CALL TO ORDER / ROLL CALL | |
PUBLIC COMMENT | |
AGENDA APPROVAL FOR WATER AGENCY | |
PRESENTATIONS |
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CONSENT AGENDA |
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PUBLIC HEARINGS – None. | |
BUSINESS ITEMS | |
ITEM #3 - Brackish Water Reclamation Demonstration Facility – Operational Report |
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ITEM #4 - PHWA Operating Budget for Fiscal Year 2022-2023 |
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ITEM #5 - Renewal and Reconsideration of Remote Meetings Pursuant to Government Code Section 54953(e) |
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AGENCY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS | |
ADJOURNMENT |
If I get a thumbs up from IT that we're recording. | 00:03:26 | |
Somewhere. | 00:03:31 | |
There we go. Public view. I just got the thumbs up. | 00:03:36 | |
Welcome to the Port Hueneme Water Agency regular meeting for December. I'm calling this meeting to order. It's currently 4:03 PM. | 00:03:40 | |
Want to remind everybody that this meeting is being conducted pursuant to the provisions of Government Code Section 54953. | 00:03:51 | |
Subdivision E and the recommendation of the Ventura County Health officer issued September 21st, 2021 following social distancing | 00:03:59 | |
recommendations. | 00:04:05 | |
Madam Clerk, if you could, please take the role for this evening. | 00:04:10 | |
Member Bouchard. | 00:04:15 | |
Present Member Perez here Member Roland. | 00:04:17 | |
Vice Chair Fernandez here and chair Dublin. | 00:04:21 | |
Here. | 00:04:25 | |
This is the time for public comment. We will now hear any general public comments. | 00:04:28 | |
Not pertaining to items on the agenda for tonight. | 00:04:34 | |
Including those written comments received by our clerk, any comments from those who are participating live with us this evening | 00:04:37 | |
and. | 00:04:41 | |
We'd like to ask that you use the Zoom's raise Hand feature so we can call on you during the appropriate comment times. | 00:04:45 | |
This will be the same process for comments pertaining to each agenda item as well. | 00:04:52 | |
Staff will unmute your mic and you'll have 3 minutes to provide oral comment. | 00:04:56 | |
Does anybody have any oral comments for tonight? | 00:05:01 | |
And Madam Clerk, do we receive any written comments for tonight? | 00:05:06 | |
No. | 00:05:11 | |
OK. | 00:05:12 | |
Then we will go ahead and close the public comment. | 00:05:14 | |
May I have a motion and a second to approve the agenda for tonight? | 00:05:19 | |
Move the move. | 00:05:24 | |
Jack. | 00:05:25 | |
I think that was a three-way tie for the. | 00:05:30 | |
Who wants to? | 00:05:34 | |
Member Perez will say, I I I think I saw your lips moving first before I heard it. So we'll we'll say member Perez made the motion | 00:05:36 | |
and member Rollins that provided the 2nd. | 00:05:41 | |
We will do. We need a roll call for that. | 00:05:50 | |
Madam Clerk, so I'll just go ahead and remember. | 00:05:56 | |
Yes, remember. | 00:06:01 | |
Yes, somehow my video isn't going on. | 00:06:03 | |
I can't see everybody else, but yes. | 00:06:07 | |
Member Bouchard. | 00:06:10 | |
Yes, Vice chair Hernandez and chair. | 00:06:12 | |
Yes. | 00:06:16 | |
Great. Thank you. | 00:06:18 | |
Doesn't look like we have any presentations tonight. | 00:06:20 | |
So we'll move on to the consent calendar. We will now consider items on the consent calendar, which will be enacted in one motion | 00:06:24 | |
unless an agency member has a request to remove an item for discussion. | 00:06:30 | |
Do we have any items that would like to be removed for discussion tonight? | 00:06:38 | |
Seeing none. | 00:06:45 | |
May I have a motion a second to approve our consent calendar? | 00:06:47 | |
I'll move to approve the consent calendar 2nd. | 00:06:50 | |
Madam Clerk. | 00:06:56 | |
Thank you. | 00:06:58 | |
Yes, yes. | 00:07:01 | |
Member Perez Yes, yes. | 00:07:03 | |
Yes. | 00:07:08 | |
Great. Thank you. | 00:07:11 | |
Zipping right along. We do not have any public hearings for tonight, so we'll move on to business items. | 00:07:13 | |
Item number three on the agenda is the Brackish Water Reclamation Demonstration Facility Operational Report. | 00:07:20 | |
I believe Director Villafana will be providing that tonight. | 00:07:27 | |
If you're doing this, the whole thing so. | 00:07:38 | |
I'm not sure who's picking that up. | 00:07:43 | |
Yeah, it sounds very distant and I didn't see director Villafana's square light up and so he was speaking either. I'm not sure | 00:07:48 | |
where that was coming from. | 00:07:52 | |
He's unmuted. | 00:07:58 | |
So Don, are you with us right now ready to do the? | 00:08:00 | |
OPS report. | 00:08:04 | |
You may not expected us to get to it so quickly. | 00:08:07 | |
We're quick and efficient tonight, last meeting of the year. | 00:08:11 | |
I don't see. I don't see him on at all. | 00:08:18 | |
There. | 00:08:24 | |
OK. Can you hear me now? | 00:08:25 | |
OK, great. | 00:08:29 | |
All right. | 00:08:30 | |
All right. Good afternoon, Chair Deadly board members, this is. | 00:08:35 | |
Brackish Water Reclamation Operational Report for the month of November. The plant operated the entire month of November. | 00:08:41 | |
And our water demand was 2. | 00:08:50 | |
Nine, 2,000,000 gallons per day last November 2021. The plant operated the entire month and the water demand. | 00:08:53 | |
Just over 3 million. | 00:09:03 | |
Gallons per day. So again, we're using less water this November than last November. For the month of November, United Water | 00:09:05 | |
supplied approximately 86% of our water. Cayega supplied approximately 14% of our water. | 00:09:13 | |
And just for information, we are on a calendar year for water allocation, our annual United. | 00:09:21 | |
Allocation is. | 00:09:29 | |
3 three 3657 acre feet and we've used through. | 00:09:31 | |
2954 acre feet or 81% of our allocation from United. So we're not going to use 19% more in the month of December. So we're below | 00:09:38 | |
what our United Water allegation is. | 00:09:47 | |
With respect to chi. | 00:09:56 | |
We have an allocation of 1480 acre feet per year. | 00:09:58 | |
And to date we have used 678. | 00:10:05 | |
Which is only 40 percent, 46% of our water allocation. So you know, we are using less water, we're under our allocation and that's | 00:10:09 | |
all good news. | 00:10:14 | |
Also, I think the board may be aware that we have the Fox Canyon Groundwater Management Agency and that groundwater issues are | 00:10:21 | |
very contentious. | 00:10:27 | |
Next month, Mr. Peter Candy will be giving us an update on. | 00:10:33 | |
The water, the adjudication for the groundwater. | 00:10:39 | |
And it is going to go to adjudication. | 00:10:43 | |
But he will. He will bring the board up to up to speed on that. | 00:10:46 | |
Are there any questions? | 00:10:53 | |
OK. Can I go? Chair Dudley? Yeah, sorry about that. My microphone was muted as training. OK, Yeah. And I couldn't find my yellow | 00:10:59 | |
hand to erase quick enough. Well, thank you, Mr. Villafana, for your report. That probably explains to me why the Fox Canyon | 00:11:06 | |
Groundwater Management Agency meeting went seven hours. I, you know, I try to watch it when I can. | 00:11:13 | |
