four to five months out of the year. So it equivalates to about 60 to 80 acre feet a year of	00:10:47
	unnecessary state water purchase. So we're excited once we get the low flow, once we get that scenario in the winter I.	00:10:56
	We'll put that pump to use and there will be a huge cost savings for PHWA.	00:11:06
	The next project there the waste discharge manhole. This is a pretty simple project, but something that needed to be rehabbed.	00:11:12
	Umm, this is where our discharge goes. Umm, simple project took about 3 days. Umm, and that's 100% complete.	00:11:19
	The hydraulic analysis, so this is a precursor to the United Direct Connection project. So this is pretty much done. I haven't	00:11:29
	received the final report yet, but it does look like we are going to move forward with the United Direct Connection project. We	00:11:36
	just need to meet with the Navy and and the member agencies because we're going to be lowering the discharge pressure slightly. So	00:11:42
	we just want to get in OK from them. And then.	00:11:49
	We'll submit that report to the board.	00:11:57
	The tank dive inspection, we did this a few weeks back. We sent a diver in the tank, took video pictures and we're waiting to get	00:12:00
	that report back. We should get it within the next two weeks and that's going to tell us, you know, how much our tank rehab is	00:12:07
	going to cost us. So in the CIP schedule that was supposed to be and I believe calendar or fiscal year 2627, but we may need to	00:12:14
	move that up a little bit based on what the report says.	00:12:21
	So I'll report back next time we meet on that.	00:12:29
	And then the back filter replacement, this is currently in design, it's almost complete and we look to go to go out to bid within	00:12:33
	the next three or four months on the back filter replacement.	00:12:40
	So I just want to show the board kind of where we started, where we're at and there's been a lot going on since June since we put	00:12:47
	those projects in the budget.	00:12:51
	And here's just a few.	00:12:56
	So this is a low, low flow pump project. We're looking to save $60,000 annually on state water and this is pretty, pretty	00:12:58
	conservative. And then on taker pay penalty 23,000 and then the project total cost was about 58,000. So it's going to pay for	00:13:05
	itself in the first year, which is which is definitely a good thing.	00:13:11
	Discharge, manhole rehab, again, this is pretty simple project, but it was on the list so we knocked it out and it's it's it's	00:13:21
	100% it's complete and total cost was around around 1010K.	00:13:27
	So here's the bag filter back filter. It's tired, it's got a lot of moving parts. We're having trouble getting replacement parts.	00:13:36
	It's still running OK now, but this is going to be a complete replacement or remove and replace project. So this isn't, again,	00:13:42
	this isn't design and we should go out to bid in the next few months on this. And this should only take about a week to complete	00:13:48
	once construction start.	00:13:54
	And this is the first source of filtration at the plant. So we kind of say this kind of captures a bottle caps and pebbles and	00:14:01
	stuff. But so this is this is crucial we get this complete before we get new membranes. We want to make sure this is done to	00:14:07
	protect our new membranes I.	00:14:12
	In the future so.	00:14:18
	That's all I have. I just wanted to give the board an update, let you guys know. I appreciate, you know, putting we got to put	00:14:21
	these projects in the budget with an operational background, you know, we're all excited to to knock these projects out.	00:14:27
	And just want to let you know that things are moving and happening at the facility.	00:14:35
	So, and if I could just note too, I just want to give credit to Dennis and his team, he showed that chart that shows the amount of	00:14:40
	state water we're purchasing and we're at record lows for us as a city in recent years. And these projects are planned to actually	00:14:48
	keep us at that level or maybe even improve from there. So you know, we're already at like a record.	00:14:56
	Almost efficiency and and Dennis and his team just keep working on projects to to keep working towards that.	00:15:04
	And if state water levels are low for us, then that keeps our costs low. So that's really the key thing. So I just want to give	00:15:12
	credit to Dennis and his team who've been working on these projects aggressively so.	00:15:18
	Yeah, thank you for your report and and thank you, you and your team for all the hard work.	00:15:26
	Does anybody on the agency have any questions?	00:15:31
