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  •  CALL TO ORDER / FLAG SALUTE / ROLL CALL

  • INSPIRATION

  •  PUBLIC COMMENT

  •  PRESENTATIONS

    1. PRIDE MONTH PROCLAMATION

  •  CONSENT CALENDAR

  •  ITEM #5 Second Reading and Adoption of the Updated Accessory Dwelling Unit and Density Bonus Ordinances

  •  PUBLIC HEARINGS

    ITEM #12 FISCAL YEAR 2024-25 REVISED BUDGET

  •  BUSINESS ITEMS

    ITEM #13 Annual Assessments for Assessment District No. 87-1, Assessment District No. 91-1, and Assessment District No. 95-3

  •  ITEM #14 Annual Review of the City Council Policy and Procedures Manual and Resolution Approving an Amendment

  •  ITEM #15 Port Hueneme Historical Museum Ad Hoc Committee Status and Request to Re- Constitute the Port Hueneme Historical Museum Commission

     

  •  ITEM #16 City Priorities for City and Navy Partnership 2024

  • CITY MANAGER COMMENTS AND REPORTS

  •  COUNCILMEMBER REPORTS AND COMMENTS

  •  REQUEST FOR FUTURE AGENDA ITEMS / ADJOURNMENT

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Transcript

A really great, amazing journey to to get to where we are at this point. So I just want to say that I'm inspired by our 00:00:00
management, our staff, everyone but but I just want to thank our city manager. 00:00:06
James Vega, thank you. 00:00:12
Thank you. 00:00:14
Well, my evaluations like in two meetings. So just keep that in mind. No, thank you. 00:00:17
Next, we will have public comments. We will hear public comments not pertaining to items on the agenda. Zoom participants, please 00:00:24
use the Raise Your Hand feature if you would like to make a comment. Comments are limited to three minutes. This process will be 00:00:29
the same for comments pertaining to each agenda item. Madam Clerk, do we have any public comments? 00:00:35
We do. First one is Jamie Beavers. 00:00:41
Good evening, My name is Jamie Beavers. I'm a resident of Port Hueneme. I really want to thank everyone for the amazing work. I 00:00:49
see that busy agenda you have and how much has to be done to manage a city and I'm appreciative of it. 00:00:58
I'm a dog owner that has a 75 LB dog that I never take on the beach because I know that goes against our laws. 00:01:08
This morning I watched an owner of a dog, much more than £75 if that's very possible, release his dog at. 00:01:18
The Alaska Memorial and the dog ran at top speed, easily 660 yards away from the owner. 00:01:28
Completely out of control, no leash. 00:01:37
And. 00:01:41
Once the dog turned around and returned to the owner, on its way back, it stopped to urinate on the blue trash cans on the beach. 00:01:43
Then returned to the owner and that went on for about an hour of the dog being free on the beach. 00:01:52
This can be seen all day. 00:02:01
Every day on our beach, at different times, probably at its greatest. 00:02:04
At the weekend but its present constantly. I had the good fortune of speaking once to Steve Gamma about it as we walked on the 00:02:09
beach on his clean up Saturdays and he suggested possibly a park Ranger would be a good idea. I've heard someone else suggest that 00:02:17
perhaps we could utilize our Police Explorers program on the beach to perhaps a few weekends, especially during the summer stand 00:02:25
at the entrances. 00:02:32
And pass out pamphlets reminding our citizens that dogs are not permitted on the sand. It would be a benefit for our police 00:02:41
explorers to see the reaction of our community to the laws that exist for us. Perhaps even pamphlets that have been passed out 00:02:48
showing the location of beaches and dog parks that are closed. We're so fortunate that we already have a beach that we don't have 00:02:56
to fight for the law to keep dogs off of our beach. It's in place already. 00:03:04
And it would just be a matter of enforcing that law and emphasizing the safety of not having dogs on our beach and even the safety 00:03:12
of our protected snowy plover. I have two questions for our City Council. Why do dog owners who respect the law have to endure the 00:03:20
constant barrage of dogs on our beach? And why do beach walkers, runners, families and children have to be confronted by dogs on 00:03:28
our beach when we have laws in place? 00:03:35
And I thank you very much for your time. 00:03:44
Mayor, if I could, the items not on the agenda so the council is not able to talk about it, but I just wanted to quickly mention 00:03:49
that. 00:03:52
Our police chief has been meeting with the Audubon Society and actually has brochures that they prepared and provided to our 00:03:57
police officers now about keeping dogs off the beach and particularly how it impacts the snowy plovers. So we're going to our 00:04:04
police department's been working with the Audubon Society to get those brochures to all our officers to get out to people. 00:04:10
And then just on a quick note, I know last year during the summer, we did a couple things like some signage and things like that. 00:04:17
And so we'll meet with our team as we are realizing we're getting back into summer and we'll look at what we can do this year. 00:04:24
Thank you, Tim Fargo. 00:04:31
All right, Good evening, Mayor Perez, Mayor Pro Tem McQueen Lejeune council members, city staff, members of the public. My name is 00:04:40
Tim Fergal. I'm the city librarian here in Port Hueneme. I just wanted to provide you all with a quick update of what's been going 00:04:46
on at the library or what hasn't been going on in the library during the closure. At this time, we don't have any substantial news 00:04:52
for the public about when the reopening date will be. The county's doing everything it can to make sure the work is moving as fast 00:04:57
as possible. 00:05:03
During the closure, the mobile library is still visiting Miranda Park Monday afternoons from 1:00 to 4:00 PM. If you stop by, 00:05:09
you'll have a chance. 00:05:14
The Reagan Library, their new exhibit for the summer, is related to Star Wars, so we have discounted bookmarks over there for 00:05:21
reduced admission. And if you drop your name into a raffle, there's a chance you can win free tickets. Additionally, our Summer 00:05:28
Reading Kickoff program is going to be next Tuesday. 00:05:34
June 11th from 11:00 AM to 12:00 PM. And that will be with Saving Wildlife International. So we'll have some live animals for the 00:05:41
kids to see and interact with. And that will be taking place over at the Community Center in one of the classrooms. And just 00:05:46
wanted to thank the city again for being such great partners to the library during the closure. So those are all the updates I 00:05:52
have at this time. 00:05:58
That would be next Tuesday, June 11th. We are still offering our story time program and that is Tuesday mornings from 10:30 to 00:06:05
11:00 AM. So this program will take place immediately following the story time. Thank you, thank you. 00:06:13
Camilo Garcia. 00:06:22
Hello Port Hueneme City Council, My name is Camilla Garcia and I'm a resident of Port Hueneme. I wanted to express my gratitude to 00:06:33
the City Council of the city where I've where I have resided my whole life. I hope to one day be able to have a positive impact on 00:06:38
my community like you 5 have. 00:06:44
Beginning this fall, I will be attending UCLA as a political science major and will complete my undergraduate education in two 00:06:50
years thanks to the Oxford Middle College High School program. 00:06:54
Mr. Gama, thank you for being a big supporter of me for throughout my high school career. From providing me with community 00:06:59
opportunities to allowing me to interview you for my surfing culture paper and to most recently writing a letter of recommendation 00:07:06
for my college applications and scholarships, you have had one of the largest impacts in my life. 00:07:12
Tonight, I come to express my concern about an upcoming agenda item for the County Board of Supervisors. 00:07:19
Which helps disabled, elderly and a range of other people to participate in elections. 00:07:56
For requiring a 100% count of electronic votes, which would be wildly expensive and study after study demonstrates that hand 00:08:01
counts are not accurate compared to electronic votes. 00:08:06
5 Eliminating the scanning and counting of ballots in any form before Election Day. 00:08:12
The Third Point troubled me the most because I will be attending UCLA next year, but I'm registered in Waimea come November. If 00:08:18
this ordinance passes, I would have to travel an hour to vote in person. I have it a little bit easier because then my friends who 00:08:24
also reside in Port Hueneme because they will be going to Berkeley, Davis and a variety of other schools to attend their higher 00:08:29
education. 00:08:34
As much as they would want to, they would be unable to vote and what should be their first election since they will be turning 18 00:08:40
this year. 00:08:43
Another concern of mine is my grandparents. They have lived in Waimea with my parents for their whole lives, as long as they've 00:08:47
lived in the United States, and have voted in every single election since the year 2000 when they first became citizens. Requiring 00:08:52
them to go to a polling place would mean counting their votes out because they simply cannot go out and wait in long lines. Their 00:08:57
health prevents this. 00:09:02
I know this council cares about its residents and that it that's why I love this city so much. I'm asking you tonight to help me 00:09:08
shut down this proposed ordinance on June 18th. A few friends and I will be speaking at the Board of Super Supervisors. We would 00:09:15
love to have you and your support and I urge you to contribute in any way you can from speaking to the board meeting to raise 00:09:21
awareness in our city. I would really appreciate it. Thank you for your time tonight. Thank you. 00:09:27
We have one more public comment which was written. 00:09:36
I am hopeful that staff and HCD will be able to resolve their differences without costly litigation. 00:10:14
Adus have downsides, which include parking and unfunded demands on infrastructure. If the council determines that they want to 00:10:21
limit Adu construction, then low income deed restrictions are a good idea. The HUD fair market rates are too low to support new 00:10:28
construction, ensuring that that no one will build them. The city will need to come up with other ways to meet the state mandates 00:10:36
for more housing. The primary reason homeowners build Adus is to gain an income source, the HED Fair Market. 00:10:43
Friends for the 93041 zip code are too low to allow this given the cost of creating an Adu under this ordinance. Anyone doing so 00:10:51
will have a negative flow for decades. 00:10:56
What are the actual costs and rate of return? The numbers listed below assumed construction costs at. 00:11:02
400 per square foot, which is on the low side and the current interest rate of 7.7%. Anything larger or more expensive than the 00:11:08
Adus listed below will result in a negative cash flow. The size of these units would need to shrink to save enough money to remedy 00:11:15
code violations in the existing house and fund a mandated solar system. 00:11:22
I don't know how to estimate the cost of resolving code violations on the existing home, installing solar, or loan costs for the 00:11:29
Adu before it starts bringing in rent I left them. 00:11:34
Of the equation without these costs, a 318 square foot studio Adu would cost 127,000. 00:11:40
To build and yield a monthly profit of $3.00, a four 103rd 30 square foot one bedroom will cost 191,000 and net $5.00 a month. 00:11:47
That's a return on investment of .0003 per year. A savings account paying one percent is 33 times higher than this return on 00:11:55
investment. Would anyone on the council who owns a home agreed to go into debt, share their property with strangers, subsidized 00:12:03
the tenants rent and commit to this for the next 110 years? Probably not. 00:12:10
That's what this ordinance demands. If the council wants to limit 80 using WAIMEA, it should adopt this ordinance. If it wants 00:12:18
more housing, it should vote to allow market rate ad use. If this council or future council decides to allow market rate Adus, 00:12:25
what happens to people who accepted low income deed restrictions? The market rate Adus will be profitable and the deed 00:12:32
restrictions Adus will have a negative cash flow for decades. David Scribner. That concludes public comment. 00:12:39
Mayor, could I quickly on the second to the last speaker, I think it was Camille, right. So first, congratulations on UCLA and, 00:12:47
and all that. That's amazing. I'm jealous. 00:12:53
But also you mentioned you and your friends and if you're all Wanami residents, at the end of the meeting today, we're going to 00:13:01
announce that the scholarship, the port scholarship for Wanami High School seniors that's being extended two weeks. So if you and 00:13:06
your friends are qualified, we'd encourage you to check that out and apply. So we'll we'll share that information on the screen at 00:13:11
the end of the meeting so. 00:13:16
Nothing further. 00:13:25
Thank you. 00:13:26
We'll now move to the agenda approval for City Council. May I have a motion and a second to approve the agenda? 00:13:29
Motion to Approve 2nd 2nd. 00:13:35
All in favor, aye? 00:13:41
Oh, I'm sorry, teleconference, I have to do roll call votes. 00:13:43
Councilmember Gama. 00:13:49
Yes. Council Member Hernandez. Yes. Yes. Mayor Pro Tem McQueen. Legend. Yes. And Mayor Perez. Yes. Motion passes. Thank you. 00:13:52
Do any members have a conflict of interest to disclose for any item on the agenda? 00:14:02
Not seeing any? We'll move on to the presentation. The presentation we have tonight is the Pride Month Proclamation. 00:14:08
And it'll be read by Councilmember Gama. 00:14:16
Thank you. 00:14:19
Thank you Pride month June 2024 whereas an uprising at the Stonewall Inn in June 1969 sparked a liberation movement and 00:14:21
trailblazed a fight against discrimination and justice, sparking a pursuit for full equity for the LGBTQ plus individuals. And 00:14:29
whereas inspired to live up to our nation's promise of equality, liberty, and justice for all, Pride Month is a continued call to 00:14:37
action to not only recall the trials that the lesbian, gay, bisexual, transgender and. 00:14:46
Queer have endured, but to rejoice in the triumphs and recognize a valuable contributions of these courageous individuals. And 00:14:55
whereas Pride Month is a reminder to reaffirm our commitment to standing in solidarity with the LGBTQ plus community and their 00:15:01
ongoing struggles against discrimination and injustice, and demand their rights to marriage equality, workplace protection, and 00:15:07
civil rights. 00:15:13
And whereas, it is our obligation to decry hate crimes motivated by sexual orientation or gender identity, bullying and 00:15:19
harassment, and reduce violence and discrimination by providing protection for the LGBTQ plus individuals fundamental rights. And 00:15:27
WHEREAS while historic progress has been made to deliver to deliver equality for LGBTQ plus individuals and families in 00:15:35
employment, healthcare, housing, lending, military service and education. 00:15:42
We recognize there is still much work to do. 00:15:50
To be done and are fully committed to support and defending the rights of all LGBTQ plus individuals and whereas we recognize the 00:15:54
resilience and determination of the many individuals who are fighting to live freely and authentically in doing to. 00:16:01
Doing so, they are opening hearts and minds and laying the foundation for a more just and equitable America. Now therefore be it 00:16:08
proclaimed that the City Council of Port Hueneme does hereby recognize and honor June 2024 as Lesbian, Gay, Bisexual, Transgender 00:16:15
and Queer plus Pride Month and call upon the community to celebrate the great diversity of the American people. Proclaim this 00:16:22
third day of June 2024. Thank you Councilmember Goma. 00:16:29
So this proclamation would be presented to the Ventura County Diversity Collective Board President Roland Catabona. 00:16:37
Council Member Hernandez still needs to sign the proclamation. So we're going to get her signature and have it mailed out. 00:16:47
Perfect. 00:16:50
Thank you for coming. Thank you. 00:16:56
Thank you, Mayor Perez. Thank you, Mayor Pro Tem, council members and city staff. 00:16:59
I'm Roland Catabona, board president for Diversity Collective. On behalf of Diversity Collective, Ventura County is my pleasure to 00:17:05
accept this year's 2024 Pride Proclamation. 00:17:10
At DVC, our mission is providing advocacy, visibility, safety, and Wellness for the LGBTQ plus community. We envision of Ventura 00:17:16
County, where LGBTQ plus individuals, inclusive of all intersecting identities, have immediate access. 00:17:24
To needed services are celebrated and treated with equity and respect. 00:17:32
We do this work via our Community Resource Center programs, support groups, and community based events. 00:17:37
This proclamation is important to the community at large and especially to my family because the city of Port Venezuela. 00:17:45
My partner and I reside and call home and decided to start our family. 00:17:54
I'm the youngest of three, and my parents immigrated from the Philippines. My father retired after serving 33 years in the US 00:17:58
Navy, and my mom retired as a phlebotomist at Quest in St. John's. 00:18:04
I'm fortunate to have their support and have a performing family, but most individuals that utilize our Resource Center or who we 00:18:10
meet and not in the community do not have that kind of support or acceptance. 00:18:17
So my partner and I, we fostered two children during the COVID and we were blessed to be able to adopt. 00:18:25