And I tuned in and I thought, wow, 7 hours I don't think I have. I can watch that in one sitting. | 00:11:21 | |
Umm. | 00:11:27 | |
So that's just a comment observation of what's what's happening there. But my question is because we are below our allocation and | 00:11:28 | |
and in light of what's happening with the Fox Canyon water. | 00:11:34 | |
Would you expect that? | 00:11:42 | |
If they see us using less water, they're noting we're using less water, that they're going to reduce our allocation even further. | 00:11:44 | |
No, what will happen? | 00:11:53 | |
An allocation right now and it and it's in. | 00:11:56 | |
But to the best of my knowledge our our starting allocation will be somewhere around 4200 acre feet per year, which is still about | 00:12:00 | |
600 acre feet over what our current allocations. So the first several years of ramp down will not adversely affect PHW. | 00:12:09 | |
What and then one of the things we had discussed and we'll be bringing this back to the board in January and certainly in | 00:12:20 | |
February, the board has got to look at. | 00:12:26 | |
How we're going to move forward with our water treatment plant? | 00:12:32 | |
We use we we we discharge to brine approximately 400 acre feet a year. | 00:12:35 | |
Uh. | 00:12:42 | |
Well, we're using. | 00:12:43 | |
So if we did not use the plant we would save 400 acre feet of water which equates to approximately $280,000 a year which between | 00:12:45 | |
which would help us meet our ramp down in the future. So but all those all those specifics will be will be brought forth before | 00:12:52 | |
the board for. | 00:12:59 | |
Open discussion at a. | 00:13:07 | |
And but that's a little more background on. | 00:13:10 | |
So right now we're in a good place. All right, Thank you. | 00:13:13 | |
Member Bouchard, you had a comment or question. | 00:13:19 | |
Yeah, I I appreciate that and I I think that that goes to show the the. | 00:13:22 | |
Good work that staff is doing both city staff, beach district staff and Navy base and and showing reductions year in and year out. | 00:13:29 | |
I I would however though like to and and maybe just just make the request that that we ask. | 00:13:38 | |
Mr. Candy when he brings the update. | 00:13:46 | |
The report, as you stated, Director Villafana talks about the fact that the OH pipeline or that allocation is on a calendar year. | 00:13:49 | |
However, when we talk about the GMA, that is not a calendar year. It's a water year from September 30th. | 00:13:58 | |
To October one. | 00:14:05 | |
And I would just like to know how those relationships. | 00:14:07 | |
Made-up where maybe the contractual obligation under United is and the OH pipeline is a calendar year look back, but how does the | 00:14:12 | |
sub allocation that's written into the GM? | 00:14:18 | |
Allocation ordinance which is calculated on. | 00:14:25 | |
Water year. How do those two things interplay with one another? And I I know it's unfair to ask for a response to that right now, | 00:14:28 | |
but perhaps it's one of the things Mr. Candy can explain to us when he has the opportunity. | 00:14:34 | |
I'll discuss that further with Mr. Candy, but I'll probably reach out to. | 00:14:42 | |
Possibly Jeff Pratt and see what his staff has. I'll I'll just if you could, if you could. | 00:14:47 | |
Just forward me a quick e-mail so that I have exactly what you would like. | 00:14:53 | |
Ask you know obviously it's calendar year versus water year, but any other anything else you would like me to ask when I do touch | 00:14:58 | |
base with Jeff? | 00:15:02 | |
All right. I appreciate that. I'll, I'll send the e-mail out either tonight or tomorrow. Thank you. Thank you. | 00:15:07 | |
Any other questions? | 00:15:15 | |
Hearing none, did we receive any public comments on this item for tonight? | 00:15:19 | |
No public comments. | 00:15:25 | |
And are there any member comments beyond what was already stated? | 00:15:26 | |
Hearing none. | 00:15:34 | |
Maybe have a motion to receive and file this report? | 00:15:36 | |
So moved. | 00:15:40 | |
2nd. | 00:15:42 | |
So member Bouchard and seconded by member Rollins. | 00:15:44 | |
Madam Clerk, can I have a roll call vote please? | 00:15:48 | |
Sorry, I was on mute. | 00:15:59 | |
Yes, yes. | 00:16:02 | |
Number. Perize. Yes, I care, Hernandez. Yes. | 00:16:05 | |
Yes. | 00:16:10 | |
Moving on to item 4 is the PHWA operating budget for fiscal year 2223. | 00:16:14 | |
I believe Director Villafana is going to make this presentation as well for tonight. | 00:16:20 | |
Chairman Debly the recommendation. This is for the PHWA operating budget for fiscal year 2022-2023. The recommendation is that the | 00:16:25 | |
PHWA. | 00:16:32 | |
Review and adopt the proposed fiscal year 2022-2023 PHWA operating budget and the proposed fixed and variable water rate | 00:16:39 | |
components. | 00:16:44 | |
At this time, we're going to be presenting a PowerPoint presentation. | 00:16:50 | |
That. | 00:16:54 | |
Go over the. | 00:16:56 | |
And. | 00:16:57 | |
If we could put if we have share the screen now. | 00:16:59 | |
The. | 00:17:07 | |
I don't know where that background noise is coming from. Is. Is that you? Don? Do you have people in the background talking? Oh | 00:17:12 | |
no, that's not no. OK. | 00:17:16 | |
All right, this is the proposed budget for fiscal year 2022-2023. And 1st I'd like to thank our team, Avella Hernandez, our | 00:17:34 | |
Administrative Specialist Mike Oakley with Milner via Consulting. | 00:17:42 | |
And Pete Martinez with the Beach district who will be Co presenting this with me. | 00:17:50 | |
Next slide. | 00:17:56 | |
Our current reserve balance. | 00:17:59 | |
608,969. | 00:18:02 | |
And part of that 172,269 was earmarked for membrane replacement. But membrane replacement project is on hold until further | 00:18:05 | |
analysis is completed. | 00:18:10 | |
On the future of the water plant operations that is presented to the board for the review. | 00:18:16 | |
In addition, $50,000 per year is added to the budget to fund the reserve for unanticipated expenses, looks like. | 00:18:21 | |
The proposed budget does not include maintenance projects that were identified in the PHWA master plan condition. | 00:18:30 | |
Assessment report until future plans are finalized. | 00:18:38 | |
The proposed budget includes a number of capital projects that have been approved and implement. | 00:18:48 | |
By United Water Conservation District, for which PHWA is responsible for their prorated share of the cost of the Oxnard Whitney | 00:18:53 | |
Pipeline Fund and the current fiscal year rate structure includes funding for these projects. | 00:19:00 | |
The Oxford Whitening Pipeline, commonly referred to as the OH Pipeline. This pipeline was constructed by United Water Conservation | 00:19:08 | |
District to provide service to the following agencies and districts called contractors the City of Oxnard, Fort Wayne Water | 00:19:15 | |
Agency, the Dempsey Rd. Mutual Water Company, and a number of smaller. | 00:19:22 | |
Mutual Water Companies. | 00:19:30 | |
The United Water Conservation District's Oxnard Whitney Pipeline Fund. | 00:19:32 | |
The fund is used to account for the resources and costs of operating and maintaining of the Oxford Whitening Pipeline. The | 00:19:37 | |
