CALL TO ORDER / ROLL CALL
PUBLIC COMMENT

 CONSENT CALENDAR

PRESENTATIONS -NONE 

BUSINESS ITEMS
Creation of Capital Reserve Fund
Summaries of Measure U Revenue and Expenditures for FY 2020-21, 2021-22 and 2022-23.
Creation of Ad Hoc Committee for Purposes of Preparing Annual Report to City Council and Other Related Matters
2024 Committee Meeting Schedule Review
ADJOURNMENT
Welcome to the transaction tax and you. 00:07:16
And use Citizens Oversight Committee meeting. I'm calling. 00:07:20
Meeting to order and the time is. 00:07:23
Four O 8. 00:07:28
Can you make roll call? 00:07:31
Member Diaz. 00:07:35
For. 00:07:38
Member. 00:07:40
Member Williams. 00:07:41
Scribner. 00:07:44
Chair. 00:07:46
OK, we'll now hold public comments. 00:07:49
We have no public comments. 00:07:52
And do we have any presentations? 00:07:55
Is this a consent calendar? We will now consider items on the consent calendar which will be enacted in one motion unless there's 00:07:59
request. 00:08:03
To remove an item from discussion. 00:08:08
May have a motion. 00:08:12
And a second to approve our consent calendar. 00:08:14
Motion. 00:08:23
OK. 00:08:27
Commence. 00:08:31
Second, all in favor. 00:08:35
A. 00:08:37
OK. All opposed. 00:08:39
None. So hearing None motion passes unanimously. 00:08:42
OK. So business items? 00:08:49
Creation of capital Reserve fund. 00:08:53
Good afternoon, Measure you oversight committee. 00:09:16
We'll be going over the capital reserve fund policy. 00:09:20
That was just recently approved by City Council. 00:09:28
Before I do that, let me go through the agenda items. I have all of the presentations together on the same PowerPoint, so I'll go 00:09:37
over the measure. You. 00:09:41
Provide measure, Youth Oversight Committee and overview of the General Fund Capital reserve policy that was just approved by 00:09:48
Council on November 20th. 00:09:52
The second item, I'll be providing a summary of the Measure U revenues and expenditures. 00:09:58
For three fiscal years, fiscal year 2020-2021. 00:10:04
2021-2022 and 2022-2023. 00:10:09
And the next item on the agenda is for the committee to consider an appointment of one or two members to prepare the annual 00:10:14
report. 00:10:18
And documentation for submission to the committee, to the measure your committee, and then to City Council. 00:10:22
And then the last item is to adopt the 2024 proposed meeting schedule. 00:10:31
For next calendar year. 00:10:37
And so with that, just want to touch a little bit on the capital reserve policy that was just. 00:10:40
The city did not have a reserve policy for capital projects before we presented a policy to council and it was approved on 00:10:48
November 20th. 00:10:53
And just want to talk about the purpose, so the purpose of creating this capital improve. 00:10:59
Reserve is really allocating. 00:11:05
Into a pool of money or an account, a savings account that basically locks those funds for that for specific purpose. 00:11:07
And so those funds cannot be used for anything else. So once they're. 00:11:15
Allocated to that fund, then they're appropriated for a specific use. 00:11:20
And if for whatever reason, those projects don't get executed for whatever the reason is, those funds remain in that fund so they 00:11:25
can be reallocated, repurposed for other projects. 00:11:30
Never come. 00:11:36
If if they they they would probably need council approval. We're going to, if we're going to allocate them back to general fund 00:11:39
for a specific reason, but that's that's what I was going to say is this working? 00:11:46
Not very well. 00:11:53
Should I just come up there, you think? OK, but. 00:11:55
You know, the the zero risk about it is that, you know, we're trying to explain to the council that when you do this, if we ever 00:12:15
get in a really, really bad situation 10 years down the road or something and and we built up a big capital reserve fund and then 00:12:20
the city's in a budget crunch or something. 00:12:26
The the City Council would have the ability to then say, OK, we're going to touch it, but the intent is to not let anybody else 00:12:31
decide to touch it and to not have it. 00:12:36
You know, get mixed in with other other funding and then we're spending money that was intended to go to another project, you 00:12:42
know, that kind of a thing, so. 00:12:46
So the goal is we have a long list of projects. I think we did ACIP review recently and I think we had something like what was it 00:12:52
$25 million in projects or something. 00:12:58
Yeah. And you know, one of my points was if we each time we approved a project, we took the money and we put it into the capital 00:13:06
reserve and we earmarked it for that project where we couldn't spend it. 00:13:10
Then we would actually have the money to do all those projects, but that hasn't been the practice. So we had 20 some $1,000,000 in 00:13:16
projects, but we didn't have 20 some $1,000,000 you. 00:13:21
So we're just trying to sort of keep it where when a project gets approved, the money goes into the capital reserve and it stays 00:13:26
there for that project. 00:13:30
Yeah, the the analogy that I've given everybody that everybody's probably tired of hearing, but. 00:13:35
You know if you're saving money to fix your roof at. 00:13:40
And then you decide you want to buy a new car. 00:13:44
You buy the car. 00:13:46
You know, the analogy with the city is like, well, we saved money for the roof. Well, no, you spent it. 00:13:49
You actually have to make sure that you really save it for the roof and you aren't spending it somewhere else. And this is how we 00:13:55
sort of create that other account and say this is the roof fund, you can't spend it for anything other than the roof. 00:14:01
You know that the Council. 00:14:07
In the case of emergency, may. 00:14:09
Make that decision, pull it out of there, and you bet. It would have to have council approval, and it'd have to be a deliberate, 00:14:12
conscious decision made in public at a council meeting. 00:14:16
OK, so let me ask you. So say if a project. 00:14:22
Money's allocated for that project and then for whatever reason they decide they're not going to do the project. 00:14:25
Is that money going to go back into it or is that going to go into another fund to like raise the, I guess you'd say savings for 00:14:31
another project? 00:14:35
Yeah, so the idea right now is. 00:14:39
Money that goes into the capital reserve. 00:14:43
Goes into the fund and doesn't come out right? And so if a project gets postponed, let's say. 00:14:46
For example, we put $100,000 aside for actually and you know, maybe a good example. 00:14:52
We had a. 00:14:57
$75,000 project to fix up the museum, right? 00:14:58
And now we've got a plan together where that's only supposed to cost us about $25,000. 00:15:02
The the theory and what I what we're trying to set. 00:15:11
If we spend 25,000 on the museum, the 50,000 still stays in the reserve fund and now we. 00:15:15
Money starting to build up for future projects. OK, so theoretically, you know, we could always take an item to council and go, 00:15:22
hey, we saved 50,000, so we don't need it in the reserve. 00:15:27
And so we are asking for approval to take it back out of the reserve, but I don't anticipate doing that for a long time because my 00:15:33
goal is to build up the reserve fund so that we have money to fund all the projects. 00:15:39
Said we were going to do. 00:15:45
Yeah. So the reserve was actually we've already started, we funded with an initial $1.5 million that we are projecting that we're 00:15:49
going to be part of the surplus for the year that we just closed 2023. And so that entry has already been made. So 1,000,005 has 00:15:55
been swept already. So it's in. 00:16:00
And then the goal is, a city manager pointed out, is to every. 00:16:06
Allocate funds to the reserve from different revenue sources, one of them being measure. 00:16:12
And the goal is to have a long. 00:16:17
CIP funding for projects over the long term, obviously we're just starting now, so. 00:16:21
Right now what's in the reserve is just the initial funding, but we will. 00:16:26
And I'll get into when we talk about the revenues and expenditures as to what the goal is. 00:16:31
And this is where. 00:16:37
Come in because I think to that point. 00:16:39
My goal each year is that measure you committee approves what the measure you funding or I guess recommends right to the council. 00:16:43
But recommends where. 00:16:51
The measure you funds should be spent. 00:16:53
Some of those are project. 00:16:56
Then those items would be. 00:16:58
Items that would be funded through the capital reserve. 00:17:03
For example, if. 00:17:07
You know, bad example because it's probably not something. 00:17:10
Well, actually let's use the police station remodel that we're doing, which has the, you know, the public facing aspects of having 00:17:13
our customer service window and everything. 00:17:17
So if we got that project approved by the Measure U committee and let's say it's $100,000, then as we. 00:17:22
Develop our budget and we each year try to. 00:17:30
Allocate funding into the capital reserve that would be $100,000 that if you agreed and then the council agreed would go into that 00:17:33
capital reserve fund for that project And again the main thing is because just in the past. 00:17:40
If it didn't go into a capital reserve. 00:17:47
I think we saw sort of a history over the last 10 years. 00:17:49
Where when another more important project came around, it would be we'll just take that money and use it for this. So we're trying 00:17:53
to prevent that from happening. 00:17:57
So this is a major change from what's happened to this point which? 00:18:03
After the fact we were given a list of where the money went with no say in it whatsoever and and the the only mandate that I felt 00:18:07
we had at that point was to be able to. 00:18:12
Yes, that money went to one of those things listed under Measure U which in it. 00:18:18
And it all did, except we have this budget surplus of 171, seven .725 or something that that is in the general fund that's not 00:18:24
accounted for. So this allows us. 00:18:30
Put it someplace. Yeah, exactly. So the two work in tandem, you know, in the first two. So the point you're making. 00:18:37
The goal is moving from just sort of. 00:18:45
Last year's budget and I don't really, you know, we were talking about it. I'm like, I don't really understand. 00:18:48
What the goal of that was because if if we spent it somewhere we shouldn't have, it's like, well, what's the recourse now to fix 00:18:54
it? You know, so the goal is to move to being proactive, looking a year ahead. And so when we get to those items, we were going to 00:19:00
talk a little bit about that. We have an item today that's going to look back at the last three years. 00:19:06
And then we were essentially. 00:19:13