Are then sudden, two years ago. 00:18:31
We want him to continue to grow up in a city where we, where he and our family are safe, are celebrated, treated and with equity 00:18:34
and respect just like any family here. 00:18:40
This proclamation sets that tone for this to happen, not only for my family, but for all the LGBTQ plus families. 00:18:47
And our allies in Port Miami. 00:18:55
This proclamation acknowledges that the City of Port My Name is dedicated to standing strong and marching forward in pride. 00:18:58
We stand on the shoulders of generations for of LGBTQ activists past and present, and we move forward to creating the world as we 00:19:07
want to see. 00:19:12
I invite you to celebrate the community at the following upcoming events. There's a bunch of flag raisings and proclamations at 00:19:18
the beginning of this month. At the end of the month, we have Santa Clara Pride I. 00:19:23
Brunch on June 3rd, Pride Career Center on June 25th. Oxnard Pride. 00:19:29
On June 29th and oh high Pride on June 29th and of course, Ventura County Pride is always a third weekend of August. This this 00:19:35
year is August 17th. So I look forward to seeing everyone there and thank you once again and happy pregnant. Thank you for the 00:19:42
work you do in the community for those individuals. And we'll get this to you as soon as possible. 00:19:48
Thank you so much. We do a photo OPS. Oh yes, can we do a photo op? 00:19:55
Just put your thumb on that. 00:20:00
Signature. 00:20:02
Oh, we're going to stand here. 00:20:03
Yes. 00:20:09
Thank you. 00:20:21
All right, we move on to the consent calendar. 00:20:42
We'll consider items on the Consent Calendar, which will be enacted in one motion unless a council member has a request to remove 00:20:46
an item for discussion. Does any council member have a request to remove an item? 00:20:51
My my intention is to vote no on five. So do I have to pull it? Have a? 00:20:58
Discussion to vote individually on it or. 00:21:03
Yes, I'd suggest pulling it. OK can we pull #5 please? 00:21:06
OK, any other requests? 00:21:11
We can pull vote for everything but five. Can I have a motion to approve one through 11 -, 5? 00:21:15
So moved. 00:21:26
2nd. 00:21:27
2nd. 00:21:29
Councilmember Gama. 00:21:32
Yes, Councilmember Hernandez. Yes. Council Member Martinez Yes. Mayor Pro Tem McQueen Lashawn Yes. And Mayor Perez. Yes. Motion 00:21:33
passes unanimously. 00:21:38
And would you like to discuss your issue with the item number 5? 00:21:44
Thank you, Mayor. 00:21:50
After listening to the public comment and doing a little bit of research on my own. 00:21:53
Kind of agree that. 00:21:58
What's the purpose? Are we trying to gain housing or we making it? 00:22:00
That the formula the numbers won't work and I think. 00:22:06
Just Scrivener makes a compelling case that. 00:22:11
By limiting. 00:22:15
To low income we may in fact be. 00:22:16
Hampering the ability financially for people to develop A to use and so. 00:22:20
That's why I pulled it, because I'm going to. 00:22:28
Vote no on five. 00:22:32
We allowed to have staff comment on this item. 00:22:34
Yes. Do we need to do anything to do before we do that? Now at this point, there's not a motion on the table, right, right. 00:22:37
Director Stewart, Yeah, we can speak to it and I'll, I'll let Tony speak more to maybe some of the detail. But I think we talked a 00:22:44
little bit about this last meeting and there is there's a lot of validity to the comments that that were provided by the resident. 00:22:50
But it does sort of come down to a basic policy choice of if and and you know different cities have different goals with these, 00:22:56
but is the goal to allow. 00:23:02
Adus as required by the state. 00:23:09
As long as they are affordable or is the goal to encourage Adus and to encourage them to be developed in the city? And those are 00:23:12
two different goals. And right now the ordinance that we've prepared and everything that we've gone through is to try to keep as 00:23:19
much local control over it with the focus being getting affordable housing out of it. 00:23:25
And we could pivot to the other goal and as Mr. Scrivener said in the comment where he said that the state might, might force us 00:23:33
to get to that goal. And that's very possible. At this point. The most recent meeting we had with the state, they indicated that 00:23:39
we might not have to go to that point. But like we said last meeting, this might be a case where we keep adopting ordinances and 00:23:45
giving in a little at a time. We may end up having to get to go as far as the state. 00:23:52
Requires us to go so. So that is a basic question, a basic policy issue, but I'll let a community development director, Stewart 00:23:59
maybe speak to some of the more specifics on it. 00:24:05
Well, actually you stated it very clearly and very well. I don't have a whole lot more to add other than what we've, you know, 00:24:11
discussed our last meeting as well. It really is, you know, this is a moving target. Adu laws change every year and I wouldn't be 00:24:19
surprised that if we weren't coming back here sometime next year just because of new state mandates in addition to what we already 00:24:27
have to deal with. So there's always the opportunity to change the ordinance at that point and or we may be told to. 00:24:35
Again, you know, past councils and whatnot, we've opted to go forward with the affordable. 00:24:44
Basically requiring the ad use to be affordable to help our arena numbers there. But again, that's that really is a policy 00:24:52
decision for the council. You're not required to do so. And if, as Mr. Vega said, if if the goal really is just to get more 00:24:58
rooftops constructed, so to speak. 00:25:05
Then. 00:25:13
You know, it really is up to you whether or not you want to make them affordable or not. We have not found. 00:25:14
That folks are bulking and then pulling back applications, they're not submitting them. We still have a lot of Adu traffic at our 00:25:20
counter, a lot of permits in process right now and many more on the way. So when we do our annual review next year, you'll most 00:25:28
likely see quite a few additional Adus factory stock, quite a few additional ones this year's. So we're not finding the 00:25:35
affordability complex issue to be a problem with the public in general. 00:25:43
Here in the city, I also did want to clarify that the affordable agreements are a term of 55 years and not 110 years, so that was 00:25:51
something I did want to clarify in the letter that was read earlier. 00:25:57
The staff Does council have any further questions for staff? 00:26:05
Mr. Stewart, I. 00:26:08
Is it? 00:26:10
If it's not financially feasible to break even, would that not limit the amount of 80 youth being constructed and we haven't had 00:26:12
this affordability clause? 00:26:19
Right, because we're just enacting the ordinance now. 00:26:25
So I'm just, I'm just wondering, I'm just purely on economics like hey, if I have a nice big lot and I could squeeze a 600 square 00:26:28
foot Adu in there, but it's going to cost X amount of dollars, is it? 00:26:36
Finance are the applications. 00:26:43
They don't have to demonstrate financial feasibility, but with the cap on the rent that could be charged, do we think that it 00:26:47
could result in less units? 00:26:53
Well, first of all, I want to clarify it that we've always required the affordability covenant. We have that in our current Adu 00:26:59
requirement. This is a new standard. So what does that mean? Like what's the cap? Because I know the rents on my street are 00:27:04
actually. 00:27:09
And they're so high. I can't believe how much people. 00:27:14
They're paying to rent a house, right? So again, it's based on what HUD, the government says are median income is for the for the 00:27:17
county and it's also based on the household size and then what the income level is. So there's a, there's a formula there, but 00:27:23
that's what our cap would be based on with regard to that. And that's again what it's always been with regard to our 80 00:27:29
ordinances. 00:27:35
Yeah. And if I can just add there that you know this this is the challenges affordable in California doesn't mean what I think 00:27:43
people think it means and and. 00:27:48
And some people might pay that, you know, maybe maybe not $10,000, but maybe $5000, you know, so it just is there's, there's all 00:29:03
these things to to look at and they do come down to policy decisions. On one hand, the state has taken the position that building 00:29:09
more units will help drive prices down. We haven't really seen that yet. And so, so some cities, including ours at this point, 00:29:15
we're taking the position of what we want to make sure, we want to make sure by requiring them to be affordable and not just leave 00:29:21
it to the free market. So. 00:29:27
Those are the two options that we have. The ordinances introduced has the deed restriction. The second reading has it. It doesn't 00:29:33
have to be adopted, but then we would have to come back with an ordinance without the deed restriction if if not so. 00:29:40
Council Member Hernandez, do you have any comments or questions? 00:29:48
For staff. 00:29:52
No, I don't. Thank you, Mayor. 00:29:53
In shall we proceed with the vote then? 00:29:55
Do I have a motion to vote on to approve item 5? 00:30:01
Move to approve. I have a second. 00:30:05
2nd. 00:30:08
Councilmember Gama. 00:30:10
No. 00:30:13
Councilmember Hernandez. 00:30:15
Yes, Council Member Martinez, Mayor Pro Tem McQueen Lashawn and Mayor Perez. Yes. Motion passes four O 1 Council member Gamma 00:30:17
voting no. 00:30:21
Thank you. And we'll report back on what we hear back from the state at some point. It might not be our decision to make, but 00:30:29
we'll bring it back. 00:30:32
OK. We'll move on to public hearings, right? I didn't skip anything, right, OK. 00:30:37
The first public hearing will be the Fiscal Year 2024-2025 Revised Budget. 00:30:42
Madam Clerk, do you have proof of publication as required by law and a complete file of reports and exhibits? Yes, Madam Mayor, 00:30:49
thank you. Will staff please present the report? 00:30:53
Yes. And Lupe Serra, our Finance Director is going to present the report. I just wanted to before we get into the detail, just 00:30:58
from a high level. 00:31:02
Serious adjustments. And so I think the good news without keeping everybody in suspense is we, I think we've done a pretty good 00:31:49
job at making those adjustments. 00:31:53
To stay balanced when we had opportunities throughout the year, positions became open and things like that, we froze some, we 00:31:58
looked, we kept some flexibility. So we're able to stay balanced without any serious reductions or any that would impact service 00:32:04
level. And so we're proposing a balanced budget that that loop is going to walk us through. And I think the, the one thing I want 00:32:10
everybody to kind of keep in the back of your mind is that we're seeing that these challenges may kind of continue over the next 00:32:16
year. 00:32:23
And, and I think other cities are starting to realize that the economy is changing and that you know that sales tax are softening 00:32:29
around and interest rates are going up. So we're, we're ahead of the curve a little bit that we've started to adjust, but it's 00:32:36
probably going to be tight for the next year to two years and then we'll go from there. 00:32:42
But it's good news that we were able to get to this to balanced without major modifications. And we're hearing over the last month 00:32:49
or so some, a lot of cities around us waited and they're having to make serious adjustments now. So we feel like we're maybe ahead 00:32:57
of the curve, but it's still a lot of work to do. So with that, Lupe is going to give the detail on how exactly we did that. So. 00:33:06
Thank you. Good evening Mayor, Mayor Pro Tem, City Council, city staff and members of the public. I am going to walk through the 00:33:17
revised budget report for fiscal year 2425. Last year about this time we were in a budget workshop is actually June 5th of 2023 00:33:25
where we were at the council adopted the two year budget. 00:33:33
And as the budget that was adopted citywide and that includes all of the related entities, which is housing authorities surplus 00:33:43
authority. 00:33:46
Was the revenues of $57.6 million and expenditures that 57.1 that's operating only, not including CIP moving on to general fund 00:33:51
the adopted budget or revenues of 27.3 million and expenditures of 26.8. So you can see there was a surplus of $459,000. A city 00:34:00
manager noted during 2024 we really started to see and experience several headwinds. 00:34:10
That we knew we're going to impact next year's budget. One of them which we've talked about before is really the cannabis revenue 00:34:20
reductions, most of it competitive impact. Some of it is consumer spending as well. There was more of an artificial inflationary 00:34:27
period with cannabis. Businesses were doing really, really good during COVID and then it started to slow down. And then on top of 00:34:34
that, we have competitive, competitive impact from neighboring cities. 00:34:42
So that's really taken an impact on revenues from two different levels, which I'll show in a moment. 00:34:49
Softening of consumer spending. Again, interest rates are going up. One of the areas is really like cars, disposable income is 00:34:56
shrinking. So we started to see that really this year, the second, third quarter. And then the changes in the pool distribution, 00:35:02
we talked a little bit about that. Those are the online sales that are purchased and we get the use tax, the city gets the use 00:35:08
tax. It's an allocation that goes to the county. But now there's a fulfillment center in Oxnard and because that's the point of 00:35:14
sale. 00:35:20
The distribution has shifted and in essence, the city's getting a little bit less or a lot less. 00:35:27
On pension costs going up, both the unfunded liability and just the ongoing normal cost. So that's a combination of both. And then 00:35:34
overall just cost of doing business, I mean our cost of materials, our contract services are are going up and. 00:35:41
And again, so we started to see this started to make some adjustments. We didn't fill some positions that were budgeted for 00:35:52
vacancy. So we're going to talk a little bit about more about that. But we are very pleased to to present a balanced budget, 00:36:01
general fund budget and the revenues are 27.1 million and operating expenditures again at 27.1. 00:36:09
So here are the some of that. These are the highlights of what happened with revenue. The net decrease in revenue is roughly 00:36:20
$200,000. But when we started looking at this and we started having conversations with HDL and looking at sales, we were really 00:36:28
looking at a 2.1 deficit because we were looking at decreases in revenue from sales, total sales of 1.2. And then we knew that 00:36:36
cannabis has been decreasing and that's the 5% that the city receives. That's down almost $1,000,000 or projected to be down. 00:36:44
And so it was pretty concerning when we started this budget process, we started looking at other sources of revenue and luckily. 00:36:52
Or fortunately, there isn't. There was an opportunity to increase property taxes $700,000. 00:37:00
And that's because we, the city, satisfied the obligations for the redevelopment agencies. There used to be a tax deduction, if 00:37:06
you will, that would go to the county to pay for those obligations. That is no longer the case. So we get all of the property 00:37:14
taxes. So that's helping. And that was a significant amount that helped offset our investments. Council approved new investments 00:37:21
with Chandler Management last October. We shifted $20 million from our Wells Fargo account where we weren't earning a whole lot. 00:37:29
And we came in right at the right time because we're hovering about 5% earnings. And so that's helping out. 00:37:37
And then state and local grants and other revenues such as revenues charges for services, we took a look at every single line 00:37:44
item. Most of that, our majority of it is the Ventura County organized Task Force grant that we didn't have in the budget and that 00:37:53
is $450,000 of that amount. So all of these different line items are helping offset those revenue losses. 00:38:01
And we started taking a look at salaries and benefits. As city manager noted, there are or were a number of positions that were 00:38:13
not filled. Some of them were part-time positions. 00:38:18
And those are attributing to some salary savings, but net, net our salaries and benefits are still going up $134,000 for general 00:38:25
fund and the big. 00:38:31
A portion of it is the pension and other post employment benefits and that's $532,000. 00:38:39
For a general fund only, we also increased or not increased, but just normalized the overtime we had, reduced it and then at mid 00:38:47
year we came back to council and increased it again for PD. So we went ahead and normalized that a total of $150,000 and. 00:38:56
There's a note here to mention that pension costs will continue to be a challenge. That's something that we're going to continue 00:39:07
to look at and years to come. 00:39:11
And these are the positions that we. 00:39:19
Eliminated from the budget, we are not budgeting for four. And these are positions that impact both general fund and enterprise 00:39:23
funds. So I just wanted to show the full FTE count. So it's a total of 8 positions. Public works, there's a reduction of four 00:39:29
positions that are not budgeted for in the budget. 00:39:36
We're not budgeting for the associate engineer and the principal engineer and there were two public work operations technicians 00:39:44