	Thank you for the report. My question is related to the project that you said was scheduled for 2627 and it might move up. Are	00:15:37
	there any financial implications for that if it comes earlier than planned?	00:15:43
	No, I did talk to the company that came and did the dive inspection and kind of.	00:15:51
	They're saying that if we wait longer, this project could cost a lot more. So so so once I get the report, we can kind of make a	00:15:58
	decision. The board can can give us direction I.	00:16:03
	And he's saying if we wait even a year longer, it's going to cost us a lot more. I don't have a number yet, but it might be better	00:16:09
	to knock it out as soon as we can. And funding is not an issue to do that.	00:16:14
	No, no, thank you.	00:16:20
	And to add to that the United Direct Connection project, it's crucial we get that done before we do the tank.	00:16:22
	Because if we don't, we're going to be on state water for three months possibly and that would so.	00:16:31
	It all the projects kind of tie together and we're trying to do them in a certain order, so.	00:16:37
	But again, I'll bring that back once you get the final report on the tank dive inspection and then board can give us direction at	00:16:43
	that time.	00:16:46
	I have a couple of questions.	00:16:52
	Thank you. Thank you, Mr. Martinez for your report and the good work you're doing. I have a question about the dive inspection.	00:16:54
	When was the last time we we did a dive inspection on that? It was in 20.	00:17:00
	2020, I believe. OK. I seem to recall 2019 or 2020. Yeah.	00:17:08
	So when you get the report will be able to see any footage from that or what it looks like. What kind of what does the report end	00:17:15
	up looking like? There is video. They do supply video and I'm sure we can show that here if we if you guys want to see it. Yeah.	00:17:23
	And then they supply still photos as well, but it's clear and you can see exactly what's going on. That would be great. That would	00:17:30
	be great. And then the bag filtration system and when you said everything needs to be replaced, I saw the tubing the.	00:17:38
	Vertical tubing and then the the large pipe that leads to it. Are you seeing all of that needs to be replaced? Yeah. Not the large	00:17:45
	piping feeding into it, just the the vertical filters itself. Yeah. And why is it called the bagging filter? Are there actual	00:17:53
	bags? There is there's bags in yeah. And so the new style we're going to get, it's called a cartridge filter I.	00:18:00
	It's a little bit it does the same thing, but there's less moving parts. It doesn't do AI don't want to get too technical, but it	00:18:09
	doesn't do a backwash. So every week this thing backwash, isn't it wastewater? I mean with the cartridge filter, it doesn't have a	00:18:16
	backwash, so we'll save save water costs there as well. And does it receive more wear and tear because of the the debris that that	00:18:22
	it processes the bottle caps and the pebbles is?	00:18:29
	Is that just is that hard on the system which requires it to be replaced On occasion it is, but this is original, This is from	00:18:37
	909798. So it's held up well. I mean the water we received from United, it's pretty, it's potable. So it's not.	00:18:44
	Umm, they're not getting hit very hard, honestly, but it's, it's original equipment and, and it's just time to time to be	00:18:53
	replaced. Yeah, and a lot of new facilities, they're going to cartridge filters, which is what what we want to put in. It's kind	00:18:59
	of a new technology and it's a smaller footprint as well.	00:19:04
	All right. Thank you very much. You're welcome. And I do have a question later on before we adjourn.	00:19:11
	It has to do with the water billing. Would I ask that here or would that be in a regular City Council meeting?	00:19:18
	It's kind of what we expected.	00:19:54
	But there is a lot of work that needs to be done and it's not going to be cheap. It's.	00:19:56
	So that's why we want to jump on it as soon as we can. Yeah. But at the same time.	00:20:01
	We don't want to have the tank down for three months and have to purchase state water. So like I said, everything's kind of tied	00:20:07
	together so.	00:20:10
	Yeah. Thank you.	00:20:14
	Do you have any further questions?	00:20:18
	Are there any public comments regarding this item?	00:20:22
	No public comments. Thank you. The recommendation is to receive and file the monthly operational report. May have a motion and a	00:20:25
	second.	00:20:29
	Move to approve.	00:20:35
	2nd.	00:20:37
	Any further agency comments?	00:20:40
	Hearing none, Is that when I can?	00:20:44
	Not yet. OK.	00:20:47