district delivers potable water via groundwater treatment to the Oxford Whitney area. The pipeline delivers water for municipal, | 00:19:42 | |
industrial and agricultural uses. | 00:19:48 | |
Resources for the cost of managing and maintaining the Oxford Whitening Pipeline are derived from the customers who directly | 00:19:54 | |
benefit from the delivery of the water. | 00:19:59 | |
Expenditures of the funds shall be based on a common benefit or sole benefit and invoiced accordingly to the contractors. | 00:20:04 | |
The oh, pipeline contractors. | 00:20:14 | |
Assigned capacity. | 00:20:19 | |
You can see that the city of Oxnard takes the lion's share with 50.47%, then the Port Hueneme water agency at 42.45%. The Dempsey | 00:20:23 | |
Rd. Mutual Water company comes in at just over 1.5%, and then the other smaller mutual companies pick up the remainder of it. | 00:20:33 | |
Yeah. | 00:20:47 | |
All right, the OH pipeline contractors, the fixed well replacement charge, United Water Conservation District is replacing wells | 00:20:51 | |
at the Wellfield. | 00:20:55 | |
And this is a fixed well replacement charge. City of Oxnard picks up 63% of that. | 00:21:00 | |
Port Wynemia Water Agency. | 00:21:08 | |
32.5 Dempsey Mutual picks up 1.4 and then again the other smaller agencies of Mutual water agencies pick up the remainder. | 00:21:11 | |
United Water Conservation District CIP summary project. At this time, I'm going to be turning the presentation over to Mr. Pete | 00:21:21 | |
Martinez. He will be going over the various capital projects that United Water is working on and is included in this budget. | 00:21:30 | |
Good afternoon, board. Can everybody hear me OK? | 00:21:40 | |
Yes, OK. Like Don mentioned, so today I'll be going over some of the CIP projects from United. So as you're aware, United is the | 00:21:43 | |
major supplier about 80% of our water supply source. So here's an overview of of some of the projects that are included in this | 00:21:50 | |
fiscal year's budget. | 00:21:56 | |
So it's in comparison to last year, it is down about half $1,000,000 and the PHWA share is just under 500,000 for this fiscal year | 00:22:02 | |
as you see in the bottom right hand corner of the slide. | 00:22:09 | |
Next slide please. | 00:22:17 | |
So there there are three components in coming up with the rates for PHWA and what they charge the member agencies. | 00:22:21 | |
The first one is what we have here is the United. So two pieces here are the fixed, the fixed side, and then you have the variable | 00:22:30 | |
side. | 00:22:34 | |
So what I want to draw your attention to this fiscal year, there is a substantial increase in the variable charge. So as you can | 00:22:40 | |
see there in the middle of the page, in comparison to last year, the variable rate was about $200 per acre foot, whereas now this | 00:22:46 | |
fiscal year it's gone up to 363. | 00:22:52 | |
So, so like you're probably thinking right now, well what's you know, what's the, what's the reason for this rate increase? | 00:22:59 | |
If if some of the members can remember back with the onset of the pandemic, there was an ask from many of the member agencies I | 00:23:07 | |
know, specifically the city of Oxnard, the city of Fort Wayne. They wrote letters when the pandemic began to freeze any rate | 00:23:15 | |
increases, so these letters were written to United to freeze increases at that time. | 00:23:23 | |
So United went ahead and honored you know that that request and. | 00:23:30 | |
However, contractually in the OH pipeline agreement, United is obligated to maintain a reserve fund of $1 million. So because | 00:23:37 | |
rates were frozen during that during the pandemic, you know those those reserve targets were not being met. | 00:23:48 | |
So we so we entered this fiscal year and it's it's going to be playing a little bit of catch up. So we started off this fiscal | 00:23:58 | |
year and conversations with their CFO at a deficit of about 700,000. | 00:24:05 | |
So that's the reason why you see the $163 per acre foot increase this fiscal year? | 00:24:12 | |
Once the reserve targets are met, so we may see the same number or around the same number next fiscal year as well. But it's very | 00:24:19 | |
likely that once that target, once, once we hit that, that these numbers will drop back to you know, not not $200 per acre foot | 00:24:26 | |
but somewhere, somewhere close we hope. | 00:24:33 | |
Next slide. | 00:24:41 | |
So now a little bit about the project. So the first big one is the iron and manganese treatment project. So just real quick, now | 00:24:45 | |
this project is about 85% complete. | 00:24:50 | |
And what it is is to remove dissolved iron and manganese from the lower system. So there's three wells. And this is especially | 00:24:55 | |
important during drought conditions. | 00:25:01 | |
So what it really does. The goal is to reduce the silt density index from these well. | 00:25:07 | |
And how PHWA benefits is when that silt density index is below 3, that plant can continue to run. So it really allows for PHWA to | 00:25:13 | |
supply a very good quality of water for the best price. | 00:25:21 | |
So we look to in talking with United, this is probably going to go online Midsummer. | 00:25:30 | |
Next slide. | 00:25:38 | |
So the total project cost for this project is about 12 and a half million dollars and much credit to United, United was able to as | 00:25:43 | |
you can see. | 00:25:49 | |
Secure grant funding in the total amount of $7,000,000. | 00:25:55 | |
So. | 00:26:01 | |
You know, huge benefit to the member agencies and all of the ratepayers for doing so. | 00:26:02 | |
Now looking at last fiscal year, you can see that. | 00:26:10 | |
1.2 million was funded and this year there is nothing allocated for this for this project. Next slide. | 00:26:14 | |
Don talked a little bit about this before, so this is the well replacement project. | 00:26:25 | |
So United initiated a asset management or PM program to replace the upper wells supplying the OH pipeline. So the goal here is to | 00:26:30 | |
replace one well every three to five years until all seven of the upper wells have been replaced. And right now there have been 4 | 00:26:37 | |
to date that have been replaced. | 00:26:44 | |
Next slide. | 00:26:51 | |
This total project cost is just under two and a half million. | 00:26:54 | |
In our share is $342,303.00 this fiscal year. | 00:26:58 | |
Next slide. | 00:27:06 | |
This is a computerized maintenance management program. | 00:27:10 | |
This project is near completion, so this is something that United invested in to allow them to one track their assets and then you | 00:27:14 | |
know just really operate as efficiently as possible with with this system in place. So next slide the cost is about I believe 800 | 00:27:20 | |
and next slide please. | 00:27:27 | |
OK. So the cost is, yeah, about $812.00 for the PHWA share. So this is, this is nearly. | 00:27:39 | |
Next slide. | 00:27:47 | |
Server replacement So this is replacement servers at the Oxnard headquarters and the servers at first gate at the El Rio office. | 00:27:51 | |
Next slide so this has. | 00:27:56 | |
This has been complete. | 00:28:01 | |