that have been in the budget not filled. 00:39:49
The police Support Services manager is 1 FTE position that we have it budgeted as a part-time position as an annual attempt. And 00:39:56
so we didn't budget for that position in the budget. The building official has not been budgeted in the past. We continue the 00:40:02
contract for that position. 00:40:08
Parking enforcement with due to the realignment there, the community development manager is not being budgeted for in 2025. And 00:40:16
then we have the two-part time positions. We had a code enforcement part time that we had not filled and we had an intern 00:40:23
part-time in community development that. So that is the equivalent of eight positions. And then there were a number, we're 00:40:31
proposing a number of reclassifications mostly in public works and that's really taking a look at staffing levels. 00:40:38
Expertise tasks and doing what I like to say doing more with less. And so the landscape supervisor proposing to reclassify that 00:40:45
position to landscape manager and then we have the solid waste coordinator and the wastewater maintenance lead. Both of those 00:40:55
positions are enterprise fund positions. Those are proposed to reclassify to public works program managers. 00:41:05
And the deputy public works director reclassified to a. 00:41:16
Include civil and city engineer, so it would be the deputy public works director, a civil engineer combined and that's the reason 00:41:23
the principal engineer position is would be unfilled and not not budgeted in the budget and then the mechanic too would be. 00:41:32
Reclassified to senior mechanic, looking at the changes, the vacancies and also the increases for the general fund, the estimated 00:41:41
savings is $450,000. 00:41:49
City Manager. 00:42:02
Of course, you might be able to answer it for me. I just want to say it out loud. We're talking about a lot of positions that 00:42:04
we're either not going to fill or we're going to reclassify. I know some of them are vacant already, so there's been no incumbent 00:42:10
in them, but I just want to ask the question out loud so the residents can hear. So are we not going to be getting some service 00:42:17
because of the reclassification is realignments and the positions that are we not we're not going to be hiring is are the 00:42:23
residents going to see any? 00:42:29
Level change in support. 00:42:35
Our intent was to not have any reduction in service level and I think we've accomplished that. 00:42:37
Like Lupe said, sort of the motto was do more with less. And so we're eliminating some positions, but for the most part those had 00:42:44
been vacant are are vacant. Currently there is one position where we have a person retiring and so that that's the the one 00:42:52
position that has an incumbent as of right this moment, but. 00:42:59
As you can see on this slide, most of those changes listed at the bottom, it's really what we did was like the public works 00:43:07
department is a good example where in the past we had a assistant director who sort of oversaw a lot of supervisors. Now we're 00:43:13
getting rid of that assistant director position and all the supervisors are going to be essentially like one step up. They're 00:43:19
going to be managers with, with those additional supervisor managerial duties and evaluations and things like that, which the 00:43:25
intent is to actually make. 00:43:31
Take some of those tasks so that the director doesn't have to do all of those tasks for every employee. 00:43:38
And that they're actually being managed by their by their their manager. 00:43:43
But then at the same time trying to do it smartly in a way where we're saving money because we we don't have to have this $200,000 00:43:49
assistant director position that we had previously. So it's, you know, essentially it's, you know, where there's maybe was a layer 00:43:56
that was that is good to have Right now we're entering the phase where if we don't need to have it and we can do it more 00:44:04
efficiently, we're going to try to do that. And so, so my summary would be that these were reductions proposed with the idea. 00:44:12
At this point of no impact to service level. 00:44:20
Thank you. 00:44:24
OK. So then in taking a look at just operating expenses, we had an area where we had to increase the budget for several reasons. 00:44:30
And these are the major line items that we have to increase and the reasons for it. So software cost is a pretty significant one, 00:44:38
$95,000 and that is related to the fact that we're transitioning systems and we have to continue the legacy system until we fully 00:44:46
transition from Tyler 100%. And so we still need the support and we're doing it in phases. So we'll we need to. 00:44:54
20 fiscal year 2025, so after next year it will go away. So we'll have one system, one fee, one annual fee, police firearms, 00:45:03
weapons that kind of put them all together $50,000. So it's several items that are $15,000 for firearms, the radio $34,000. We did 00:45:13
increase police training for mandated training and you hires the touchless meters $25,000. We're planning to order them now. 00:45:23
But it doesn't look like we'll receive them and install them before year end. And in order for us to be able to record him, it has 00:45:34
to be installed. And so we're asking for that in 2025. And then just vehicle maintenance compliance costs, that's just the cost of 00:45:40
our compliance going up, maintenance cost going up. And the same thing with the last one. There's a couple line items there, but I 00:45:46
know like our banking fees are going up about $26,000. Utilities overall are going up. And so those are just hard costs, if you 00:45:52
will that. 00:45:59
Are expected to go up because we're seeing those increases. So again in taking a look at the operating increases, we looked at 00:46:05
what areas that we could look at offsetting without impacting service levels and one of them is training. So we went and had 00:46:13
meetings with all the departments. Our training is being reduced 50,000 that's from all various departments that are able to do 00:46:21
the training online versus going in person. So that's saving really the travel. 00:46:29
We're still continuing to do the planning to do the training, but it's going to be mostly done online. Contract services 00:46:38
reduction, There's a lot going on in contract services. So I wanted to mention that because when you look at the report, there's a 00:46:43
lot of insurance and outs with the new system. 00:46:48
Staff added new line items to better identify cost. We used to have it all in one line, contract service, professional services. 00:46:54
Now we have subscriptions legal so that's why it looks in and out. But the net is a savings of about 50,000. 00:47:02
I'm so sorry, $90,000 in contract services from doing some of those. 00:47:10
Outside services in house. 00:47:16
General fund was going to pick up $50,000 for the purchase of a dump truck and we're going to be able to use the dump truck from 00:47:21
that one. The enterprise fund is going to purchase and we're going to use their used dump trucks. So we're saving that $50,000 at 00:47:26
least for the moment. 00:47:31
And for the beach walkways? 00:47:38
There we have restricted funds that we are going to deplete. So we're going to utilize that and shift that from general fund to 00:47:42
use those restricted funds. So that's $75,000. 00:47:46
And then just that $10,000 was really from a lot of departments that really gave 1000 dollars, $2000 in small equipment and 00:47:51
deferred those purchases are going to use their existing equipment. So those adjustments help offset some of the increases I. 00:48:00
And then in regards to what else is in our budget that we have not builded in the past and this is a revised budget. So when we do 00:48:09
the two year we'll have a lot more opportunity to plan and we think talk about. 00:48:16
These measure you and the port revenues, but we did. 00:48:24
The last meeting with Measure, Measure You, they approved our budget and so this is the first time that we're able to include the 00:48:28
Measure You budget components into our budget. There's some slight revisions to the dollars because when they approved it, it was 00:48:36
based on the approved budget. Now we're making some revisions, reducing some cost, but all the categories remain the same. And so 00:48:44
the budget for Measure U is one point almost 1.8 million in public safety and then another 1.8 in parks and rec. 00:48:52
And then all the port revenues are revised estimate that we received from the port is that we'll get $2.8 million for the 00:49:03
agreements and that revenue is also being used to provide police services. So our operating budget for police is about $12.4 00:49:09
million and so that. 00:49:15
Equates to about 14% of operations. And and then we're the second bullet point here, we're doing the street maintenance that $1 00:49:22
million will be used for the waiting Me Rd. so $1 million from the port and then $1,000,000 from general fund. So just that will 00:49:31
be something again when we do the two year budget we'll we'll highlight that and we'll have more involvement with that. 00:49:39
And in this next slide, I wanted to talk about CIP. There were a lot of schedules that we provided for CIP because we took a look 00:49:51
at doing revising this year since we're so close to the end of the fiscal year and then taking a look at the next year and then 00:49:59
three years going forward for projects. And 20/23/24, which is this year, the citywide CIP is $10.8 million. That's what we're 00:50:06
projecting to spend as a city. Of this amount, 1.7 is general fund and A. 00:50:14
Of that 1.7 a million dollars is bubbling springs. So most of it is bubbling springs. The rest of the bubbling springs is going to 00:50:22
shift over to next year. And so in 2425 citywide CIP is 29.9 million, which is a big number, but 6.6 is general fund. And then. 00:50:33
3.9 is is bubbling springs again and 2.7 is other projects and I'll go through those projects. And then also wanted to mention 00:50:44
that 2.7 is being funded by that CIP reserve. 00:50:51
That council established, so we have $3,000,000, we'll have $3,000,000 in that reserve. 00:50:58
And in 2526 and throughout 2627 future years, the schedules provide the priority of projects. There are some projects on those 00:51:08
schedules that we intend to fund from grants because their future projects city intends, city staff intends to apply for grants to 00:51:14
fund those projects. 00:51:20
And here's the list of the CIP projects for next year. So again, 3.9 million is Bubbling Springs I. 00:51:30
$1 million is the Wanami Road and the rest are the underground storage tank which needs to be repaired. That's general fund 00:51:40
because we own the property there. Police Department improvements. The remainder of the improvements will be completed next year. 00:51:48
So they're really rolling over from this year. 450,000 Citywide parking lot repairs, almost $200,000. City facility tech 00:51:55
improvements, 180,000 and that's part of it is the the remainder of the balance of the Tyler software. 00:52:03
Is included in there another 180,000 for storm drains and then 24,000 for Waimani Beach Walkway. Like I said, the other walkways 00:52:11
will be paid by restricted funds. So that's the $6.6 million. 00:52:19
And with that, here is the revised budget that we are looking at for approvals. Citywide 56.9 million with expenditures of 56.6, 00:52:29
general fund balance budget with revenues at 27.1 and expenditures. 00:52:38
27.1 million, so again, a balanced budget. 00:52:48
On this next slide, I want to just show the reserves. So just a little bit of history 2023, that's the audit that we just 00:52:54
completed. The auditor went over the different reserves for general fund and the unassigned fund balance. 00:53:02
In 2024, based on the adopted budget for 2024, our reserves are they don't change much. So what we do at the end of the year is we 00:53:11
make an adjustment to keep to maintain that reserve at those levels. 00:53:18
Like the economic emergency is 6 months of operating expenses. So stability reserve is 10% and then risk management is 50%. And 00:53:26
then the capital reserve, it was a million five that we shifted to the capital reserve in 2023. Intent we're intending to again 00:53:34
shift another 1.5. So it'll be $3,000,000. But then we're using that you go back to 2425, most of it's going to be used for the 00:53:41
for the CIP. 00:53:49
And that's something we can have conversations and make adjustments at mid year if council decides we want to use an assigned 00:53:57
instead of the CIP reserve and or if there is a surplus. So we have one time revenues that come in or less expenses or a little 00:54:04
bit of salary savings, which usually happens when people leave and you don't feel that position, you're going to have some salary 00:54:10
savings. So that's there's some opportunity to take a look at that. But at the end of 2025, we're looking at an assigned fund 00:54:17
balance of $7.5 million. 00:54:24
And then the enterprise funds, those operate like business enterprises. So basically there's a charge for service and those that's 00:54:37
charges are intended to provide revenue to. 00:54:43
For operating and capital expenditures. 00:54:52
And in this chart shows the estimated the ending fund balance from. 00:54:56
The beginning found balance this year and then the proposed net income for the enterprise fund, enterprise funds and then their 00:55:04
CIP enterprise funds reserves for policy. And that's something that we can also take a look at is 3 months of operating expenses. 00:55:11
And so that's what's built into that reservation and CIP number, the $9 million total. And then the ending fund balance again, 00:55:18
it's, it's pretty strong for water operations. One of the areas that will be taking a look at with public works is the future 00:55:25
infrastructure needs for. 00:55:32
All of the enterprise funds due to aging, you know, repairs and long term needs. 00:55:39
So we'll be looking at that, assessing the need for rate adjustments in the future. 00:55:46
Director of Sarah, hold on one moment. Councilmember Hernandez, do you have a question pertaining to something right now or do you 00:55:52
want to wait until she's done? 00:55:55
You know, it was, I had a questions regarding the last couple of slides, but I can wait till she's done. Yeah, I'll just lower my 00:55:59
hand. Thanks. 00:56:03
Thank you. 00:56:09
So the recommendation for tonight is the to receive the report with the fiscal year 2425 revised budget and provide direction 00:56:15
regarding the revised report, approve the updated CIP project list for fiscal year 23 and fiscal year 2324 and fiscal year 2425. 00:56:27
Included also is the salary schedule, which includes the cost of living adjustments. 00:56:40
In the proposed reclassification so approved the the recommendation is to approve the revised salary schedule with these items 00:56:45
adopt the resolution of City Council of the city of Poinami determining and establishing the appropriations limit for the fiscal 00:56:53
year 2425 that's included in your report. And we are not limited because our sales tax dollars are less than are calculated again 00:57:00
appropriation so that we. 00:57:08
Exceed. 00:57:16
And we are not restricted with in regards to. 00:57:18
Revenues from Texas and the last one is adopt A resolution of the City Council of the City of Port Hueneme Minimi adopting the 00:57:22
revised budget for fiscal year 2425. 00:57:28
Looking ahead. 00:57:36
City manager and I and, and and the directors, the entire team are going to be looking at long-term forecasting, which is 00:57:39
something that at least since I've been here, we haven't done. We usually do the two year budget, we make the revisions and we do 00:57:46
the mid year. But some of the changes that I discussed are not going away. So it's, it's sort of like the new norm and we really 00:57:53
got to start taking a look at long term revenues and forecasting our the revenues and expenditures. 00:58:00
Which is really going to lay the foundation for budgets in the coming years. And so that's the expectation that we'll be 00:58:07
presenting to council a forecast in in the future, in the near future. 00:58:15
With that, I'll take any questions and I apologize, I don't think I put a slide for questions, but thank you, Director Sarah, 00:58:23
Council Member Hernandez. 00:58:27
Thank you, Mayor Perez, and thank you, Miss Assero for your presentation and your hard work on this budget. Thank you, James, for 00:58:32
your efforts and everything you've done to bring our budget and balance. Congratulations on a job well done. I very much 00:58:39
appreciate it. I'm sure council does as well. I just have a couple of questions to help me better understand the staff report on 00:58:45
page. 00:58:52
Three of 98. 00:58:59
There's a a table here and it mentions the revenue and expenditures of 27 million. Ninety 3918 exclude the risk and fleet revenue 00:59:03
and expenditures which are separate a separate division which is now under the general fund. What does that mean? 00:59:12
Absolutely. Great question. The what I was trying to do in on this chart here is normalized to what the adopted budget was. So it 00:59:22
was apples to apples with the conversion to Tyler, we brought over fleet and risk were separate funds and now they are still 00:59:31
separate divisions, but they're part of the general fund. We're still tracking them as separate divisions, but they under 00:59:39
reporting that they're going to be included and that's the reason that when you look at the revenue. 00:59:48
And the expenditures on the schedule A, it's 28,000,028.2. The difference is the fleet and risk. 00:59:57
