Transcript

All right. We will get started. Thank you, everyone. Welcome to the City Port Joint Committee meeting. I'm calling this meeting to 00:00:01
order. The time is now 336. Madam Clerk, will you please take roll call? 00:00:09
Vice President Just Ramirez. 00:00:20
Mayor Pro Tem, McQueen Legend. 00:00:25
President Selena Zacharias Mayor Perez HERE CEO Port Director Kristen Degas. 00:00:27
And City Manager James Vega. 00:00:34
We will now hear public comments. Madam Clerk, are there any public comments for this item? 00:00:37
Yes, we have our first public comment from Tom King. 00:00:42
Ready. OK, Tom King, resident of Puyami. And as I said last night, all due respect to the Bard family, certainly the port and. 00:00:54
Mayor Perez and Mayor Pro Tem and Staff, I have a letter that I'd like to read. This was sent to the. 00:01:07
Council members, this is by a resident of 38 years here in Port Hueneme. This has my. 00:01:15
Talk here has to do with the monument. The proposed monument location at. 00:01:24
Surfside and Market Street. 00:01:31
I've already collected 40 signatures of those people that would be opposed to that location. 00:01:34
Umm, but my purpose here is to read this letter. 00:01:42
Dear City Council and this would include our commissioners, and I do have permission to read this letter from and Apollo. 00:01:46
Their City Council I understand there's a proposal to install a Richard Bart monument in the center of Waimea Wharf Plaza, located 00:01:55
adjacent to the intersection of Market Street and Surfside. I'm opposed to this location for the following reasons. Wanami Wharf 00:02:03
Plaza is a favorite spot for small weddings, celebrations of life, exercise groups, religious gatherings, etcetera. Placing a 00:02:10
statue smack in the middle of takes away the space for this. 00:02:17
People enjoy the compass that is in the center of the flat work. If you stand in the middle, you can hear an awesome echo too. 00:02:25
Please don't crowd this space with a monument. There's a pedestal monument already erected at this location. Please put the statue 00:02:36
of Bubbling Springs Park or the Ports main Gate where it will be less likely to be tagged and Apollo Mainsail Court Port Hueneme. 00:02:42
Thanks. 00:02:49
Greg Ross. 00:02:58
Hi, good afternoon again, Greg Ross, I live on. 00:03:10
Sea Spray Way in Fort Wayne Amy, a long time Ventura County resident. 00:03:14
I was here a couple weeks ago and I promised a video that I sent to Mr. Vega and. 00:03:20
Hope you got that, I'm not here for shontelle but. 00:03:27
I did this yesterday. 00:03:31
This is what came off my screens. 00:03:33
Screens that were cleaned 3 weeks ago. 00:03:37
So you can see. 00:03:40
So backing up to the video for a second. 00:03:42
The video was taken on March 20 is either 25th or 26th of this year. 00:03:45
And it was a video taken by one of my neighbors. It was a roll on, roll off ship that you know and I'm going to get to the the 00:03:53
issues the port has right now that that it's challenges. I'll put them that way. 00:04:00
But this ship obviously had its diesel engines fired up, and there was a substantial amount of black smoke coming out of its a 00:04:09
smokestack. 00:04:13
And then again on April 11th. I did not take a video, so you can either take my word for it or not. I saw a similar situation with 00:04:18
another Roro. 00:04:24
With its engines full blast and a lot of black smoke coming out now, I know there's a lot of. 00:04:29
Challenges before the port with the floods on December 1st or 21st, sorry of last year and I know that there's they're working 00:04:37
hard on January 1st, 2025. It can't come quick enough for us. 00:04:45
And you'll be able to hopefully have equipment in place to capture the pollution that we're talking about. The reason this is in 00:04:55
present in my mind is when we moved in, there were no homes available in this neighborhood. It was like the luck of the draw that 00:05:01
we even got there. 00:05:07
But the two people that live there, the reason it was up for sale, is there. 00:05:13
Their sons and daughters had to put it up for sale because both of the individuals in that house sadly died of cancer. 00:05:19
And so then I started asking around and and I think there's as many as 8 or 10 and I'm sorry to be a little vague. 00:05:26
Documented cancer victims in our neighborhood. 00:05:37
So it's a concern and that's why I'm here. Just quickly to to give you an update because I don't want to sound like I come up here 00:05:41
and just reiterate our update is that we're we're getting a lot closer to having pollution equipment. 00:05:47
There in our neighborhood that's a pretty high density area along surfside with the condos and the apartments and the homes. So 00:05:55
we're looking for that information. We don't have it yet, but we're getting there. So that's my my update. Thank you. Thank you. 00:06:04
That concludes public comment. 00:06:14
Thank you. 00:06:16
We will now move on to approve the February 12, 2024 minutes. May I have a motion and a second to approve? 00:06:26
Move to approve. 00:06:35
Give me a second. 00:06:38
Thank you, Madam Clerk, take a vote please. 00:06:39
But that President Zacharias that seconded, yes. 00:06:43
All in favor? Aye. All opposed. Carry None. Motion passes unanimously. 00:06:47
Thank you. And we'll go on to our discussion, which is the first item up for discussion is the Bard monument update. 00:06:52
Mayor, if I may. 00:07:02
We just need to have that discussion at the board level. 00:07:37
OK. Thank you. 00:07:40
Mayor, if I could. So I think to address maybe the public comments and everything, the assurance we can give the public is that if 00:07:42
it were to move forward on city property, would come back to A to a meeting. I think it's in a survey, right? Yeah. And and there 00:07:48
was going to be a process and a survey. So it sounds like it likely won't go in that direction. But I think the assurance for 00:07:53
everybody today is there won't be a decision made outside of the public. 00:07:59
Purview. 00:08:06
Is there any further discussion? I do, actually. The gentleman, Mr. Tom King had a. 00:08:08
Copy of a survey, a draft survey. I want to make reassure him that that was the draft of what we put together, but that the city 00:08:12
was that given instructions for them to put it together. 00:08:17
Yeah. So that draft survey was presented to the council. And every time we present something to the council, it has to be shared 00:08:22
with the public. So just so everybody understands, that wasn't intended to be a final survey. So, yeah, thanks. 00:08:29
Got it. Thank you. 00:08:38
OK. Thank you. 00:08:40
So the next item is the community benefit fund projects. We're going to discuss and provide some recommendation. 00:08:42
Who wants to start that off? Well, I think if I may, we did put a PowerPoint together just to kind of delineate the process. So I, 00:08:49
you know, kind of just some reminders on the community benefit fund, how it works and then get into some discussion on process and 00:08:54
I have a PowerPoint. 00:08:58
There it goes. 00:09:04
Any tricks to oh, you'll bring that to me OK? 00:09:06
These are nice. 00:09:12
OK. 00:09:16
You know, and feeling like we both had some wins and that we're going to move forward, forward a very collaborative and open 00:10:57
transparent public process. So one of the things that happened at the time was the NCL property was at least to the port. That 00:11:03
lease came back to us at an amount of around one point $1,000,000. That helped with some budget shortfalls that the city was 00:11:09
having at the time. And then we also came up with this concept of a community benefit fund and the concept was to have the two 00:11:15
bodies, the port and the. 00:11:21
Leadership of the port with the commissioners and leadership of City Council with the council members. 00:11:27
Come together and really figure out. 00:11:32
How we could work together in a spirit of partnership and have some serious goodwill moving forward and put this, you know, this 00:11:35
some of the disputes that we had behind us. And so we came up with this idea of a community benefit fund. And if the port makes 00:11:41
more than $13 million a year, $100,000 goes into a restricted account and this body convenes, we start discussing some ideas and 00:11:48
then it goes back to the boards for for voting consideration. So just very at the very root of when this evolved, the idea was to 00:11:54
build bridges between the city. 00:12:00
Thinking to keep it in agile and flexible so you could work at the time of what's relevant, right? Would kind of not be hamstrung 00:13:12
to something in that In 2015 might make sense, but in 2024 does not. So I think we have a lot of flexibility with the way these. 00:13:19
Different uses for CPF money came out. So this is some history of where we are today in terms of investment. Over the history 00:13:29
since 2015, a $1 million has gone into this fund. 00:13:35
I think there are. 00:13:43
Some question marks. Our CFO, Austin Young is in the room working with your CFO to make sure all of that money's been accounted 00:13:45
for. They make sure that everything's reconciled. So if the city did indeed spend money on something that they did get reimbursed 00:13:51
for it or we got all the money out the door, so those were trying to reconcile that and get it in place. But this is the big 00:13:57
picture. This is how much money has gone into this since it was initiated in 2015. 00:14:02
This is the 22 three. 00:14:10
Recipients. And again, I think we have some reconciliation work. And if there's one of the other things I think we wanted to talk 00:14:13
about today is there's still some direction needed on certain things that were voted, including the scholarship program and also 00:14:19
the next race and kind of get some guidance and direction from the body and how we move forward there because we voted these great 00:14:25
things and then it sits in a spreadsheet and we're like we need to initiate, implement and figure out how to move forward on, on 00:14:31
those specific projects. 00:14:37
And then? 00:14:43
The City manager and in my and his teams and our teams are going to get together and kind of sit down and build out that program 00:15:19
and have kind of a team building session around these projects that are already in queue. So we've talked about that, but there 00:15:26
are still some PR opportunities that are outstanding that we need to tap into. So stay tuned on that front And then finally. 00:15:33
We're moving into the next fiscal year. So we know we made more than $13 million in this fiscal year. So there's going to be an 00:15:42
FY24 application for the next budget of FY25. And so the process for this is that we begin these dialogues now in this forum. We 00:15:49
formalize the ideas into some projects and then we take them back to our boards. And it it's not fully voted in their questions, 00:15:57
we reconvene this meeting, but we do have to have consensus. 00:16:05
180 days after the turn of the fiscal year, which is July 1. Otherwise, the money will sit. 00:16:13
For another year for next deliberation. If that happens for three years and we can't decide how to spend it, then 50% goes back to 00:16:20
the port and 50% goes to the city and we use it at our own discretion. I've never seen that happen. Since this has happened, we've 00:16:26
had been able to come to some, some conclusions here on how to make these investments, but that's just simply the process, so. 00:16:33
The couple of questions on historically how do we want to move forward with the next race, I think are just in the implementation 00:16:40
of the scholarship program. If we want to take that on, what projects do we want to look at next year with next the $100,000 which 00:16:46
are FFSO in the room. There may be a little more than that because the CP is and and and compounding of that, I don't know if we 00:16:52
have the right number, do we, Austin? 00:16:58
So the CPI number is, not. 00:17:08
OK. 00:17:10
I'm estimating something little. 00:17:13
And the only thing I'll add and then I'll, I'll turn it over to the leadership for discussion. But in our Board meeting yesterday, 00:17:21
one of our commissioners did come up with a couple of thoughts that came out of that session And and one was the idea of using the 00:17:27
funding potentially for grant writing to help the city. At the May 18th meeting it came out there's some big heavy lift project 00:17:34
needs for the city and maybe we could apply some of the funding to grant writing to, to help you in that regard. 00:17:40
So that was just an idea. And then the other was the continuation of the DC trip that that was a spotlight. But again, 00:17:47
unfortunately we were unable to have our full visiting session because two commissioners weren't there. So we're going to have to 00:17:53
go back again in May. And I don't know if either of my board members want to add to that on the meeting yesterday, but. 00:17:59
There's sort of the process laid out, and then it's the the the mic is yours. 00:18:07
I do have a question for you, Kristen, please. Is there in writing anywhere that we have, whether the? 00:18:13