Proposing that it's like, all right and. 00:19:15
It looking backwards. Now let's look forward. And now let's start planning for the next year. 00:19:17
And so. 00:19:23
That is a key change and then. 00:19:25
The measure you committee be part of the budget process. 00:19:30
Planning for the year ahead and then. 00:19:35
That gets. 00:19:38
The money that's for projects will go into the capital reserve fund and stay there for those projects and that's why, you know 00:19:40
it's all trying to work together to to. 00:19:45
It's the point of what this should be is, you know, an oversight committee making sure that the money's getting where it's 00:19:51
supposed to be and that we're using it for the things we say we're going to use it for, so that we're just trying to. 00:19:55
To tighten that up. 00:20:01
Well, a big part of the problem is that we didn't have any meetings. They wouldn't give us any information. 00:20:02
We finally, since you guys have started again, now we can there's an accounting, we see where the money went. 00:20:08
Some of the stuff is line items. I don't know what that really means, but it seems valid to me. And so we have an accounting and 00:20:15
we. 00:20:18
Where the money went and how much we have leftover and yeah. 00:20:21
Relieved. 00:20:26
Thank you. Yeah. Our joke is that we're going to give you so much information that you start thinking about it. So that's, that's 00:20:28
what we're hoping for. 00:20:32
But, but at one point there too, like you mentioned like the line item accounting and everything. 00:20:38
One of the items we'll get to, because we can probably wrap this up in a minute, this item, but we were talking about setting up a 00:20:43
standard. 00:20:47
Form each year. 00:20:52
Very simply, you know what projects the money is going to and and everything. So that's in one of the items that we're going to 00:20:54
look at. 00:20:58
OK, so. 00:21:04
All I had on is there any? 00:21:06
More questions in regards to the reserve policy. 00:21:09
I think the last point that Lupe spoke to is that, so we recommended it. The council approved. 00:21:14
And then? 00:21:21
Good news was we had someone time revenue come in. 00:21:22
And one. 00:21:28
Things like pushes, when you have one time revenue, save it, because don't get used to spending one time revenue because it 00:21:30
doesn't come in every year. 00:21:34
So we had one time revenue come in and so the council agreed to take one and a half million of that and start the capital reserve 00:21:38
fund, so. 00:21:41
We're able to sort of start the fund with some funding for projects. 00:21:46
I'm not sure if this is the right time to ask this. If not, we can do it later when it comes up, but. 00:21:51
So if I reviewed all this stuff and in most most years we have saved more than we. 00:21:57
We saved last year. I think it went up. We overspent. 00:22:03
We spent more money than we took in, but it was we had the reserves to do that. So if we. 00:22:07
Take this the bulk of the. 00:22:13
Reply, so to speak. We have and lock that up. 00:22:16
What? 00:22:20
The police need more money or something like that. So I was thinking maybe we do part of it and. 00:22:24
I don't know how to handle that. 00:22:30
And you can tell me if I start getting too off. 00:22:34
OK. 00:22:40
We have a recommendation on because we thought we. 00:22:41
Talked about doing themselves. The first one is the. 00:22:44
The recommendation to receive. 00:22:48
Find the right time to get back to that. 00:22:51
Got it. So I think maybe you would read. 00:22:55
The recommendation and take a vote. 00:22:58
We have no public comment. I I suspect right on this. 00:23:06
Does the committee have any further comments? 00:23:12
We have a recommendation to receive a report from the city's recently approved capital resource. 00:23:16
Reserve fund that will allow the city to put funds aside for specific purposes. 00:23:23
May I have a motion and a second? 00:23:29
A motion that we create the Capital Reserve Fund. 00:23:32
2nd. 00:23:35
Hey, can you take a vote? 00:23:36
All in favor. 00:23:40
Aye. 00:23:42
None hearing, none motion passes unanimously. 00:23:43
The summary. 00:23:51
So the second part. 00:23:54
Because the presentation. 00:23:57
Is summarizing the expenditures that we've reported in the past to the committee and on the PowerPoint slide, I just summarized 00:24:00
what you have in the handout. 00:24:05
The hound out is the each attachment has the details that were provided for each of the fiscal years in fiscal year 20/20/21. 00:24:11
That was the year where we had the most amount of. 00:24:20
Revenues that exceeded expenditures, we had revenues of $3.2 million and then the expenditures that were reported. 00:24:25
Were 1,000,009 and so it generated a $1.3 million that was not used. Quote, UN quote and then just want to touch on that a little 00:24:33
bit. 00:24:38
There were expenses that could have been coded applied to measure you, but at the time. 00:24:45
Our legacy system and our coding process was not was limited and so we did not quote everything to measure you and so it makes. 00:24:52
On paper what we reported that we have a million three known going to the next fiscal year we had revenues of 3,000,068 and we had 00:25:04
reported expenditures of 2.4 million. So there again another year where we had more revenues and expenditures that were reported 00:25:11
by $645,000. 00:25:19
And the both of these reports have already been included in the audited financials, so I didn't make any changes as far as. 00:25:28
What type of expenditures were in there because they've already been done audited. So I just wanted to to illustrate them on here. 00:25:35
And then this last fiscal year, we did make some changes from the last time what I reported for fiscal year 2223. So in 2223, the 00:25:43
last time we met, I had reported the revenues of 3.4. Those have not changed the expenditures. 00:25:51
Our three-point almost 3.7 million, so we have more expenditures than revenues and the reason being is that we remove the public 00:25:59
works project. 00:26:04
And then we added all the pre construction work that has been that has taken place and it has been paid for Bubbling springs. So 00:26:09
that's the reason that number went up. 00:26:13
And umm, I could do that because we. 00:26:19
Officially closed the year. We're still going through the audit. So the auditors are still taking entries and and all that good 00:26:22
stuff. So they haven't finalized the audit. 00:26:26
And so when I roll all those numbers the 1.3, the 6:45 and then the 275 which is a. 00:26:31
Credit in this case, more expenditures than revenues. 00:26:39
That's how we get to the 1.7 that. 00:26:43
And and to city manager's point, if we. 00:26:46
One point, if we had a reserve, that 1.7 will be in the reserve, right, because we would have had those years, we would have set 00:26:49
it aside because it was intended for capital projects. 00:26:54
When we did, you know, each fiscal year? 00:26:59
But because we didn't have a reserve, when we, anything that is a surplus in the general fund automatically rolls into the 00:27:02
unassigned fund balance. So it's almost like. 00:27:06
Any surplus in the general fund at the end of the fiscal year when we close the year, so if overall revenues for the general fund 00:27:10
exceed the expenditures. 00:27:15
It rolls into the unassigned fund balance, so it's. 00:27:20
Like on the personal side, right? If you you have income and then you have your expenses for the year if you don't have a savings 00:27:23
account. 00:27:26
It automatically goes into your checking account, so it just so that's kind of. 00:27:29
Into the pot. 00:27:35
And so that's what I thought that was happening with the thing on having specific. 00:27:37
Designation for different type of reserves, right? 00:27:41
So. 00:27:48
I think to summarize, over the last three years, there's $1.7 million. 00:27:49
Probably are, you know that. 00:27:56
Basically, that 1.7 either got mixed into the pot or it got spent. 00:27:58
Projects that I think were measure U. 00:28:04
But they weren't clearly reported as measure you. 00:28:07
And. 00:28:11
So anyway, so that's sort of just recapping the last three years and it also like we said ties into why we're looking at trying to 00:28:12
do things a little differently in the future and and actually. 00:28:17
Put make put the money into a separate reserve and not have it get mixed into the pot. 00:28:24
And the recommendation that we added to the staff report for this specific dollar amount because it's it's a pretty significant 00:28:31
amount. 00:28:34
But we also have a very significant project with the Bubbling Springs Park which. 00:28:38
Uh. 00:28:43
We are going to do an RFP and get bids back, but it's looking like because of the timing, it's been that long since we first. 00:28:44
Did the estimates for what it was going to cost, it's probably going to be in the neighborhood. 00:28:52
$4 million over what we estimated. So we'll be needing to. 00:28:58
To. 00:29:02
Fund that gap and that's the recommendation. 00:29:03
To allocate this to that reserve. 00:29:07
Capital Reserve fund, but designated specifically for the bubbling springs, so that falls well under the mandate. Park and 00:29:11
Recreation Public. 00:29:16
You know, public safety and and and quality of life issues really. And that's that's. 00:29:22
Back in the middle of that. 00:29:29
We right? 00:29:31
We're still planning to apply for grants to cover to trying to get grants to cover the Overage. 00:29:32
We're looking at some other things and trying to manage the costs and all that. So we might not end up having as substantial of a. 00:29:39
Gap as we think right now, but. 00:29:48
But sort of regardless. 00:29:51
Saying if we, our recommendation is to. 00:29:53
Move this to the reserve for the bubbling springs. 00:29:58
And then that's where when I started earlier and I said that would essentially close the door on the last three years if the 00:30:03
Boiling Springs project, if we get a grant or something and we don't need the funding, then we would come back and have another 00:30:08
discussion. But right now that's our recommendation to move forward. 00:30:14
We, We went. 00:30:19
On that project. 00:30:22
The bids close on January 14th. 00:30:24
So on January 14th we should have a very clear picture. 00:30:28
Of exactly what that cost is. But right now we we think it's probably between 2:00 and $4 million short. 00:30:32
So so this would definitely help with that. 00:30:40
Oh, if. 00:30:43
If you get a lower bid and you got a bunch of grants and then then this money is still in the capital improvement. 00:30:45
Still there and we have $25 million of other stuff that needs to go to. So yeah, exactly including, you know, there's other Parks 00:30:51