	Madam Clerk, can you please take a vote? All in favor? Aye. All opposed.	00:20:48
	Hearing none, motion passes unanimously.	00:20:54
	Moving a long time now for any agency members reports, comments, and requests for future agenda items. I'd like to remind agency	00:20:58
	members that all requested items will require a motion, a second, and a majority vote to be placed on a future agenda. Does anyone	00:21:03
	have any reports, comments, or requests for future agenda items?	00:21:09
	OK. So any questions? Yeah, so I, I don't know if this is the right venue for this question, but I was wondering if we could get a	00:21:17
	report on how the transition of the bill payment is going?	00:21:23
	Would that happen here? Is that happen at council? I think there's enough of a connection that we could do it here. And I guess	00:21:31
	I'll answer it briefly. I know we're talking about future agenda items. And then the question would be if we feel, if the board	00:21:36
	feels there's a need to have a future agenda item.	00:21:42
	To get it, but we are in the middle of our.	00:21:48
	We're in like year two of our transition into our Tyler financial system and it's essentially changing the way we do everything.	00:21:52
	And one of those things is how we've been doing utility billing and how.	00:21:57
	How we accept payments. And so right now I think about maybe the last three or four weeks we've been converting over to this.	00:22:04
	Billing system and so people who had auto pay, for example, have to re sign up and go through the process with this new Tyler	00:22:13
	system and sign up and we can do a more thorough report if if desired. But I think the short version is whenever there's change,	00:22:20
	you know it's it's going to cause some frustration especially I mean I always talk to when we talk about it as our staff, I say	00:22:28
	I'm I'm the perfect test subject that I said all my bills on autopay and if I have to redo it.	00:22:35
	Get frustrated because I don't want to think about it for years and years. And so we've heard some of that. And then we did have	00:22:43
	one round of when we first implemented it, I think the first round of payments when it was supposed to take the payments	00:22:49
	automatically, they didn't take them on the day that everybody's used to it being taken on. So we've been having to communicate to	00:22:55
	people about kind of that change.	00:23:01
	So we're in the midst of it. I would say at this point it's it's kind of just.	00:23:08
	And we're working with people as far as any like late payments due to this transition, we're planning to be as flexible as we can	00:23:44
	with that. So, yeah, so that's just the short report on that. Thank you.	00:23:51
	And it answers my question, so thank you.	00:23:59
	Does anyone else have any reports, comments, or requests for future agenda items?	00:24:02
	My only comment will be go Dodgers.	00:24:10
	By the next meeting, we'll have new world champions.	00:24:14
	The next regular meeting is scheduled for Monday, November 18th, 2024 at 4:00 PM. With no further comments, I'd like to adjourn	00:24:19
	the meeting. The time is now 4:22 PM.	00:24:23

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	Port Hueneme Agency regular meeting.	00:02:15
	I'm calling this meeting to order. The time is now 4:00 PM.	00:02:18
	Madam Clerk, can you please take roll?	00:02:22
	Alternate member Debbie.	00:02:25
	Here member Martinez.	00:02:27
	Member Hernandez here, Vice Chair McQueen Legend here, and Chair Le Beau, President.	00:02:30
	We'll now hear public comments. Comments are limited to three minutes. Madam Clerk, does anyone have public comment?	00:02:37
	No public comments.	00:02:43
	OK. On our agenda today is approval of the agenda, may have a motion and 2nd to approve the agenda move to approve.	00:02:47
	2nd.	00:02:56
	Sorry.	00:03:00
	All in favor, aye. All opposed Hearing none. Motion passes unanimously. Thank you.	00:03:00
	We will now consider items on the Consent Calendar, which will be enacted in one motion unless there's a request to pull an item	00:03:09
	for discussion.	00:03:13
	May have a motion and a second to approve the consent calendar. I have a request to pull item 2 Register of disbursements. I've	00:03:17
	got it. Just a question for my own education.	00:03:22
	So I'll make the motion then to approve items one and three.	00:03:31
	Well, do we need a second to pull the item?	00:03:36
	I would say if there's a second to that motion to approve one and three, then that does pull the item.	00:03:41
	OK, OK.	00:03:46
	Move to approve items 1-3 and four.	00:03:49
	Of #4 is a business item, so it just be items one and three, OK, one, one and three. Sorry, do we have a second?	00:03:54