With with the history of this particular committee, what the purpose is of the funds from the Community Benefits Fund? 00:18:19
Funny **** ***** I was supposed to handle. Hand these out. Thank you, Commissioner. So this is the this is what's posted on the 00:18:26
website. 00:18:30
And this has all the history, the entire history. Soup to nuts of the Community Benefit Fund. 00:18:34
Yes. 00:18:41
Anyone in the community wants, and the reason I ask that is because I want to make sure also the public understands what the 00:18:43
definition of of the funds, what the funds are supposed to be used for and a do we revisit it and change that statement or do we 00:18:49
continue with it? Is it working for us? I just want to make sure because I've gotten a couple questions out and about in the 00:18:56
community from folks saying that money could be used for, you know, St. repairs. Well, my understanding is that's not what the 00:19:02
community benefits funds funds are for. 00:19:08
Or you know, why are we spending money on this when we need? We have these other needs. So I just want to make sure that people 00:19:15
are clear that the community benefits funds are used for one purpose and then the Revenue Sharing Agreements funds are used for a 00:19:20
different purpose. 00:19:25
We have those same questions actually. And in fact there was a public comment last night talking about what the. 00:19:30
Community Benefit Fund is supposed to be used for SO. 00:19:37
We hear that all the time, actually. 00:19:41
Was really to ignite. 00:19:43
An opportunity for the board and commissioner after a little bit of a challenge back in 2015. 00:19:46
And overcome that with a new spirit of working together. Put that behind us and work together. 00:19:52
Very in a very strong spirit of doing things that would be good for the community. Of course, that's why we called it the 00:19:57
Community Benefit Fund, But the decision making was to be here to build those bridges. 00:20:01
Yes, and last night we had some council members that did. 00:20:06
Give us a list of what they would like to add. 00:20:10
To a list. So yeah. Or to keep on the list. So I brought copies of that. I'm almost hesitant to hand it out because I would call 00:20:15
it a brainstorming list. It was really just like any ideas throwing out there. So I did bring copies. I'll hand it out, but just 00:20:21
going to keep that in mind. It wasn't intended to be, you know, this is what we're doing. Yeah. We didn't approve it and and you 00:20:26
know, vote on it and say this is happening. We just took down notes of what everybody was thinking and this is the culmination of 00:20:31
that. 00:20:36
No, I appreciate that. I think that's a starting point that we can take a look at. 00:20:42
It's to add a little bit of what she was saying is that when this when. 00:20:47
Collaboration started. 00:20:54
Back in 83. 00:20:56
My thought was that the money was going to be used to enhance the quality of life of members of our community. 00:20:59
And I'm talking about yoga classes, exercise, dancing classes, cultural, cultural stuff, that. 00:21:07
Especially people it might are seniors. Perhaps we can develop some programs. 00:21:15
For our senior senior population. 00:21:22
Art classes. 00:21:26
That was definitely a question a lot of. 00:21:27
For children, the youth in the community. 00:21:33
Umm, scholarships. 00:21:36
But you know, I'm not so. 00:21:42
Stolen on the scholarships. 00:21:45
People, people everywhere give scholarships. 00:21:48
I know that. Anyway, again I go to the enhancing the quality of life our citizens of this community. 00:21:52
The fact that we need to fix the roads, I mean that, yeah, that's essential. But then there's other money, there's other grants, 00:22:01
you know, that we can apply for to do that. 00:22:05
But that's my bias. 00:22:10
Save the money. Keep the money and enhance the quality of life of our people. They live in our community. 00:22:14
And I think that a lot of the items you just listed off Jesse, I'm sure they're here on this particular list, yeah, but, but, but 00:22:23
have we done them though, I mean? 00:22:27
Yeah, Boys and Girls Club is a regular recipient. 00:22:33
And the real guppies. 00:22:47
Back up. 00:22:48
Can you put the PowerPoint back? I'm sorry, this is a local no. Exactly. Yeah, the police explorer is local. 00:22:50
I'm just, I'm just talking about the ones that are have been on the list for the past few years in look at what has been on the 00:22:56
list. 00:23:00
This might be helpful Your Lego FIRST Robotics Competition. 00:23:05
I think Audubon Society has been a regular current senior programming, which you I think it was the caregivers. 00:23:12
If you look at the print out. 00:23:19
I don't. I don't have it, but. 00:23:23
You can look. 00:23:25
And you can see each year. 00:23:26
So the first two years I didn't mention but is out of the agreement was the discretion of the city only. So 2015 and 16 on the 00:23:30
first page, that came completely out of the city's own discretion and then starting in 2017 it became a joint body decision. But 00:23:37
you can see here in 2017 pedestrian crossing, community events, beautification projects reach, which probably captures some of 00:23:45
those programs Human Services and then you can jump to. 00:23:52
2018 we took a different approach to it and we kind of categorized how the money could be spent. 00:24:00
And so that was community homelessness, public safety, park and recreation. We got beds for the homeless, as I recall in that one 00:24:05
on 2019 we had Winning Me 75th Celebration, Miranda Park, Sponsorships for cops and Tops, Bowling Springs, Parks, Police Body Worn 00:24:12
Camera system, Go Gov CMR Dog Park. 00:24:19
In 2020 twenty you can see a whole list of things here. And so we have caregivers Children's Workshop. We had police, explorers, 00:24:27
cats and cradles at the time. I remember that one. 00:24:32
Lifeguard program, so STEM programs, coastal keepers. 00:24:38
Food share. 00:24:45
15 Dog Park. 00:24:47
Obviously. 00:24:50
That never happened. 00:24:52
Do we know this is where we need to reconcile some things? We still have $442,000 in the unrestricted count and there's a million 00:24:53
that's. 00:24:58
Been approved. So Austins working with your CFO because there may be projects that didn't get pushed forward and there may be 00:25:04
projects that weren't invoiced. So it's a great question, Mayor and as an example, we've been starting to reconcile that. So I 00:25:10
have like a draft that and the dog park. 00:25:15
There's $6500 that were not spent. I'm assuming the 3500 maybe was spent to, you know, a design or something like that, but 00:25:23
there's 6500 still that hasn't been spent. That probably won't be spent. Or we could pull it in the Bubbling Springs project. 00:25:30
Dog park, Yeah. So we'll try to clear all those things up over the next couple weeks. That would be helpful to figure out exactly. 00:25:38
Yeah. And so then if you jump to the 2022 and 23, then you're seeing. 00:25:44
Where we did a lot of Lego first started kicking in England Cash. Real Guppy has been a big recipient. 00:25:49
So all of the projects in this document are also posted on our website for openness and transparency. So you can always go back to 00:25:57
so this is what the two boards approved of. Overtime again there may be some disconnect as to what was pushed forward and what 00:26:04
still needs to get reconciled. So technical questions, so once the this would be for us once it's reconciled if. 00:26:11
I don't know $300,000 that is unclaimed. It wasn't used, we could put it into. 00:26:19
I think that, well, they were voted by two governing bodies, so we'd have to look and make sure the projects were dead, so to 00:26:26
speak, that they were closed out and then yes, it would go back in then in that case into the to be brought forward again with 00:26:32
other fund, other funding, yes. 00:26:37
And again the area on the. 00:26:44
Last one that we still need a little help with. 00:26:47
Because these were voted which and approved by two governor buys, wasn't. 00:26:52
The scholarship program. 00:26:57
Some discretion around that and then? 00:27:00
Do we want to plan another race for the fall or do we want to have one race because the budget was a little bit more than we 00:27:04
thought, so some question marks around that as well. So correct me if I'm wrong, I know we discussed this scholarships but we did 00:27:11
not correct vote on this. No we did. We just never created a process to have a yes. 00:27:19
On the senior programming, I would like to see if any specific programs have been designed by the city. 00:27:30
Where some of the money is going. 00:27:37
OK. 00:27:40
Yeah. And I think the the for now the the answer is we did the brainstorming, but we haven't flushed out exactly what the senior 00:27:44
programming is or there's another category, was it youth programming? We had I think in there as well and those were just kind of 00:27:52
general. So that's something that the board here can talk about and identify or we can come back with a plan for those. But as of 00:27:59
right this minute, there isn't a there's not a program that we're proposing, it's just the idea was to. 00:28:07
Start coming up with that. 00:28:17
On the scholarship one, sorry, it's because. 00:28:19
On the scholarship one that I think it was actually decided how many scholarships we were going to do. And I want to say it was 00:28:23
like it's on the screen right now. Actually it was $2000 towards a reception, 8004, eight $1000 scholarship. But we didn't, we had 00:28:29
talked at that time about you know what's what, how are we going to do the applications and you know all those things and we 00:28:36
hadn't ever made a decision. We just put it in the project. So I have to own this site. I apologize. We're going to have to update 00:28:42
this spreadsheet here. 00:28:48
And our website, because it's not reflecting that $10,000 or something, we left it off by accident so I'll make sure it gets 00:28:55
updated. 00:28:58
And As for the senior programming, that will be a good. 00:29:03
Problem to solve. 00:29:07
Through our parks and recs who comes up with senior programming, we have some senior programming that we've started already. So 00:29:09
that would be a good place for them to dig into if they knew they had additional funds for that, that we were looking for. That's 00:29:15
exactly what I'm looking for and the same thing I have to take care of my my generation. 00:29:21
And the same thing with youth program they they push out a lot of youth programming as well, so. 00:29:28
The only word, the only just because I've been sitting on this board for a really long time. And So what was important in the last 00:29:33
generation conversations around this again is that it's something that's new, not something that's part of the general fund. 00:29:41
So there was a lot of, I think there's some extra classes and things that happen with the city and people spayed, but there are 00:29:49
people that aren't city salaries and things like. So there was just some questions of how to do it so that it wasn't something I 00:29:55
there was a lot of robust discussion around this that it wasn't something that should get paid through general fund and that it's 00:30:01
something that's sort of outside the box of the of the two. 00:30:08
But what if, what if, what if the city doesn't have enough money to implement those programs that service that community, right? 00:30:15
So that would be a discussion we would agendize in our board meeting, have our full board talk about it and bring it forward to 00:30:20
this group. And if that's the case, then yes, we'll move it forward. 00:30:25
I think this this list is a good starting list for the conversation. So just technical question for you Mr. City Manager is to 00:30:34
avoid any. 00:30:38
City Council members saying that it was not discussed or they don't know where this came up, This will be agentized in your 00:30:44
meetings and for full discussion this, this actually this list came from last night's council meeting and so we had agendized kind 00:30:51
of, yes, kind of similar kind of a visioning with our council and these. 00:30:57
And unfortunately, we had the same goal we just had. 00:31:40
We had some hiccups in our meetings yesterday, so that didn't come together, but we'll make well. We're rescheduling for May. 00:31:44
So is there anything further that we want to talk on this topic? 00:31:50
Not on that particular topic, but do we want to talk about then to clarify. So we've clarified the Community benefits funds and 00:31:56
what they can be used for can be clarified the the revenue sharing agreements. 00:32:02
Or is that a different? 00:32:09
So my understanding, James can correct me is wrong. So that part of the settlement agreement in 2015 requires a statement of the 00:32:11
investment of the revenue sharing funds that come through the port to the city, which would be some of the great service the city 00:32:18
provides to us, whether it's police services or it's paving roads. It's just having the spreadsheet of how the funding was used. 00:32:26
And James and I have had some conversation about this and my understanding is that. 00:32:33
Revenue sharing agreements. 00:33:17