Those divisions are now in the in the general fund, but they're separate and they those get allocated out. And so that was one of 01:00:09
the reasons that we decided to bring him over because at the end of the year or monthly, we allocate all the fleet costs to the 01:00:16
different divisions. So it's an allocation. 01:00:22
OK, OK, Thank you. I think I understand that. And then, you know, public safety is always a large portion of a municipal 01:00:31
organization's budget. So I do have a couple of questions on police. 01:00:38
Costs I noticed here there's an increase of 1150 thousand to restore police overtime to historical norm. What is the historical 01:00:47
norm? 01:00:52
Do we know that? 01:00:58
Yes, we do. We have. I think for investigations it was either 6 or 700,000 and we had brought it down to 500,000 and memory serves 01:01:00
me right and then we adjusted it back up at mid year. 01:01:07
Back to 600,000 I believe. 01:01:17
And I think that just comes down to. 01:01:20
A lesson I learned maybe 10 years ago doing doing a budget of being realistic. 01:01:24
When it was adopted at that time. 01:02:04
It again reduced the amount, but we wanted to do the same thing and just keep it at that historical level, so. 01:02:06
OK. Thank you. And then as far as police training for mandated training, how much of that is post reimbursable, How much of the 01:02:15
mandated training is post reimbursable? 01:02:20
Do we know that? 01:02:26
I don't have the number off the top of my head, but I will provide the number because when that comes in and we've had 01:02:29
conversations on that because it's revenue, it it really gets coded as miscellaneous revenue. So we still have to show the 100% of 01:02:35
the expense. But that's a great question. I will provide that information and we do know some of it is post reimbursable because 01:02:42
we have that conversation, but I don't know that we had an exact number yet. 01:02:48
All right. And then the position descriptions at the. 01:02:56
Which are attachment one to the board packet, the to this item? Are we approving those as well the position descriptions? 01:03:02
Or are they are they final and ready for us to approve or is there something else that needs to be done to those? No. So the 01:03:11
intent was to approve the the modifications today and then the job descriptions for those positions today. 01:03:19
OK. And those have been through HR prepared them. OK. All right. I think that's it for my questions. Thank you very much. Again, 01:03:27
congratulations and thank you for bringing to Council a balanced budget. Thank you. 01:03:34
The other Council members have questions. Council No. Council Member Gamma. 01:03:42
Mayor Pro Tem. 01:03:47
All right, seeing no further questions, we will open the public hearing and take public comments. The public hearing is now open 01:03:50
for public input at 7:35 PM. Are there any public comments regarding this item? No public comments. 01:03:57
Thank you. Seeing none, we will close the public hearing. Public input has been concluded. I will now close the public hearing. 01:04:06
The time being 7:35 PM. 01:04:10
We have before us a recommendation to receive a report of the fiscal year 2425 Revised budget and provide direction regarding the 01:04:16
fiscal year 2425 Revised Budget report. Approve the updated capital improvement plan projects for fiscal year 2324 and fiscal year 01:04:23
2425. Approve the revised salary schedule, which includes position reclassifications and the cost of living adjustments per the 01:04:31
approved MO as adopt A resolution of the Council. 01:04:38
Of the City of Port Hueneme, determining and establishing the city's appropriation limit. 01:04:46
For the fiscal year 2425 and adopt A resolution of the Council of the City of Port Hueneme adopting the revised budget for fiscal 01:04:50
year 2425. 01:04:55
Do I have a motion and a second? 01:04:59
I'll make a motion to approve all the recommendations. 01:05:02
2nd, 2nd Thank you. 01:05:06
No further discussion before we go for a vote. 01:05:10
Madam Clerk. 01:05:13
Council Member Gama, Council member Hernandez, Council member Martinez, Mayor Pro Tem McQueen Legend and Mayor Perez. Yes, motion 01:05:15
passes unanimously. Thank you. Congratulations staff. Great work. 01:05:21
Thank you. 01:05:29
We'll move on to business items. The first business item is the annual assessments for Assessment district #87. 01:05:32
Dash 1. Assessment district #91-1 and Assessment District 95-3. 01:05:39
Well, staff, please present the report. 01:05:46
Good evening, Mayor, Mayor Pro Tem, council, members of the public and staff. What you have for you tonight is an annual item that 01:05:49
you've seen for many years in the past. This is regarding our three assessment districts that we have, one being the Lighting 01:05:55
Maintenance Assessment District, 1 being the Parkway and median Assessment district, and the other being the Drainage Assessment 01:06:01
district. 01:06:07
What we you're doing tonight is going ahead and approving a resolution making the notice of your intention to levy the 01:06:15
assessments. 01:06:21
And also set the public hearing, which will be at the next council meeting. 01:06:27
And with that there are. 01:06:33
The lighting assessment district is. 01:06:37
Has an estimated revenue of $122,244.00 with some estimated expense of $165,000, which results in an estimated deficit of just 01:06:41
over $42,000. We don't have any fund balance in this district. The Parkway and Median Assessment District has an estimated revenue 01:06:49
of $178,424. 01:06:58
With an estimated expense of $205,983.00 with. 01:07:07
A deficit of. 01:07:14
$27,559 But the Parkway Median Assessment District does have some fund balance in it. 01:07:16
And so that deficit will be absorbed and leaving an estimated ending fund balance of $170,000 for $170,441. 01:07:26
And the Drainage assessment district has an estimated revenue of $185,000 with estimated expense of $22,000 this year and next 01:07:36
year. And. 01:07:43
And it has an estimated accumulated fund balance of $437,526. 01:07:50
Which would leave an estimated fund balance of $600,000. 01:07:57
The drainage assessment district, we may end up coming back at some point. We were contemplating work. Most of that has been what 01:08:03
has been going on with the Creek clearing project. We had originally anticipated maybe not doing some of that work just because of 01:08:11
the timing and some of the things that were going on with the park project. However, after looking at some of the things that are 01:08:18
going on out at the Creek. 01:08:26
We may end up coming back and asking council in the future to go ahead and appropriate money for work to be done within the Creek 01:08:33
which would be funded by the Drainage assessment district. 01:08:39
And and as I mentioned before, that's that will have a large fund balance. So anything that we do won't be. 01:08:46
Using that entire fund balance. 01:08:52
And if you have any questions, I'll be happy to answer them. 01:08:55
Thank you. Does this Council have any questions for staff? 01:09:00
Just preemptively make one comment because it's probably, it's probably going to be the question, so I'll answer it, which is a. 01:09:08
So two of the funds have. 01:09:15
Expenses that exceed revenues and long term. 01:09:19
We'll have to figure that out. So just in case that was going to be the question, we have started to talk about it the the 01:09:24
challenge and the reason why we can't fix it now and why why we have to adopt it this way is that to make changes to our 01:09:29
assessment districts requires us to go back to the voters to get approval to make changes to it. So it's one of those things where 01:09:35
you if you when you start to see that problem. 01:09:40
There's, you know, that there's going to be a process to go to the voters and, and try to address that problem. Or the alternative 01:09:47
would be looking at the services closely and seeing, you know, if things, if there's certain services that aren't needed or 01:09:53
desired anymore. So, so there are, like I said, for lighting and Parkway, we're getting to that point where that's something to 01:09:59
start thinking about. But as of this point right now, our current budget includes sort of the little covering the little 01:10:05
additional cost on on those two. 01:10:11
Drainage district is in good shape, so we recommend adopting or moving forward with this at this time and then it's just something 01:10:18
that we'll have to look at in this coming year, so. 01:10:24
Why are these assessment districts so difficult to. 01:10:30
Get anything done with them? Why does it require so much work? 01:10:34
It's required every year that we go through this process that we hold, then hold a public hearing to, to to levy the assessments 01:10:37
and then we're required to pretty much track and keep record of everything we do that we charge to the districts. And that's a 01:10:43
whole process. There's other cities, some around us that have had problems where there's been millions of dollars kind of 01:10:50
commingled between. 01:10:56
Going where it shouldn't go and things like that. So there are a lot of work, but and then like I said and then to make 01:11:03
adjustments to it, you have to go through a Prop 218 process. So it's just everything you do with them is a lot of work. But right 01:11:09
now the drainage isn't in good shape. The other two at least are covering most of the cost, but that's something we're going to 01:11:15
have to look at because cost keep going up so. 01:11:21
OK. And and we. 01:11:28
We can. 01:11:30
Look at how we go about doing that. But we've had discussions in the past when this items come forward and the answer's been. 01:11:32
To go ahead and do that, you might risk your original 1 And so we've had our previous city attorney mentioned that the way that he 01:11:44
felt would be most proper to do that would create an overlay district for each of these where we have balances and then do that to 01:11:50
try and. 01:11:56
Gain additional revenue out of those. But he also pointed out that the big caveat with that is that. 01:12:02
It's very expensive. I mean, there you have to do a thorough study. You have to be able to prove exactly what you're going to be 01:12:10
spending that money on. And on a couple of these, yes, we run a deficit, but it's not large and the amount of effort and cost to 01:12:15
do that. 01:12:20
He, in his opinion, said, you know, I don't know that it's worth all of that exercise. And I. 01:12:27
NASCAR. 01:12:35
New city attorney if she has any differences in that. 01:12:37
I happen to agree with Mr. Spaulding's analysis on this. It's it's not quite throwing good money after bad, but it can be very 01:12:43
expensive and you're not getting a lot in return for that expense. 01:12:50
Well, OK then. Thank you. 01:12:59
Oh, go ahead. 01:13:02
Yeah, this question just for me to understand when you have a deficit. 01:13:04
Umm, let's say of the lighting maintenance, you have a deficit of 42,042.7. 01:13:10
And the and the balance is 0. 01:13:16
Where does the funds come from? 01:13:21
It'll be the general fund that will pick up. 01:13:24
So that gets built into that budget that we just approved. And that's one of those pressures. When we said cost of business going 01:13:27
up, it's a lot of little things like this where it's just, you know, that used to be paid for and now it's gone up just enough 01:13:34
where it's making an impact on the general fund. And just between those two items, we're talking about $70,000, you know, so, so 01:13:40
yeah, so they do end up basically taking a subsidy from the general fund. 01:13:47
But I think I also heard you say that that number is continuing to increase. 01:13:55
I think that's the concern I have because costs just continue to increase. And so I think one thing we have to look at, and Mr. 01:13:59
Cameron mentioned that, you know, it's one of those things where when. 01:14:05
10 thousand $20,000 off, it's probably not worth the cost because going through a property 218 process can easily be 50 to 01:14:12
$100,000, maybe more in this day and age. And so but at some point you kind of that equation changes. So, so for us, I think it's 01:14:21
something we'll look at and just sort of keep an eye on and and come back when we think it's the time to have that conversation. 01:14:29
OK. Any further questions for staff? 01:14:40
Seeing none. 01:14:43
Are there any public comments on this item? 01:14:47
No public comments, thank you. So the recommendation is to adopt A resolution of the City Council of the City of Port Hueneme, CA. 01:14:49
Declaring its intention to order the levy. Levy and collection of assessments for the Lighting Maintenance Assessment district 01:14:57
#87-1. 01:15:01
For the fiscal year beginning July 1st, 2024 and ending June 30th, 2025. 01:15:05
May I have a motion and a second? 01:15:48
So moved. 01:15:51
2nd. 01:15:54
No further discussion. Madam Clerk, we have a vote, please. Councilmember Gama. 01:15:56
Yes, Council Member Hernandez. 01:16:03
Yes, Councilmember Martinez. Yes, Mayor Pro Tem McQueen Legend Yes, Mayor Perez. 01:16:05
Yes, motion passes unanimously. Thank you. 01:16:11
The next item is the annual review of the City Council Policy and Procedures manual and resolution approving an amendment. 01:16:15
Well, staff, please present the report. 01:16:23
Yes, thank you. Thank you, Mayor. This one I'll keep. 01:16:28
So this item is. 01:16:35
What we're proposing to be the start of doing an annual review of our council policy and procedures manual, and we mentioned in 01:16:37
our staff report that it's one of those things that has started to become a good practice for cities, is to do an annual review of 01:16:44
the policy and procedures manual, if nothing else, so that the City Council sort of gets the refresher every year of the policy 01:16:52
and procedures manual, which is essentially the handbook that the council agrees to hold themselves to. 01:16:59
And and how they approach meetings and. 01:17:08
And different items within the Council's purview. 01:17:11
And so the handbook is that standard and and more and more cities are starting to have an annual review where the City Council 01:17:15
revisits that revive, makes any revisions and then adopts it and reiterates that it's the standard that they will be holding 01:17:22
themselves to in that year. I think particularly it's becoming a best practice to review it annually because there are just so 01:17:29
many state laws and things that change and that impact some of the the. 01:17:37
Policy and procedures. And so it's just good to review it as well to make sure it's in compliance with the law or with how how 01:17:45
things are actually handled. And with that in mind, we have in the staff report a short bullet point list of some of the 01:17:52
recommendations we make, which are sort of with that in mind, like as an example of a recommendation we made, we've noticed that 01:18:00
the future agenda item process described in the handbook isn't actually. 01:18:07
Exactly the future agenda item process that we we actually follow it. It had things in different orders. 01:18:15
So we've recommended changes like that to actually make a match what we're actually doing and so. 01:18:20
So we we recommended that change. We recommended updating the language about council members having to leave the room if they have 01:18:28
a conflict of interest to match the process. And we've updated the. 01:18:36
And again, just we just recommend starting to do this as a yearly update and a best practice to to follow. 01:19:18
So that's what's included at this point in the agenda. We note in the item that there have been council meetings we've had 01:19:26
recently where there have been specific questions about making changes or additions to the policy and procedure manual. So this 01:19:33
agenda item also allows council members to identify those or discuss those if if desired. So we're happy to answer any questions. 01:19:39
Thank you. Are there any questions for staff at this time? 01:19:46
Council Member Martinez. 01:19:54
Yes. Is this where we can also ask so that we have permission to use like the city letterhead if we want to do recommendation 01:19:56
letters of recommendation for students that are going to college and. 01:20:01
And anything like that, yes, I believe that Letterheads are included in in our policy. And I only say I believe because I know 01:20:07
like. 01:20:12
I've memorized like 4 cities and I get a mixed up sometimes so. 01:20:17
Thank you. Page 24. 01:20:23
And so currently. 01:20:27
Let me see. Exactly. We can't. Yeah. Currently it says city letterhead shall be used by the mayor, mayor Pro Tem and council for 01:20:31
official city business, communication of adopted city policies and positions, correspondence and related communications. All 01:20:37
council members and city manager should be copied on correspondence signed by the mayor, other council member. Use of the city 01:20:43
letterhead and or title on personal matters is not permitted. 01:20:48
So that's the current rule. Yeah, I would. I would like us to. 01:20:55
Have the permission to use them on. 01:20:59
Letters of recommendation for students that are going to college, I think that would benefit our community. 01:21:02
And specifically our youth. 01:21:09
Any further discussion on this item? 01:21:13
Any comments? 01:21:17
I've written several letters of recommendation and initially I was using letterhead and then we developed this then so I started 01:21:18
using just blank paper. But I do think it would make the letter of recommendation more strong and I don't think that we would, as 01:21:25
my understanding is that if I write a letter on behalf of somebody. 01:21:33
I don't need to share it with the rest of the council, right, If it's on letterhead or that's the only concern or question I have. 01:21:41