You can advance this slide. Yeah, OK. So yeah, this has been completed. Just thought it was helpful to leave these, you guys see | 00:28:04 | |
these projects, you know, listed year after year and I just wanted to share that some, you know, have been completed as well. Next | 00:28:09 | |
slide. | 00:28:14 | |
This is a SCADA continuous threat detection system. | 00:28:21 | |
So you know, as everyone's aware, this is this is a really hot topic. | 00:28:25 | |
Of discussion. So it really allows some control in in any type of threat detection system. | 00:28:30 | |
You know that United is open to our next slide. | 00:28:40 | |
And this has also been complete. So there's no, no, no money is being allocated out of this fiscal year's budget. | 00:28:46 | |
Next slide. | 00:28:55 | |
This is the OH pipeline low flow upgrade. So this is includes the installation of a low flow bypass meter and booster pump. So | 00:28:58 | |
this is going to allow United to continue to operate during low flow periods. | 00:29:06 | |
And the cost for PHWA for this project is this fiscal year is about $87,000. | 00:29:16 | |
Next slide. | 00:29:24 | |
And now so I mentioned there's three components. So we just, we just went over the United component, so that's the largest. And | 00:29:27 | |
now we have the Cayegas that make up this budget, right. So, so we have United, we have Cayegas and then we have the PHWA | 00:29:33 | |
operating which don't finish up with in a minute, but this is Cayega. So you can see there's about a 7% increase here on the fixed | 00:29:40 | |
side and then on the variable side 4%. So we're going from. | 00:29:47 | |
1534 to $1600 per acre foot for Cayegas Water. | 00:29:54 | |
Next slide. | 00:30:01 | |
And as I mentioned, so with that I'm going to, I'm going to hand it back off to Don to finish it up with the PHWA operation. | 00:30:04 | |
You. | 00:30:16 | |
We'll finish this off here. | 00:30:20 | |
Just a second. | 00:30:25 | |
PHWA costs, go back to the slide please, PHWA cost to member agencies. | 00:30:31 | |
The PWA total fixed cost per month is increasing approximately 16%. | 00:30:36 | |
Fiscal year 2122 was 228,488. | 00:30:43 | |
Fiscal year 2223 is 260-5145. | 00:30:48 | |
The variable. | 00:30:53 | |
Per. | 00:30:55 | |
Was 20 and 2122800 and 1197. | 00:30:58 | |
And proposed 2220. | 00:31:02 | |
96263 And again, as Pete pointed out, we all went to United Water District to ask them to put a freeze on. | 00:31:05 | |
New costs or new new rate? | 00:31:16 | |
This is catch up time and and that is why those increases are so so high. Next slide. | 00:31:21 | |
PHWA Cost per customer The City of Port Hueneme. | 00:31:29 | |
We use the lion's share of the water and we pick up the lion's share of the cost. You can see that the fixed O&M cost is 142,000. | 00:31:32 | |
120 excuse me? | 00:31:41 | |
For. | 00:31:44 | |
Naval Base Port Hueneme picks up 44,256, Naval Base Point Magoo picks up 38,660, and the Beach District comes in at 40,106. And | 00:31:45 | |
the variable rate stays the same for all the agencies, but you can see the city picks up the lion's share and that's the rest of | 00:31:53 | |
the distribution. The next slide. | 00:32:01 | |
That concludes our presentation. Again, I want to thank my team and Mr. Martinez for Co presenting with me. | 00:32:10 | |
Does the board have any questions? | 00:32:17 | |
Sorry about that. | 00:32:32 | |
Vice Chair Hernandez, you have questions for Director Villafana or Mr. Martinez? | 00:32:35 | |
I do. First of all thank you staff for your work on this and. | 00:32:41 | |
And Mr. Villafana as well. Can we get a copy of the PowerPoint? | 00:32:46 | |
Because it has a lot of good budget information in it, I'd like to get a copy. | 00:32:52 | |
So. | 00:32:58 | |
I had a question regarding the earlier percentages. | 00:32:59 | |
If you could go back to slide #3. | 00:33:03 | |
It showed the percentage of. | 00:33:10 | |
Among the AG. | 00:33:15 | |
And then the share when it came down to the percentage share when it came down to the rates is different. Can you explain that? | 00:33:17 | |
Yeah. Keep going, keep going. OK. So I think that was it. | 00:33:25 | |
No, it wasn't three. Keep going. | 00:33:34 | |
Keep going. | 00:33:39 | |
Yeah, just keep going this one here. | 00:33:40 | |
Yeah, that one there. | 00:33:45 | |
When we talk about and, we could be talking about or I could be talking about apples and oranges here, But when we talk about | 00:33:47 | |
capacity. | 00:33:51 | |
We're at, I think we are. I think I I'm, I'm misinterpreting it since we're looking at capacity here. So our capacity was 42.45% | 00:33:55 | |
but then when it came to the rating. | 00:34:01 | |
We were at like 3732%. | 00:34:09 | |
Does that have any relationship? | 00:34:14 | |
That's the maximum. That's the maximum capacity. | 00:34:16 | |
OK. | 00:34:23 | |
That's why there's a difference, OK. And then the other question was in the rate increases, are there anything, are there any | 00:34:24 | |
other costs included in the rate increases other than just? | 00:34:30 | |
Making up for the frozen rate that we asked for during COVID. | 00:34:38 | |
Mr. Martinez was in direct contact with United someone that let Mr. Martinez answer that question. | 00:34:46 | |
Yeah, Yeah. Yeah. No, good question. Thank you. So, yes, in talking with them with United, the other cost as we all know just | 00:34:54 | |
inflation. So it's it's, it's really. | 00:34:59 | |
Energy, chemicals and just equipment cost, those are the three things that he pointed out. So that was the other reason for the | 00:35:06 | |
increases. | 00:35:10 | |
So I imagine then that. | 00:35:17 | |
Those costs have gone. | 00:35:19 | |
Yes, like everything else, like yes, exactly. Yeah, chemicals, energy, yeah, power, yeah, those are the the other drivers of the | 00:35:21 | |
increases as well. OK. And then one more question. So for 2023, we're looking at then three projects that will be on our list of | 00:35:27 | |
priorities. | 00:35:33 | |
The. | 00:35:39 | |
The iron magazines. | 00:35:42 | |
Well replacement. | 00:35:44 | |
The CMMMSCMMMS. | 00:35:49 | |
And then the, the sewer replacement, oh, that's completed. | 00:35:56 | |
Can you clarify what projects will be looking? | 00:36:01 | |
Overseeing next year. | 00:36:04 | |
I'm obviously confused. No, no, no. Yeah, no problem. Yeah. So the iron and manganese again is 85% complete. So they hope to be | 00:36:07 | |
operational Midsummer probably late July well replacement project. So that's those are that's ongoing. | 00:36:14 | |
The computerized maintenance management system, that's it's near completion, it's it's it's pretty minimal. | 00:36:22 | |
At this point and then the SCADA is complete. The other one is the the low flow upgrade. So that one will be also half this fiscal | 00:36:28 | |
year. | 00:36:35 | |
Thank you. | 00:36:43 | |
Yes. | 00:36:44 | |
Member Bouchard, you have some questions for. Yeah. Thank you for the presentation. | 00:36:46 | |
That was very helpful. | 00:36:54 | |
When you look at some of those increased costs and breaking it down for us, I really appreciate you guys taking the time to go | 00:36:58 | |
through that for us. | 00:37:02 | |
I'm going to go back to part of the staff report. | 00:37:07 | |
And the. | 00:37:12 | |