and Recreation projects that we can talk about that you know that's best case scenario if we end up with money we we don't expect. 00:30:56
I don't think that's going to happen. 00:31:01
Yes it did. 00:31:07
So that's that's sort of our recommendation and then that like we said, it's sort of closing out the last three years. 00:31:10
Allowing us to sort of shift to looking at next year's proactively. 00:31:18
OK. Any questions? 00:31:24
I like the. 00:31:28
Sounds good. 00:31:29
Yeah, got some clarity on this, it feels like. 00:31:31
We know where the money is going that. 00:31:34
Let's start fresh and beyond, that's what I'm saying, like looking forward to starting fresh and then actually you know, like it's 00:31:37
like. 00:31:41
In the future and when we get to the schedule, it'll be on there. But one of the meetings we were talking about, it's like it 00:31:46
should be us sort of debating whether we think things are appropriate or not for the next year's budget. You know, like that's 00:31:50
really the the goal so. 00:31:55
Yeah, some of the stuff like fixing up the. 00:32:00
The lounges and stuff, I think. 00:32:02
Some of that stuff would be. Maybe it's valid. 00:32:06
For this particular funding source. 00:32:09
But it's. 00:32:12
Recommendation just needs to be edited a little bit because right now it says receive and file the historical measure, Summary, 00:32:14
Submission Revenue and expenditure reports and recommend that the remaining funds be allocated. 00:32:20
Towards an anticipated. 00:32:26
Funding gap in the Bubbling Springs Park renewal project, but I think it should. 00:32:28
Allocated to the. 00:32:33
Capital Res. 00:32:36
Res. 00:32:38
My only concern is is. 00:32:40
So we started the the 22/23/24 fiscal year halfway through far away throughout right starts in OK, so. 00:32:45
There was a shortfall there. 00:32:55
We don't. 00:32:57
Anything to go back? 00:32:58
The whole one. 00:33:02
1.72. 00:33:03
Into that fund because it just. 00:33:05
Our problems go away Or should we keep? 00:33:08
As. 00:33:11
I think. 00:33:15
This is where this stuff gets. 00:33:17
Complicated and. 00:33:19
Part of why we're trying to clean up what we're trying to clean up. 00:33:22
It's almost like the gap that we could have this year. 00:33:25
Directly related to the same gap we're talking about, which is the Bubbling Springs project and I think our budget. 00:33:30
You know. 00:33:37
Fairly balanced. We're looking at a couple changes to really. 00:33:39
To make sure it's. 00:33:43
The wild card right now is the Bubbling Springs Project and. 00:33:47
For example, if this funding wasn't available, we'd have to look at our budget and find, you know 2 to $4 million for that 00:33:51
project. So. So I think this does sort of serve both of those purposes. 00:33:57
The recommendation. Read the recommendation and then take a vote. 00:34:08
You have to read the same thing. 00:34:13
May receive and file the historical summaries of APU revenue and expenditures. 00:34:18
Report and recommend that the remaining funds be allocated towards anticipated funding gap in the bubbling Springs Park or into a 00:34:22
project. 00:34:27
We have. 00:34:32
And so they will be transferred to the capital reserve fund. 00:34:34
Yeah. 00:34:38
So we're making a motion to put that money in. 00:34:39
Have a second second. 00:34:44
And we have. 00:34:47
All in favor. 00:34:50
All opposed hearing, None motion passes unanimously. 00:34:53
Relief. Yeah, so. 00:34:58
Yeah. 00:35:02
Next thing you know. 00:35:04
So on the next couple of slides, I just wanted to talk about what we kind of touched on already. The goal for the measure you for 00:35:08
this committee is obviously to engage the committee to provide feedback on projects going forward. 00:35:14
We'll go through the the proposed agenda that I have right now it's March is our will be our next meeting. Staff will be providing 00:35:22
the committee a report the proposed budget. 00:35:26
For fiscal year 2425. 00:35:32
So even the city does a 2 year budget, but every year we still update the budget, right? Because we have. 00:35:34
Based on trends. 00:35:41
And our actual. 00:35:44
Hello. 00:35:49
If you're in Teal Rd. you're probably in trouble. 00:36:04
Oh no. 00:36:15
I'm glad you made it. 00:36:18
And so the SO staff will be presenting to council, we're talking about the year, the budget for 2420, fiscal year 2425, an updated 00:36:23
budget for adoption. And at that point we would include a budget for the Measure U revenue and expenditures. 00:36:32
In the March 24th meeting, staff will provide with the proposed. 00:36:42
Line items and and projects and then it will be the committee. 00:36:49
For discussion, review and recommendation and then we would take that back. 00:36:53
And included into the city. 00:36:57
So then. 00:37:01
So we'll be doing it ahead of time. So, right. So then we'll know what projects and how much money is going to be allocated to 00:37:03
measure you. 00:37:06
I included the budget timeline just for it so that the committee has it for information. March 27th is the date the committee will 00:37:10
make a decision on projects and. 00:37:15
There's more time that's needed. 00:37:21
We can work around that. We can always have a special meeting because the. 00:37:23
Budget I'm intending. We're intending to take it to council on May 20th, so there's some time in between the next meeting and then 00:37:27
the following meeting if we need to call a special meeting or a zoom meeting. 00:37:32
However, we decide we need to meet or the committee needs to meet if more time is needed. 00:37:38
So we've seemed to have varied about $200,000 in in the income coming in or I looked at three years. 00:37:48
First three months didn't help too much, So what are we anticipating for? 00:37:56
I know that's a bit of a crystal ball, but. 00:38:02
I think we're we've ever been about 3 point. 00:38:07
Measure you for sales tax because it's part of the sales. 00:38:12
They're starting to level off in our discussions with HDL. 00:38:17
But. 00:38:22
Because we had such strong years during. 00:38:23
That it was almost like an artificial spike. 00:38:27
People buying stuff until we were getting the sales taxes that made the transaction taxes as well and the measure you. 00:38:31
HDL provides the city. 00:38:38
Forecast projections. So they're working on those based on what they're. 00:38:40
Actual data. So we're going to be meeting with HDL early. 00:38:45
In January, February, I asked. We've asked to be one of the first ones to meet because they have meetings with all the cities 00:38:50
throughout the, you know, the beginning of the year. 00:38:54
And then based on that, they actually provide us with a forecasted number for we don't know yet, we just we don't have it yet. 00:38:59
What I have is what we had two years or when we did the two year budget which. 00:39:06
A somewhat dated because things have changed. Yeah. See the budget that's adopted. 00:39:10
I think it was pretty much in line. We pretty much mirrored the same historical. 00:39:16
I think. 00:39:22
Maybe the point loop it was making is. 00:39:24
Expect that to change and you know, we had an item recently at council. 00:39:28
Where we talked about the cannabis revenues dropping and. 00:39:35
And then some changes to state law that are going to even maybe drop a little bit more where we can't collect on the excise tax, 00:39:40
that's a tax on tax. 00:39:45
I I think our sort of immediate reaction is that we think it's going to be less than it's been the last couple years. 00:39:55
And then? 00:40:02
We're probably going to have to adjust a little bit downward from what the adopted budget said. 00:40:04
But Lupe's point, you know we she mentioned HDL, HDL is our sales tax auditors and they look at statewide trends and then they 00:40:09
give us projections based on what they see statewide. 00:40:14
And we have meetings scheduled with them in January. 00:40:20
Try to anticipate what's coming in the next year. 00:40:24
But we can probably expect this to drop a little bit. I think it'll be a drop a little. 00:40:27
Well, even what Lupe mentioned the. 00:40:33
You. 00:40:35
When Amy was uniquely fortunate. 00:40:36
That during COVID. 00:40:40
All of these things went. 00:40:41
And that's not, that was not typical in most cities, you know? 00:40:43
Tax revenues took a. 00:40:49
How much of it was weed? Yeah. And so I I was gonna say, I don't know if that's common knowledge or not, but but cannabis sells to 00:40:50
everybody's surprise because everybody thought everybody was gonna be broke and you know, and everything and cannabis cells would 00:40:54
plummet. 00:40:58
They. 00:41:03
Spiking, they've never been higher and they're coming back down to Earth now. So as you look at these three years that you 00:41:03
mentioned are all sort of those COVID years. 00:41:08
So I think we're already sort of on pace where they were. Those were going to come down and then we have the cannabis tax changes. 00:41:12
In competition of 18 new dispensaries opening around us. 00:41:20
And I just my expectation is that our sales tax revenue, our measure You revenue and our cannabis cannabis tax revenue. 00:41:24
Are. 00:41:32
Drop, yeah. So we're trying to get prepared for that. That's part of you know why we're trying to do some things to be in better 00:41:33
position for if that starts, it's all support Grocery Outlet when they move in. 00:41:38
Absolutely, exactly. 00:41:46
They do expect, well, consumer spending is already starting to pull back because of the interest rates. So that was something they 00:41:48
didn't expect two years ago when they did the projections. It just dropped today. 00:41:53
They did something where they're not moving it up, the Dow Jones said. It's it's all time high. 00:42:00
Oh, yeah, yeah. So maybe, maybe we had a soft landing here. 00:42:05
Yeah. 00:42:09
I think that. 00:42:10
The sounds are that they think that they have avoided a possible recession, which is, you know, which is the goal. I think I've 00:42:13
sort of started. 00:42:17
I've been trying to start preparing for in case that recession happens, but if it doesn't happen, then we'll be even in better 00:42:22
shape than we fear so. 00:42:25
So once so again, once the projections are available and then we do the projection, we'll send it out. 00:42:31
I'll target to get it. 00:42:38
Early, so that the committee has time to review it. 00:42:40
Questions and then when we meet we can discuss. 00:42:44
And then again the budget timeline was included for reference. So that's the dates that we're going to take it to council we. 00:42:48
Technically we have to have it approved by before July 1st. Right now I'm targeting to take it May 20th. It gives us a couple more 00:42:56
meetings in June if in case we have to make any adjustments or council has any questions. So it should be. 00:43:02
Fully approved before the July 1st. 00:43:08