We were just talking over here about whether or not we see any potential like liability or anything, and I don't think we do. I 01:21:49
think that is essentially a council. It would be up to the council whether they want to make that policy change. 01:21:55
In my opinion, that's definitely a policy issue for this board to decide how it wants to handle it. 01:22:01
OK. Thank you. Councilmember Hernandez, do you have a question or comment on this? 01:22:07
You cut out council member, you went mute. 01:22:15
Sorry about that. Yeah, I have some concerns about using city letterhead for recommendations of individuals who the full council 01:22:18
doesn't know I. 01:22:23
And I, I would, I would think if we did allow that, that it would have to be on a case by case basis. It would be something that 01:22:30
would have to come to the full council or the letter at least share it with the council members. I think it's a. 01:22:36
It has a tendency to become political. 01:22:44
If one council member, for instance, is running for office and then wants to issue letters of recommendations to students of 01:22:50
constituencies and sends out hundreds of letters, I just don't think it's an appropriate use of our letterhead and I I think it it 01:22:57
could be risky in that way and becoming too political. 01:23:04
Do you have any comment on this? 01:23:12
Yes, I I I tend to agree. 01:23:15
So for me, a letterhead means if you, if you're using the city's letterhead, that means that it is a city supported. And that's 01:23:21
not the case if an individual council member is sending it. And so I have, I would have concerns with that. So as as someone who 01:23:29
worked for the military for many years, there were just very few people who could sign on the commander's letterhead because it 01:23:37
meant that the commanders is the commander's responsibility, his word. 01:23:45
And so I I'm with Councilmember Hernandez now if there was a standard letter that was vetted by the council and I. 01:23:53
And council members were signing off. I would see it a little different but for an individual to write his words, his thoughts. 01:24:04
On letterhead from the city. I just don't think that's appropriate. 01:24:13
I agree in part on this because it is when you're writing on a letterhead it's considered official business from coming from the 01:24:17
city, so I think. 01:24:21
In that regard, all the Council should be. 01:24:25
Brought into the discussion and maybe it be mentioned at a council meeting if somebody a request to be done, maybe more 01:24:29
involvement at the council before just sending out letters of recommendation. 01:24:35
As the person needs, so would there would a consideration be for approval, some type of approval process or notification to 01:24:42
council maybe like like asking permission like hey, just like if I was to come to council and say hey, just I would like to use 01:24:49
one of the Letterheads for a letter of recommendation for us XY student, you know? 01:24:56
Because that way we're not doing say hundreds, you know, I don't, I don't think that's right. But I do think that it, it makes a 01:25:05
big difference when we do write a letter of recommendation with the city letterhead and it feels more official and I think it 01:25:10
gives. 01:25:15
A better chance for the students that are getting those letters of recommendation. So establishing a type of process. 01:25:21
Councilmember Hernandez. 01:25:25
Yeah, I have another question. So, Councilman Martinez, are you talking about your students? 01:25:29
Yes. 01:25:35
OK. So I think that's a conflict of interest. 01:25:36
How so you're gaining favor using using a city resource to reward your your students. And I think it's going to cause us to get 01:25:41
into discussions about say you do bring a letter and you want council approval on a letter of recommendation for a student that 01:25:51
you've known maybe for six months, maybe a year, maybe just during the the, the length of you know, their their year. 01:26:01
In your classroom, maybe that's not long enough to really, you know, maybe for me when I write a letter of recommendation for 01:26:11
somebody, I want to know that that I've had years of experience knowing this person, not just a short time. So it's I think it's 01:26:18
going to lend itself into getting those kinds of into those kinds of discussions and we could really get bogged down in that. 01:26:25
And I just, I would, I would suggest just staying away from that and creating your own personal letterhead and using that. 01:26:33
Instead. 01:26:42
But again, this is this is just something that we're discussing. Yeah, I don't, if I may. 01:27:17
I don't think this is worth the hassle, so to speak, and each one of us has to determine if. 01:27:25
The person that approaches us is worthy of a letter of recommendation, I mean. 01:27:34
I've had people come to Waimea Beach cleanup that you know, I write a not a letterhead, but I confirm that they have performed 810 01:27:38
hours of community service to satisfy whatever. 01:27:44
Person they need to satisfy. 01:27:52
So I'm OK with without the letterhead and. 01:27:54
But. 01:27:58
The second part of the conversation is then OK if, and I did, I wrote numerous record letters for Camino. 01:27:59
And. 01:28:09
When I do it on, when I've done it on blank white piece of paper, I'll sign it. City Council member Gama. 01:28:09
And so. 01:28:18
Made perhaps a whole nother conversation but I think it clearly is coming from me and not the council and so making it clear that 01:28:19
this is a letter of recommendation from me as an individual on. 01:28:26
Non city letterhead is OK, correct? Well, so on in the current policy, that same section right now that what it says exactly is 01:28:33
use of city letterhead and or title on personal matters is not permitted. So technically right now the IT shouldn't be on 01:28:41
letterhead and it shouldn't include the City Council title. 01:28:49
Unless we change the policy, whether to change that policy would be Councils decision. 01:28:57
And that's really actually fairly customary for council members to not use the City Council letterhead, but also in something like 01:29:02
a recommendation, they would identify themselves as a council member, but speaking on their own behalf. So that's really the 01:29:09
custom and practice that I've observed. 01:29:16
I don't know if that helps you. So you're talking about keep #1 the first recommendation staying in the second. Most cities don't 01:29:24
have that second part of that. That's what you're saying by using their title. That's correct. 01:29:30
I think the key there, and it is something we've talked about is I think it is the key there is maybe the maybe including some 01:29:39
language about identifying that it's written. 01:29:43
That it's written on personal. I'm trying to think of, you know, where do you have City Council? Yeah, yeah. 01:29:50
OK, I would agree to that. 01:29:57
Is our policy section 3AB and C is? Is that In Sync with the? 01:30:02
Section 2. 01:30:08
Speaking for the city versus correspondence from individual council members, I looked at it really quickly and. 01:30:10
I think I saw a little bit of a conflict there. 01:30:19
So section speaking for the city of correspondence from council members, correspondence from council, then on the next page you 01:30:24
have speaking for the city. 01:30:29
So, so where where this conversation kind of. 01:30:35
Causes me a little bit of. 01:30:40
Not trouble, but. 01:30:43
Emails, you know, make it my personal policy to try to respond to every e-mail that we receive as a council. 01:30:45
OK, now am I supposed to make sure that all the council members got that e-mail? And if I respond, do I copy all the council 01:30:52
members? And now that I've copied all the council members, now are we creating a Brown Act situation where some other council 01:30:59
member will say, yeah, yeah, yeah, no, no, no. I mean, I just, I think that's where potentially maybe boiling this down to the the 01:31:05
basic premise of. 01:31:11
And I think there is maybe we can come up with some general language we can share with everybody that can be kind of used to give 01:31:50
that message. But I think that's where where you see that conflict. It's that in some sections it says basically like if you have 01:31:56
the cities approval, you can do this. But in another section it says if you don't have the cities approval, you can't do those 01:32:02
things. And and in general when members of the public e-mail. 01:32:08
And it's not something that we've had on an agenda that's going to be the responses. You know, I can only answer you right now as 01:32:15
an individual because we haven't deliberated on that yet. But my opinion is this. And so I don't know if the recommendation or the 01:32:22
best practices in here, but if I respond to a resident. 01:32:29
My practice is to copy the city manager. 01:32:36
Not my fellow council persons, because that's fine. 01:32:39
It's essentially a choice for me is you don't have to copy anybody, but I appreciate if you copy me because then I sort of have a 01:32:43
sense of what's going on and you know, what questions are being asked. Sometimes people forget to include me on the original 01:32:49
e-mail. So there's been a couple recently where I didn't see their e-mail come in, but I saw somebody's reply. So I knew that 01:32:55
there was an issue going on. So we were able to address it. So, so I think, I think that's a fine practice. 01:33:01
We're going to amend that. 01:33:46
I have a question too about UM. 01:33:50
The practice of. 01:33:53
Having the clerk share correspondence now, what we're doing here doesn't change that, right When something comes in by mail. 01:33:55
And it's addressed to. 01:34:05
I guess. 01:34:08
I don't know that. I don't know that we all get it if it's if it's like addressed to the city in general. 01:34:10
The city clerk still needs to make sure that we have, that it's shared with everybody, right, right. So it wouldn't impact that. 01:34:16
It would just, we're, I think what we're talking about would be be just making sure that if anybody were to reply to that, that 01:34:22
they're not replying on behalf of the of the council or the city. 01:34:28
For me SO. 01:34:35
There was a situation where a person wrote a. 01:34:38
Not so flattering letter to my 4 colleagues and. 01:34:42
Of course it was about me and didn't include me in it. And that's the situation in our policy manual where who triggers like, oh, 01:34:47
hey, by the way, this came in and you know. 01:34:52
Because. 01:34:58
And it's in the policy manual like so if I get an e-mail. 01:35:01
And I see that. 01:35:05
Two other council members were copied and not the other two. It's my responsibility to bring it to the city manager. So it could 01:35:06
be or who. How do we handle that? 01:35:10
Right. But our manual says if a majority, what if they're sending it to three? I think he's wanting to yeah, left out. OK, So what 01:35:48
is the process? 01:35:52
So again, the OR maybe the distinction there and Joan can speak if I'm. 01:35:57
Wrong here, but if somebody sends it to three and says to the City Council, but they only send it to three and we see that, we 01:36:02
make sure we send it to everybody. 01:36:07
Because there's a possibility that maybe they correct and, and that's something you can do if you notice, hey, I saw it and it 01:36:12
says to everybody, but it's only really gone to two people because some people just don't have everybody's e-mail address. So 01:36:17
that's something. And we've been, I would say we've been trying to do that more of when we see those and we see them address to 01:36:22
the full council, we make sure everybody has it. 01:36:27
But the maybe the Gray area becomes when somebody just emails 3 individually and doesn't, you know, and we don't know they emailed 01:36:34
three and they don't say they emailed 3. 01:36:39
Which happens on occasion, yes. 01:36:44
Because you mentioned this before and I've been. 01:36:49
I can't hear Martha. I think that I think the situation that you're referring to. 01:36:52
All the council members got a blind copy, so we didn't know who got it. When I got it, I thought I was the only person who got it. 01:36:57
So I was like, I'm not even going to respond to this. And then we were here on the day as then we heard everybody got it. We're 01:37:03
like, oh, OK, everybody got it. So that's what happened on that. 01:37:08
Just so you know, it was blind copy to everybody, so no one knew someone else received it. I thought it was just to me. 01:37:14
So our practice would be when we see that and we and we catch that and if it says to everybody but but we don't think it went to 01:37:20
everybody, we will go, we over communicate, we will try to share it with everybody. Are there any further questions or comments on 01:37:26
this specific section? 01:37:31
If nothing else, I'm going to just go by section by section as we amend and then do a vote to approve what we've discussed as the 01:37:40
changes. 01:37:44
Is everybody clear on good? 01:37:49
I didn't know if you wanted to ask for public comment just before we yes, yeah, OK, yes. Are there any public comments on there 01:37:52
are no public comments, but just wanted to clarify. Thank you. So is everyone clear as to what we're we're going to be changing or 01:37:57
modifying this section as to. 01:38:03
Yeah, the correspondence from councils and this. 01:38:10
Could I just have the city manager or the city attorney? 01:38:13
Repeat. I I think I was, I was OK with it, but I just could I just hear it again yeah. We were trying to see if we need to 01:38:17
actually change the language or not. I think what we're I think the consensus that we've heard so far was that I. 01:38:24
Maybe that language right now that says the title can't be on it isn't really what was intended, as long as it's clear that you're 01:38:32
not writing it as a council member. So I think we can propose some language, you know, and I think it's just removing. 01:38:39
Or I would suggest adding the language that we're talking about of saying, you know. 01:38:47
A. A title. 01:38:54
Use of letterhead and or title on personal matters is not permitted and maybe adding at the end there and except for the specific 01:38:56
statement. 01:39:00
And and those are for emails, not for letterhead. Letters on letterhead. 01:39:08
Right. This is not using city, that's helpful. So it's for the personal stationary section, okay. 01:39:13
So we'll prepare some. I think the direction then is we'll just. 01:39:22
We'll prepare a disclaimer. Yeah, Yeah. So maybe we can just say in there something like. 01:39:26
A council member should use the provided disclaimer for any. 01:39:34
Individual responses? Any individual responses? e-mail response? e-mail responses? What about regarding the letterhead? 01:39:41
But we're confusing the two items now. 01:39:50
E-mail. e-mail is separate from personal and no, yeah, we're not changing it. You can use your own letterhead, but you have to 01:39:53
still. 01:39:57
Make the disclaimer. 01:40:02
That right, not speaking on behalf of the city and just to be clear, a letter of recommendation is a personnel matter, a personal 01:40:04
matter. 01:40:08
So council is not OK with that. That's that's what I'm hearing right now. 01:40:13
Of course. 01:40:22
I'm a little confused. I thought on number one we were saying the use of letterhead. 01:40:25
On personal matters. 01:40:31
Is prohibited, but that you can use your. 01:40:34
Council title. 01:40:39
In the signature, I thought that's what our city attorney was referring to earlier. Yes, I think a disclaimer, I think it's that 01:40:41
and or title like I think we should remove that and that section's just letterhead. And so the answer that keeps it simpler. 01:40:48
Basically letterhead can't be used on personal matters and then personal stationary we add that sentence. 01:40:55
Everybody good. 01:41:03
So I just, I just want to confirm so no one else is on my side in terms of, you know, wanting to do something good and make a 01:41:04
letter of recommendation look good first for a student. 01:41:09
Not on the city letterhead because it implies city business is when you're losing the city letterhead. 01:41:16
So official city business. 01:41:21
So I think the thought would be that. 01:41:25
You could use your. 01:41:28
Statement saying I am a council member but I'm not writing it on behalf of the council. But then the consensus. The consensus is 01:41:30
not on letterhead. 01:41:35
OK, so let's take a vote on that then. 01:41:46
Can I get a first section emotion to approve that? 01:41:48
Move to approve. 01:41:54
A second, second I'll 2nd. 01:41:56
Councilmember. 01:42:03
Yes, Council Member Hernandez. Yes, Councilmember Martinez. 01:42:06
Yes, Mayor Pro Tem McQueen Lashawn, Yes. And Mayor Perez, Yes. Motion passes unanimously. 01:42:11
OK, next section and you want to start with the next section. 01:42:21
What section is the next section? Are you going to go by chapter or by? Yeah, we should just go in order. 01:42:25
Anything jumps out at anyone, we are on page. 01:42:32
We just finished with. 01:42:36
We're in Chapter 7. 01:42:38
Because I have something in chapter 20. Well, then we should probably go back. 01:42:40
Unless somebody held something in chapter one. 01:42:48
OK. 01:42:51
This will start in chapter 2. 01:42:55
OK, go ahead, Council Member Hernandez. OK, so I think you're all familiar with this provision that under Section 4, number B, 01:42:57
this is Chapter 2, World City Council. Council member appointments and assignments. What is the process? My question is, what is 01:43:05
the process for seeking approval Council member appointments to boards and commissions of outside agencies? We've never exercised 01:43:13