Budget for the fiscal year. | 00:37:16 | |
And I I just it's a it's a question that was included in the staff report and where we have the summary and I'll go directly to. | 00:37:19 | |
Gosh, I guess it doesn't have a specific coding number next to it. | 00:37:30 | |
It would be under personnel. | 00:37:35 | |
Water plant operations 443. | 00:37:38 | |
And just below. | 00:37:46 | |
Program 10-O, four standby. | 00:37:49 | |
We total up taxes and benefits. | 00:37:54 | |
And I'm looking at taxes and benefits. | 00:37:57 | |
That exceeds the actual amount. | 00:38:00 | |
Of wages. | 00:38:03 | |
And is that just a typo or is there some explanation? | 00:38:05 | |
Umm, how we might arrive at at that number and then and then additionally? | 00:38:11 | |
Uh, when we look at this fiscal year's budget. | 00:38:16 | |
Budget number. That number is proposed. | 00:38:21 | |
To be almost 50% of full time wages and I'm just, I'm just curious because it hasn't been. | 00:38:25 | |
Or at least it doesn't appear historically. That's. | 00:38:31 | |
A1 to one relationship or even close to a one to one or exceeding that. | 00:38:36 | |
Is there anything you all could help me with with that? | 00:38:42 | |
On that, you know we did have an increase in standby pay with the recent. | 00:38:48 | |
Labor negotiations, but I will have to, I'd have to research that specifically and double check with our finance department. | 00:38:54 | |
And I have to get back to you. I don't have the answer right now. | 00:39:02 | |
OK. | 00:39:07 | |
Fair enough. | 00:39:09 | |
It is within the staff report. You said you guys would be bringing it back. | 00:39:13 | |
With their. | 00:39:19 | |
It just concerns me. | 00:39:21 | |
Fine, as part of a board member and fiduciary responsibility, to approve a budget that shows that and say that it's OK. | 00:39:24 | |
If I was getting to a place to be comfortable. | 00:39:32 | |
To make a recommendation to approve the budget would would it be OK with staff if we? | 00:39:36 | |
With the with the exception that it's approved for. | 00:39:45 | |
The first quarter until staff brings brings an explanation for that back. Would would that would that put any hampering on the | 00:39:50 | |
staff? | 00:39:54 | |
I don't think so. I think that would be fine, Mr. Martinez. | 00:39:59 | |
Yeah, that would be fine. Yeah. OK. | 00:40:04 | |
If we could go back, I I appreciated direct member Hernandez's question. | 00:40:09 | |
I just for for myself so that I understand it the the same two questions she had related to one is a. | 00:40:17 | |
UH contract. | 00:40:24 | |
Supply. | 00:40:26 | |
Allocation and and and what our capacity right into the OH pipeline is. And then my understanding of, correct me if I'm wrong, Mr. | 00:40:27 | |
Martinez. | 00:40:32 | |
The future one is based. | 00:40:39 | |
I think the contract says that if somebody uses more, there's not a penalty, but it's been that's probably based on what the | 00:40:42 | |
parties while they have a higher. I'm sorry, I'm kind of jumbling my words here trying to that's a confusing agreement. | 00:40:50 | |
We have the capacity right to use up to the 42% of the pipeline without penalty. | 00:40:58 | |
However, the variable rate that's driving those cost components. | 00:41:05 | |
Within what you presented. | 00:41:10 | |
Is based on. | 00:41:13 | |
Probably the allocations that we have from the GMA and who will be using what amount of water through the pipeline. | 00:41:15 | |
Am I, Is that a fairer assessment? Yes, absolutely. Right. Yeah. | 00:41:23 | |
Yeah. Because with the allocation being that 3467 acre feet per year, yes, that's right. It is lower than the actual capacity that | 00:41:27 | |
that pipeline, yeah, has the ability to produce. | 00:41:33 | |
So, so the. | 00:41:39 | |
And and I think it's an important point for us all to understand is we're contractually obligated and want to maintain the | 00:41:41 | |
capacity within that pipeline at United for. | 00:41:46 | |
Our ability to to to have the ability to move water through. | 00:41:51 | |
But the GMA ordinance has affected what we can actually move through it without penalty. | 00:41:57 | |
Because it's limited the amount of water supply available that we may have without penalty from the GMA. | 00:42:03 | |
So I I think it's an important point where it's just background information for us all to understand and. | 00:42:12 | |
I was hopeful I I was recollecting that correctly, but. | 00:42:18 | |
Thank you. | 00:42:23 | |
Thank you. | 00:42:26 | |
Are there any other questions from the members? | 00:42:29 | |
If not, I have. | 00:42:34 | |
And Director Villafana for the operations manager, are we proposing to fund that position 100% for this fiscal year or 50% since | 00:42:37 | |
we're halfway through the year, how are we incorporating that into the? | 00:42:44 | |
Wages under personnel. | 00:42:51 | |
The water manager. | 00:42:55 | |
Was in there we are you. | 00:42:57 | |
The water manager is split between the city of Fort Hueneme and. | 00:43:00 | |
PHWA. So it's not fully funded by PHW, it's only partially funded. But yes, that cost is already in there. | 00:43:08 | |
I'm sorry. Go ahead. | 00:43:18 | |
No, and that's I was just curious in looking at the actuals for FY21, 22. | 00:43:20 | |
Under the full time and I I saw the increase for 22. | 00:43:26 | |
Three, but knowing that we're already halfway through. | 00:43:29 | |
And we don't have that position filled. | 00:43:33 | |
Curious on that? | 00:43:35 | |
You know, on that job. | 00:43:37 | |
Well, we just we just filled that position. | 00:43:39 | |
That the money is in there. | 00:43:44 | |
A good portion of that is of the cost is picked up by for that position is picked up by the city of Port Hueneme. | 00:43:47 | |
OK, great. Thank you for that clarification. | 00:43:54 | |
Let's see. Does anybody else have any questions? If not, we will move on. | 00:44:00 | |
To public comment. Are there any public comments on this item tonight? | 00:44:05 | |
No trouble coming. OK, so. | 00:44:12 | |
Do any agency members have any comments that they would like to add before we move on? | 00:44:16 | |
Hearing none. | 00:44:24 | |
Let. | 00:44:26 | |
So the recommendation. | 00:44:28 | |
It is recommended that the board review the influency. Moving on. | 00:44:31 | |
Is this I heard a motion from? | 00:44:38 | |
Member Bouchard that he would. | 00:44:43 | |
Move on this item for and adopt the budget for the first quarter only, I don't know. Remember Bouchard if you wanted to. | 00:44:45 | |
Rephrase or paraphrase that. What were we? What was your action you were proposing? | 00:44:52 | |
Well, I I don't want to make it difficult for the clerk or anybody else, but I I would like to move approval of the proposed. | 00:44:58 | |
Staff report on the taxes and benefits. | 00:45:13 | |
Item I I I'm not sure exactly how to phrase it. Maybe staff can help me with what you're going to return with I I'm remember | 00:45:23 | |
Bouchard if I could just offer it maybe advantageous to improve the budget in its current content, but request that information | 00:45:29 | |
specific to the items that you have a concern about return to the board. | 00:45:35 | |
For review within the first quarter. | 00:45:41 | |
I will move that motion. | 00:45:45 | |