New fiscal year starts. 00:43:12
And so I think the last slide I just had the action items which some have already been voted on. I think the next one which is #3, 00:43:15
is the committee was going to appoint one or two members. 00:43:22
To prepare the annual report. 00:43:30
Be submitted to City Council. 00:43:33
Oh, who would like to help write the report? 00:43:38
Who doesn't want to do it? 00:43:54
This is the report that would be due March 27th. 00:43:57
It would not be due March 27th. The intent is March 27th is the time for review discussion, so it would be. 00:44:01
Before the May 20th, so sometime before maybe. 00:44:10
Sometime in April, early May. 00:44:14
Up to the committee. 00:44:18
We we accept it, OK? Or make changes in it, then it goes to the council. 00:44:20
So, so the whoever writes this. 00:44:25
It. 00:44:29
Keep in a way that everybody, at least three people, agree with. 00:44:31
If we go to council, right, like, and I think basically this is, since we've not ever done this before, it should include all the 00:44:34
stuff that we talked about today the last three years. 00:44:39
But we have the data now it's pretty self. 00:44:45
Please speak forward. 00:44:48
Yeah, and I was joking, obviously, when I said not me. But you know one one thought would be. 00:44:50
And I think I'm hearing and I'm new. So I thought maybe we did this like every year and we had a process. It sounds like maybe 00:44:56
this is the first time we've done it. 00:45:00
It was supposed to happen. We had no meeting. 00:45:05
So one idea, because we did that summary for the last three years and we. 00:45:08
Put that, we can put that. 00:45:13
You know, like a couple pages, report together with that summary and bring it back and start there and see if like bring it back 00:45:15
to the committee and then maybe the committee. 00:45:19
Like can use that as a template and decide if you know what needs to be added or if a committee needs to be formed. So we we could 00:45:24
do that but obviously if if you want if if there's, if the committee wants to write the report you can. I'm not saying you can't 00:45:29
but you know. 00:45:35
I think in. 00:45:40
The report couldn't be written because you didn't get that information. Now we're providing it so we could put a template together 00:45:42
and bring it back for the next. I think to your point, the attachments could be the same attachments pretty much. 00:45:48
More of summarizing, yeah. 00:45:55
I think that'd be a good idea because it would kind of give somewhat of a guidance. 00:45:58
Probably be the attachment and then what was discussed and approved today to. 00:46:03
Allocate the 1.7 to the reserve and then that kind of closes up to 2023. 00:46:08
Umm. 00:46:15
So. 00:46:15
It never happened, so I imagine it could just be like a summary with attachments. 00:46:17
And it would go to consent and consent to City Council. 00:46:23
There's a template and then but like I said still bring it back to the committee to modify or change as the committee wants and. 00:46:29
The Jameson. 00:46:37
When I hear a mistake. 00:46:39
It's like volunteering, after all. 00:46:42
Since the item is in consent that. 00:46:46
We we wouldn't be doing like a. 00:46:49
Presentation on it. 00:46:52
To do it either way, I think what we're saying is. 00:46:56
I think we're sort of. 00:47:00
There has we haven't done it before. So we're I guess we have the ability. 00:47:02
Decide how we're going to do it. 00:47:07
So it could be something where the committee could present it to Council at the beginning of the meeting or you know, something 00:47:09
like that too, so. 00:47:13
I think it's important that. 00:47:18
We stand up in front of the City Council and public and say. 00:47:20
Here's here's what we found. Yeah. And show that things actually oversight. Yeah, yeah. And essentially we didn't get any data for 00:47:24
a long time. We have it now. Here's what we found. 00:47:29
And they're against some of the same PowerPoint slides to be used. 00:47:35
So, Yahoo, I mean, I can assist. 00:47:40
So some of the same PowerPoint slides can be used. 00:47:43
For a council, but yeah, I can send them to. 00:47:47
Whoever gets appointed, yeah. 00:47:50
I guess the first question right now is, do you want us to? 00:47:55
Start and prepare something and bring it back. Or do you want to? 00:47:58
One or two members. 00:48:02
Prepare something. 00:48:04
That's what. 00:48:06
I think he's got the right idea. 00:48:08
It'll give guidance the one. 00:48:12
It's actually going. 00:48:14
Oh yeah, If you can, you can probably do that and then we'll we'll review it and we want to make changes in it. We will. It will 00:48:16
happen for the next meeting. 00:48:20
And then then in future years we. 00:48:26
The, the, the committee should probably do it, yeah. And so we can basically hand it to you and then each year, you know, somebody 00:48:29
can update it. 00:48:33
That's a relief. 00:48:37
Vote on this. 00:48:40
No votes needed because we'll bring it to the next one and then you know they'll at that time we'll have the vote to either accept 00:48:45
it or not. 00:48:48
OK, the last item is is adopting. 00:48:54
The calendar schedule. We didn't do the minutes either. 00:48:58
Oh, approval minutes. 00:49:03
The beginning when we did that first. 00:49:05
So the the calendar those are the just dates that I I taking a look at the calendar I. 00:49:12
Proposing these. 00:49:18
We can make any changes that. 00:49:21
Once I stayed away from like 4th of July. 00:49:25
And then December, I did it early December because of the holidays. 00:49:28
But we can always change it, even if it's adopted. This is, we can move it. 00:49:32
Yes, the first day will be March 27th. 00:49:37
And keeping them all at 4:00 is I think what we talked about, but we can always move that too, July 24. 00:49:41
I value you being here, so. 00:49:49
Suggest. I think it would be best. 00:49:56
Especially because I'm in probation right now. My job, so. 00:49:58
Can't be cutting out early. 00:50:02
OK, so the first date will be March 27th at. 00:50:05
And then July 24th will be the second meeting at 5:00, so five September the 25th. 00:50:11
At 5:00 PM and then December 4th. 00:50:19
Are these Lupe? Are these all the same day of the week? These are all Wednesday. 00:50:22
Yes. 00:50:28
March the 27th, Yes. And then July the 24th of Wednesday, September 25th, Yes. OK, good. 00:50:35
December 4th? Yes, they're all Wednesday. 00:50:44
Part of the committee's job, I think, is to make recommendations about what what we'll talk to people, see what they think, see 00:50:51
what they want, stuff like that. But where do, where does that come into? 00:50:56
Process I think. 00:51:02
It would be between now and March 27th. 00:51:05
So. 00:51:08
So on March 27th, we're basically going to come back and say here's what the budget's looking like, here's what we're you know. 00:51:09
Here's what we're looking at. Here's what we propose. We're going to try to use the same format, and that's one of the points I 00:51:15
made the the reports that we provided on the last three years. 00:51:19
Coming in and saying, here's what we would propose for next year. 00:51:24
And. 00:51:28
At that meeting would be. That would be a good time, you know if you say. 00:51:29
Well, I've been hearing from the community that we need this project and that's not on the list. 00:51:33
That's where we can have that discuss. 00:51:38
Two months before the item actually goes to council for. 00:51:40
So. 00:51:44
Between now and then. 00:51:45
You know, but we also said at one point, you know, if we need to have a special meeting, let's. 00:51:47
Let's say in April probably when it would. 00:51:53
If you want to get the information in March and then go out and talk to people and then we could come back into a special meeting 00:51:57
in April and say, OK, I'm hearing good things about this or I'm hearing people saying we missed this thing, you know? 00:52:03
So either of those two paths, it's just if we want to try to do it in one meeting in March or if we want. 00:52:09
Started in March and have a special meeting in April. 00:52:16
I think those are the two options. 00:52:19
What do you think? 00:52:22
Sounds fine to me, I mean. 00:52:27
Oh, we got two choices. I mean, when when is. 00:52:30
Trying to send this stuff in ahead of time before March or. 00:52:33
Presented at that meeting perhaps? 00:52:37
One thought too on that is and maybe what we can do to help actually. 00:52:40
Um. 00:52:45
We can commit to get that information out a couple weeks before the meeting. 00:52:45
Maybe two weeks prior and then that way you still you know you have a chance to talk to people and get some feedback from people 00:52:51
and we could address that in that March meeting. So we I think we can provide it two to three weeks before then gives you an 00:52:57
opportunity to reach out and maybe at the 27th. 00:53:02
We could finalize it and if it doesn't get finalized, we can add another. 00:53:09
Meeting date. 00:53:13
I'm always trying to listen. 00:53:14
What's going on? What people are complaining about and what they feel like they need to address so. 00:53:18
You. 00:53:24
One of the biggest complaints in the city has been people racing around and we got a motorcycle cop. 00:53:25
Do I hope? 00:53:31
We'll write tickets faster than they can. 00:53:32
I I was in a meeting yesterday with the Police Department and they're they have the radio you know the radio is on and I heard. 00:53:35
I heard him calling three or four calls in that hour and I said enjoy it now because I think pretty soon the calls will be 00:53:43
complaining about that darn motorcycle. 00:53:48
We're in the sweet spot right now. 00:53:56
I just about got run over by a truck coming out of Surfside Drive there. 00:54:00
We we definitely could use it. We can use the traffic enforcement at this point. And so I think the positive is I think we have 00:54:05
all the pieces in place now to actually like really start making a difference on the traffic issues, really good things. 00:54:12
OK, do we need a we need a vote to adopt. 00:54:22
Calendar recommendation, but we're moving. 00:54:26
Time to 5:00. 00:54:30
For all the dates, proving the dates with the time of 5:00 and then I think we should include and then that will get information. 00:54:32
Out two weeks in advance of. 00:54:41
OK, do I have a motion? 00:54:46
They Ditto if you want. 00:54:52
What we're voting on is do we accept the the meeting dates with the time change to 5:00 and so 4:00? 00:54:56
That's that make a motion. 00:55:04
Promotion. I have a second. 00:55:07
Favor. 00:55:10
Both. 00:55:12
None. Motion passes. 00:55:13
Yeah, that way the cops not gonna be following you in here. 00:55:17
Or with calm ahead of time, you get in the back. 00:55:22
OK. So the next meeting will be the 20 March 27th at 5:00 PM. 00:55:28