	2nd.	00:04:02
	And Clerk may please take a vote.	00:04:04
	All in favor.	00:04:06
	All opposed.	00:04:09
	City Clerk looks like I may.	00:04:15
	Be looking at maybe an old version of the agenda. Can you can you clarify?	00:04:19
	What are the consent items?	00:04:25
	So the consent items are consent on item number one is the minutes, item number 2 is the register of disbursements, item number	00:04:28
	three the conflict of interest code.	00:04:32
	4 is a business item, which is the monthly operational report. So I'm not sure if what you're currently viewing is possibly the	00:04:39
	minutes. Thank you.	00:04:43
	OK. So that is correct. We had a motion by Vice Chair McQueen Legend, a second by alternate doubly to approve consent calendar	00:04:48
	items one and three and to pull item 2 register of disbursements, all those in favor.	00:04:56
	Aye.	00:05:05
	All those opposed.	00:05:07
	Hearing none, motion passes unanimously.	00:05:09
	OK, so.	00:05:15
	We're going to go to the discussion on Item 2, disbursements. Sorry, I didn't mean to throw things off so badly.	00:05:17
	I just had a question about the repair to the This is a check number 5772 West Coast Electric Motors, a payment of 8000.	00:05:25
	2/03/96 I'm not questioning the expenditure or the the amount in any way, I'm just curious to know what the repair.	00:05:36
	Was just for my own education because I like this stuff and want to learn.	00:05:46
	Sure, sure. So good afternoon, PHWA Board and Director Hernandez, to your question. So the SNP, so when we run water through our	00:05:51
	filters, our membranes, 20% of that water goes to our SNP tank, which is located at the facility in the corner of the property.	00:05:59
	It's about 20 feet deep. We have a series of three pumps there.	00:06:07
	And what this Once that tank fills up, we pump that water out, it goes to Winding Me Road, and that's when it gets introduced into	00:06:16
	the S&P line, which Kayakus owns.	00:06:20
	But this pump is owned and maintained by PHWA, OK.	00:06:25
	So is that a tank or is it actually yes? You said it was 20 feet underground under. It's an underground saying yes, it's an	00:06:29
	underground tank, yeah.	00:06:32
	OK.	00:06:36
	And this is done on a regular basis or how often those those pumps have to be rebuilt about every three years. So you will see it	00:06:37
	if you, I mean quite often, yeah, so.	00:06:43
	I think I need another tour out there. But yes, thank you, appreciate that. OK, I have no further questions and recommend.	00:06:50
	Elect a motion to approve Item 2 disbursements second.	00:06:58
	Madam Clerk may please have a vote.	00:07:02
	All in favor, all opposed hearing none. Motion passes unanimously.	00:07:05
	We'll now move on to our business items and #4 on our agenda.	00:07:13
	Which is the monthly operational report.	00:07:19
	Will staff please present the report?	00:07:22
	All right. Thank you, Chair Le Beau.	00:07:25
	So I just want to give a quick update to the board. There's been a lot going on the last few months.	00:07:27
	With the water year ending September 30th, I wanted to give an update on allocation, how much we purchased compared to what our	00:07:33
	allocation is.	00:07:37
	So just want to give you guys an update and then I'll talk about some CIP projects that have been happening over the last few	00:07:41
	months.	00:07:44
	So this first slide you can see we purchased 3295 acre feet which was about 89% of our supply that we purchased and then the other	00:07:48
	11% being Cayegas I.	00:07:54
	This last water year we purchased 300 acre feet more than we did the previous year, which is a good thing. We're trying to	00:08:01
	maximize our groundwater and minimize our state water based on costs and that kind of leads us into.	00:08:07
	Well, here's a two year consumption. So you can see every month we we purchased more groundwater over the last two years, so.	00:08:14
	Pretty evident there. And again, that's our goal.	00:08:23
	And then here's our state water. So you can see here this is a 10 year snapshot. So you can see in the past we purchased a lot of	00:08:26
	state water which is very costly for PHWA. In the last two years we've made some adjustments and you can see it's come way down I.	00:08:34
	And that's just just making the operators have been doing a great job making adjustments, changing things, tank levels.	00:08:45
	Timings of when pumps kick on and off and they've really done a great job and and you can see it there I.	00:08:52
	We also have some projects that were put in the budget in June that will make this number go even lower, which we're excited about	00:08:58