Are definitely going into the city's general fund and I don't know if you want to elaborate, right. I think at last night's 00:33:20
meeting, our council meeting, we actually had a very similar topic related to our Measure U fund. And so sort of similar. We have 00:33:27
our like general tax revenues and and then we have a couple of special revenues and one of those is measure You which is that 00:33:35
extra 1 cent sales tax enhancement where now when we get that tax revenue. 00:33:42
Be utilized for and I think it's I think it's the intent I think it matches the intent of the agreement and and what everybody 00:34:59
would expect but it's public safety, public works, streets and infrastructure and then some Parks and Recreation. So we'll bring 00:35:06
those with the detail and we'll we'll walk through that as part of one of the joint committee meeting. 00:35:13
OK, perfect. Thank you. 00:35:24
Anything further on that? 00:35:26
I just want to make sure 'cause we had our conversation about the phase two of the monuments and we did not add that to the list. 00:35:30
When we brainstormed last night. We did not design or anything else. It was already included in the initial list, but it probably 00:35:36
should have been added. But it's. 00:35:42
There was some issue as you know last night of whether or not they wanted to, someone wanted to proceed with that, but I think it 00:35:49
should be included because it's been discussed and it was voted on. I guess my question, my thinking was. 00:35:55
Were we Do we really want it on the list for now, to start working it, or do we want to make a consciousness? 00:36:04
Decision to let's work through this current placing of the monument and take that up next year. Yeah, so I didn't know. So I think 00:36:10
we should finalize and finish this phase because it's still. 00:36:15
Active and before we moving on to the next one. 00:36:23
Without putting anybody on the spot, I guess one question, because I think with the Council yesterday, it was a public meeting. So 00:36:26
we can say this, right? But Council yesterday would say it was definitely there was differing opinions on if phase two of the 00:36:31
monument process is going to be a priority this year or if we wait or you know. 00:36:37
Like when we first approved kind of the monument projects, it was a three phased project with first phase being the Bard monument, 00:37:25
second phase being the Chumash monument and third phase being CBS. I think there are 4 phases. I think one was for the 00:37:32
longshoremen and one was for the CBS. I'm not sure which order. 00:37:38
So, so at this point we've only ever talked about really phase one, correct. But along the lines of what Mayor Perez said though, 00:37:48
is. 00:37:53
Is that money set aside somewhere already because it was previously discussed or I think only funding is gone to the two art 00:37:58
projects. One is the mural and I think that's another area we need a little direction to because there's some funding available 00:38:05
for that particular effort. And then we also have the money for the Bard statue has been voted and approved, but we don't have the 00:38:12
future funding, the phase two funding approved. So that would have to be a new project coming forward. OK. Thank you. 00:38:20
So I guess my question I'm. 00:38:29
This is the third time I've used the new person card and Martha's heard all three but as the new person. So we've started with a 00:38:31
list. And so is the thought that at the next meeting we start whittling down the list or are we whittling? When do we start 00:38:37
whittling? So unfortunately we're we're a meeting behind you now, so we do need to have that meeting in May. We'll do some 00:38:43
brainstorming and actually it's not a bad to have your list too in front of us, you know, so we could give some feedback on that 00:38:49
as well. 00:38:55
We do. We did have one commissioner that speak spoke up a little bit yesterday, knowing we're having this meeting today, just 00:39:02
throwing some ideas. But again, it wasn't vetted through the whole board, but they were interesting ideas. And I think the DC trip 00:39:08
is one that we thought was pretty productive. And there's one for this year already that we don't need to vote. So we have funding 00:39:14
from last year's allocation for this year, but if we want to continue that, we'd have to bring in a new project. So yeah. 00:39:20
Thank you. 00:39:28
So the one other question would be on any of the existing projects, do we need to nail down any details on those right now? 00:39:31
Like for example the DC trip, do we want to talk about dates or are we ready to talk about dates or for? 00:39:40
There is another other scholarship. Do we want to kind of start talking about the criteria and and all that so and how we're going 00:39:50
to create that process? Yeah. 00:39:54
You know, our attorney was going to try and call in and he is online. Oh, he is. I believe they're on Zoom too. Ruben, are you 00:39:59
there? Give me one second. 00:40:04
Process how? Where does that process get Delaney? Does has to go back through a process conversation with the bodies, or is 00:40:45
something that James and I should hash out with direction already given? 00:40:51
Oops, can't hear you Either. You're on music or something. 00:41:00
We can't hear him. 00:41:06
I think it's on our end. Give us one second, Reuben. 00:41:08
OK. Can you? 00:41:17
Give us a sound check. 00:41:19
No, not yet. 00:41:22
What about you Joan, if you go off mute, are you able to we able to hear you? 00:41:25
How about test? So Joan works, So it might be on your end after all. 00:41:33
And while we're figuring that out, we'll introduce Joan as effective April, no, May 1st. Joan is our new city attorney. Oh, nice 00:41:43
to meet you. Congratulations, Joan Smith from Thank You. Same with the same firm. Kevin is taking a new position and moving across 00:41:49
the country. 00:41:55
OK, now it says you're on. 00:42:06
Now there's a mute button on you. 00:42:08
We'll try this, Ruben. 00:42:12
On speakerphone. 00:42:16
Feedback loop. 00:42:21
OK. How's that? 00:42:22
That was better. 00:42:24
Necessity is the mother of invention. Good afternoon, Madam Mayor, Mayor Pro Tem, President Commissioner's and Joan, I'm sorry I 00:42:27
missed your last name, but congratulations on on securing the spot as city Attorney. I look forward to working with you and 00:42:35
meeting with you. So in answer to questions Kristen's question, I mean it sounds as if if you're going to try and go the CBS route 00:42:42
that that process is a little bit cumbersome for something that's already happened. 00:42:49
It seems to me that if this committee were to make a finding that the use of those scholarship funds in the manner in which they 00:42:57
were allocated comport substantially with the process that's laid out in the CBF and the and the agreement, that that would 00:43:04
suffice. In other words, I don't expect someone to challenge a reasonable finding by this body. It is your job to make those 00:43:12
determinations anyway. I mean, the timing is less than ideal. 00:43:19
But I don't know that it would. I don't know that would cause any harm. 00:43:27
I guess the the question is, Ruben, can you hear me OK, the question, the question is should? 00:43:31
The body itself. 00:43:38
Or is it something that requires board vote again the actual? 00:44:13
Process It seems. It seems to me, Christian, that you and the City manager enjoy a fair amount of a. 00:44:18
Discretion and leeway in managing your own money and your own people and your own operations certainly would not. I don't think it 00:44:26
would be a bad idea and I'm open to hearing Jones suggestions. I don't think it would be a bad idea to perceive in the manner that 00:44:31
you suggested that you and the city manager come up with a process and then maybe get it blessed by this body as opposed to taking 00:44:37
it to the City Council on one end and the and the harbor commissioners on the other. We are talking about funds that are jointly 00:44:43
being. 00:44:49
Jointly being used and spent, correct for essentially what sounds to me like. 00:44:56
One of the purposes that's been laid out in the CBF, that is. 00:45:02
The this this group has made a determination that it would benefit both the city and the and the Harbor district. 00:45:06
Yeah, because it was pretty. 00:45:14
I think. 00:45:17
If I can do math correctly here, it was for 2000 scholarships and 12000 reception. So that was the direction. So we just got to 00:45:18
kind of figure out how we're going to award it. So maybe we need to flush some stuff out and bring it back here and see if you 00:45:23
like it. 00:45:28
Yeah. And all the details, I think really a plan for it. Anything pop at you that you want us to think about when we do it? Yeah. 00:46:08
Is there any priority? Well, can we hear from the brain behind the scholarship idea? 00:46:16
I believe just to maybe answer any Brown act concerns, I believe that because this is a public notice meeting that. 00:46:26
Joan, you might not know all the players yet, but. 00:46:36
A council member who is previously on this committee, who's still a council member, so technically would be 1/3 council member, 00:46:41
but I believe he can still speak because this is a notice public meeting as a, you know, just as a resident. But Reuben's making a 00:46:46
face, so maybe that's a no. 00:46:51
So thank you Mr. City Manager all due respect to the council member in the room, I would and obviously I'll I'll let the city 00:46:59
attorney offer the advice to the council member, but I I believe there would be a brown act issue although this is a noticed. 00:47:07
This is a notice meeting of a Brown Act body. It does have two members of the City Council on it. I would I would worry about a 00:47:17
third member of the of the Harbor Commissioners being present at this meeting and and offering an opinion. 00:47:23
Yeah, I guess it would have to be noticed as a City Council meeting because it would be a majority of the council come on. As far 00:47:31
as criteria, you just Google it, we'll put together a draft and bring it back. 00:47:36
Commissioner, there was a vision to it. Don't we want to be respectful and mindful of that so we can follow up outside of this too 00:47:43
with the with the brain. When I heard the one that I personally appreciate, I don't get a vote, but I heard the comment about city 00:47:49
of Huyne residents and I I would love to run with that if that's OK with no, absolutely. I think he, I think he wants that as well 00:47:55
as the city of Wanami resident. 00:48:00
Students. 00:48:07
Perfect. So do we need to vote on that motion to give you permission to run? 00:48:09
OK, I don't think so. 00:48:13
All right. We are moving forward and anything further on this? 00:48:16
The date for the DC trip, do we want to start talking about that or is it too early to talk about that? It might not be a bad idea 00:48:20
to at least discuss a window and then we can reach out to the consultants in Washington that helped in the past. And just a 00:48:27
question on that too for those that traveled before and we reconcile, make sure everybody got hold from the last trip. I just want 00:48:33
to make sure everyone is September still a good time? We went September last year. Is that still? I think it was the 2nd week. 00:48:39
Do you have anything going on in September? 00:48:48
I don't think so, but I had a question. 00:48:51
So. 00:49:00
So do we not want to even? 00:49:06
Talk about how the value. 00:49:11
That we would like. 00:49:15
These organizations. 00:49:17
To receive. 00:49:20
Be part of the thinking process on whether. 00:49:25
So we've done it both ways in the past. We've actually come forward. I know the last brainstorming we have with our board, we came 00:49:31
out with recommended funding and then left like half of it for, you know. So that's one way to do it. Or we could just bring the 00:49:37
list in, deliberate, make some recommendations and bring it back. There's two ways to do it. Yeah. Yeah, OK. 00:49:44
I think that was how it was last year actually. You put in the port, put in what they what they wanted to fund with amounts 00:49:51
allocated and there was a leftover that we allocated to what we wanted to fund. 00:49:57
There's about 5050. 00:50:03
And there's been a pretty consistent amount for the past few years of what? 00:50:08
A lot of those. 00:50:12
Organizations were getting, so we stick around that probably. I'm sure we share some of these because they're repeats, yeah. 00:50:14
I think the. 00:50:25
Just to reiterate, I think the port was going to have their version of this yesterday and and since that didn't happen, I think 00:50:27
we're putting the diving into this on hold for one more meeting. So yeah, so let me ask the question again. Sure. So I'm sorry. 00:50:34
So sorry about that so. 00:50:44
So you are going to come back. This is the list that we came up with. 00:50:50
You are going to come up with a list that. 00:50:55
You come up with? 00:50:57
Then we will look at both lists and then determine from each list what goes on the. 00:50:58
List that we will approve. 00:51:05
Yeah. So it's just kind of stretching it into two meetings, yeah. 00:51:08