We adjourning the meeting. 00:55:37
456. 00:55:41
If you are coming. 00:55:45
Yes, thank you. 00:55:47
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Welcome to the transaction tax and you. 00:07:16
And use Citizens Oversight Committee meeting. I'm calling. 00:07:20
Meeting to order and the time is. 00:07:23
Four O 8. 00:07:28
Can you make roll call? 00:07:31
Member Diaz. 00:07:35
For. 00:07:38
Member. 00:07:40
Member Williams. 00:07:41
Scribner. 00:07:44
Chair. 00:07:46
OK, we'll now hold public comments. 00:07:49
We have no public comments. 00:07:52
And do we have any presentations? 00:07:55
Is this a consent calendar? We will now consider items on the consent calendar which will be enacted in one motion unless there's 00:07:59
request. 00:08:03
To remove an item from discussion. 00:08:08
May have a motion. 00:08:12
And a second to approve our consent calendar. 00:08:14
Motion. 00:08:23
OK. 00:08:27
Commence. 00:08:31
Second, all in favor. 00:08:35
A. 00:08:37
OK. All opposed. 00:08:39
None. So hearing None motion passes unanimously. 00:08:42
OK. So business items? 00:08:49
Creation of capital Reserve fund. 00:08:53
Good afternoon, Measure you oversight committee. 00:09:16
We'll be going over the capital reserve fund policy. 00:09:20
That was just recently approved by City Council. 00:09:28
Before I do that, let me go through the agenda items. I have all of the presentations together on the same PowerPoint, so I'll go 00:09:37
over the measure. You. 00:09:41
Provide measure, Youth Oversight Committee and overview of the General Fund Capital reserve policy that was just approved by 00:09:48
Council on November 20th. 00:09:52
The second item, I'll be providing a summary of the Measure U revenues and expenditures. 00:09:58
For three fiscal years, fiscal year 2020-2021. 00:10:04
2021-2022 and 2022-2023. 00:10:09
And the next item on the agenda is for the committee to consider an appointment of one or two members to prepare the annual 00:10:14
report. 00:10:18
And documentation for submission to the committee, to the measure your committee, and then to City Council. 00:10:22
And then the last item is to adopt the 2024 proposed meeting schedule. 00:10:31
For next calendar year. 00:10:37
And so with that, just want to touch a little bit on the capital reserve policy that was just. 00:10:40
The city did not have a reserve policy for capital projects before we presented a policy to council and it was approved on 00:10:48
November 20th. 00:10:53
And just want to talk about the purpose, so the purpose of creating this capital improve. 00:10:59
Reserve is really allocating. 00:11:05
Into a pool of money or an account, a savings account that basically locks those funds for that for specific purpose. 00:11:07
And so those funds cannot be used for anything else. So once they're. 00:11:15
Allocated to that fund, then they're appropriated for a specific use. 00:11:20
And if for whatever reason, those projects don't get executed for whatever the reason is, those funds remain in that fund so they 00:11:25
can be reallocated, repurposed for other projects. 00:11:30
Never come. 00:11:36
If if they they they would probably need council approval. We're going to, if we're going to allocate them back to general fund 00:11:39
for a specific reason, but that's that's what I was going to say is this working? 00:11:46
Not very well. 00:11:53
Should I just come up there, you think? OK, but. 00:11:55
You know, the the zero risk about it is that, you know, we're trying to explain to the council that when you do this, if we ever 00:12:15
get in a really, really bad situation 10 years down the road or something and and we built up a big capital reserve fund and then 00:12:20
the city's in a budget crunch or something. 00:12:26
The the City Council would have the ability to then say, OK, we're going to touch it, but the intent is to not let anybody else 00:12:31
decide to touch it and to not have it. 00:12:36
You know, get mixed in with other other funding and then we're spending money that was intended to go to another project, you 00:12:42
know, that kind of a thing, so. 00:12:46
So the goal is we have a long list of projects. I think we did ACIP review recently and I think we had something like what was it 00:12:52
$25 million in projects or something. 00:12:58
Yeah. And you know, one of my points was if we each time we approved a project, we took the money and we put it into the capital 00:13:06
reserve and we earmarked it for that project where we couldn't spend it. 00:13:10
Then we would actually have the money to do all those projects, but that hasn't been the practice. So we had 20 some $1,000,000 in 00:13:16
projects, but we didn't have 20 some $1,000,000 you. 00:13:21
So we're just trying to sort of keep it where when a project gets approved, the money goes into the capital reserve and it stays 00:13:26
there for that project. 00:13:30
Yeah, the the analogy that I've given everybody that everybody's probably tired of hearing, but. 00:13:35
You know if you're saving money to fix your roof at. 00:13:40
And then you decide you want to buy a new car. 00:13:44
You buy the car. 00:13:46
You know, the analogy with the city is like, well, we saved money for the roof. Well, no, you spent it. 00:13:49
You actually have to make sure that you really save it for the roof and you aren't spending it somewhere else. And this is how we 00:13:55
sort of create that other account and say this is the roof fund, you can't spend it for anything other than the roof. 00:14:01
You know that the Council. 00:14:07
In the case of emergency, may. 00:14:09
Make that decision, pull it out of there, and you bet. It would have to have council approval, and it'd have to be a deliberate, 00:14:12
conscious decision made in public at a council meeting. 00:14:16
OK, so let me ask you. So say if a project. 00:14:22
Money's allocated for that project and then for whatever reason they decide they're not going to do the project. 00:14:25
Is that money going to go back into it or is that going to go into another fund to like raise the, I guess you'd say savings for 00:14:31
another project? 00:14:35
Yeah, so the idea right now is. 00:14:39
Money that goes into the capital reserve. 00:14:43
Goes into the fund and doesn't come out right? And so if a project gets postponed, let's say. 00:14:46
For example, we put $100,000 aside for actually and you know, maybe a good example. 00:14:52
We had a. 00:14:57
$75,000 project to fix up the museum, right? 00:14:58
And now we've got a plan together where that's only supposed to cost us about $25,000. 00:15:02
The the theory and what I what we're trying to set. 00:15:11
If we spend 25,000 on the museum, the 50,000 still stays in the reserve fund and now we. 00:15:15
Money starting to build up for future projects. OK, so theoretically, you know, we could always take an item to council and go, 00:15:22
hey, we saved 50,000, so we don't need it in the reserve. 00:15:27
And so we are asking for approval to take it back out of the reserve, but I don't anticipate doing that for a long time because my 00:15:33
goal is to build up the reserve fund so that we have money to fund all the projects. 00:15:39
Said we were going to do. 00:15:45
Yeah. So the reserve was actually we've already started, we funded with an initial $1.5 million that we are projecting that we're 00:15:49
going to be part of the surplus for the year that we just closed 2023. And so that entry has already been made. So 1,000,005 has 00:15:55
been swept already. So it's in. 00:16:00
And then the goal is, a city manager pointed out, is to every. 00:16:06
Allocate funds to the reserve from different revenue sources, one of them being measure. 00:16:12
And the goal is to have a long. 00:16:17
CIP funding for projects over the long term, obviously we're just starting now, so. 00:16:21
Right now what's in the reserve is just the initial funding, but we will. 00:16:26
And I'll get into when we talk about the revenues and expenditures as to what the goal is. 00:16:31
And this is where. 00:16:37
Come in because I think to that point. 00:16:39
My goal each year is that measure you committee approves what the measure you funding or I guess recommends right to the council. 00:16:43
But recommends where. 00:16:51
The measure you funds should be spent. 00:16:53
Some of those are project. 00:16:56
Then those items would be. 00:16:58
Items that would be funded through the capital reserve. 00:17:03
For example, if. 00:17:07
You know, bad example because it's probably not something. 00:17:10
Well, actually let's use the police station remodel that we're doing, which has the, you know, the public facing aspects of having 00:17:13
our customer service window and everything. 00:17:17
So if we got that project approved by the Measure U committee and let's say it's $100,000, then as we. 00:17:22
Develop our budget and we each year try to. 00:17:30
Allocate funding into the capital reserve that would be $100,000 that if you agreed and then the council agreed would go into that 00:17:33
capital reserve fund for that project And again the main thing is because just in the past. 00:17:40
If it didn't go into a capital reserve. 00:17:47
I think we saw sort of a history over the last 10 years. 00:17:49
Where when another more important project came around, it would be we'll just take that money and use it for this. So we're trying 00:17:53
to prevent that from happening. 00:17:57
So this is a major change from what's happened to this point which? 00:18:03
After the fact we were given a list of where the money went with no say in it whatsoever and and the the only mandate that I felt 00:18:07
we had at that point was to be able to. 00:18:12
Yes, that money went to one of those things listed under Measure U which in it. 00:18:18
And it all did, except we have this budget surplus of 171, seven .725 or something that that is in the general fund that's not 00:18:24
accounted for. So this allows us. 00:18:30
Put it someplace. Yeah, exactly. So the two work in tandem, you know, in the first two. So the point you're making. 00:18:37
The goal is moving from just sort of. 00:18:45
Last year's budget and I don't really, you know, we were talking about it. I'm like, I don't really understand. 00:18:48
What the goal of that was because if if we spent it somewhere we shouldn't have, it's like, well, what's the recourse now to fix 00:18:54
it? You know, so the goal is to move to being proactive, looking a year ahead. And so when we get to those items, we were going to 00:19:00
talk a little bit about that. We have an item today that's going to look back at the last three years. 00:19:06
And then we were essentially. 00:19:13
Proposing that it's like, all right and. 00:19:15
It looking backwards. Now let's look forward. And now let's start planning for the next year. 00:19:17
And so. 00:19:23