that provision when, for instance, I'm on the Ventura County Library Foundation. 01:43:21
I'm on the League of Women Voters. I've never come to City Council and asked for approval to be on those. 01:43:29
To be a member of those organizations, to be on their boards and commissions, I don't understand the purpose of this and I don't 01:43:37
know the history behind it. 01:43:41
Is that something we need, we we need or can we just line that out or do you think it's important to have? 01:43:47
The rationale for it and again whether or not council agrees, that's the purpose of the item, but I think the rationale was 01:43:56
specifically this is for city boards, commissions and committees. So it's when the city. 01:44:02
The city has a representative on a board, Commission or committee versus. 01:44:10
Each council member could be on a committee as an individual. You could be asked to be on a committee. And, and I don't know 01:44:17
because I don't know all of them off hand, but you mentioned like the League of Women Voters. I don't think that's one as an 01:44:22
example, that I don't think the city has a position on it, I think. 01:44:28
They specifically requested Councilmember Hernandez to join it. So. 01:44:34
That's an example where. 01:44:40
If the League Women Voters came to the city and said we'd like a member of your council on the committee, then this would be the 01:44:42
process for us to figure out who it would be. But the League of of Women Voters. 01:44:48
Manages. 01:44:54
Important activities for us. 01:44:57
And it says here, there's clear language in here. Sorry, Councilman Gama, I didn't mean to earn her up. But it says here council 01:44:59
members who are serving as representatives of the city. So when I'm on these committees, I'm not representing the city. 01:45:06
I'm on those. 01:45:15
Those commissions and those boards as an individual, yeah. But when, when that said organization is organizing our debates, for 01:45:17
example. 01:45:21
Kind of a conflict. 01:45:27
It's. It's not a conflict if. 01:45:28
They've they've addressed that in the past and it's not a conflict. I think it is. Well that can be easily said with for instance, 01:45:32
the Boys and Girls Club, that we have a Boys and Girls Club here and I am a city representative on the Boys and Girls Club board. 01:45:39
But nobody approved me to get on that. I just, they just asked me to join. I didn't put it before council to approve. 01:45:46
Placed on there by this committee. 01:46:29
OK, so one other question. So when I go to VC Animal Services. 01:47:09
And. 01:47:15
Involved in. 01:47:17
An issue which I'm going to cast a vote. 01:47:19
Am I speaking on behalf of the city? 01:47:22
Believe you've been appointed to that as the city representative so I don't have to come back to the city and say hey guys. 01:47:25
No, but that's always been sort of a weird thing too. And my recommendation everybody. So I've had that question asked before, 01:47:32
Councilmember said. I don't know how everybody would want to vote on this. And it's pretty much when you're appointed. 01:47:36
Make your best guess of, you know, what the city and the council fill, or if you really aren't sure, bring it back to council and 01:47:41
we can have an item on it. So So yeah. But yeah, that in that case you're representing the city. 01:47:47
Council Member Hernandez, does that satisfy your? Yeah, that's fine. I'm glad we had that discussion. 01:47:53
And I don't want to belabor this this this whole item, but I also thought that we. 01:48:01
Need to add guidelines to address the role of alternates on committees because they vary according to agency. I mean some agencies 01:48:08
operate just you are the fill in when the primary person can't be there. And then there's other committees where the alternate 01:48:17
actually has responsibilities and duties and I think for the benefit of future council members. 01:48:26
It might be helpful to have that in our policies and procedures just to this an acknowledgement of what the role of alternates can 01:48:37
be. 01:48:42
Well, it would, it would vary by committee, right, Because right. So it would have to yeah. The statement would have to say that 01:48:47
the role of all there are primary and alternates assigned to city appointed committees. The role of alternate can vary according 01:48:55
to the according to the committee structure. Please, you know, refer to the committee chair or the committee executive director 01:49:02
for instructions on on the role of the alternate. 01:49:10
Something like that I always go by the more the merrier and. 01:49:18
You've attended just about every Beacon meeting I can remember as an alternate and nobody's ever asked you not to speak. Or you've 01:49:23
been given the the floor and, and I'm fine with it. And I don't know, that's just me. 01:49:31
And that's like I said, that's very different from, for instance, VRSD where I just if Martha can't attend, then I go in her place 01:49:40
and vote on her behalf. But. 01:49:46
I don't attend the meetings while she's there. 01:49:53
Into Washington. So it just varies. 01:49:57
I think it's like you said, it's it's case by case depending on the committee and the rules of the committee's, for instance V 01:50:00
Cog. 01:50:03
Alternates don't have a role. 01:50:07
If the main is there and then other. 01:50:09
SO11 thought would be on the on these county agencies and everything. 01:50:14
They they essentially set the rules and so whatever they say goes. I think I think that's what she's saying. That's the agreement. 01:50:21
Everybody goes by every committee is a question for us would just be on our committees right now. We don't have a rule. So it's 01:50:25
just if. 01:50:30
Right now there's no rule on city Commission, city committees, and so if we wanted to create a rule, we could do that. But 01:50:37
otherwise? 01:50:41
Do we have any city committees? We have city committees. We have a report from 1:00 tonight actually. Museum committee is an 01:50:46
example. And so you know, it's just we don't have a rule, so I think. 01:50:53
And we have Sister City and we have the Arts Committee. Those are other, yeah. And so right now, you know, in general, it's 01:51:01
basically. 01:51:06
There isn't a rule on that. And so if the question would be if we wanted a rule or not and we want to leave it the way it is, but 01:51:11
otherwise I think the county boards, they pretty much will tell us what they expect of the alternates. So I think we just follow 01:51:16
that, OK. 01:51:20
Any other sections? 01:51:28
Anyone want to talk about specifically? 01:51:30
I'm still on Section 2. Let's see chapter 2, Section 5. 01:51:32
This has to do code of ethics for council members and this is item B 10, positive workplace environment, the way that the policy 01:51:40
and procedures reads when it talks about a positive workplace environment. I also saw the same kind of language in Chapter 5 01:51:47
regarding relationship and conduct. It speaks to the relationship between council members and staff, but it doesn't speak to the 01:51:55
relationship. 01:52:02
Between council members and I think that's important to include. 01:52:10
That we should be exercising and creating a positive, constructive workplace environment for not only city employees, but for 01:52:14
fellow council members, members of the public, and business dealings with the city. That's the language that I suggest for Section 01:52:20
5. 01:52:27
Letter B, item number 10. I agree with that. Are we city employees? Yes. 01:52:35
Then, when necessary, employees and. 01:52:41
Yeah, in this case I would say, because that intent of that language is to basically say that as council members you should talk 01:52:45
to me and not complain about staff people or two staff people directly. So in that way there's a distinction between the council 01:52:51
member and the employee. 01:52:56
In that section, So what I was looking for is, and I, I said I've got a few of these handbooks in my mind. So I thought there was 01:53:03
a section that said something like rules of decorum for the council. 01:53:09
And so maybe not, maybe we should create a section for rules of decorum. Well, there is something on that page 12, but it looks 01:53:17
like now that I'm looking at it, maybe that's more specific to decorum for the council meetings, even though it says. 01:53:24
Public participation and rules of decorum for council, Yes. 01:53:33
OK. 01:53:39
So. 01:53:42
I think maybe adding language? 01:53:43
To that section. 01:53:47
Yeah, for, for we and we can come up with some language. Maybe what we do if we're, if we'll have a few changes, is we can come up 01:53:51
with some language and bring it back. I mean, because it does, it does talk about principles. Under principles and standards, 01:53:57
council member conduct, the professional and personal conduct of council members must be above reproach and by the law must avoid 01:54:04
even the appearance of impropriety. 01:54:10
Which is critically important for maintaining a positive and productive image of city governance. So. 01:54:16
Well, it is understood that council members enjoy First Amendment rights. They should practice ability and decorum and discussion 01:54:24
debate, I would add there and outside of City Council, not just when we're at the Dyess, but also outside and refrain from abusive 01:54:32
contact, personal charges and I'm substantiated allegations. I guess that's my point, that things happen outside the council 01:54:39
chambers and I think that we need to hold ourselves accountable for our behavior not only inside council chambers but outside. 01:54:46
OK, so you will get together and create some rules of decorum for council outside of council meetings. Well, we'll come up with 01:54:56
some language, put it back in or put it in, and then we'll put it on a consent agenda. Is that good, Council Member Hernandez? 01:55:02
Yeah, I think so. Do we want to vote on that? 01:55:07
OK, well then we'll just wait. OK. Anyone else in sections? 01:55:15
No, I think they're gonna. I think he just wrote it down. I think we have direction. Yeah. 01:55:28
OK. I think that's all I have for now. OK. 01:55:33
And and again, no public comments on this item. 01:55:38
No public comments on. Thank you. 01:55:44
All right, so seeing that is all the changes. 01:55:47
Before we move on and vote on that. 01:55:51
Well, we don't need to vote on anything else, OK? 01:55:54
So I think we're done. 01:56:00
We'll move on to Item 15. 01:56:01
Item 15 is the Fort Wayne Historical Museum ad hoc committee status and request to reconstitute the Port Hueneme Historical Museum 01:56:05
Commission. 01:56:10
And we have. 01:56:16
Charles Deputy City Manager Charles Perez. 01:56:18
And Parks and Rec manager Anna Haley. 01:56:22
Yep, and I know they've been meeting with the. 01:56:25
Museum committee frequently, I think they're on a bi weekly meeting schedule now to try to get reopened. So this staff report, the 01:56:28
intent is basically to report back on and do a status report on what the ad hoc committees been working on and then. 01:56:36
As they start to get ready to reopen to talk about what their request is to move forward, so. 01:56:46
OK. 01:56:54
Good evening Mayor, Mayor Pro Tem, City Council, members of the public and fellow city staff members. So, as the city manager has 01:56:56
indicated, item number 15 is intended to provide an update on the museum rehabilitation project and allow the council to consider 01:57:03
the ad hoc committees request to reconstitute the Port Hueneme Historical Museum Commission. 01:57:09
By way of brief background about. 01:57:20
Almost nearly 50 years ago, Port Hueneme City Council approved bylaws for a historical museum Commission. 01:57:23
The bylaws empowered the Commission to quote, manage, operate and regulate the historical museum. 01:57:30
For decades, the museum's operations have been extensively supported by the Commission and community volunteers. 01:57:36
And during that time a wide variet. 01:57:43
By the end of 2017, the Museum Commission ceased holding public meetings and effectively. 01:57:50
To repeat. 01:57:57
Sorry. 01:58:00
No problem. 01:58:01
By the end of 2017, the Commission stopped holding meetings, and although volunteers continued, the Commission itself didn't 01:58:04
continue to operate as a body. A few years later, the City Strategic Plan noted the need to develop a plan to update the mission, 01:58:11
establish existing policies, and increase educational programming associated with the museum. 01:58:19
In 2022, a visioning charette was held to help shape the museum's future. 01:58:27
This full day event included staff, community stakeholders, and a member of the City Council Was focused on defining the museum's 01:58:32
mission, identifying necessary facility improvements, and reviewing collection practices. 01:58:38
The effort resulted in a new mission statement which reads The mission of the Port Hueneme Historical Museum is to preserve the 01:58:46
history and celebrate the people of Port Hueneme. 01:58:51
And it developped a three-year action plan, concluding with the museum reopening in 2025. 01:58:57
In September of 2022, the Council created an ad hoc Museum Governance committee to work on the items included in the three-year 01:59:08
action plan. 01:59:12
This group included six community members, a representative and alternate from the City Council and city staff members. 01:59:17
In December 2023, the council approved a revised plan which called for the museum to reopen in the summer of 2024. 01:59:25
As part of this action, the. 01:59:34
The cost and scope of facility improvements was reduced and it was noted that some components of the initial plan would begin or 01:59:36
continue after museum opening. 01:59:42
The committee and city staff have worked to relaunch the speaker series, create and display pop-up museum exhibits and multiple 01:59:49
events, package and move museum exhibits and artifacts into storage. 01:59:55
Hatch and paint the facility and select Purchase and install a portable restroom at the rear of the museum. 02:00:02
Currently, the committee is working with staff to develop a revised floor plan, determine the exhibits to be displayed and select 02:00:08
display cases, pedestals and lighting for the museum. 02:00:13
So the photos on this slide are two examples of what the museum looked like in the past few years ago. 02:00:21
You'll see many different artifacts and items on the wall and. 02:00:29
Floor space somewhat limited. 02:00:35
So this slide shows the floor plan that has been developed with staff working with the committee and the planned approach moving 02:00:40
forward. 02:00:45
Some of those items are a bit small. The light green indicates. 02:00:51
The storyboards that would be on the walls surrounding the main. 02:00:56
Entry room. 02:01:01
The. 02:01:03
The blue items represent the primary exhibits that would be on display in the main room, and the red elongated ovals in the middle 02:01:05
are seating areas. And then you'll notice that the the top of the diagram there, the vault area is has been identified or proposed 02:01:13
as the Bard room. It would have an array of items pertaining to the Bard family. The item of the room on the back right there 02:01:20
interactive room is at this time designed. 02:01:27
To be interactive and designed to engage children and museum items. And for the time being, as the museum opens the item at the 02:01:35
top left, there would be the room where volunteers would do ongoing work, including inventory efforts and other items associated 02:01:41
with getting the entirety of the museum up and running. 02:01:48
And this is a photo just taken last week. It is not a final photo, but it's an in progress photo. 02:01:58
The item was was cleaned up. 02:02:05
Number of large scale items have been placed both in the vault adjacent to the vault and then right there in the the center area. 02:02:08
So again, not a final but it's an in progress. 02:02:12
Image of what currently exists. 02:02:19
So future plans. Our plan is to reopen the museum on Saturday, July 6th. Initially the plan would be to have the museum open on 02:02:25
Saturdays and Sundays from 11:00 AM to 3:00 PM. 02:02:31
This would be. 02:02:39
I use the term staff very loosely there, so maybe more appropriately would be manned by volunteers and that is the. 02:02:41
Those are the days and the times right now that are. 02:02:50
The volunteer group is able to. 02:02:54
Consider it is planned that there would be an expansion of days and hours as the. 02:02:58
Volunteer program gets restarted. The plan, the request, as I said at the beginning from the ad hoc committee, is that the Council 02:03:04
consider the establishment or the reconstitution of a historical museum Commission. 02:03:11
And in their vote, they made it clear that they want this to be an active hands on working Commission. They would be responsible 02:03:18
for training and scheduling the volunteers as docents for the museum. They would want responsibility for developing and managing 02:03:24
programs at the museum. 02:03:30
They would want responsibility for creating, revising, formalizing, curation and collection policies. 02:03:37
They would be actively involved in inventorying items and working with staff to establish Providence information about the items, 02:03:44
and they would also be interested in marketing and promoting the museum via social media and potentially a newsletter. And as 02:03:49
noted in the staff report, they would be interested in returning annually to council to provide an update on their actions and the 02:03:55
status of the museum. 02:04:00
So what's presented to you tonight once again is an overview of the status of the museum project. 02:04:12