But yeah, so the next thing was just we started talking about the DC trip and I think last year it was like the second week of 00:51:14
September, so and and just. 00:51:18
For anybody who wasn't on that trip, I think Kristen could probably speak to it better, but we work with the legislative analysts 00:51:24
or legislative lobbyists. I don't think they like to be called that, but from the port and they help set up all these meetings so 00:51:30
that we're there and we're just back-to-back. It was 8 to 8 or whatever it ended up being, but just meetings not like back-to-back 00:51:36
with all the different departments. So I think the idea is we typically kind of start with the week, but then they work on it and 00:51:42
see if they can actually. 00:51:48
Make all the meetings happen that week. So. So I think the suggestion was to maybe identify a week and then that would give them 00:51:54
the opportunity to start working on it and see if it works for it to happen that week. I can't remember if we did two or three 00:52:00
days. We did two days. I have it on my calendar, actually we did. 00:52:06
It was a. 00:52:15
I think we got there Tuesday and meeting started Thursday. I mean Wednesday and Thursday and then some people left and other 00:52:16
states. But yeah, so it was the 13th and the 14th were actually the dates that we did last year. 00:52:23
So if it's. 00:52:33
This would be the team, this would be the delegation and so if that date seems OK, I can flush it out with them. 00:52:36
John O'Donnell and Karaoke's. 00:52:44
That looks good on my end. 00:52:47
Jess, Commissioner. 00:52:49
I have to look at my schedule. 00:52:51
Very busy technical question for you though, Kristen. Yes, because we do have the banana festival on the 28th which is a couple 00:52:55
weeks later. Would you prefer the week before which is the first week of September versus the second week? It's OK this first or 00:53:01
second are good and 3rd would get a little get a little closer. 1st and 2nd works for me. 00:53:07
We're planning. 00:53:14
The late breaking news is we're planning Beach Fest on a on the 7th and 8th this year, September 7th and 8th. So after that second 00:53:16
weeks better, so let's look at that. Okay okay. 00:53:20
So we're going between both parties, more fiestas than between. 00:53:29
Mm-hmm. We'll catch them in DC. 00:53:33
OK, OK, perfect. 00:53:38
I think there was one more item on the agenda if. 00:53:42
Umm, I know there was definitely future. 00:53:47
Agenda requests. 00:53:50
We have a list of that you did. You'd make note of those as well. OK, perfect. 00:53:52
So is that everything for? 00:53:57
CBF related details and then essentially we're coming back at the next meeting to. 00:53:58
To whittle it down. 00:54:04
So the next item, I think we added this at our request and it was. 00:54:08
Kind of Indiana line and maybe it's another conversation that we can start now and finish after the Visioning Workshop, but we 00:54:14
had. 00:54:18
Identified some goals for the year that we wanted to work on with the port. 00:54:23
And we. 00:54:28
You guys didn't have your visioning workshop yet, but I just checked with Kristen to see if they would generally kind of sync up 00:54:31
with the with the goals of the port. And so the council approved those goals and and sort of has authorized pre authorized staff 00:54:38
to work towards those goals in the coming year. And so there's four goals that we just wanted to kind of let everybody know that 00:54:46
our intent is to work on these and then but then subsequent to that there was a the council discussion last night. 00:54:54
Where there was a couple of specific topics that we were asked to try to make sure we get on a joint committee meeting this year. 00:55:02
And so the four goals again I think are ones that I think they're ones that we always are working on and it's just about trying to 00:55:08
make sure we're working on them together. And the first one is the traffic and pedestrian related safety issues and how we can 00:55:16
kind of work together to make our streets safer and to make you know the access and and everything to the port safer. 00:55:25
Second was a. 00:55:34
Kind of green improvements that would be beneficial to both the city and the port and how we can support the port. I know there's 00:55:37
some initiatives this year and I think especially with the DC trip as an example of how we can support the port and make sure 00:55:44
we're advocating for those in our community as well. The third was security of the city and security of the port and how those two 00:55:51
things are connected. And our Police Department is the ports Police Department. And so we want to make sure that we're all. 00:55:59
Working together and advocating together to help do things like obtain funding related to helping our security. And then 4th is 00:56:07
infrastructure. And when we say infrastructure, you know there's water and there's everything else. But I think the big one 00:56:15
between us is going to be always streets. And you know, I think one of the goals for us in that DC trip will be trying to advocate 00:56:23
to try to get some funding to go towards streets that help serve our residents and also the port and its customers, so. 00:56:30
So those are like the four big goals. 00:56:38
That I think we're just going to try to build into everything and we're hoping that the port, the port agrees and we can work 00:56:41
towards those together. The council also then asked for a couple specific topics and. 00:56:47
One was the well, the DC trip which we just talked about. Two was the well and let me back up the the DC trip, the Council, I 00:56:56
think last year we didn't really go back to the council and tell them what we were doing in DC before we went. And so the 00:57:01
basically the ask on us is to make sure we go back until the Council, what we're doing and we have an opportunity to collaborate 00:57:06
on that. 00:57:12
So we committed to that second, which is one that I probably should have started with a big thank you to Kristen on this that the, 00:57:18
the dredging project that. 00:57:23
Kristen, Kristen and I met a couple weeks ago on. 00:57:29
Some concerns we had related to dredging and. 00:57:34
With a big thanks to Kristen. Kristen kind of jumped all over it and got a bunch of important people in the room and we had some 00:57:38
meetings to start getting everybody on the same page on dredging. So I think that one we've already kind of illustrated it's 00:57:44
important to both of us and we can work together and and make some noise when it comes to getting attention for dredging. So that 00:57:51
was one. The third is probably the the one, there's a reason why it's last, it's the least comfortable which is. 00:57:58
One of our council members made the request, but the council ultimately approved starting the conversation about our revenue 00:58:06
sharing agreement expires in 2036. 00:58:11
And can we have some conversation or you know what's the process to have conversation towards? 00:58:16
Starting that discussion. 00:58:22
So I think those were the three topics I had from last night and including the cola. 00:58:24
For the Yeah, yeah. The context of why it came up I think yesterday is we reported something that I think a couple of council 00:58:30
members had said they never heard before and it was we said that the CBF fund has inflation built in. 00:58:37
CPI right? 00:58:45
And so that led to a conversation of, well, if the CBF fund has it, why doesn't the revenue sharing have it? And so that led to a 00:58:46
discussion of, you know. 00:58:50
You probably may like you know we have four different kind of agreement, 838795 and Convoy and actually one more this you know 00:59:42
Community benefit fund. So 838795 is totally based on port revenue, percentage of report revenue. So as Christian mentioned port 00:59:48
does well. 00:59:55
The city does well as well so and another one is Convoy obviously all the cars convoyed over city Street we are paying per car 01:00:02
bases and that one actually has a built in inflationary thing So that one every year it goes up. Yeah so when I. 01:00:10
First got on council. I had an initial meeting with Commissioner Rooney. 01:00:18
And we talked about the relation of the port and how that all started and the community bit of a fund in addition to the revenue 01:00:23
sharing green and she had made a comment that. 01:00:28
She would like to see. 01:00:34
And that it's something that we hoped to eventually get to is simplifying those agreement because they're messy, they're 01:00:36
convoluted, they're, you know, I haven't seen them, so I can imagine they there's a lot of stuff in there, but. 01:00:42
Simplify them. 01:00:49
And that might be something we could start looking at. It's just a way to simplify that agreement, those agreements and making 01:00:51
them easy to understand and reduce a lot of the confusion and the, you know, miscommunication that might be happening because of 01:00:55
them. 01:01:00
So the. 01:01:08
The intent of the agenda was basically we want, we knew we would have our workshop. 01:01:09
Discussion yesterday and we we expected the report have is and then it's and then it was supposed to be sort of like let's talk 01:01:15
about what we want to talk about this year. Yeah, yeah, no, so that's fine. But so I think for now it's like we'll take the 01:01:21
opportunity. Those are the topics that came up with the council and then maybe in our next meeting, you know we can start kind of 01:01:27
like setting a schedule for when we're going to talk about each one or you know. 01:01:34
And that was a request as well to have. 01:01:41
Additional to have regular scheduled meetings more consistent than what we have in the past. That way we could have more ways of 01:01:43
communicating. And there was also a request. I'm just passing the info, so don't shoot the messenger to have a all council, all 01:01:50
commissioner meeting at least maybe once or twice during the year we have done that. It's not a bad idea. 01:01:58
Have we done that recently? We did it. I want to say, gosh, help me out, three years ago, two years ago. 01:02:07
Yeah. Yeah. We had a discussion around Market Street that was a big point of discussion there. It's it's not unprecedented to do 01:02:16
that though. 01:02:20
But we'll shoot for a May meeting, if that makes sense. We'll have Michelle reach out to you and try and get something on the 01:02:26
books. Because after our next board meeting envisioning that since late May. Does that sound good? Yeah. 01:02:32
And then if I could just add something along the power of advocacy, joint advocacy efforts. I know that Council Member Jean 01:02:39
McQueen went with RDP 21 as well, with which I joined on as well wearing my university important hat. And we got a lot of support 01:02:46
for the security grant, for the FEMA grant. So I think that we can't underestimate those partnerships and those joint advocacy 01:02:54
trips with folks you can walk away with a lot. I really appreciated, Commissioner. 01:03:01
Rooney's comment yesterday about the perhaps using some of the funding for the grant writer for the city because the grants, if 01:03:09
you've ever written a grant, Oh my God, special federal grant, they're lucrative, but at the same time, they take a lot of 01:03:15
resources not only to write them but also to manage them. So there's food for thought there on that particular one. And I think 01:03:22
based off of our DC trip that we had last year, the opportunity is there to apply for a lot of joint grants together. So I think 01:03:28
that that is 1 area that I think. 01:03:34
We should seriously consider but also the power of joint advocacy. And then Randall, I'm sorry, I don't remember your last name. 01:03:41
Randall Thomas, So he joined us for our. 01:03:49
There's a lot of work that's being done behind the scenes that benefits everyone but but if you don't know, you're going to come 01:04:33
up with your own story. So I really appreciate you joining our meeting and and giving us that feedback and input. Thank you. 01:04:38
OK. 01:04:46
Nothing further. 01:04:49
Any thoughts over here? 01:04:51
Not at all. Good meeting. All right. Can I mention one last thing? 01:04:54
And Kristen and I checked in real quick today, so I didn't get a chance to talk to you guys and she didn't probably have a chance 01:05:00
to talk to her board. So I'm maybe catching everybody off guard, but. 01:05:04
Especially when we have the meetings in Council chambers. 01:05:11
Very easy for us to record the meetings and just hit record on the on the button and so. 01:05:14
That's come up a couple times in our conversations with in our council meetings and asks of the public or or even a couple of the 01:05:21
council members have asked that and so. 01:05:26
When we have the meetings here at our building. 01:05:32
OK. 01:06:03
All right. So for us, it's just going to be like every other meeting in this building, it's we hit a button and it uploads to our 01:06:04
Granite KISS and they're available there. So we'll just get into that habit, so. 01:06:09
OK, nothing further. We adjourn the meeting. 01:06:15
I will adjourn this meeting at 4:42. Thank you. 01:06:19