I'll second. | 00:45:53 | |
So we have Member Bouchard with the motion and a second from Member Hernandez. Madam Clerk, we have a role on this. Vote please. | 00:45:55 | |
Remember Brous. | 00:46:03 | |
Yes, Vice Chair Fernandez, Yes, Member Parade. Yes, Member Roland, Yes, I'm very deadly. | 00:46:04 | |
Yes. | 00:46:12 | |
Let's see. | 00:46:21 | |
Moving on, I guess to item number 5. | 00:46:26 | |
Which is the renewal and reconsideration of remote meetings pursuant to Government Code 54953, subsection E. | 00:46:30 | |
I believe Mr. Spalding will present on that tonight. | 00:46:39 | |
Absolutely. Thank you, Chair. Debley, once again we are renewing the OR attempting to. | 00:46:43 | |
Determine whether or not remote meetings. | 00:46:50 | |
Continue under 8361. As this Board is no doubt aware, on March 4th, 2020, Governor Newsom issued a state of emergency. | 00:46:52 | |
And that state of emergency remains in effect until approximately February 16th, 2023, at which point the state has indicated it | 00:47:02 | |
will expire, making 8361 meetings impossible. | 00:47:08 | |
Notwithstanding, every 30 days, the board is required to renew said findings in order to continue meeting remotely. | 00:47:14 | |
On those findings alone, the board is is. | 00:47:54 | |
Authorized to make the finding to continue remote meetings for at least another month. | 00:47:57 | |
But like I said on February 16th, 2023, it is very likely the State of California will rescind the state of emergency and AB361 | 00:48:02 | |
will not be available. | 00:48:06 | |
Kevin does that. | 00:48:11 | |
We cannot do Zoom meetings anymore and we're mandated to go back to in person. | 00:48:13 | |
That will be correct, and there are revisions to the Brown Act that determine when council members or any members of a board | 00:48:18 | |
subject to the Brown Act. | 00:48:23 | |
May participate remotely without providing their teleconference location. I believe off the top of my head it will be limited to | 00:48:27 | |
three times annually. | 00:48:31 | |
Interesting. | 00:48:39 | |
Does the agency have any other questions for staff? | 00:48:43 | |
I think I would like to well. | 00:48:48 | |
Again, I I I don't know. It doesn't matter. Is the city going to go back to in person? Are you guys going to do Hybrid? We're in | 00:48:50 | |
Hybrid now, but council members are in person. | 00:48:55 | |
Right. The way that it, the way that it works, Mr. Bouchard, is that. | 00:49:01 | |
We offer the public and staff the opportunity of the City to to attend remotely and to participate remotely, however, any members | 00:49:06 | |
subject to the Brown Act, such as council members or members of this board. | 00:49:11 | |
UH, in the event the body is not under AB361, if one of the members wanted to attend remotely, they would have to comply with the | 00:49:17 | |
teleconferencing provision of Brown Act, which basically means you have to post an agenda at the location. We need advance notice | 00:49:23 | |
all that. And then there is a Brown Act change or amendment that is going into effect on January 1st. | 00:49:30 | |
That will allow for members of a board to attend remotely, without posting their location and without hosting the public at that | 00:49:37 | |
location, but only under very narrow circumstances and only up to three times per year. | 00:49:44 | |
Thank you. | 00:49:56 | |
Is there any other questions? | 00:49:59 | |
Hearing None. Did we receive any public comments on this item? | 00:50:03 | |
No public comment. | 00:50:08 | |
Does the agency have any comments that they'd like to make before we? | 00:50:11 | |
Take action. | 00:50:15 | |
I have a comment. | 00:50:18 | |
You know, I prefer to stay remote for now because of the time. Well. | 00:50:21 | |
I just prefer to stay remote for the time being, but once we pass that February deadline. | 00:50:26 | |
Would it be permissible to look at scheduling the meetings so that we don't have? | 00:50:33 | |
The An hour break before this meeting ends and the City Council meeting begins. | 00:50:39 | |
Would the board be open to? | 00:50:47 | |
Revising the schedule. | 00:50:50 | |
To start later. So would the proposal be to start at 5:00? Is that? | 00:50:54 | |
What I'm hearing it just it would have to be, I think we'd have to be flexible because sometimes we have closed session meetings. | 00:50:59 | |
We are. We are off topic for this agenda item. With respect to any Brown Act discussion, that's certainly something that could be | 00:51:11 | |
requested for a future agenda item. | 00:51:15 | |
Thank you. | 00:51:22 | |
OK, so we'll save that for member comments and recommendations. | 00:51:23 | |
And. | 00:51:28 | |
If we don't have any other comments. | 00:51:30 | |
Do we have a motion on this item? | 00:51:33 | |
Move to approve. | 00:51:38 | |
And I'll second it. | 00:51:40 | |
Yeah, the clarification is that a move to continue remote meetings based upon findings that state or local officials continue to | 00:51:42 | |
impose or recommend social distancing? | 00:51:46 | |
Yes. | 00:51:51 | |
Vice Chair Hernandez. Yes, yes. | 00:51:57 | |
Great. Thank you. Moving on to board member. | 00:52:10 | |
Reports, comments, and requests for future agenda items. | 00:52:15 | |
I'd like to remind agency members that this that all requested items will be will require a motion, a second and a majority vote | 00:52:20 | |
to be placed on the future agenda. | 00:52:24 | |
Does anybody have any requests for future agenda items? | 00:52:29 | |
Member Hernandez. | 00:52:34 | |
No. | 00:52:35 | |
I think Mayor Rollins or a chair. | 00:52:39 | |
Remember, Rollins has his hand up before mine. | 00:52:43 | |
Mine will just be on comments, not necessarily. | 00:52:48 | |
Request for future agenda items, so I don't know if you want to handle that first or. | 00:52:52 | |
Move into comments or both. | 00:52:58 | |
Why don't we take care of the agenda item 1st and then we'll go on to board member comments. | 00:53:05 | |
OK, so I would like to request. | 00:53:11 | |
That we place on next meetings agenda a discussion. | 00:53:15 | |
Flexing our time schedule, our meeting schedule to coincide with our City Council meetings. | 00:53:22 | |
Period. That's it. | 00:53:31 | |
So we have a motion by member Hernandez. | 00:53:37 | |
And by member Perez, could we have a roll call vote on this? Can can I speak to the motion before we have a roll call? | 00:53:40 | |
Unfortunately, under the Brown Act, any discussion on this motion has not been agendized, so typically there can be no discussion | 00:53:50 | |
on this motion. It's a yes or no vote. | 00:53:54 | |
Would it be appropriate, Council Spalding, I was just going to ask for an amendment to add to the motion, not to discuss it in its | 00:53:59 | |
general, but just to add to it to broader context. | 00:54:05 | |
That that would be appropriate. A friendly amendment would be appropriate. | 00:54:11 | |
So my request would be that either maybe we broaden it to just discuss PHWA meeting times. | 00:54:15 | |
Rather than your Your motion was specific to before the council meeting and I'd like to just broaden it so that we're not getting | 00:54:25 | |
outside of the the Brown Act when it's agenda is just that, it's not related to council meeting agendas. Sure, sure, I'll accept. | 00:54:32 | |