And also an opportunity for the Council to consider the ad hoc committees request to reconstitute the Port Hueneme Historical 02:04:19
Museum Commission. 02:04:25
Staff is prepared to answer questions that the council may have and take any direction it deems appropriate. Thank you City deputy 02:04:31
city manager. Do we have language on the? 02:04:37
Commission that was before do we is that is like a. 02:04:44
Yeah. Is there anything Shane with like with the how it all laid out those Oh yes, two comments. The second attachment I believe 02:04:48
to the report are the bylaws that were previously approved by council. So that outlined what had been envisioned. Again, that was 02:04:56
decades ago. So it is not necessarily suggested that those bylaws be. 02:05:03
Used specifically, but that was what was created in the 70s as a guide for the purpose that the Commission served at that time. Do 02:05:12
you have recommendation on how to change that and update it? 02:05:17
That is something that we would bring back if the Council provides direction that this is. 02:05:22
Approved, and that's the direction that the Council wishes. 02:05:27
Is there any other questions for stuff? Sorry America. Can I just add because your question was sort of the exact question that we 02:05:30
were talking about. 02:05:34
Yeah, I don't know what happened last time around. Do we have any historical perspective on how the Commission just stopped 02:06:13
meeting? I mean, was the museum open? Was it closed? But how did it? Was it officially disbanded or what happened? 02:06:22
So we have not been able to find any records to indicate and we've looked with the assistance of the city clerk there. There has 02:06:32
been no evidence that there was action by council to disband or. 02:06:38
Remove or sunset, so to speak, the Commission. 02:06:44
Our records indicate that meetings were held through the year, the calendar year of 2017, but there are no, there was an it was a 02:06:48
brown act body. So we have record of the agendas that were published, but there's no record in 2018 and forward. So the museum was 02:06:55
open in 2018 and 2019, but it does not appear that the Commission was active during that time. 02:07:02
So my only concern or is that we set the Commission up to be successful and let's not, I mean if we don't know what I mean, 02:07:10
clearly they stopped having meetings and so. 02:07:17
Whatever structure we come up with, I hope it's something that we could all. 02:07:24
Provide input and again, let's not repeat whatever happened which we don't know what happened but. 02:07:29
I just want to see a very successful, productive Commission. 02:07:36
And then do we? 02:07:42
Create an organizational chart and then just let the Commission decide who's the head of the Commission or how do we do we do job 02:07:45
descriptions? Who on boards volunteers? That would be a good thing for staff to come back and present. You said 2019. 02:07:53
When they stopped meeting, they met through 2017, but not beyond that. I was going to say maybe it was a kovid, but that's it was 02:08:01
prior to covic. But councilmember Gama, some of the questions that you're asking, those are exactly the type of details that we 02:08:07
would, if given the direction from council, return with proposed ways of addressing those questions. I can't see council member 02:08:13
Hernandez. Does she have a question or a comment? 02:08:19
No, I'm good. Thank you. 02:08:27
Any further questions from staff or from council? Sorry, do we have any public comments regarding this item? 02:08:29
We have one public comment from Rich Rollins. 02:08:35
All right. 02:08:38
All the way from Dublin. 02:08:42
But I don't have an Irish accent. 02:08:48
As a member of the ad hoc committee, I want to first of all thank staff for working with the committee and made some really good 02:08:51
strides so that this opens up in July. I think we've made some really good steps. I also want to thank Councilman McQueen for 02:08:58
being there and like giving us support. 02:09:05
I am a little concerned. 02:09:14
The idea of forming a Commission. 02:09:17
My experiences in the past, we developed a citizen Advisory Board with the idea of reducing the amount of commissions that we had 02:09:21
in a variety of different areas. And that was probably even more important. Now when I sit through the budget and talk and you 02:09:29
talk about that, you're going to be not hiring new staff, you're going to have to be able to provide that same amount of services 02:09:36
and the Commission with with a Commission and it's very. 02:09:44
Description requires a lot of staff to kind of follow it through to the Brown Act do commissions. 02:09:52
I think. 02:10:00
My recommendation would be to have a working board that would do a lot of these different types of responsibilities that we, you 02:10:02
know, that have just been laid out. And that maybe perhaps a possible alternative would be to make sure that we continue to have a 02:10:12
City Councilman as a representative to be at the board to, you know, to be of informed is what's going on and for that matter. 02:10:22
When the Citizen Advisory Commission was developed, it was the idea that a lot of these types of things that come in. 02:10:32
The Citizen Advisory Commission would have a representative on these various different boards or ad hoc things or. 02:10:41
That would help provide input for the community. So bottom line is I don't personally recommend that you have a formal Commission 02:10:48
per SE, but you do, you know, develop a committee. And then also that gives a flexibility as new people in the community want to 02:10:57
really get involved. They don't have to do some kind of a formal process. You know, they can be involved into the committee. 02:11:06
So that's it. Thanks. 02:11:16
Does staff have a any comment regards to that? I think the only comment I think is. 02:11:17
If council provides direction to to move forward, we will have the opportunity to go back and work with the committee and really 02:11:27
figure out what will work, I think you know, and bring that back to the council. I think Rich's points are well made in that and 02:11:34
and council member Gomez too, that the biggest thing is we want to make sure that whatever structure they have, they're able to 02:11:42
get it done because right now there isn't a staff person that's assigned to work in the in the museum. We have liaisons, but. 02:11:50
Leave that while we work it, work through it with them. And I do want to say one thing real quick and Rich said it too and I it's 02:12:29
almost burying the lead. But I just want to give credit to everybody because one of the things in the presentation was that 02:12:35
originally this was a three-year plan and we talked about that. 02:12:40
It really hadn't even started yet, you know, is that three-year plan. So we were really looking even though the original plans of 02:12:46
2025, we were on pace for 2026 I think. 02:12:50
And they're now looking at opening in July. 02:12:56
And it's, it was a huge lift and you know, the by the foot I put in my mouth was I said I thought we could get it done and by 02:12:58
around now and then we had the storm and we pulled all of our staff off of it and so. 02:13:05
Big credit to facilities, recreation, public works in the committee and and somehow still staying on path and being being at the 02:13:13
point where we're talking about opening now, which I wouldn't, I wouldn't have believed a few months ago. So I do just want to 02:13:18
give some credit to everybody for that so. 02:13:22
Councilmember Gama. 02:13:28
Yes, Mr. City Manager, I would love to hear your opinion on Commission versus ad hoc. And I did hear that Commission requires a 02:13:30
Brown Act and agendas and postings and. 02:13:35
To Council, so it sounds like your recommendation is slightly changed. 02:14:55
Right. So does is everyone I guess the recommendation, just to be clear, the this recommendation is from the committee, right? And 02:15:02
so I'm not changing their recommendation, but I'm saying that if it's appropriate with council and we just heard from one 02:15:08
committee member, but if it's appropriate with council, we can go back and work with them with both options on the table. So then 02:15:15
is council clear on what staff is recommending? 02:15:21
Do we have a motion to? 02:15:28
For that. 02:15:30
I think it's to work with the committee and come back with bylaws and some recommendations. You want to do a motion. 02:15:31
No, nobody wants to do a motion. 02:15:39
I move the motion. Do you have a second? 02:15:41
Thank you. 02:15:46
No further discussion. Can we have a vote, please, Madam Clerk Council Member Gama. 02:15:49
Yes, Councilmember Hernandez. Yes. Councilmember Martinez. Yes. Mayor Pro Tem McQueen. Legend. Yes. And Mayor Perez. Yes. Motion 02:15:54
passes unanimously. Thank you. 02:15:59
Thank you. Before you all leave, I just wanted to say thank you so much for all of your support and all your help. I know when we 02:16:06
say that folks in the room might not know exactly what that means, what are you thinking them for? But I will tell you, it seemed 02:16:12
like every time I went to the museum, it had changed. 02:16:18
You know, it that everything was gone and then things came back and then it was beautiful. And so just really thank you for all 02:16:25
the work that you've done, Anna. She would listen to us take notes. Next thing you know, we've come back to the museum and what we 02:16:32
talked about was in the room. So just really appreciate all the work that you've done. Thank you both. Thank you. 02:16:38
I don't think we give staff enough thanks and congratulations on what they achieve. Such a small staff achieved so many great 02:16:49
things. 02:16:53
The final item on the list is City Priorities for City and Navy Partnership 2024. 02:16:59
Thank you, Mayor and. 02:17:07
This item we had, it's sort of round two in our series. We had talked about some of our key partnerships this year and really 02:17:10
wanting to establish a. 02:17:15
Priorities for each partnership and priorities that can really be used for so we can all be advocating for the same thing. And 02:17:20
they can be used for talking points for when, you know, when the mayor or myself or mayor Pro Tem are are asked to speak at some 02:17:28
of these groups and things like that. And and making sure that we have a consistent message as we work with our partners. And so 02:17:35
the first round we did a couple meetings ago as we talked about goals related to one of our major partners, the port this year. 02:17:43
And this is round two, which is goals for our partnership with the Navy this year. 02:17:51
And so similar to that last one, what we did was we started with some of the things that we've heard in council meetings and some 02:17:56
of the goals that we've had. And then we wanted to propose those and then but also have the conversation with the council if 02:18:02
there's anything we're missing or anything else that we'd want to include. And so the key goals and these are things that I think 02:18:09
we've heard enough that we were starting to work on them, but having a kind of that unified. 02:18:15
Situation where we've all said these are goals, it helps because we can go to the. 02:18:24
To the Navy and let them know these are priorities for us. But so goal one for the year was bringing the base and city communities 02:18:29
together. And we've had some good actually initial conversations on that particular with our recreation department about how we do 02:18:35
these events like touch a truck. And we ended up doing this already. But the first touch of truck was great, but we didn't really 02:18:42
have a military presence and also it wasn't really advertised to the military families. And so the second time around we were able 02:18:48
to get the military. 02:18:55
A stronger military presence and some of their vehicles there. And then they also sent the Flyers out to the family. So also 02:19:01
military families came and got to see how police cars worked and fire trucks work and things like that. 02:19:07
And so it sounds simple, but one of the goals I think for us really, and that I've heard from, from the council was really sort of 02:19:14
bringing the base in the city communities together. And maybe that in the past that maybe it had gotten a little more separate. 02:19:22
And we talked to the base about wanting to change that. And the really positive thing was that the folks we talked with at the 02:19:29
base said that they have the same goal. And I think they, they their recreation team actually just did a presentation. 02:19:37
Something called something like cutting the red tape, and it was a presentation about trying to. 02:19:44
Internally with with the base and the Navy actually pushed to look for opportunities to to have the base and the communities come 02:19:51
together. So I think it's a good time because it's a prior. I think it's going to be a priority for both of us. 02:19:58
Second was we had talked about traffic improvements in driver and pedestrian safety campaigns. And when we talked about those at 02:20:06
council, we talked a little bit about, you know that this is one of those things that would be nice to be able to get the the base 02:20:13
on board with as far as getting information out to. 02:20:19
There are thousands of employees and, and, and people that visit the base as well, and so we identified that as a priority. 02:20:27
Recommended priority for this year and then as we were working to prepare some of those materials that we talked about some of the 02:20:36
informational pamphlets and things. And so with council's direction we'd be able to coordinate that and actually work with the 02:20:41
Navy on getting that information out to. 02:20:47
3rd Streets and infrastructure, infrastructure projects and funding opportunities. This is one where you know, we do provide 02:20:54
services to the to the base and we do some of our utilities actually serve the base. And so when we've been meeting with them. 02:21:02
In my. 02:21:12
First days with the base or with the city. Some of our meetings we had, you know, we were just. 02:21:14
I got to play the new guy card and I just was saying like, why don't we still provide some of these services to you and why, you 02:21:19
know, why do we provide these, but these ones, you know, went away and what can we do to change that? And I think there was 02:21:26
interest in exploring that with both. And then, but also the base told us, you know, there's, there's grants and there's funding 02:21:32
opportunities available for agencies that serve the base. And so, and a lot of times it helps or it really clinches it when they 02:21:39
write a letter of support. 02:21:45
Saying it's important to the base on their on their letterhead, which their commander is authorized to do, for the record. 02:21:52
But yeah, but so we we talked about that and we've actually made some progress on that where even just recently credit to 02:22:00
Commander Kim Knock and Kendall Lawson there liaison, they've actually sent us some grant opportunities recently and and offered 02:22:07
to do some letters of support. So that's another area that could be win win. 02:22:14
And then #4 collaborate to support services and legislation for military members, veterans and military families. That's already 02:22:22
in our legislative platform. So we always, we already commit to that. But we wanted to highlight, you know, because it's easy when 02:22:28
we go to the base, it's always easy to say here's what we want from you. But we were also trying to make sure we have some goals 02:22:34
that actually support them and actually show that we're willing to, you know, also. 02:22:40
Help and not just take. It's nice to say. Here's what we'd like to do for you. 02:22:48
When a lot of the families are still our residents too, so. 02:22:54
And then last was a security of the community and this tied into the the one with the port. And we just realized that it applies 02:22:58
to actually all is really when you talk about the city, the base and the port, those are all for different reasons, things that we 02:23:06
should all be focusing on working together to make secure. And each has its own risks, but they it's also kind of each, you know, 02:23:13
each hardening, each helps the other. So so we were looking at that. 02:23:21
Add those to the list and talk to them about it so. 02:24:35
Thank you. 02:24:39
Council Council Have any questions for staff? Council member Guma. 02:24:40
First of all. 02:24:45
A couple months ago, we came across this concept of a Memorial Day celebration lost at sea for the first time ever. We pulled it 02:24:47
off on Waimea Pier, and I think it was by any measure, like extremely successful. And so like I'm sitting here right now thinking. 02:24:56
Call the commander tomorrow. Let's start planning next year's Memorial Day Lost at sea service. Let's get the Navy involved. Maybe 02:25:06
they could float a destroyer by littoral class. 02:25:12
We'll have to wait till June. Change of command, yeah, but but again, I think. 02:25:20
I think that Memorial Day, our ceremony this past week is the precise thing to, to bring us together. And then all those other 02:25:25
things will start falling into place because it, it just, it just has so much potential for not only the, the Navy base, but also 02:25:32
the, the port, you know, for us to wear maritime. 02:25:39
City ships come and go. 02:25:47
So that's my. 02:25:51
What my, my hope is that we could begin to start working on next year Memorial Day. And that's really involved the, the, the Navy 02:25:54
and, and, and. 02:25:59
Let's really kick it up a notch, if that's possible. Martinez. Yes, thank you, Mayor Press. 02:26:04
My question is, can we do something nice for the commander since he's going to his His term is going to end soon and we're gonna 02:26:10