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Transcript

All right. We will get started. Thank you, everyone. Welcome to the City Port Joint Committee meeting. I'm calling this meeting to 00:00:01
order. The time is now 336. Madam Clerk, will you please take roll call? 00:00:09
Vice President Just Ramirez. 00:00:20
Mayor Pro Tem, McQueen Legend. 00:00:25
President Selena Zacharias Mayor Perez HERE CEO Port Director Kristen Degas. 00:00:27
And City Manager James Vega. 00:00:34
We will now hear public comments. Madam Clerk, are there any public comments for this item? 00:00:37
Yes, we have our first public comment from Tom King. 00:00:42
Ready. OK, Tom King, resident of Puyami. And as I said last night, all due respect to the Bard family, certainly the port and. 00:00:54
Mayor Perez and Mayor Pro Tem and Staff, I have a letter that I'd like to read. This was sent to the. 00:01:07
Council members, this is by a resident of 38 years here in Port Hueneme. This has my. 00:01:15
Talk here has to do with the monument. The proposed monument location at. 00:01:24
Surfside and Market Street. 00:01:31
I've already collected 40 signatures of those people that would be opposed to that location. 00:01:34
Umm, but my purpose here is to read this letter. 00:01:42
Dear City Council and this would include our commissioners, and I do have permission to read this letter from and Apollo. 00:01:46
Their City Council I understand there's a proposal to install a Richard Bart monument in the center of Waimea Wharf Plaza, located 00:01:55
adjacent to the intersection of Market Street and Surfside. I'm opposed to this location for the following reasons. Wanami Wharf 00:02:03
Plaza is a favorite spot for small weddings, celebrations of life, exercise groups, religious gatherings, etcetera. Placing a 00:02:10
statue smack in the middle of takes away the space for this. 00:02:17
People enjoy the compass that is in the center of the flat work. If you stand in the middle, you can hear an awesome echo too. 00:02:25
Please don't crowd this space with a monument. There's a pedestal monument already erected at this location. Please put the statue 00:02:36
of Bubbling Springs Park or the Ports main Gate where it will be less likely to be tagged and Apollo Mainsail Court Port Hueneme. 00:02:42
Thanks. 00:02:49
Greg Ross. 00:02:58
Hi, good afternoon again, Greg Ross, I live on. 00:03:10
Sea Spray Way in Fort Wayne Amy, a long time Ventura County resident. 00:03:14
I was here a couple weeks ago and I promised a video that I sent to Mr. Vega and. 00:03:20
Hope you got that, I'm not here for shontelle but. 00:03:27
I did this yesterday. 00:03:31
This is what came off my screens. 00:03:33
Screens that were cleaned 3 weeks ago. 00:03:37
So you can see. 00:03:40
So backing up to the video for a second. 00:03:42
The video was taken on March 20 is either 25th or 26th of this year. 00:03:45
And it was a video taken by one of my neighbors. It was a roll on, roll off ship that you know and I'm going to get to the the 00:03:53
issues the port has right now that that it's challenges. I'll put them that way. 00:04:00
But this ship obviously had its diesel engines fired up, and there was a substantial amount of black smoke coming out of its a 00:04:09
smokestack. 00:04:13
And then again on April 11th. I did not take a video, so you can either take my word for it or not. I saw a similar situation with 00:04:18
another Roro. 00:04:24
With its engines full blast and a lot of black smoke coming out now, I know there's a lot of. 00:04:29
Challenges before the port with the floods on December 1st or 21st, sorry of last year and I know that there's they're working 00:04:37
hard on January 1st, 2025. It can't come quick enough for us. 00:04:45
And you'll be able to hopefully have equipment in place to capture the pollution that we're talking about. The reason this is in 00:04:55
present in my mind is when we moved in, there were no homes available in this neighborhood. It was like the luck of the draw that 00:05:01
we even got there. 00:05:07
But the two people that live there, the reason it was up for sale, is there. 00:05:13
Their sons and daughters had to put it up for sale because both of the individuals in that house sadly died of cancer. 00:05:19
And so then I started asking around and and I think there's as many as 8 or 10 and I'm sorry to be a little vague. 00:05:26
Documented cancer victims in our neighborhood. 00:05:37
So it's a concern and that's why I'm here. Just quickly to to give you an update because I don't want to sound like I come up here 00:05:41
and just reiterate our update is that we're we're getting a lot closer to having pollution equipment. 00:05:47
There in our neighborhood that's a pretty high density area along surfside with the condos and the apartments and the homes. So 00:05:55
we're looking for that information. We don't have it yet, but we're getting there. So that's my my update. Thank you. Thank you. 00:06:04
That concludes public comment. 00:06:14
Thank you. 00:06:16
We will now move on to approve the February 12, 2024 minutes. May I have a motion and a second to approve? 00:06:26
Move to approve. 00:06:35
Give me a second. 00:06:38
Thank you, Madam Clerk, take a vote please. 00:06:39
But that President Zacharias that seconded, yes. 00:06:43
All in favor? Aye. All opposed. Carry None. Motion passes unanimously. 00:06:47
Thank you. And we'll go on to our discussion, which is the first item up for discussion is the Bard monument update. 00:06:52
Mayor, if I may. 00:07:02
We just need to have that discussion at the board level. 00:07:37
OK. Thank you. 00:07:40
Mayor, if I could. So I think to address maybe the public comments and everything, the assurance we can give the public is that if 00:07:42
it were to move forward on city property, would come back to A to a meeting. I think it's in a survey, right? Yeah. And and there 00:07:48
was going to be a process and a survey. So it sounds like it likely won't go in that direction. But I think the assurance for 00:07:53
everybody today is there won't be a decision made outside of the public. 00:07:59
Purview. 00:08:06
Is there any further discussion? I do, actually. The gentleman, Mr. Tom King had a. 00:08:08
Copy of a survey, a draft survey. I want to make reassure him that that was the draft of what we put together, but that the city 00:08:12
was that given instructions for them to put it together. 00:08:17
Yeah. So that draft survey was presented to the council. And every time we present something to the council, it has to be shared 00:08:22
with the public. So just so everybody understands, that wasn't intended to be a final survey. So, yeah, thanks. 00:08:29
Got it. Thank you. 00:08:38
OK. Thank you. 00:08:40
So the next item is the community benefit fund projects. We're going to discuss and provide some recommendation. 00:08:42
Who wants to start that off? Well, I think if I may, we did put a PowerPoint together just to kind of delineate the process. So I, 00:08:49
you know, kind of just some reminders on the community benefit fund, how it works and then get into some discussion on process and 00:08:54
I have a PowerPoint. 00:08:58
There it goes. 00:09:04
Any tricks to oh, you'll bring that to me OK? 00:09:06
These are nice. 00:09:12
OK. 00:09:16
You know, and feeling like we both had some wins and that we're going to move forward, forward a very collaborative and open 00:10:57
transparent public process. So one of the things that happened at the time was the NCL property was at least to the port. That 00:11:03
lease came back to us at an amount of around one point $1,000,000. That helped with some budget shortfalls that the city was 00:11:09
having at the time. And then we also came up with this concept of a community benefit fund and the concept was to have the two 00:11:15
bodies, the port and the. 00:11:21
Leadership of the port with the commissioners and leadership of City Council with the council members. 00:11:27
Come together and really figure out. 00:11:32
How we could work together in a spirit of partnership and have some serious goodwill moving forward and put this, you know, this 00:11:35
some of the disputes that we had behind us. And so we came up with this idea of a community benefit fund. And if the port makes 00:11:41
more than $13 million a year, $100,000 goes into a restricted account and this body convenes, we start discussing some ideas and 00:11:48
then it goes back to the boards for for voting consideration. So just very at the very root of when this evolved, the idea was to 00:11:54
build bridges between the city. 00:12:00
Thinking to keep it in agile and flexible so you could work at the time of what's relevant, right? Would kind of not be hamstrung 00:13:12
to something in that In 2015 might make sense, but in 2024 does not. So I think we have a lot of flexibility with the way these. 00:13:19
Different uses for CPF money came out. So this is some history of where we are today in terms of investment. Over the history 00:13:29
since 2015, a $1 million has gone into this fund. 00:13:35
I think there are. 00:13:43
Some question marks. Our CFO, Austin Young is in the room working with your CFO to make sure all of that money's been accounted 00:13:45
for. They make sure that everything's reconciled. So if the city did indeed spend money on something that they did get reimbursed 00:13:51
for it or we got all the money out the door, so those were trying to reconcile that and get it in place. But this is the big 00:13:57
picture. This is how much money has gone into this since it was initiated in 2015. 00:14:02
This is the 22 three. 00:14:10
Recipients. And again, I think we have some reconciliation work. And if there's one of the other things I think we wanted to talk 00:14:13
about today is there's still some direction needed on certain things that were voted, including the scholarship program and also 00:14:19
the next race and kind of get some guidance and direction from the body and how we move forward there because we voted these great 00:14:25
things and then it sits in a spreadsheet and we're like we need to initiate, implement and figure out how to move forward on, on 00:14:31
those specific projects. 00:14:37
And then? 00:14:43
The City manager and in my and his teams and our teams are going to get together and kind of sit down and build out that program 00:15:19
and have kind of a team building session around these projects that are already in queue. So we've talked about that, but there 00:15:26
are still some PR opportunities that are outstanding that we need to tap into. So stay tuned on that front And then finally. 00:15:33
We're moving into the next fiscal year. So we know we made more than $13 million in this fiscal year. So there's going to be an 00:15:42
FY24 application for the next budget of FY25. And so the process for this is that we begin these dialogues now in this forum. We 00:15:49
formalize the ideas into some projects and then we take them back to our boards. And it it's not fully voted in their questions, 00:15:57
we reconvene this meeting, but we do have to have consensus. 00:16:05
180 days after the turn of the fiscal year, which is July 1. Otherwise, the money will sit. 00:16:13
For another year for next deliberation. If that happens for three years and we can't decide how to spend it, then 50% goes back to 00:16:20
the port and 50% goes to the city and we use it at our own discretion. I've never seen that happen. Since this has happened, we've 00:16:26
had been able to come to some, some conclusions here on how to make these investments, but that's just simply the process, so. 00:16:33
The couple of questions on historically how do we want to move forward with the next race, I think are just in the implementation 00:16:40
of the scholarship program. If we want to take that on, what projects do we want to look at next year with next the $100,000 which 00:16:46
are FFSO in the room. There may be a little more than that because the CP is and and and compounding of that, I don't know if we 00:16:52
have the right number, do we, Austin? 00:16:58
So the CPI number is, not. 00:17:08
OK. 00:17:10
I'm estimating something little. 00:17:13
And the only thing I'll add and then I'll, I'll turn it over to the leadership for discussion. But in our Board meeting yesterday, 00:17:21
one of our commissioners did come up with a couple of thoughts that came out of that session And and one was the idea of using the 00:17:27
funding potentially for grant writing to help the city. At the May 18th meeting it came out there's some big heavy lift project 00:17:34
needs for the city and maybe we could apply some of the funding to grant writing to, to help you in that regard. 00:17:40
So that was just an idea. And then the other was the continuation of the DC trip that that was a spotlight. But again, 00:17:47
unfortunately we were unable to have our full visiting session because two commissioners weren't there. So we're going to have to 00:17:53
go back again in May. And I don't know if either of my board members want to add to that on the meeting yesterday, but. 00:17:59
There's sort of the process laid out, and then it's the the the mic is yours. 00:18:07
I do have a question for you, Kristen, please. Is there in writing anywhere that we have, whether the? 00:18:13