That is a key change and then. 00:19:25
The measure you committee be part of the budget process. 00:19:30
Planning for the year ahead and then. 00:19:35
That gets. 00:19:38
The money that's for projects will go into the capital reserve fund and stay there for those projects and that's why, you know 00:19:40
it's all trying to work together to to. 00:19:45
It's the point of what this should be is, you know, an oversight committee making sure that the money's getting where it's 00:19:51
supposed to be and that we're using it for the things we say we're going to use it for, so that we're just trying to. 00:19:55
To tighten that up. 00:20:01
Well, a big part of the problem is that we didn't have any meetings. They wouldn't give us any information. 00:20:02
We finally, since you guys have started again, now we can there's an accounting, we see where the money went. 00:20:08
Some of the stuff is line items. I don't know what that really means, but it seems valid to me. And so we have an accounting and 00:20:15
we. 00:20:18
Where the money went and how much we have leftover and yeah. 00:20:21
Relieved. 00:20:26
Thank you. Yeah. Our joke is that we're going to give you so much information that you start thinking about it. So that's, that's 00:20:28
what we're hoping for. 00:20:32
But, but at one point there too, like you mentioned like the line item accounting and everything. 00:20:38
One of the items we'll get to, because we can probably wrap this up in a minute, this item, but we were talking about setting up a 00:20:43
standard. 00:20:47
Form each year. 00:20:52
Very simply, you know what projects the money is going to and and everything. So that's in one of the items that we're going to 00:20:54
look at. 00:20:58
OK, so. 00:21:04
All I had on is there any? 00:21:06
More questions in regards to the reserve policy. 00:21:09
I think the last point that Lupe spoke to is that, so we recommended it. The council approved. 00:21:14
And then? 00:21:21
Good news was we had someone time revenue come in. 00:21:22
And one. 00:21:28
Things like pushes, when you have one time revenue, save it, because don't get used to spending one time revenue because it 00:21:30
doesn't come in every year. 00:21:34
So we had one time revenue come in and so the council agreed to take one and a half million of that and start the capital reserve 00:21:38
fund, so. 00:21:41
We're able to sort of start the fund with some funding for projects. 00:21:46
I'm not sure if this is the right time to ask this. If not, we can do it later when it comes up, but. 00:21:51
So if I reviewed all this stuff and in most most years we have saved more than we. 00:21:57
We saved last year. I think it went up. We overspent. 00:22:03
We spent more money than we took in, but it was we had the reserves to do that. So if we. 00:22:07
Take this the bulk of the. 00:22:13
Reply, so to speak. We have and lock that up. 00:22:16
What? 00:22:20
The police need more money or something like that. So I was thinking maybe we do part of it and. 00:22:24
I don't know how to handle that. 00:22:30
And you can tell me if I start getting too off. 00:22:34
OK. 00:22:40
We have a recommendation on because we thought we. 00:22:41
Talked about doing themselves. The first one is the. 00:22:44
The recommendation to receive. 00:22:48
Find the right time to get back to that. 00:22:51
Got it. So I think maybe you would read. 00:22:55
The recommendation and take a vote. 00:22:58
We have no public comment. I I suspect right on this. 00:23:06
Does the committee have any further comments? 00:23:12
We have a recommendation to receive a report from the city's recently approved capital resource. 00:23:16
Reserve fund that will allow the city to put funds aside for specific purposes. 00:23:23
May I have a motion and a second? 00:23:29
A motion that we create the Capital Reserve Fund. 00:23:32
2nd. 00:23:35
Hey, can you take a vote? 00:23:36
All in favor. 00:23:40
Aye. 00:23:42
None hearing, none motion passes unanimously. 00:23:43
The summary. 00:23:51
So the second part. 00:23:54
Because the presentation. 00:23:57
Is summarizing the expenditures that we've reported in the past to the committee and on the PowerPoint slide, I just summarized 00:24:00
what you have in the handout. 00:24:05
The hound out is the each attachment has the details that were provided for each of the fiscal years in fiscal year 20/20/21. 00:24:11
That was the year where we had the most amount of. 00:24:20
Revenues that exceeded expenditures, we had revenues of $3.2 million and then the expenditures that were reported. 00:24:25
Were 1,000,009 and so it generated a $1.3 million that was not used. Quote, UN quote and then just want to touch on that a little 00:24:33
bit. 00:24:38
There were expenses that could have been coded applied to measure you, but at the time. 00:24:45
Our legacy system and our coding process was not was limited and so we did not quote everything to measure you and so it makes. 00:24:52
On paper what we reported that we have a million three known going to the next fiscal year we had revenues of 3,000,068 and we had 00:25:04
reported expenditures of 2.4 million. So there again another year where we had more revenues and expenditures that were reported 00:25:11
by $645,000. 00:25:19
And the both of these reports have already been included in the audited financials, so I didn't make any changes as far as. 00:25:28
What type of expenditures were in there because they've already been done audited. So I just wanted to to illustrate them on here. 00:25:35
And then this last fiscal year, we did make some changes from the last time what I reported for fiscal year 2223. So in 2223, the 00:25:43
last time we met, I had reported the revenues of 3.4. Those have not changed the expenditures. 00:25:51
Our three-point almost 3.7 million, so we have more expenditures than revenues and the reason being is that we remove the public 00:25:59
works project. 00:26:04
And then we added all the pre construction work that has been that has taken place and it has been paid for Bubbling springs. So 00:26:09
that's the reason that number went up. 00:26:13
And umm, I could do that because we. 00:26:19
Officially closed the year. We're still going through the audit. So the auditors are still taking entries and and all that good 00:26:22
stuff. So they haven't finalized the audit. 00:26:26
And so when I roll all those numbers the 1.3, the 6:45 and then the 275 which is a. 00:26:31
Credit in this case, more expenditures than revenues. 00:26:39
That's how we get to the 1.7 that. 00:26:43
And and to city manager's point, if we. 00:26:46
One point, if we had a reserve, that 1.7 will be in the reserve, right, because we would have had those years, we would have set 00:26:49
it aside because it was intended for capital projects. 00:26:54
When we did, you know, each fiscal year? 00:26:59
But because we didn't have a reserve, when we, anything that is a surplus in the general fund automatically rolls into the 00:27:02
unassigned fund balance. So it's almost like. 00:27:06
Any surplus in the general fund at the end of the fiscal year when we close the year, so if overall revenues for the general fund 00:27:10
exceed the expenditures. 00:27:15
It rolls into the unassigned fund balance, so it's. 00:27:20
Like on the personal side, right? If you you have income and then you have your expenses for the year if you don't have a savings 00:27:23
account. 00:27:26
It automatically goes into your checking account, so it just so that's kind of. 00:27:29
Into the pot. 00:27:35
And so that's what I thought that was happening with the thing on having specific. 00:27:37
Designation for different type of reserves, right? 00:27:41
So. 00:27:48
I think to summarize, over the last three years, there's $1.7 million. 00:27:49
Probably are, you know that. 00:27:56
Basically, that 1.7 either got mixed into the pot or it got spent. 00:27:58
Projects that I think were measure U. 00:28:04
But they weren't clearly reported as measure you. 00:28:07
And. 00:28:11
So anyway, so that's sort of just recapping the last three years and it also like we said ties into why we're looking at trying to 00:28:12
do things a little differently in the future and and actually. 00:28:17
Put make put the money into a separate reserve and not have it get mixed into the pot. 00:28:24
And the recommendation that we added to the staff report for this specific dollar amount because it's it's a pretty significant 00:28:31
amount. 00:28:34
But we also have a very significant project with the Bubbling Springs Park which. 00:28:38
Uh. 00:28:43
We are going to do an RFP and get bids back, but it's looking like because of the timing, it's been that long since we first. 00:28:44
Did the estimates for what it was going to cost, it's probably going to be in the neighborhood. 00:28:52
$4 million over what we estimated. So we'll be needing to. 00:28:58
To. 00:29:02
Fund that gap and that's the recommendation. 00:29:03
To allocate this to that reserve. 00:29:07
Capital Reserve fund, but designated specifically for the bubbling springs, so that falls well under the mandate. Park and 00:29:11
Recreation Public. 00:29:16
You know, public safety and and and quality of life issues really. And that's that's. 00:29:22
Back in the middle of that. 00:29:29
We right? 00:29:31
We're still planning to apply for grants to cover to trying to get grants to cover the Overage. 00:29:32
We're looking at some other things and trying to manage the costs and all that. So we might not end up having as substantial of a. 00:29:39
Gap as we think right now, but. 00:29:48
But sort of regardless. 00:29:51
Saying if we, our recommendation is to. 00:29:53
Move this to the reserve for the bubbling springs. 00:29:58
And then that's where when I started earlier and I said that would essentially close the door on the last three years if the 00:30:03
Boiling Springs project, if we get a grant or something and we don't need the funding, then we would come back and have another 00:30:08
discussion. But right now that's our recommendation to move forward. 00:30:14
We, We went. 00:30:19
On that project. 00:30:22
The bids close on January 14th. 00:30:24
So on January 14th we should have a very clear picture. 00:30:28
Of exactly what that cost is. But right now we we think it's probably between 2:00 and $4 million short. 00:30:32
So so this would definitely help with that. 00:30:40
Oh, if. 00:30:43
If you get a lower bid and you got a bunch of grants and then then this money is still in the capital improvement. 00:30:45
Still there and we have $25 million of other stuff that needs to go to. So yeah, exactly including, you know, there's other Parks 00:30:51
and Recreation projects that we can talk about that you know that's best case scenario if we end up with money we we don't expect. 00:30:56
I don't think that's going to happen. 00:31:01
Yes it did. 00:31:07