	and I'll kind of talk about that as well.	00:09:03
	So here's a timeline.	00:09:10
	Most of the board members were here, some of them, but I just wanted to show kind of where we started and where we're at now. So	00:09:12
	in 2019, staff and the board, we did a water master plan I.	00:09:18
	In 2019, from 2019 to 2023, there wasn't a whole lot of movement for whatever reason. And then 20/20/23 we regathered staff and	00:09:26
	the board. We did a strategic planning workshop.	00:09:32
	And in that the Board kind of gave staff direction is as to if we want to go through a CIP projects kind of justice laid out a	00:09:40
	plan. So that happened in 2023 and then the operational audit we did this year, we went back in, looked at the water master plan,	00:09:48
	updated it, added a few few projects and then in June when we passed the budget.	00:09:57
	We included these projects in the budget, which typically doesn't happen.	00:10:06
	So that happened in June. The blue dials you see there, these are all projects that are either complete or or are in progress	00:10:12
	right now. The low, low flow pump project, I know you've heard about this. This project is 100% complete. We've been testing it.	00:10:19
	We've been running it every day. This is going to be a cost savings APHW for sure. So instead of purchasing higher state water	00:10:26
	during low flow situations, which is during the winter.	00:10:33
	From 1:00 AM to 6:00 AM, we're typically 100% on state water at that time.	00:10:41
	And usually it's for about four to five months out of the year. So it equivalates to about 60 to 80 acre feet a year of	00:10:47
	unnecessary state water purchase. So we're excited once we get the low flow, once we get that scenario in the winter I.	00:10:56
	We'll put that pump to use and there will be a huge cost savings for PHWA.	00:11:06
	The next project there the waste discharge manhole. This is a pretty simple project, but something that needed to be rehabbed.	00:11:12
	Umm, this is where our discharge goes. Umm, simple project took about 3 days. Umm, and that's 100% complete.	00:11:19
	The hydraulic analysis, so this is a precursor to the United Direct Connection project. So this is pretty much done. I haven't	00:11:29
	received the final report yet, but it does look like we are going to move forward with the United Direct Connection project. We	00:11:36
	just need to meet with the Navy and and the member agencies because we're going to be lowering the discharge pressure slightly. So	00:11:42
	we just want to get in OK from them. And then.	00:11:49
	We'll submit that report to the board.	00:11:57
	The tank dive inspection, we did this a few weeks back. We sent a diver in the tank, took video pictures and we're waiting to get	00:12:00
	that report back. We should get it within the next two weeks and that's going to tell us, you know, how much our tank rehab is	00:12:07
	going to cost us. So in the CIP schedule that was supposed to be and I believe calendar or fiscal year 2627, but we may need to	00:12:14
	move that up a little bit based on what the report says.	00:12:21
	So I'll report back next time we meet on that.	00:12:29
	And then the back filter replacement, this is currently in design, it's almost complete and we look to go to go out to bid within	00:12:33
	the next three or four months on the back filter replacement.	00:12:40
	So I just want to show the board kind of where we started, where we're at and there's been a lot going on since June since we put	00:12:47
	those projects in the budget.	00:12:51
	And here's just a few.	00:12:56
	So this is a low, low flow pump project. We're looking to save $60,000 annually on state water and this is pretty, pretty	00:12:58
	conservative. And then on taker pay penalty 23,000 and then the project total cost was about 58,000. So it's going to pay for	00:13:05
	itself in the first year, which is which is definitely a good thing.	00:13:11
	Discharge, manhole rehab, again, this is pretty simple project, but it was on the list so we knocked it out and it's it's it's	00:13:21
	100% it's complete and total cost was around around 1010K.	00:13:27
	So here's the bag filter back filter. It's tired, it's got a lot of moving parts. We're having trouble getting replacement parts.	00:13:36
	It's still running OK now, but this is going to be a complete replacement or remove and replace project. So this isn't, again,	00:13:42
	this isn't design and we should go out to bid in the next few months on this. And this should only take about a week to complete	00:13:48
	once construction start.	00:13:54
	And this is the first source of filtration at the plant. So we kind of say this kind of captures a bottle caps and pebbles and	00:14:01