With with the history of this particular committee, what the purpose is of the funds from the Community Benefits Fund? 00:18:19
Funny **** ***** I was supposed to handle. Hand these out. Thank you, Commissioner. So this is the this is what's posted on the 00:18:26
website. 00:18:30
And this has all the history, the entire history. Soup to nuts of the Community Benefit Fund. 00:18:34
Yes. 00:18:41
Anyone in the community wants, and the reason I ask that is because I want to make sure also the public understands what the 00:18:43
definition of of the funds, what the funds are supposed to be used for and a do we revisit it and change that statement or do we 00:18:49
continue with it? Is it working for us? I just want to make sure because I've gotten a couple questions out and about in the 00:18:56
community from folks saying that money could be used for, you know, St. repairs. Well, my understanding is that's not what the 00:19:02
community benefits funds funds are for. 00:19:08
Or you know, why are we spending money on this when we need? We have these other needs. So I just want to make sure that people 00:19:15
are clear that the community benefits funds are used for one purpose and then the Revenue Sharing Agreements funds are used for a 00:19:20
different purpose. 00:19:25
We have those same questions actually. And in fact there was a public comment last night talking about what the. 00:19:30
Community Benefit Fund is supposed to be used for SO. 00:19:37
We hear that all the time, actually. 00:19:41
Was really to ignite. 00:19:43
An opportunity for the board and commissioner after a little bit of a challenge back in 2015. 00:19:46
And overcome that with a new spirit of working together. Put that behind us and work together. 00:19:52
Very in a very strong spirit of doing things that would be good for the community. Of course, that's why we called it the 00:19:57
Community Benefit Fund, But the decision making was to be here to build those bridges. 00:20:01
Yes, and last night we had some council members that did. 00:20:06
Give us a list of what they would like to add. 00:20:10
To a list. So yeah. Or to keep on the list. So I brought copies of that. I'm almost hesitant to hand it out because I would call 00:20:15
it a brainstorming list. It was really just like any ideas throwing out there. So I did bring copies. I'll hand it out, but just 00:20:21
going to keep that in mind. It wasn't intended to be, you know, this is what we're doing. Yeah. We didn't approve it and and you 00:20:26
know, vote on it and say this is happening. We just took down notes of what everybody was thinking and this is the culmination of 00:20:31
that. 00:20:36
No, I appreciate that. I think that's a starting point that we can take a look at. 00:20:42
It's to add a little bit of what she was saying is that when this when. 00:20:47
Collaboration started. 00:20:54
Back in 83. 00:20:56
My thought was that the money was going to be used to enhance the quality of life of members of our community. 00:20:59
And I'm talking about yoga classes, exercise, dancing classes, cultural, cultural stuff, that. 00:21:07
Especially people it might are seniors. Perhaps we can develop some programs. 00:21:15
For our senior senior population. 00:21:22
Art classes. 00:21:26
That was definitely a question a lot of. 00:21:27
For children, the youth in the community. 00:21:33
Umm, scholarships. 00:21:36
But you know, I'm not so. 00:21:42
Stolen on the scholarships. 00:21:45
People, people everywhere give scholarships. 00:21:48
I know that. Anyway, again I go to the enhancing the quality of life our citizens of this community. 00:21:52
The fact that we need to fix the roads, I mean that, yeah, that's essential. But then there's other money, there's other grants, 00:22:01
you know, that we can apply for to do that. 00:22:05
But that's my bias. 00:22:10
Save the money. Keep the money and enhance the quality of life of our people. They live in our community. 00:22:14
And I think that a lot of the items you just listed off Jesse, I'm sure they're here on this particular list, yeah, but, but, but 00:22:23
have we done them though, I mean? 00:22:27
Yeah, Boys and Girls Club is a regular recipient. 00:22:33
And the real guppies. 00:22:47
Back up. 00:22:48
Can you put the PowerPoint back? I'm sorry, this is a local no. Exactly. Yeah, the police explorer is local. 00:22:50
I'm just, I'm just talking about the ones that are have been on the list for the past few years in look at what has been on the 00:22:56
list. 00:23:00
This might be helpful Your Lego FIRST Robotics Competition. 00:23:05
I think Audubon Society has been a regular current senior programming, which you I think it was the caregivers. 00:23:12
If you look at the print out. 00:23:19
I don't. I don't have it, but. 00:23:23
You can look. 00:23:25
And you can see each year. 00:23:26
So the first two years I didn't mention but is out of the agreement was the discretion of the city only. So 2015 and 16 on the 00:23:30
first page, that came completely out of the city's own discretion and then starting in 2017 it became a joint body decision. But 00:23:37
you can see here in 2017 pedestrian crossing, community events, beautification projects reach, which probably captures some of 00:23:45
those programs Human Services and then you can jump to. 00:23:52
2018 we took a different approach to it and we kind of categorized how the money could be spent. 00:24:00
And so that was community homelessness, public safety, park and recreation. We got beds for the homeless, as I recall in that one 00:24:05
on 2019 we had Winning Me 75th Celebration, Miranda Park, Sponsorships for cops and Tops, Bowling Springs, Parks, Police Body Worn 00:24:12
Camera system, Go Gov CMR Dog Park. 00:24:19
In 2020 twenty you can see a whole list of things here. And so we have caregivers Children's Workshop. We had police, explorers, 00:24:27
cats and cradles at the time. I remember that one. 00:24:32
Lifeguard program, so STEM programs, coastal keepers. 00:24:38
Food share. 00:24:45
15 Dog Park. 00:24:47
Obviously. 00:24:50
That never happened. 00:24:52
Do we know this is where we need to reconcile some things? We still have $442,000 in the unrestricted count and there's a million 00:24:53
that's. 00:24:58
Been approved. So Austins working with your CFO because there may be projects that didn't get pushed forward and there may be 00:25:04
projects that weren't invoiced. So it's a great question, Mayor and as an example, we've been starting to reconcile that. So I 00:25:10
have like a draft that and the dog park. 00:25:15
There's $6500 that were not spent. I'm assuming the 3500 maybe was spent to, you know, a design or something like that, but 00:25:23
there's 6500 still that hasn't been spent. That probably won't be spent. Or we could pull it in the Bubbling Springs project. 00:25:30
Dog park, Yeah. So we'll try to clear all those things up over the next couple weeks. That would be helpful to figure out exactly. 00:25:38
Yeah. And so then if you jump to the 2022 and 23, then you're seeing. 00:25:44
Where we did a lot of Lego first started kicking in England Cash. Real Guppy has been a big recipient. 00:25:49
So all of the projects in this document are also posted on our website for openness and transparency. So you can always go back to 00:25:57
so this is what the two boards approved of. Overtime again there may be some disconnect as to what was pushed forward and what 00:26:04
still needs to get reconciled. So technical questions, so once the this would be for us once it's reconciled if. 00:26:11
I don't know $300,000 that is unclaimed. It wasn't used, we could put it into. 00:26:19
I think that, well, they were voted by two governing bodies, so we'd have to look and make sure the projects were dead, so to 00:26:26
speak, that they were closed out and then yes, it would go back in then in that case into the to be brought forward again with 00:26:32
other fund, other funding, yes. 00:26:37
And again the area on the. 00:26:44
Last one that we still need a little help with. 00:26:47
Because these were voted which and approved by two governor buys, wasn't. 00:26:52
The scholarship program. 00:26:57
Some discretion around that and then? 00:27:00
Do we want to plan another race for the fall or do we want to have one race because the budget was a little bit more than we 00:27:04
thought, so some question marks around that as well. So correct me if I'm wrong, I know we discussed this scholarships but we did 00:27:11
not correct vote on this. No we did. We just never created a process to have a yes. 00:27:19
On the senior programming, I would like to see if any specific programs have been designed by the city. 00:27:30
Where some of the money is going. 00:27:37
OK. 00:27:40
Yeah. And I think the the for now the the answer is we did the brainstorming, but we haven't flushed out exactly what the senior 00:27:44
programming is or there's another category, was it youth programming? We had I think in there as well and those were just kind of 00:27:52
general. So that's something that the board here can talk about and identify or we can come back with a plan for those. But as of 00:27:59
right this minute, there isn't a there's not a program that we're proposing, it's just the idea was to. 00:28:07
Start coming up with that. 00:28:17
On the scholarship one, sorry, it's because. 00:28:19
On the scholarship one that I think it was actually decided how many scholarships we were going to do. And I want to say it was 00:28:23
like it's on the screen right now. Actually it was $2000 towards a reception, 8004, eight $1000 scholarship. But we didn't, we had 00:28:29
talked at that time about you know what's what, how are we going to do the applications and you know all those things and we 00:28:36
hadn't ever made a decision. We just put it in the project. So I have to own this site. I apologize. We're going to have to update 00:28:42
this spreadsheet here. 00:28:48
And our website, because it's not reflecting that $10,000 or something, we left it off by accident so I'll make sure it gets 00:28:55
updated. 00:28:58
And As for the senior programming, that will be a good. 00:29:03
Problem to solve. 00:29:07
Through our parks and recs who comes up with senior programming, we have some senior programming that we've started already. So 00:29:09
that would be a good place for them to dig into if they knew they had additional funds for that, that we were looking for. That's 00:29:15
exactly what I'm looking for and the same thing I have to take care of my my generation. 00:29:21
And the same thing with youth program they they push out a lot of youth programming as well, so. 00:29:28
The only word, the only just because I've been sitting on this board for a really long time. And So what was important in the last 00:29:33
generation conversations around this again is that it's something that's new, not something that's part of the general fund. 00:29:41
So there was a lot of, I think there's some extra classes and things that happen with the city and people spayed, but there are 00:29:49
people that aren't city salaries and things like. So there was just some questions of how to do it so that it wasn't something I 00:29:55
there was a lot of robust discussion around this that it wasn't something that should get paid through general fund and that it's 00:30:01
something that's sort of outside the box of the of the two. 00:30:08
But what if, what if, what if the city doesn't have enough money to implement those programs that service that community, right? 00:30:15
So that would be a discussion we would agendize in our board meeting, have our full board talk about it and bring it forward to 00:30:20
this group. And if that's the case, then yes, we'll move it forward. 00:30:25
I think this this list is a good starting list for the conversation. So just technical question for you Mr. City Manager is to 00:30:34
avoid any. 00:30:38
City Council members saying that it was not discussed or they don't know where this came up, This will be agentized in your 00:30:44
meetings and for full discussion this, this actually this list came from last night's council meeting and so we had agendized kind 00:30:51
of, yes, kind of similar kind of a visioning with our council and these. 00:30:57
And unfortunately, we had the same goal we just had. 00:31:40
We had some hiccups in our meetings yesterday, so that didn't come together, but we'll make well. We're rescheduling for May. 00:31:44
So is there anything further that we want to talk on this topic? 00:31:50
Not on that particular topic, but do we want to talk about then to clarify. So we've clarified the Community benefits funds and 00:31:56
what they can be used for can be clarified the the revenue sharing agreements. 00:32:02
Or is that a different? 00:32:09
So my understanding, James can correct me is wrong. So that part of the settlement agreement in 2015 requires a statement of the 00:32:11
investment of the revenue sharing funds that come through the port to the city, which would be some of the great service the city 00:32:18
provides to us, whether it's police services or it's paving roads. It's just having the spreadsheet of how the funding was used. 00:32:26
And James and I have had some conversation about this and my understanding is that. 00:32:33