Do I need to 2nd that? | 00:54:44 | |
Sure, we have a second by. | 00:54:47 | |
Member Perez, for the amended agenda item. Madam Clerk, we have a roll call. Vote on that please. | 00:54:51 | |
Council Member Hernandez, I mean, sorry, Vice Chair Hernandez, yes. | 00:54:57 | |
I remember for us, yes, member Bouchard, Yes, member Rollin. | 00:55:03 | |
Yes. | 00:55:10 | |
Great. Thank you. OK, moving on to board member comments. | 00:55:12 | |
Member Owens, you had a comment to make. | 00:55:17 | |
Yeah, sure. I just wanted to make an announcement to the board that this will be. | 00:55:20 | |
Last meeting representing the City Council. | 00:55:25 | |
I've been a member of the Port Hueneme Water Association for four years and when I was given the opportunity four years ago, I | 00:55:29 | |
jumped at the opportunity to be involved in some of the most vital needs to our community. | 00:55:36 | |
Through the Port Hueneme Water Association and then the Ventura County Air Pollution Board. | 00:55:43 | |
I've been very impressed by our staff always being proactive and progressive. | 00:55:50 | |
Taking actions and. | 00:55:57 | |
Using methods to keep our water clean. | 00:56:01 | |
And always running. I don't think the water ever stopped in the four years that. | 00:56:04 | |
Involved. | 00:56:08 | |
I've been very impressed with this water shortage that the the community has rose to the occasion. | 00:56:10 | |
And uh, as our recent report showed, they've, uh, dropped the water usage over the past few years. So I'm and then finally I've | 00:56:17 | |
been. It's been great working with all of you. | 00:56:23 | |
I know that. | 00:56:31 | |
The use of water and our quality of water will be left in good hands. | 00:56:34 | |
Great, thank. Thank you for those comments. Member Rollins and you kind of took the words right out of my mouth. I wanted to | 00:56:43 | |
congratulate you on you know your success story working with Fort Wayne IN with PHWA and wish you all the best. | 00:56:51 | |
And also just everybody, happy holidays and you know, spend some quality time with your family during this holiday period. | 00:57:00 | |
Member Bouchard. | 00:57:11 | |
Yeah, maybe I'll, I'll keep this really short. I just wanted to say thank you member Rollins for your time and your commitment. | 00:57:13 | |
All of us that that do this don't do it for self-serving. | 00:57:19 | |
Purposes. We do it for the greater benefit of our community and really appreciate your time effort in serving. | 00:57:24 | |
Your. | 00:57:33 | |
The PHWA and Naval Base Ventura County and and wish you well and wish the rest of this board and staff here in attendance. A | 00:57:35 | |
fantastic holiday season and look forward to seeing you all next year. | 00:57:42 | |
Yes, happy holidays everyone. | 00:57:50 | |
Stay safe. | 00:57:52 | |
Member Hernandez, did you want to make some final comments here? | 00:57:55 | |
I did. I just wanted to thank member Rollins for his service and especially while he served his chair of this agency. He did a | 00:57:58 | |
great job in exercising leadership and providing direction to to staff and I wish you the best of luck. | 00:58:08 | |
Member Rollins and Happy holidays to everyone. Thank you so much. | 00:58:17 | |
If nobody has any additional comments to make. | 00:58:27 | |
We will adjourn this meeting. | 00:58:31 | |
At 4:58. | 00:58:35 | |
And just to remind you, the next regular meeting scheduled for Tuesday, January 17th. | 00:58:38 | |
2023. | 00:58:44 | |
At 4:00 PM. | 00:58:46 | |
Thank you. Have a great night. | 00:58:48 | |
Goodnight, Happy holidays. | 00:58:50 |
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If I get a thumbs up from IT that we're recording. | 00:03:26 | |
Somewhere. | 00:03:31 | |
There we go. Public view. I just got the thumbs up. | 00:03:36 | |
Welcome to the Port Hueneme Water Agency regular meeting for December. I'm calling this meeting to order. It's currently 4:03 PM. | 00:03:40 | |
Want to remind everybody that this meeting is being conducted pursuant to the provisions of Government Code Section 54953. | 00:03:51 | |
Subdivision E and the recommendation of the Ventura County Health officer issued September 21st, 2021 following social distancing | 00:03:59 | |
recommendations. | 00:04:05 | |
Madam Clerk, if you could, please take the role for this evening. | 00:04:10 | |
Member Bouchard. | 00:04:15 | |
Present Member Perez here Member Roland. | 00:04:17 | |
Vice Chair Fernandez here and chair Dublin. | 00:04:21 | |
Here. | 00:04:25 | |
This is the time for public comment. We will now hear any general public comments. | 00:04:28 | |
Not pertaining to items on the agenda for tonight. | 00:04:34 | |
Including those written comments received by our clerk, any comments from those who are participating live with us this evening | 00:04:37 | |
and. | 00:04:41 | |
We'd like to ask that you use the Zoom's raise Hand feature so we can call on you during the appropriate comment times. | 00:04:45 | |
This will be the same process for comments pertaining to each agenda item as well. | 00:04:52 | |
Staff will unmute your mic and you'll have 3 minutes to provide oral comment. | 00:04:56 | |
Does anybody have any oral comments for tonight? | 00:05:01 | |
And Madam Clerk, do we receive any written comments for tonight? | 00:05:06 | |
No. | 00:05:11 | |
OK. | 00:05:12 | |
Then we will go ahead and close the public comment. | 00:05:14 | |
May I have a motion and a second to approve the agenda for tonight? | 00:05:19 | |
Move the move. | 00:05:24 | |
Jack. | 00:05:25 | |
I think that was a three-way tie for the. | 00:05:30 | |
Who wants to? | 00:05:34 | |
Member Perez will say, I I I think I saw your lips moving first before I heard it. So we'll we'll say member Perez made the motion | 00:05:36 | |
and member Rollins that provided the 2nd. | 00:05:41 | |
We will do. We need a roll call for that. | 00:05:50 | |
Madam Clerk, so I'll just go ahead and remember. | 00:05:56 | |
Yes, remember. | 00:06:01 | |
Yes, somehow my video isn't going on. | 00:06:03 | |
I can't see everybody else, but yes. | 00:06:07 | |
Member Bouchard. | 00:06:10 | |
Yes, Vice chair Hernandez and chair. | 00:06:12 | |
Yes. | 00:06:16 | |
Great. Thank you. | 00:06:18 | |
Doesn't look like we have any presentations tonight. | 00:06:20 | |
So we'll move on to the consent calendar. We will now consider items on the consent calendar, which will be enacted in one motion | 00:06:24 | |
unless an agency member has a request to remove an item for discussion. | 00:06:30 | |
Do we have any items that would like to be removed for discussion tonight? | 00:06:38 | |
Seeing none. | 00:06:45 | |
May I have a motion a second to approve our consent calendar? | 00:06:47 | |
I'll move to approve the consent calendar 2nd. | 00:06:50 | |
Madam Clerk. | 00:06:56 | |
Thank you. | 00:06:58 | |
Yes, yes. | 00:07:01 | |
Member Perez Yes, yes. | 00:07:03 | |
Yes. | 00:07:08 | |
Great. Thank you. | 00:07:11 | |
Zipping right along. We do not have any public hearings for tonight, so we'll move on to business items. | 00:07:13 | |
Item number three on the agenda is the Brackish Water Reclamation Demonstration Facility Operational Report. | 00:07:20 | |
I believe Director Villafana will be providing that tonight. | 00:07:27 | |