So that's that's sort of our recommendation and then that like we said, it's sort of closing out the last three years. 00:31:10
Allowing us to sort of shift to looking at next year's proactively. 00:31:18
OK. Any questions? 00:31:24
I like the. 00:31:28
Sounds good. 00:31:29
Yeah, got some clarity on this, it feels like. 00:31:31
We know where the money is going that. 00:31:34
Let's start fresh and beyond, that's what I'm saying, like looking forward to starting fresh and then actually you know, like it's 00:31:37
like. 00:31:41
In the future and when we get to the schedule, it'll be on there. But one of the meetings we were talking about, it's like it 00:31:46
should be us sort of debating whether we think things are appropriate or not for the next year's budget. You know, like that's 00:31:50
really the the goal so. 00:31:55
Yeah, some of the stuff like fixing up the. 00:32:00
The lounges and stuff, I think. 00:32:02
Some of that stuff would be. Maybe it's valid. 00:32:06
For this particular funding source. 00:32:09
But it's. 00:32:12
Recommendation just needs to be edited a little bit because right now it says receive and file the historical measure, Summary, 00:32:14
Submission Revenue and expenditure reports and recommend that the remaining funds be allocated. 00:32:20
Towards an anticipated. 00:32:26
Funding gap in the Bubbling Springs Park renewal project, but I think it should. 00:32:28
Allocated to the. 00:32:33
Capital Res. 00:32:36
Res. 00:32:38
My only concern is is. 00:32:40
So we started the the 22/23/24 fiscal year halfway through far away throughout right starts in OK, so. 00:32:45
There was a shortfall there. 00:32:55
We don't. 00:32:57
Anything to go back? 00:32:58
The whole one. 00:33:02
1.72. 00:33:03
Into that fund because it just. 00:33:05
Our problems go away Or should we keep? 00:33:08
As. 00:33:11
I think. 00:33:15
This is where this stuff gets. 00:33:17
Complicated and. 00:33:19
Part of why we're trying to clean up what we're trying to clean up. 00:33:22
It's almost like the gap that we could have this year. 00:33:25
Directly related to the same gap we're talking about, which is the Bubbling Springs project and I think our budget. 00:33:30
You know. 00:33:37
Fairly balanced. We're looking at a couple changes to really. 00:33:39
To make sure it's. 00:33:43
The wild card right now is the Bubbling Springs Project and. 00:33:47
For example, if this funding wasn't available, we'd have to look at our budget and find, you know 2 to $4 million for that 00:33:51
project. So. So I think this does sort of serve both of those purposes. 00:33:57
The recommendation. Read the recommendation and then take a vote. 00:34:08
You have to read the same thing. 00:34:13
May receive and file the historical summaries of APU revenue and expenditures. 00:34:18
Report and recommend that the remaining funds be allocated towards anticipated funding gap in the bubbling Springs Park or into a 00:34:22
project. 00:34:27
We have. 00:34:32
And so they will be transferred to the capital reserve fund. 00:34:34
Yeah. 00:34:38
So we're making a motion to put that money in. 00:34:39
Have a second second. 00:34:44
And we have. 00:34:47
All in favor. 00:34:50
All opposed hearing, None motion passes unanimously. 00:34:53
Relief. Yeah, so. 00:34:58
Yeah. 00:35:02
Next thing you know. 00:35:04
So on the next couple of slides, I just wanted to talk about what we kind of touched on already. The goal for the measure you for 00:35:08
this committee is obviously to engage the committee to provide feedback on projects going forward. 00:35:14
We'll go through the the proposed agenda that I have right now it's March is our will be our next meeting. Staff will be providing 00:35:22
the committee a report the proposed budget. 00:35:26
For fiscal year 2425. 00:35:32
So even the city does a 2 year budget, but every year we still update the budget, right? Because we have. 00:35:34
Based on trends. 00:35:41
And our actual. 00:35:44
Hello. 00:35:49
If you're in Teal Rd. you're probably in trouble. 00:36:04
Oh no. 00:36:15
I'm glad you made it. 00:36:18
And so the SO staff will be presenting to council, we're talking about the year, the budget for 2420, fiscal year 2425, an updated 00:36:23
budget for adoption. And at that point we would include a budget for the Measure U revenue and expenditures. 00:36:32
In the March 24th meeting, staff will provide with the proposed. 00:36:42
Line items and and projects and then it will be the committee. 00:36:49
For discussion, review and recommendation and then we would take that back. 00:36:53
And included into the city. 00:36:57
So then. 00:37:01
So we'll be doing it ahead of time. So, right. So then we'll know what projects and how much money is going to be allocated to 00:37:03
measure you. 00:37:06
I included the budget timeline just for it so that the committee has it for information. March 27th is the date the committee will 00:37:10
make a decision on projects and. 00:37:15
There's more time that's needed. 00:37:21
We can work around that. We can always have a special meeting because the. 00:37:23
Budget I'm intending. We're intending to take it to council on May 20th, so there's some time in between the next meeting and then 00:37:27
the following meeting if we need to call a special meeting or a zoom meeting. 00:37:32
However, we decide we need to meet or the committee needs to meet if more time is needed. 00:37:38
So we've seemed to have varied about $200,000 in in the income coming in or I looked at three years. 00:37:48
First three months didn't help too much, So what are we anticipating for? 00:37:56
I know that's a bit of a crystal ball, but. 00:38:02
I think we're we've ever been about 3 point. 00:38:07
Measure you for sales tax because it's part of the sales. 00:38:12
They're starting to level off in our discussions with HDL. 00:38:17
But. 00:38:22
Because we had such strong years during. 00:38:23
That it was almost like an artificial spike. 00:38:27
People buying stuff until we were getting the sales taxes that made the transaction taxes as well and the measure you. 00:38:31
HDL provides the city. 00:38:38
Forecast projections. So they're working on those based on what they're. 00:38:40
Actual data. So we're going to be meeting with HDL early. 00:38:45
In January, February, I asked. We've asked to be one of the first ones to meet because they have meetings with all the cities 00:38:50
throughout the, you know, the beginning of the year. 00:38:54
And then based on that, they actually provide us with a forecasted number for we don't know yet, we just we don't have it yet. 00:38:59
What I have is what we had two years or when we did the two year budget which. 00:39:06
A somewhat dated because things have changed. Yeah. See the budget that's adopted. 00:39:10
I think it was pretty much in line. We pretty much mirrored the same historical. 00:39:16
I think. 00:39:22
Maybe the point loop it was making is. 00:39:24
Expect that to change and you know, we had an item recently at council. 00:39:28
Where we talked about the cannabis revenues dropping and. 00:39:35
And then some changes to state law that are going to even maybe drop a little bit more where we can't collect on the excise tax, 00:39:40
that's a tax on tax. 00:39:45
I I think our sort of immediate reaction is that we think it's going to be less than it's been the last couple years. 00:39:55
And then? 00:40:02
We're probably going to have to adjust a little bit downward from what the adopted budget said. 00:40:04
But Lupe's point, you know we she mentioned HDL, HDL is our sales tax auditors and they look at statewide trends and then they 00:40:09
give us projections based on what they see statewide. 00:40:14
And we have meetings scheduled with them in January. 00:40:20
Try to anticipate what's coming in the next year. 00:40:24
But we can probably expect this to drop a little bit. I think it'll be a drop a little. 00:40:27
Well, even what Lupe mentioned the. 00:40:33
You. 00:40:35
When Amy was uniquely fortunate. 00:40:36
That during COVID. 00:40:40
All of these things went. 00:40:41
And that's not, that was not typical in most cities, you know? 00:40:43
Tax revenues took a. 00:40:49
How much of it was weed? Yeah. And so I I was gonna say, I don't know if that's common knowledge or not, but but cannabis sells to 00:40:50
everybody's surprise because everybody thought everybody was gonna be broke and you know, and everything and cannabis cells would 00:40:54
plummet. 00:40:58
They. 00:41:03
Spiking, they've never been higher and they're coming back down to Earth now. So as you look at these three years that you 00:41:03
mentioned are all sort of those COVID years. 00:41:08
So I think we're already sort of on pace where they were. Those were going to come down and then we have the cannabis tax changes. 00:41:12
In competition of 18 new dispensaries opening around us. 00:41:20
And I just my expectation is that our sales tax revenue, our measure You revenue and our cannabis cannabis tax revenue. 00:41:24
Are. 00:41:32
Drop, yeah. So we're trying to get prepared for that. That's part of you know why we're trying to do some things to be in better 00:41:33
position for if that starts, it's all support Grocery Outlet when they move in. 00:41:38
Absolutely, exactly. 00:41:46
They do expect, well, consumer spending is already starting to pull back because of the interest rates. So that was something they 00:41:48
didn't expect two years ago when they did the projections. It just dropped today. 00:41:53
They did something where they're not moving it up, the Dow Jones said. It's it's all time high. 00:42:00
Oh, yeah, yeah. So maybe, maybe we had a soft landing here. 00:42:05
Yeah. 00:42:09
I think that. 00:42:10
The sounds are that they think that they have avoided a possible recession, which is, you know, which is the goal. I think I've 00:42:13
sort of started. 00:42:17
I've been trying to start preparing for in case that recession happens, but if it doesn't happen, then we'll be even in better 00:42:22
shape than we fear so. 00:42:25
So once so again, once the projections are available and then we do the projection, we'll send it out. 00:42:31
I'll target to get it. 00:42:38
Early, so that the committee has time to review it. 00:42:40
Questions and then when we meet we can discuss. 00:42:44
And then again the budget timeline was included for reference. So that's the dates that we're going to take it to council we. 00:42:48
Technically we have to have it approved by before July 1st. Right now I'm targeting to take it May 20th. It gives us a couple more 00:42:56
meetings in June if in case we have to make any adjustments or council has any questions. So it should be. 00:43:02
Fully approved before the July 1st. 00:43:08
New fiscal year starts. 00:43:12
And so I think the last slide I just had the action items which some have already been voted on. I think the next one which is #3, 00:43:15