Revenue sharing agreements. 00:33:17
Are definitely going into the city's general fund and I don't know if you want to elaborate, right. I think at last night's 00:33:20
meeting, our council meeting, we actually had a very similar topic related to our Measure U fund. And so sort of similar. We have 00:33:27
our like general tax revenues and and then we have a couple of special revenues and one of those is measure You which is that 00:33:35
extra 1 cent sales tax enhancement where now when we get that tax revenue. 00:33:42
Be utilized for and I think it's I think it's the intent I think it matches the intent of the agreement and and what everybody 00:34:59
would expect but it's public safety, public works, streets and infrastructure and then some Parks and Recreation. So we'll bring 00:35:06
those with the detail and we'll we'll walk through that as part of one of the joint committee meeting. 00:35:13
OK, perfect. Thank you. 00:35:24
Anything further on that? 00:35:26
I just want to make sure 'cause we had our conversation about the phase two of the monuments and we did not add that to the list. 00:35:30
When we brainstormed last night. We did not design or anything else. It was already included in the initial list, but it probably 00:35:36
should have been added. But it's. 00:35:42
There was some issue as you know last night of whether or not they wanted to, someone wanted to proceed with that, but I think it 00:35:49
should be included because it's been discussed and it was voted on. I guess my question, my thinking was. 00:35:55
Were we Do we really want it on the list for now, to start working it, or do we want to make a consciousness? 00:36:04
Decision to let's work through this current placing of the monument and take that up next year. Yeah, so I didn't know. So I think 00:36:10
we should finalize and finish this phase because it's still. 00:36:15
Active and before we moving on to the next one. 00:36:23
Without putting anybody on the spot, I guess one question, because I think with the Council yesterday, it was a public meeting. So 00:36:26
we can say this, right? But Council yesterday would say it was definitely there was differing opinions on if phase two of the 00:36:31
monument process is going to be a priority this year or if we wait or you know. 00:36:37
Like when we first approved kind of the monument projects, it was a three phased project with first phase being the Bard monument, 00:37:25
second phase being the Chumash monument and third phase being CBS. I think there are 4 phases. I think one was for the 00:37:32
longshoremen and one was for the CBS. I'm not sure which order. 00:37:38
So, so at this point we've only ever talked about really phase one, correct. But along the lines of what Mayor Perez said though, 00:37:48
is. 00:37:53
Is that money set aside somewhere already because it was previously discussed or I think only funding is gone to the two art 00:37:58
projects. One is the mural and I think that's another area we need a little direction to because there's some funding available 00:38:05
for that particular effort. And then we also have the money for the Bard statue has been voted and approved, but we don't have the 00:38:12
future funding, the phase two funding approved. So that would have to be a new project coming forward. OK. Thank you. 00:38:20
So I guess my question I'm. 00:38:29
This is the third time I've used the new person card and Martha's heard all three but as the new person. So we've started with a 00:38:31
list. And so is the thought that at the next meeting we start whittling down the list or are we whittling? When do we start 00:38:37
whittling? So unfortunately we're we're a meeting behind you now, so we do need to have that meeting in May. We'll do some 00:38:43
brainstorming and actually it's not a bad to have your list too in front of us, you know, so we could give some feedback on that 00:38:49
as well. 00:38:55
We do. We did have one commissioner that speak spoke up a little bit yesterday, knowing we're having this meeting today, just 00:39:02
throwing some ideas. But again, it wasn't vetted through the whole board, but they were interesting ideas. And I think the DC trip 00:39:08
is one that we thought was pretty productive. And there's one for this year already that we don't need to vote. So we have funding 00:39:14
from last year's allocation for this year, but if we want to continue that, we'd have to bring in a new project. So yeah. 00:39:20
Thank you. 00:39:28
So the one other question would be on any of the existing projects, do we need to nail down any details on those right now? 00:39:31
Like for example the DC trip, do we want to talk about dates or are we ready to talk about dates or for? 00:39:40
There is another other scholarship. Do we want to kind of start talking about the criteria and and all that so and how we're going 00:39:50
to create that process? Yeah. 00:39:54
You know, our attorney was going to try and call in and he is online. Oh, he is. I believe they're on Zoom too. Ruben, are you 00:39:59
there? Give me one second. 00:40:04
Process how? Where does that process get Delaney? Does has to go back through a process conversation with the bodies, or is 00:40:45
something that James and I should hash out with direction already given? 00:40:51
Oops, can't hear you Either. You're on music or something. 00:41:00
We can't hear him. 00:41:06
I think it's on our end. Give us one second, Reuben. 00:41:08
OK. Can you? 00:41:17
Give us a sound check. 00:41:19
No, not yet. 00:41:22
What about you Joan, if you go off mute, are you able to we able to hear you? 00:41:25
How about test? So Joan works, So it might be on your end after all. 00:41:33
And while we're figuring that out, we'll introduce Joan as effective April, no, May 1st. Joan is our new city attorney. Oh, nice 00:41:43
to meet you. Congratulations, Joan Smith from Thank You. Same with the same firm. Kevin is taking a new position and moving across 00:41:49
the country. 00:41:55
OK, now it says you're on. 00:42:06
Now there's a mute button on you. 00:42:08
We'll try this, Ruben. 00:42:12
On speakerphone. 00:42:16
Feedback loop. 00:42:21
OK. How's that? 00:42:22
That was better. 00:42:24
Necessity is the mother of invention. Good afternoon, Madam Mayor, Mayor Pro Tem, President Commissioner's and Joan, I'm sorry I 00:42:27
missed your last name, but congratulations on on securing the spot as city Attorney. I look forward to working with you and 00:42:35
meeting with you. So in answer to questions Kristen's question, I mean it sounds as if if you're going to try and go the CBS route 00:42:42
that that process is a little bit cumbersome for something that's already happened. 00:42:49
It seems to me that if this committee were to make a finding that the use of those scholarship funds in the manner in which they 00:42:57
were allocated comport substantially with the process that's laid out in the CBF and the and the agreement, that that would 00:43:04
suffice. In other words, I don't expect someone to challenge a reasonable finding by this body. It is your job to make those 00:43:12
determinations anyway. I mean, the timing is less than ideal. 00:43:19
But I don't know that it would. I don't know that would cause any harm. 00:43:27
I guess the the question is, Ruben, can you hear me OK, the question, the question is should? 00:43:31
The body itself. 00:43:38
Or is it something that requires board vote again the actual? 00:44:13
Process It seems. It seems to me, Christian, that you and the City manager enjoy a fair amount of a. 00:44:18
Discretion and leeway in managing your own money and your own people and your own operations certainly would not. I don't think it 00:44:26
would be a bad idea and I'm open to hearing Jones suggestions. I don't think it would be a bad idea to perceive in the manner that 00:44:31
you suggested that you and the city manager come up with a process and then maybe get it blessed by this body as opposed to taking 00:44:37
it to the City Council on one end and the and the harbor commissioners on the other. We are talking about funds that are jointly 00:44:43
being. 00:44:49
Jointly being used and spent, correct for essentially what sounds to me like. 00:44:56
One of the purposes that's been laid out in the CBF, that is. 00:45:02
The this this group has made a determination that it would benefit both the city and the and the Harbor district. 00:45:06
Yeah, because it was pretty. 00:45:14
I think. 00:45:17
If I can do math correctly here, it was for 2000 scholarships and 12000 reception. So that was the direction. So we just got to 00:45:18
kind of figure out how we're going to award it. So maybe we need to flush some stuff out and bring it back here and see if you 00:45:23
like it. 00:45:28
Yeah. And all the details, I think really a plan for it. Anything pop at you that you want us to think about when we do it? Yeah. 00:46:08
Is there any priority? Well, can we hear from the brain behind the scholarship idea? 00:46:16
I believe just to maybe answer any Brown act concerns, I believe that because this is a public notice meeting that. 00:46:26
Joan, you might not know all the players yet, but. 00:46:36
A council member who is previously on this committee, who's still a council member, so technically would be 1/3 council member, 00:46:41
but I believe he can still speak because this is a notice public meeting as a, you know, just as a resident. But Reuben's making a 00:46:46
face, so maybe that's a no. 00:46:51
So thank you Mr. City Manager all due respect to the council member in the room, I would and obviously I'll I'll let the city 00:46:59
attorney offer the advice to the council member, but I I believe there would be a brown act issue although this is a noticed. 00:47:07
This is a notice meeting of a Brown Act body. It does have two members of the City Council on it. I would I would worry about a 00:47:17
third member of the of the Harbor Commissioners being present at this meeting and and offering an opinion. 00:47:23
Yeah, I guess it would have to be noticed as a City Council meeting because it would be a majority of the council come on. As far 00:47:31
as criteria, you just Google it, we'll put together a draft and bring it back. 00:47:36
Commissioner, there was a vision to it. Don't we want to be respectful and mindful of that so we can follow up outside of this too 00:47:43
with the with the brain. When I heard the one that I personally appreciate, I don't get a vote, but I heard the comment about city 00:47:49
of Huyne residents and I I would love to run with that if that's OK with no, absolutely. I think he, I think he wants that as well 00:47:55
as the city of Wanami resident. 00:48:00
Students. 00:48:07
Perfect. So do we need to vote on that motion to give you permission to run? 00:48:09
OK, I don't think so. 00:48:13
All right. We are moving forward and anything further on this? 00:48:16
The date for the DC trip, do we want to start talking about that or is it too early to talk about that? It might not be a bad idea 00:48:20
to at least discuss a window and then we can reach out to the consultants in Washington that helped in the past. And just a 00:48:27
question on that too for those that traveled before and we reconcile, make sure everybody got hold from the last trip. I just want 00:48:33
to make sure everyone is September still a good time? We went September last year. Is that still? I think it was the 2nd week. 00:48:39
Do you have anything going on in September? 00:48:48
I don't think so, but I had a question. 00:48:51
So. 00:49:00
So do we not want to even? 00:49:06
Talk about how the value. 00:49:11
That we would like. 00:49:15
These organizations. 00:49:17
To receive. 00:49:20
Be part of the thinking process on whether. 00:49:25
So we've done it both ways in the past. We've actually come forward. I know the last brainstorming we have with our board, we came 00:49:31
out with recommended funding and then left like half of it for, you know. So that's one way to do it. Or we could just bring the 00:49:37
list in, deliberate, make some recommendations and bring it back. There's two ways to do it. Yeah. Yeah, OK. 00:49:44
I think that was how it was last year actually. You put in the port, put in what they what they wanted to fund with amounts 00:49:51
allocated and there was a leftover that we allocated to what we wanted to fund. 00:49:57
There's about 5050. 00:50:03
And there's been a pretty consistent amount for the past few years of what? 00:50:08
A lot of those. 00:50:12
Organizations were getting, so we stick around that probably. I'm sure we share some of these because they're repeats, yeah. 00:50:14
I think the. 00:50:25
Just to reiterate, I think the port was going to have their version of this yesterday and and since that didn't happen, I think 00:50:27
we're putting the diving into this on hold for one more meeting. So yeah, so let me ask the question again. Sure. So I'm sorry. 00:50:34
So sorry about that so. 00:50:44
So you are going to come back. This is the list that we came up with. 00:50:50
You are going to come up with a list that. 00:50:55
You come up with? 00:50:57
Then we will look at both lists and then determine from each list what goes on the. 00:50:58
List that we will approve. 00:51:05
Yeah. So it's just kind of stretching it into two meetings, yeah. 00:51:08