	stuff. But so this is this is crucial we get this complete before we get new membranes. We want to make sure this is done to	00:14:07
	protect our new membranes I.	00:14:12
	In the future so.	00:14:18
	That's all I have. I just wanted to give the board an update, let you guys know. I appreciate, you know, putting we got to put	00:14:21
	these projects in the budget with an operational background, you know, we're all excited to to knock these projects out.	00:14:27
	And just want to let you know that things are moving and happening at the facility.	00:14:35
	So, and if I could just note too, I just want to give credit to Dennis and his team, he showed that chart that shows the amount of	00:14:40
	state water we're purchasing and we're at record lows for us as a city in recent years. And these projects are planned to actually	00:14:48
	keep us at that level or maybe even improve from there. So you know, we're already at like a record.	00:14:56
	Almost efficiency and and Dennis and his team just keep working on projects to to keep working towards that.	00:15:04
	And if state water levels are low for us, then that keeps our costs low. So that's really the key thing. So I just want to give	00:15:12
	credit to Dennis and his team who've been working on these projects aggressively so.	00:15:18
	Yeah, thank you for your report and and thank you, you and your team for all the hard work.	00:15:26
	Does anybody on the agency have any questions?	00:15:31
	Thank you for the report. My question is related to the project that you said was scheduled for 2627 and it might move up. Are	00:15:37
	there any financial implications for that if it comes earlier than planned?	00:15:43
	No, I did talk to the company that came and did the dive inspection and kind of.	00:15:51
	They're saying that if we wait longer, this project could cost a lot more. So so so once I get the report, we can kind of make a	00:15:58
	decision. The board can can give us direction I.	00:16:03
	And he's saying if we wait even a year longer, it's going to cost us a lot more. I don't have a number yet, but it might be better	00:16:09
	to knock it out as soon as we can. And funding is not an issue to do that.	00:16:14
	No, no, thank you.	00:16:20
	And to add to that the United Direct Connection project, it's crucial we get that done before we do the tank.	00:16:22
	Because if we don't, we're going to be on state water for three months possibly and that would so.	00:16:31
	It all the projects kind of tie together and we're trying to do them in a certain order, so.	00:16:37
	But again, I'll bring that back once you get the final report on the tank dive inspection and then board can give us direction at	00:16:43
	that time.	00:16:46
	I have a couple of questions.	00:16:52
	Thank you. Thank you, Mr. Martinez for your report and the good work you're doing. I have a question about the dive inspection.	00:16:54
	When was the last time we we did a dive inspection on that? It was in 20.	00:17:00
	2020, I believe. OK. I seem to recall 2019 or 2020. Yeah.	00:17:08
	So when you get the report will be able to see any footage from that or what it looks like. What kind of what does the report end	00:17:15
	up looking like? There is video. They do supply video and I'm sure we can show that here if we if you guys want to see it. Yeah.	00:17:23
	And then they supply still photos as well, but it's clear and you can see exactly what's going on. That would be great. That would	00:17:30
	be great. And then the bag filtration system and when you said everything needs to be replaced, I saw the tubing the.	00:17:38
	Vertical tubing and then the the large pipe that leads to it. Are you seeing all of that needs to be replaced? Yeah. Not the large	00:17:45
	piping feeding into it, just the the vertical filters itself. Yeah. And why is it called the bagging filter? Are there actual	00:17:53
	bags? There is there's bags in yeah. And so the new style we're going to get, it's called a cartridge filter I.	00:18:00
	It's a little bit it does the same thing, but there's less moving parts. It doesn't do AI don't want to get too technical, but it	00:18:09
	doesn't do a backwash. So every week this thing backwash, isn't it wastewater? I mean with the cartridge filter, it doesn't have a	00:18:16
	backwash, so we'll save save water costs there as well. And does it receive more wear and tear because of the the debris that that	00:18:22
	it processes the bottle caps and the pebbles is?	00:18:29
	Is that just is that hard on the system which requires it to be replaced On occasion it is, but this is original, This is from	00:18:37