is the committee was going to appoint one or two members. 00:43:22
To prepare the annual report. 00:43:30
Be submitted to City Council. 00:43:33
Oh, who would like to help write the report? 00:43:38
Who doesn't want to do it? 00:43:54
This is the report that would be due March 27th. 00:43:57
It would not be due March 27th. The intent is March 27th is the time for review discussion, so it would be. 00:44:01
Before the May 20th, so sometime before maybe. 00:44:10
Sometime in April, early May. 00:44:14
Up to the committee. 00:44:18
We we accept it, OK? Or make changes in it, then it goes to the council. 00:44:20
So, so the whoever writes this. 00:44:25
It. 00:44:29
Keep in a way that everybody, at least three people, agree with. 00:44:31
If we go to council, right, like, and I think basically this is, since we've not ever done this before, it should include all the 00:44:34
stuff that we talked about today the last three years. 00:44:39
But we have the data now it's pretty self. 00:44:45
Please speak forward. 00:44:48
Yeah, and I was joking, obviously, when I said not me. But you know one one thought would be. 00:44:50
And I think I'm hearing and I'm new. So I thought maybe we did this like every year and we had a process. It sounds like maybe 00:44:56
this is the first time we've done it. 00:45:00
It was supposed to happen. We had no meeting. 00:45:05
So one idea, because we did that summary for the last three years and we. 00:45:08
Put that, we can put that. 00:45:13
You know, like a couple pages, report together with that summary and bring it back and start there and see if like bring it back 00:45:15
to the committee and then maybe the committee. 00:45:19
Like can use that as a template and decide if you know what needs to be added or if a committee needs to be formed. So we we could 00:45:24
do that but obviously if if you want if if there's, if the committee wants to write the report you can. I'm not saying you can't 00:45:29
but you know. 00:45:35
I think in. 00:45:40
The report couldn't be written because you didn't get that information. Now we're providing it so we could put a template together 00:45:42
and bring it back for the next. I think to your point, the attachments could be the same attachments pretty much. 00:45:48
More of summarizing, yeah. 00:45:55
I think that'd be a good idea because it would kind of give somewhat of a guidance. 00:45:58
Probably be the attachment and then what was discussed and approved today to. 00:46:03
Allocate the 1.7 to the reserve and then that kind of closes up to 2023. 00:46:08
Umm. 00:46:15
So. 00:46:15
It never happened, so I imagine it could just be like a summary with attachments. 00:46:17
And it would go to consent and consent to City Council. 00:46:23
There's a template and then but like I said still bring it back to the committee to modify or change as the committee wants and. 00:46:29
The Jameson. 00:46:37
When I hear a mistake. 00:46:39
It's like volunteering, after all. 00:46:42
Since the item is in consent that. 00:46:46
We we wouldn't be doing like a. 00:46:49
Presentation on it. 00:46:52
To do it either way, I think what we're saying is. 00:46:56
I think we're sort of. 00:47:00
There has we haven't done it before. So we're I guess we have the ability. 00:47:02
Decide how we're going to do it. 00:47:07
So it could be something where the committee could present it to Council at the beginning of the meeting or you know, something 00:47:09
like that too, so. 00:47:13
I think it's important that. 00:47:18
We stand up in front of the City Council and public and say. 00:47:20
Here's here's what we found. Yeah. And show that things actually oversight. Yeah, yeah. And essentially we didn't get any data for 00:47:24
a long time. We have it now. Here's what we found. 00:47:29
And they're against some of the same PowerPoint slides to be used. 00:47:35
So, Yahoo, I mean, I can assist. 00:47:40
So some of the same PowerPoint slides can be used. 00:47:43
For a council, but yeah, I can send them to. 00:47:47
Whoever gets appointed, yeah. 00:47:50
I guess the first question right now is, do you want us to? 00:47:55
Start and prepare something and bring it back. Or do you want to? 00:47:58
One or two members. 00:48:02
Prepare something. 00:48:04
That's what. 00:48:06
I think he's got the right idea. 00:48:08
It'll give guidance the one. 00:48:12
It's actually going. 00:48:14
Oh yeah, If you can, you can probably do that and then we'll we'll review it and we want to make changes in it. We will. It will 00:48:16
happen for the next meeting. 00:48:20
And then then in future years we. 00:48:26
The, the, the committee should probably do it, yeah. And so we can basically hand it to you and then each year, you know, somebody 00:48:29
can update it. 00:48:33
That's a relief. 00:48:37
Vote on this. 00:48:40
No votes needed because we'll bring it to the next one and then you know they'll at that time we'll have the vote to either accept 00:48:45
it or not. 00:48:48
OK, the last item is is adopting. 00:48:54
The calendar schedule. We didn't do the minutes either. 00:48:58
Oh, approval minutes. 00:49:03
The beginning when we did that first. 00:49:05
So the the calendar those are the just dates that I I taking a look at the calendar I. 00:49:12
Proposing these. 00:49:18
We can make any changes that. 00:49:21
Once I stayed away from like 4th of July. 00:49:25
And then December, I did it early December because of the holidays. 00:49:28
But we can always change it, even if it's adopted. This is, we can move it. 00:49:32
Yes, the first day will be March 27th. 00:49:37
And keeping them all at 4:00 is I think what we talked about, but we can always move that too, July 24. 00:49:41
I value you being here, so. 00:49:49
Suggest. I think it would be best. 00:49:56
Especially because I'm in probation right now. My job, so. 00:49:58
Can't be cutting out early. 00:50:02
OK, so the first date will be March 27th at. 00:50:05
And then July 24th will be the second meeting at 5:00, so five September the 25th. 00:50:11
At 5:00 PM and then December 4th. 00:50:19
Are these Lupe? Are these all the same day of the week? These are all Wednesday. 00:50:22
Yes. 00:50:28
March the 27th, Yes. And then July the 24th of Wednesday, September 25th, Yes. OK, good. 00:50:35
December 4th? Yes, they're all Wednesday. 00:50:44
Part of the committee's job, I think, is to make recommendations about what what we'll talk to people, see what they think, see 00:50:51
what they want, stuff like that. But where do, where does that come into? 00:50:56
Process I think. 00:51:02
It would be between now and March 27th. 00:51:05
So. 00:51:08
So on March 27th, we're basically going to come back and say here's what the budget's looking like, here's what we're you know. 00:51:09
Here's what we're looking at. Here's what we propose. We're going to try to use the same format, and that's one of the points I 00:51:15
made the the reports that we provided on the last three years. 00:51:19
Coming in and saying, here's what we would propose for next year. 00:51:24
And. 00:51:28
At that meeting would be. That would be a good time, you know if you say. 00:51:29
Well, I've been hearing from the community that we need this project and that's not on the list. 00:51:33
That's where we can have that discuss. 00:51:38
Two months before the item actually goes to council for. 00:51:40
So. 00:51:44
Between now and then. 00:51:45
You know, but we also said at one point, you know, if we need to have a special meeting, let's. 00:51:47
Let's say in April probably when it would. 00:51:53
If you want to get the information in March and then go out and talk to people and then we could come back into a special meeting 00:51:57
in April and say, OK, I'm hearing good things about this or I'm hearing people saying we missed this thing, you know? 00:52:03
So either of those two paths, it's just if we want to try to do it in one meeting in March or if we want. 00:52:09
Started in March and have a special meeting in April. 00:52:16
I think those are the two options. 00:52:19
What do you think? 00:52:22
Sounds fine to me, I mean. 00:52:27
Oh, we got two choices. I mean, when when is. 00:52:30
Trying to send this stuff in ahead of time before March or. 00:52:33
Presented at that meeting perhaps? 00:52:37
One thought too on that is and maybe what we can do to help actually. 00:52:40
Um. 00:52:45
We can commit to get that information out a couple weeks before the meeting. 00:52:45
Maybe two weeks prior and then that way you still you know you have a chance to talk to people and get some feedback from people 00:52:51
and we could address that in that March meeting. So we I think we can provide it two to three weeks before then gives you an 00:52:57
opportunity to reach out and maybe at the 27th. 00:53:02
We could finalize it and if it doesn't get finalized, we can add another. 00:53:09
Meeting date. 00:53:13
I'm always trying to listen. 00:53:14
What's going on? What people are complaining about and what they feel like they need to address so. 00:53:18
You. 00:53:24
One of the biggest complaints in the city has been people racing around and we got a motorcycle cop. 00:53:25
Do I hope? 00:53:31
We'll write tickets faster than they can. 00:53:32
I I was in a meeting yesterday with the Police Department and they're they have the radio you know the radio is on and I heard. 00:53:35
I heard him calling three or four calls in that hour and I said enjoy it now because I think pretty soon the calls will be 00:53:43
complaining about that darn motorcycle. 00:53:48
We're in the sweet spot right now. 00:53:56
I just about got run over by a truck coming out of Surfside Drive there. 00:54:00
We we definitely could use it. We can use the traffic enforcement at this point. And so I think the positive is I think we have 00:54:05
all the pieces in place now to actually like really start making a difference on the traffic issues, really good things. 00:54:12
OK, do we need a we need a vote to adopt. 00:54:22
Calendar recommendation, but we're moving. 00:54:26
Time to 5:00. 00:54:30
For all the dates, proving the dates with the time of 5:00 and then I think we should include and then that will get information. 00:54:32
Out two weeks in advance of. 00:54:41
OK, do I have a motion? 00:54:46
They Ditto if you want. 00:54:52
What we're voting on is do we accept the the meeting dates with the time change to 5:00 and so 4:00? 00:54:56
That's that make a motion. 00:55:04
Promotion. I have a second. 00:55:07
Favor. 00:55:10
Both. 00:55:12
None. Motion passes. 00:55:13
Yeah, that way the cops not gonna be following you in here. 00:55:17
Or with calm ahead of time, you get in the back. 00:55:22
OK. So the next meeting will be the 20 March 27th at 5:00 PM. 00:55:28
We adjourning the meeting. 00:55:37
456. 00:55:41
If you are coming. 00:55:45
Yes, thank you. 00:55:47
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