But yeah, so the next thing was just we started talking about the DC trip and I think last year it was like the second week of 00:51:14
September, so and and just. 00:51:18
For anybody who wasn't on that trip, I think Kristen could probably speak to it better, but we work with the legislative analysts 00:51:24
or legislative lobbyists. I don't think they like to be called that, but from the port and they help set up all these meetings so 00:51:30
that we're there and we're just back-to-back. It was 8 to 8 or whatever it ended up being, but just meetings not like back-to-back 00:51:36
with all the different departments. So I think the idea is we typically kind of start with the week, but then they work on it and 00:51:42
see if they can actually. 00:51:48
Make all the meetings happen that week. So. So I think the suggestion was to maybe identify a week and then that would give them 00:51:54
the opportunity to start working on it and see if it works for it to happen that week. I can't remember if we did two or three 00:52:00
days. We did two days. I have it on my calendar, actually we did. 00:52:06
It was a. 00:52:15
I think we got there Tuesday and meeting started Thursday. I mean Wednesday and Thursday and then some people left and other 00:52:16
states. But yeah, so it was the 13th and the 14th were actually the dates that we did last year. 00:52:23
So if it's. 00:52:33
This would be the team, this would be the delegation and so if that date seems OK, I can flush it out with them. 00:52:36
John O'Donnell and Karaoke's. 00:52:44
That looks good on my end. 00:52:47
Jess, Commissioner. 00:52:49
I have to look at my schedule. 00:52:51
Very busy technical question for you though, Kristen. Yes, because we do have the banana festival on the 28th which is a couple 00:52:55
weeks later. Would you prefer the week before which is the first week of September versus the second week? It's OK this first or 00:53:01
second are good and 3rd would get a little get a little closer. 1st and 2nd works for me. 00:53:07
We're planning. 00:53:14
The late breaking news is we're planning Beach Fest on a on the 7th and 8th this year, September 7th and 8th. So after that second 00:53:16
weeks better, so let's look at that. Okay okay. 00:53:20
So we're going between both parties, more fiestas than between. 00:53:29
Mm-hmm. We'll catch them in DC. 00:53:33
OK, OK, perfect. 00:53:38
I think there was one more item on the agenda if. 00:53:42
Umm, I know there was definitely future. 00:53:47
Agenda requests. 00:53:50
We have a list of that you did. You'd make note of those as well. OK, perfect. 00:53:52
So is that everything for? 00:53:57
CBF related details and then essentially we're coming back at the next meeting to. 00:53:58
To whittle it down. 00:54:04
So the next item, I think we added this at our request and it was. 00:54:08
Kind of Indiana line and maybe it's another conversation that we can start now and finish after the Visioning Workshop, but we 00:54:14
had. 00:54:18
Identified some goals for the year that we wanted to work on with the port. 00:54:23
And we. 00:54:28
You guys didn't have your visioning workshop yet, but I just checked with Kristen to see if they would generally kind of sync up 00:54:31
with the with the goals of the port. And so the council approved those goals and and sort of has authorized pre authorized staff 00:54:38
to work towards those goals in the coming year. And so there's four goals that we just wanted to kind of let everybody know that 00:54:46
our intent is to work on these and then but then subsequent to that there was a the council discussion last night. 00:54:54
Where there was a couple of specific topics that we were asked to try to make sure we get on a joint committee meeting this year. 00:55:02
And so the four goals again I think are ones that I think they're ones that we always are working on and it's just about trying to 00:55:08
make sure we're working on them together. And the first one is the traffic and pedestrian related safety issues and how we can 00:55:16
kind of work together to make our streets safer and to make you know the access and and everything to the port safer. 00:55:25
Second was a. 00:55:34
Kind of green improvements that would be beneficial to both the city and the port and how we can support the port. I know there's 00:55:37
some initiatives this year and I think especially with the DC trip as an example of how we can support the port and make sure 00:55:44
we're advocating for those in our community as well. The third was security of the city and security of the port and how those two 00:55:51
things are connected. And our Police Department is the ports Police Department. And so we want to make sure that we're all. 00:55:59
Working together and advocating together to help do things like obtain funding related to helping our security. And then 4th is 00:56:07
infrastructure. And when we say infrastructure, you know there's water and there's everything else. But I think the big one 00:56:15
between us is going to be always streets. And you know, I think one of the goals for us in that DC trip will be trying to advocate 00:56:23
to try to get some funding to go towards streets that help serve our residents and also the port and its customers, so. 00:56:30
So those are like the four big goals. 00:56:38
That I think we're just going to try to build into everything and we're hoping that the port, the port agrees and we can work 00:56:41
towards those together. The council also then asked for a couple specific topics and. 00:56:47
One was the well, the DC trip which we just talked about. Two was the well and let me back up the the DC trip, the Council, I 00:56:56
think last year we didn't really go back to the council and tell them what we were doing in DC before we went. And so the 00:57:01
basically the ask on us is to make sure we go back until the Council, what we're doing and we have an opportunity to collaborate 00:57:06
on that. 00:57:12
So we committed to that second, which is one that I probably should have started with a big thank you to Kristen on this that the, 00:57:18
the dredging project that. 00:57:23
Kristen, Kristen and I met a couple weeks ago on. 00:57:29
Some concerns we had related to dredging and. 00:57:34
With a big thanks to Kristen. Kristen kind of jumped all over it and got a bunch of important people in the room and we had some 00:57:38
meetings to start getting everybody on the same page on dredging. So I think that one we've already kind of illustrated it's 00:57:44
important to both of us and we can work together and and make some noise when it comes to getting attention for dredging. So that 00:57:51
was one. The third is probably the the one, there's a reason why it's last, it's the least comfortable which is. 00:57:58
One of our council members made the request, but the council ultimately approved starting the conversation about our revenue 00:58:06
sharing agreement expires in 2036. 00:58:11
And can we have some conversation or you know what's the process to have conversation towards? 00:58:16
Starting that discussion. 00:58:22
So I think those were the three topics I had from last night and including the cola. 00:58:24
For the Yeah, yeah. The context of why it came up I think yesterday is we reported something that I think a couple of council 00:58:30
members had said they never heard before and it was we said that the CBF fund has inflation built in. 00:58:37
CPI right? 00:58:45
And so that led to a conversation of, well, if the CBF fund has it, why doesn't the revenue sharing have it? And so that led to a 00:58:46
discussion of, you know. 00:58:50
You probably may like you know we have four different kind of agreement, 838795 and Convoy and actually one more this you know 00:59:42
Community benefit fund. So 838795 is totally based on port revenue, percentage of report revenue. So as Christian mentioned port 00:59:48
does well. 00:59:55
The city does well as well so and another one is Convoy obviously all the cars convoyed over city Street we are paying per car 01:00:02
bases and that one actually has a built in inflationary thing So that one every year it goes up. Yeah so when I. 01:00:10
First got on council. I had an initial meeting with Commissioner Rooney. 01:00:18
And we talked about the relation of the port and how that all started and the community bit of a fund in addition to the revenue 01:00:23
sharing green and she had made a comment that. 01:00:28
She would like to see. 01:00:34
And that it's something that we hoped to eventually get to is simplifying those agreement because they're messy, they're 01:00:36
convoluted, they're, you know, I haven't seen them, so I can imagine they there's a lot of stuff in there, but. 01:00:42
Simplify them. 01:00:49
And that might be something we could start looking at. It's just a way to simplify that agreement, those agreements and making 01:00:51
them easy to understand and reduce a lot of the confusion and the, you know, miscommunication that might be happening because of 01:00:55
them. 01:01:00
So the. 01:01:08
The intent of the agenda was basically we want, we knew we would have our workshop. 01:01:09
Discussion yesterday and we we expected the report have is and then it's and then it was supposed to be sort of like let's talk 01:01:15
about what we want to talk about this year. Yeah, yeah, no, so that's fine. But so I think for now it's like we'll take the 01:01:21
opportunity. Those are the topics that came up with the council and then maybe in our next meeting, you know we can start kind of 01:01:27
like setting a schedule for when we're going to talk about each one or you know. 01:01:34
And that was a request as well to have. 01:01:41
Additional to have regular scheduled meetings more consistent than what we have in the past. That way we could have more ways of 01:01:43
communicating. And there was also a request. I'm just passing the info, so don't shoot the messenger to have a all council, all 01:01:50
commissioner meeting at least maybe once or twice during the year we have done that. It's not a bad idea. 01:01:58
Have we done that recently? We did it. I want to say, gosh, help me out, three years ago, two years ago. 01:02:07
Yeah. Yeah. We had a discussion around Market Street that was a big point of discussion there. It's it's not unprecedented to do 01:02:16
that though. 01:02:20
But we'll shoot for a May meeting, if that makes sense. We'll have Michelle reach out to you and try and get something on the 01:02:26
books. Because after our next board meeting envisioning that since late May. Does that sound good? Yeah. 01:02:32
And then if I could just add something along the power of advocacy, joint advocacy efforts. I know that Council Member Jean 01:02:39
McQueen went with RDP 21 as well, with which I joined on as well wearing my university important hat. And we got a lot of support 01:02:46
for the security grant, for the FEMA grant. So I think that we can't underestimate those partnerships and those joint advocacy 01:02:54
trips with folks you can walk away with a lot. I really appreciated, Commissioner. 01:03:01
Rooney's comment yesterday about the perhaps using some of the funding for the grant writer for the city because the grants, if 01:03:09
you've ever written a grant, Oh my God, special federal grant, they're lucrative, but at the same time, they take a lot of 01:03:15
resources not only to write them but also to manage them. So there's food for thought there on that particular one. And I think 01:03:22
based off of our DC trip that we had last year, the opportunity is there to apply for a lot of joint grants together. So I think 01:03:28
that that is 1 area that I think. 01:03:34
We should seriously consider but also the power of joint advocacy. And then Randall, I'm sorry, I don't remember your last name. 01:03:41
Randall Thomas, So he joined us for our. 01:03:49
There's a lot of work that's being done behind the scenes that benefits everyone but but if you don't know, you're going to come 01:04:33
up with your own story. So I really appreciate you joining our meeting and and giving us that feedback and input. Thank you. 01:04:38
OK. 01:04:46
Nothing further. 01:04:49
Any thoughts over here? 01:04:51
Not at all. Good meeting. All right. Can I mention one last thing? 01:04:54
And Kristen and I checked in real quick today, so I didn't get a chance to talk to you guys and she didn't probably have a chance 01:05:00
to talk to her board. So I'm maybe catching everybody off guard, but. 01:05:04
Especially when we have the meetings in Council chambers. 01:05:11
Very easy for us to record the meetings and just hit record on the on the button and so. 01:05:14
That's come up a couple times in our conversations with in our council meetings and asks of the public or or even a couple of the 01:05:21
council members have asked that and so. 01:05:26
When we have the meetings here at our building. 01:05:32
OK. 01:06:03
All right. So for us, it's just going to be like every other meeting in this building, it's we hit a button and it uploads to our 01:06:04
Granite KISS and they're available there. So we'll just get into that habit, so. 01:06:09
OK, nothing further. We adjourn the meeting. 01:06:15
I will adjourn this meeting at 4:42. Thank you. 01:06:19