be getting a new commander coming on board, especially because I. 02:26:16
When I was there at the ceremony three years ago, I don't, I saw other cities had whether they give them a certificate or a bag of 02:26:23
goodies or something, you know, we, we didn't do that. And so I, I would want us to, to be felt at that, at that ceremony. Is 02:26:29
everyone planning on going to the ceremony? 02:26:34
It's June. 02:26:41
Wanted to say 10th or 11th. Yeah, it's Thursday the the seven. No, it's Friday the 7th at 10:00 AM at Reagan Library. I plan to 02:26:43
go. Yeah, I plan to go as well. So we should. 02:26:49
10:00 AM. 02:26:57
Sir, is that possible? It'd be nice to have a proclamation. Yeah, I was. I was gonna go to these things in other cities have 02:26:58
proclamations and we don't. So yeah, yeah, I was gonna say I think a proclamation would be appropriate. And then we have a couple 02:27:05
like things with our logo on them. We can we can find a couple of things to provide. 02:27:12
Mayor Pro Tem, do you have a question? 02:27:20
Council Member Hernandez, you have a question. 02:27:22
No, thank you. 02:27:25
OK, do we have any public comments on this item? 02:27:27
No public comments. Thank you. 02:27:30
So the recommendation is to receive information regarding the Navy City partnership. Does everyone agree with the Five? 02:27:34
Yes, plans that city manager brought up. 02:27:41
So we can have a motion to approve that, then move to approve. 02:27:44
I'll 2nd. 02:27:50
Thank you. 02:27:52
Council member comma. 02:27:56
Yes, Council Member Hernandez. 02:27:59
Yes, Councilmember Martinez. Yes. Mayor Pro Tem McQueen. Legend. Yes. And Mayor Perez. Yes. Motion passes unanimously. Thank you. 02:28:02
Good job. It looks like we had to have somebody from the Navy who popped up on our screen. Did we see? 02:28:09
I'm sorry. Yeah. They have their hand raised. That is the that's the person you were speaking about. That's. 02:28:19
Do we want to call? Yes. Good evening everyone. My name is Kendall Lucene. I'm the community plans and liaison with Naval Base 02:28:26
Ventura County. Unfortunately, my iPad, I broke the camera so it does not work. Otherwise I would show my glorious smile with all 02:28:33
of you this evening. I just want to take a pause with and commend the staff's effort and their dire commitment to getting us to 02:28:41
provide input on the city priorities between the city party, me and Dave Place Ventura. 02:28:48
Unfortunately, there's only one of me for all three bases. So I again, I appreciate all the patience and cooperative 02:28:56
understanding. But one item that I did want to add for the potential priorities, that's a mutual interest both for the shoreline 02:29:06
as well as down coast to Point Magoo, the port and also to the city. And that is the interconnection of the Ormond Beach in the. 02:29:15
Ecological corridors that from bubbling, springs down to the shoreline. 02:29:26
Down to the Magoo Lagoon, to the Ormond Lagoon, those play a significant role in allowing ecological recharge as well as species 02:29:31
migration for population conservation purposes and it allows our installation to secure for resilience. Thank you, Thank you. I 02:29:39
apologize. If I would have known you were there, I would have called on you before we voted. I apologize for that. Do we need a 02:29:47
vote to approve that, to add that in? I would suggest it that we just vote to add that item. 02:29:55
I'll just note also that I think one of the conversations we'll have coming up to will be about some goals for Oxnard or for our 02:30:04
relationship with Oxnard. And that would probably, I know Kendall mentioned the City Basin port, but that would be one that we 02:30:10
definitely want to tie Oxnard into as well. OK. Do we have a motion for that to approve that? 02:30:17
Move to approve the the recommendations. 02:30:25
He's gone. Did we lose him? 02:30:29
No, he's still there. Oh, no, I'm sorry. I can only we can only see like limited in screen. So I can only see Council Member 02:30:31
Hernandez. So apologies. So do you have a second for that second? 02:30:37
Madam Clerk. 02:30:43
Council member comma, Council member Hernandez, Council member Martinez, Mayor Pro Tem McQueen Legend and Mayor Perez. Yes, motion 02:30:45
passes unanimously. Thank you so much for your suggestion. 02:30:51
OK. 02:30:59
O you will now move on to City Manager Comments and reports. 02:31:02
Thank you. I have a couple of slides that I will keep very short. Just this week some of the things we were talking about are 02:31:06
better shown visually. 02:31:12
So thank you. 02:31:20
We wanted to highlight a couple of recent things in a couple upcoming things. So one is just mentioned was our Memorial Day 02:31:24
ceremony at Wyoming Pier was on last Monday and we wanted to thank everybody who attended. I think we had a really good turn out. 02:31:31
And then we also wanted to thank everybody who participated and we had a lot of people help including we had representatives from 02:31:38
the Sheriff's Department who participated, representatives from our VFVFW. 02:31:46
And the Sea Cadets came, came in and did the presentation of the colors and then. 02:31:54
Commanders Amanda Sordone was our keynote speaker. County Supervisor via Lopez, and all council members attended. 02:32:02
And then we wanted to thank our recreation facilities and public works teams for coordinating I. 02:32:09
And then the last one that we keep, we kept forgetting to mention. So I wanted to give him a special shout out was that our 02:32:15
lifeguards happen to be doing their training. And so they led the paddle out and made sure everybody was safe. And so we had I 02:32:23
think we had probably 15 to 20 lifeguards there, which was great. And so overall, I think just a really great event that was 02:32:30
uniquely Port Hueneme. So we we enjoyed it. We appreciate everybody for coming. So I will definitely. 02:32:37
Say thank you to staff. The way they presented the pier was beautiful, so I really appreciate that. 02:32:45
We'll be at Booker Park, so we're trying to do them at at all of our parks, so. 02:33:30
So we have that. And then I mentioned earlier to our speaker that we have a right now our community benefit fund scholarship first 02:33:35
year. We're doing it and we're providing the goals, provide 8 scholarships to high school seniors who reside in Port Hueneme. That 02:33:43
application deadline was going to be this weekend, but we've agreed, we worked with the port to extend it for two more weeks to 02:33:50
June 14th. We just heard that there was there's a lot of time commitment. 02:33:58
I think people finishing up school and everything, so we tried to give everybody a couple more weeks. 02:34:06
And then at the same time we're doing our community poster contest for our beach fest posters and those are due for anyone 02:34:11
interested by June 7th. And so that would be this week, the poster contest and next week scholarships. SO2 opportunities for for 02:34:19
wine EMIS students. Mr. Mr. city Manager regarding the poster, the scholarship program, do we have any? Do we know how many 02:34:26
entries? I don't know at this point. 02:34:33
I'm not sure, but we do find on these, we typically do get them the last couple days. So I think I don't know that we have more 02:34:41
than one or two at this point. I had asked. 02:34:46
Mr. Other Vega, Adam Vega sometime early last week, he said that there was at least five, but that was early last week. 02:34:54
Do you know how many scholarships are? 02:35:04
Application. Oh, actually, that was the scholarship one. 02:35:07
That's what I meant to say, yeah. OK, so that was yeah. 02:35:10
And so yeah, and we're we people can submit them to either us or the port. So I think you had heard the port had gotten a few, 02:35:14
we've gotten just a couple so. 02:35:19
But yeah, so the posters were not, I'm not sure off the top of my head how many we've received, but we've we've heard that we're, 02:35:26
I think one of a couple of the schools are planning to actually do. 02:35:31
Where they're going to have their their students do some of the posters. Oh, good. OK. 02:35:36
And then just we want to try to get in the habit because especially the next few agendas, and I mentioned this last meeting that 02:35:43
we have kind of full agendas coming up, which is evidenced by the, you know, 600 page agenda this week. That's on June 17th. 02:35:51
Here's what we have planned at this point. And we have presentations from the state of the region. The State of the region 02:35:59
presentation by the Ventura County Civic Alliance is scheduled, the annual 211 services presentation by interface. 02:36:07
Scheduled and then we also I think we'll have the I didn't add it there because it's down below with the regional defense 02:36:15
partnership DC trip report should be on that one as well. Public hearings where we when council approved the assessments now it 02:36:21
has to come back as a public hearing. So that'll be on the next agenda, the cannabis development agreement review that we 02:36:28
implementing what we've talked about previously comes back on that agenda. And then business items, we have three currently 02:36:34
scheduled and. 02:36:40
And one is the approval of the mural design. I believe the mural committees chosen a design and so we would be essentially 02:36:48
reviewing that and and then approving that to move forward the regional defense partnership. We have the presentation scheduled 02:36:55
and so we're just timing it to go with it that for the first time in many years, they're requesting a budget increase. So that 02:37:02
will be on the agenda for the council to consider. 02:37:08
It's it's fairly small, so we'll explain that at that time. And then last, we wanted to do sort of an annual report on how the 02:37:16
open gym partnership with the Boys and Girls Club is going. And so that that will be on the agenda, the annual report with some 02:37:23
ideas or options for the council to to consider on that project. So Mr. City Manager regarding the mural design, was there an 02:37:30
artist picked? 02:37:37
I believe that they have selected an artist in a design, yes, Yeah. And we get to know who the name of the artist is. 02:37:45
You will get to know, yes, and you'll get to see the design and some of the other renderings by that, by the artist that we 02:37:53
selected. And we'll go over the process, how they were selected, how many submittals we got, who was on the selection committee. 02:38:00
We'll, we'll give you all that information and then reveal the design. 02:38:07
Which we've already provided feedback on. But yeah, we're really excited to bring this to council and I think you'll be very 02:38:15
pleased. Thank you. 02:38:19
And that's that's what we have scheduled for the next agenda. 02:38:23
Move on to Council Member reports and comments. Councilmember Martinez. 02:38:27
Briefly, I'll just mention that we have a sister city meeting this Wednesday at 6:00 PM and there's also a tennis clinic for the 02:38:32
community on Saturday from 11:00 AM to 2:00 PM at Wyoming High School. It's for six year olds to 13 year olds, so anybody that 02:38:38
wants to learn how to play tennis. 02:38:43
It's free too. 02:38:49
That's all. 02:38:51
Just again, I can't say enough about Memorial Day. 02:38:54
Lost at sea, paddle out. All that was wonderful. Really appreciate everybody's work on that. 02:38:59
This past weekend. 02:39:06
Oxnard United Soccer. 02:39:08
They came to Windy Beach Cleanup and we plan to split the group into two and so half of the group went over to Perkins Rd. and the 02:39:12
other half came to win Amy Beach. 02:39:17
And we had. 02:39:22
Over 400 people. Wow yeah, crazy and. 02:39:23
They it was it was amazing and the work that was done. I think they filled up over on Perkins side to. 02:39:30
2 1/2 dumpsters. We did very well on our side and it was just a great team building experience and I I just really want to. 02:39:38
Congratulate Oxnard United Soccer. I've been working with them for like 6 years now I think maybe longer and. 02:39:47
The effort that they put in to the developing these young kids into model citizens, I mean, there's a lot more to it. It's not, 02:39:55
they're not just kicking a ball around their community service. They're out in the community. They have to, they have to do a 02:40:01
bunch of things to, to be a part of of the program. And it's, it's just really wonderful to work with them. So, yeah, it was, it 02:40:06
was amazing. 02:40:12
I like what I heard tonight, provide more service with less expenditure and I think our city manager is accomplishing that. And 02:40:20
it's funny, I was at work this morning and and we're close to finishing our flood recovery, if you could believe that. And it got 02:40:27
me thinking how many of the persons that were affected by it have recovered. I know there's some still struggling. A neighbor of 02:40:34
mine, believe it or not, just. 02:40:41
Is struggling to get his insurance. 02:40:49
Moving and so for those of us who are fortunate in to be able to. 02:40:51
Work through it I'm happy for, but I'm also relieved to know that a lot of people in our community have really pulled themselves 02:40:58
together and they've done well and I'm proud of the city could only do so much and I think we've. 02:41:06
Hit that, if not more. 02:41:14
So yeah, flood recovery is is still ongoing so but people are doing great and all that. 02:41:17
And just looking forward to the summertime. 02:41:24
Thank you, Councilmember Hernandez. 02:41:29
Thank you, Mayor and Councilman Gomez, thank you for acknowledging the the recovery still going on from our floods. It's recovery 02:41:35
process can last for years. And so let's not forget those people who are out there still struggling. Thank you so much for 02:41:41
mentioning that. And I also want to thank our staff for the work that they did surrounding the memorial service on the pier. It 02:41:46
was a great event. The mayor did a good job. 02:41:52
Considering that you weren't fully briefed, I understand on what your role was going to be, but I think you did a great job, so 02:42:00
thank you. 02:42:03
For representing us also this week, I'll be attending a SCAG meeting on Thursday, oh, Wednesday. I have the strategic planning 02:42:06
meeting for RDP and then I will be hopefully attending the change of command on Friday at the Reagan Library. Other than that, I 02:42:14
have nothing to report. We already talked about the mural, so we're looking forward to presenting that on the 18th at our next 02:42:21
meeting. Thank you, Mayor Pro Tem. 02:42:28
First, like say I'm glad to be back. I missed last. 02:42:38
Council meeting, but I had a good reason and had a great time. 02:42:41
So yeah, so we talked about the museum, we'll be doing our RDP presentation next council meeting and I too will be going to the 02:42:47
chain of change of command. Other than that, I'm back attending my committee meetings this week, so. 02:42:55
Great. I had no committees to attend. Yes, I will echo everyone, thank you staff for putting that together. The Memorial Day 02:43:05
event, that was beautiful. And very big surprise showing up there and seeing the entire pier a decked out in flags. I had no idea 02:43:11
that was going to happen. I'm so glad they thought to do that the last minute and got it together. So thank you, Director Basua 02:43:18
and her facilities management for making sure the flags got up. 02:43:24
I think that's that's all I have. I have no meetings this month and we'll move on to future agenda items. 02:43:34
Council Member Martinez. 02:43:43
Yes, thank you, Mary Perez, since there's going to be an upcoming agenda item talking about the Boys and Girls Club. 02:43:45
I was wondering if maybe we can do do another event there. I've been hosting a annual 3 point shooting contest for the last three 02:43:53
years. 02:43:58
And I thought maybe we can do something like that at the gym versus it being out outdoors. 02:44:04
I, I don't know, I was just thinking we, we can brainstorm. I can, I can tell you a little bit more about my ideas. It, it can be 02:44:12
either be done with reach or, or the city or combo or, you know, just what, whatever is best. 02:44:18
You know, so just that's kind of what I wanted, just just to at least have that added to that topic. 02:44:24
And that we are bringing that report back so we could just add some. We were going to talk about some ideas, so we could add that 02:44:33
as an idea. 02:44:36
If everybody's OK with that regarding the Boys and Girls Club, I need to have a meeting coming up soon, but they're going to be 02:44:41
doing a bunch of construction on that building very soon. So I have no idea if that's, I would assume it's going to impact. 02:44:48
The basketball area and the boys and girls told me. 02:44:56
That projects going to start soon and it should be over and around March. So maybe about that same time that Bubbling Springs 02:45:00
opens up, we're gonna have a new gym here. And they told me that we wouldn't even recognize it, but we'll we'll, we'll see so. 02:45:07
So no need for an agenda vote for that. OK, Council Member Gama. 02:45:15
Council Member Hernandez. 02:45:21
Do you have any future agenda? 02:45:24
I'm sorry, no agenda items. 02:45:27
Nothing further for me either. 02:45:30
So I would like to adjourn this meeting. I would like to adjourn this meeting in recognition of the memorial of our dispatcher, 02:45:33
Ivan Vasquez, who the city put on a memorial today at the pavilion. We lost one of our dispatchers recently and. 02:45:41
So I just like to send it out to his family. Condolences from the city and council. 02:45:49
For their loss. 02:45:54
So this next meeting will be Monday, June 17th at 6:30 PM and this meeting is now adjourned at 9:17 PM. 02:45:56