	909798. So it's held up well. I mean the water we received from United, it's pretty, it's potable. So it's not.	00:18:44
	Umm, they're not getting hit very hard, honestly, but it's, it's original equipment and, and it's just time to time to be	00:18:53
	replaced. Yeah, and a lot of new facilities, they're going to cartridge filters, which is what what we want to put in. It's kind	00:18:59
	of a new technology and it's a smaller footprint as well.	00:19:04
	All right. Thank you very much. You're welcome. And I do have a question later on before we adjourn.	00:19:11
	It has to do with the water billing. Would I ask that here or would that be in a regular City Council meeting?	00:19:18
	It's kind of what we expected.	00:19:54
	But there is a lot of work that needs to be done and it's not going to be cheap. It's.	00:19:56
	So that's why we want to jump on it as soon as we can. Yeah. But at the same time.	00:20:01
	We don't want to have the tank down for three months and have to purchase state water. So like I said, everything's kind of tied	00:20:07
	together so.	00:20:10
	Yeah. Thank you.	00:20:14
	Do you have any further questions?	00:20:18
	Are there any public comments regarding this item?	00:20:22
	No public comments. Thank you. The recommendation is to receive and file the monthly operational report. May have a motion and a	00:20:25
	second.	00:20:29
	Move to approve.	00:20:35
	2nd.	00:20:37
	Any further agency comments?	00:20:40
	Hearing none, Is that when I can?	00:20:44
	Not yet. OK.	00:20:47
	Madam Clerk, can you please take a vote? All in favor? Aye. All opposed.	00:20:48
	Hearing none, motion passes unanimously.	00:20:54
	Moving a long time now for any agency members reports, comments, and requests for future agenda items. I'd like to remind agency	00:20:58
	members that all requested items will require a motion, a second, and a majority vote to be placed on a future agenda. Does anyone	00:21:03
	have any reports, comments, or requests for future agenda items?	00:21:09
	OK. So any questions? Yeah, so I, I don't know if this is the right venue for this question, but I was wondering if we could get a	00:21:17
	report on how the transition of the bill payment is going?	00:21:23
	Would that happen here? Is that happen at council? I think there's enough of a connection that we could do it here. And I guess	00:21:31
	I'll answer it briefly. I know we're talking about future agenda items. And then the question would be if we feel, if the board	00:21:36
	feels there's a need to have a future agenda item.	00:21:42
	To get it, but we are in the middle of our.	00:21:48
	We're in like year two of our transition into our Tyler financial system and it's essentially changing the way we do everything.	00:21:52
	And one of those things is how we've been doing utility billing and how.	00:21:57
	How we accept payments. And so right now I think about maybe the last three or four weeks we've been converting over to this.	00:22:04
	Billing system and so people who had auto pay, for example, have to re sign up and go through the process with this new Tyler	00:22:13
	system and sign up and we can do a more thorough report if if desired. But I think the short version is whenever there's change,	00:22:20
	you know it's it's going to cause some frustration especially I mean I always talk to when we talk about it as our staff, I say	00:22:28
	I'm I'm the perfect test subject that I said all my bills on autopay and if I have to redo it.	00:22:35
	Get frustrated because I don't want to think about it for years and years. And so we've heard some of that. And then we did have	00:22:43
	one round of when we first implemented it, I think the first round of payments when it was supposed to take the payments	00:22:49
	automatically, they didn't take them on the day that everybody's used to it being taken on. So we've been having to communicate to	00:22:55
	people about kind of that change.	00:23:01
	So we're in the midst of it. I would say at this point it's it's kind of just.	00:23:08
	And we're working with people as far as any like late payments due to this transition, we're planning to be as flexible as we can	00:23:44
	with that. So, yeah, so that's just the short report on that. Thank you.	00:23:51
	And it answers my question, so thank you.	00:23:59
	Does anyone else have any reports, comments, or requests for future agenda items?	00:24:02
	My only comment will be go Dodgers.	00:24:10
	By the next meeting, we'll have new world champions.	00:24:14
	The next regular meeting is scheduled for Monday, November 18th, 2024 at 4:00 PM. With no further comments, I'd like to adjourn	00:24:19
	the meeting. The time is now 4:22 PM.	00:24:23