If you're doing this, the whole thing so. | 00:07:38 | |
I'm not sure who's picking that up. | 00:07:43 | |
Yeah, it sounds very distant and I didn't see director Villafana's square light up and so he was speaking either. I'm not sure | 00:07:48 | |
where that was coming from. | 00:07:52 | |
He's unmuted. | 00:07:58 | |
So Don, are you with us right now ready to do the? | 00:08:00 | |
OPS report. | 00:08:04 | |
You may not expected us to get to it so quickly. | 00:08:07 | |
We're quick and efficient tonight, last meeting of the year. | 00:08:11 | |
I don't see. I don't see him on at all. | 00:08:18 | |
There. | 00:08:24 | |
OK. Can you hear me now? | 00:08:25 | |
OK, great. | 00:08:29 | |
All right. | 00:08:30 | |
All right. Good afternoon, Chair Deadly board members, this is. | 00:08:35 | |
Brackish Water Reclamation Operational Report for the month of November. The plant operated the entire month of November. | 00:08:41 | |
And our water demand was 2. | 00:08:50 | |
Nine, 2,000,000 gallons per day last November 2021. The plant operated the entire month and the water demand. | 00:08:53 | |
Just over 3 million. | 00:09:03 | |
Gallons per day. So again, we're using less water this November than last November. For the month of November, United Water | 00:09:05 | |
supplied approximately 86% of our water. Cayega supplied approximately 14% of our water. | 00:09:13 | |
And just for information, we are on a calendar year for water allocation, our annual United. | 00:09:21 | |
Allocation is. | 00:09:29 | |
3 three 3657 acre feet and we've used through. | 00:09:31 | |
2954 acre feet or 81% of our allocation from United. So we're not going to use 19% more in the month of December. So we're below | 00:09:38 | |
what our United Water allegation is. | 00:09:47 | |
With respect to chi. | 00:09:56 | |
We have an allocation of 1480 acre feet per year. | 00:09:58 | |
And to date we have used 678. | 00:10:05 | |
Which is only 40 percent, 46% of our water allocation. So you know, we are using less water, we're under our allocation and that's | 00:10:09 | |
all good news. | 00:10:14 | |
Also, I think the board may be aware that we have the Fox Canyon Groundwater Management Agency and that groundwater issues are | 00:10:21 | |
very contentious. | 00:10:27 | |
Next month, Mr. Peter Candy will be giving us an update on. | 00:10:33 | |
The water, the adjudication for the groundwater. | 00:10:39 | |
And it is going to go to adjudication. | 00:10:43 | |
But he will. He will bring the board up to up to speed on that. | 00:10:46 | |
Are there any questions? | 00:10:53 | |
OK. Can I go? Chair Dudley? Yeah, sorry about that. My microphone was muted as training. OK, Yeah. And I couldn't find my yellow | 00:10:59 | |
hand to erase quick enough. Well, thank you, Mr. Villafana, for your report. That probably explains to me why the Fox Canyon | 00:11:06 | |
Groundwater Management Agency meeting went seven hours. I, you know, I try to watch it when I can. | 00:11:13 | |
And I tuned in and I thought, wow, 7 hours I don't think I have. I can watch that in one sitting. | 00:11:21 | |
Umm. | 00:11:27 | |
So that's just a comment observation of what's what's happening there. But my question is because we are below our allocation and | 00:11:28 | |
and in light of what's happening with the Fox Canyon water. | 00:11:34 | |
Would you expect that? | 00:11:42 | |
If they see us using less water, they're noting we're using less water, that they're going to reduce our allocation even further. | 00:11:44 | |
No, what will happen? | 00:11:53 | |
An allocation right now and it and it's in. | 00:11:56 | |
But to the best of my knowledge our our starting allocation will be somewhere around 4200 acre feet per year, which is still about | 00:12:00 | |
600 acre feet over what our current allocations. So the first several years of ramp down will not adversely affect PHW. | 00:12:09 | |
What and then one of the things we had discussed and we'll be bringing this back to the board in January and certainly in | 00:12:20 | |
February, the board has got to look at. | 00:12:26 | |
How we're going to move forward with our water treatment plant? | 00:12:32 | |
We use we we we discharge to brine approximately 400 acre feet a year. | 00:12:35 | |
Uh. | 00:12:42 | |
Well, we're using. | 00:12:43 | |
So if we did not use the plant we would save 400 acre feet of water which equates to approximately $280,000 a year which between | 00:12:45 | |
which would help us meet our ramp down in the future. So but all those all those specifics will be will be brought forth before | 00:12:52 | |
the board for. | 00:12:59 | |
Open discussion at a. | 00:13:07 | |
And but that's a little more background on. | 00:13:10 | |
So right now we're in a good place. All right, Thank you. | 00:13:13 | |
Member Bouchard, you had a comment or question. | 00:13:19 | |
Yeah, I I appreciate that and I I think that that goes to show the the. | 00:13:22 | |
Good work that staff is doing both city staff, beach district staff and Navy base and and showing reductions year in and year out. | 00:13:29 | |
I I would however though like to and and maybe just just make the request that that we ask. | 00:13:38 | |
Mr. Candy when he brings the update. | 00:13:46 | |
The report, as you stated, Director Villafana talks about the fact that the OH pipeline or that allocation is on a calendar year. | 00:13:49 | |
However, when we talk about the GMA, that is not a calendar year. It's a water year from September 30th. | 00:13:58 | |
To October one. | 00:14:05 | |
And I would just like to know how those relationships. | 00:14:07 | |
Made-up where maybe the contractual obligation under United is and the OH pipeline is a calendar year look back, but how does the | 00:14:12 | |
sub allocation that's written into the GM? | 00:14:18 | |
Allocation ordinance which is calculated on. | 00:14:25 | |
Water year. How do those two things interplay with one another? And I I know it's unfair to ask for a response to that right now, | 00:14:28 | |
but perhaps it's one of the things Mr. Candy can explain to us when he has the opportunity. | 00:14:34 | |
I'll discuss that further with Mr. Candy, but I'll probably reach out to. | 00:14:42 | |
Possibly Jeff Pratt and see what his staff has. I'll I'll just if you could, if you could. | 00:14:47 | |
Just forward me a quick e-mail so that I have exactly what you would like. | 00:14:53 | |
Ask you know obviously it's calendar year versus water year, but any other anything else you would like me to ask when I do touch | 00:14:58 | |
base with Jeff? | 00:15:02 | |
All right. I appreciate that. I'll, I'll send the e-mail out either tonight or tomorrow. Thank you. Thank you. | 00:15:07 | |
Any other questions? | 00:15:15 | |
Hearing none, did we receive any public comments on this item for tonight? | 00:15:19 | |
No public comments. | 00:15:25 | |
And are there any member comments beyond what was already stated? | 00:15:26 | |
Hearing none. | 00:15:34 | |
Maybe have a motion to receive and file this report? | 00:15:36 | |
So moved. | 00:15:40 | |
2nd. | 00:15:42 | |
So member Bouchard and seconded by member Rollins. | 00:15:44 | |
Madam Clerk, can I have a roll call vote please? | 00:15:48 | |
Sorry, I was on mute. | 00:15:59 | |
Yes, yes. | 00:16:02 | |
Number. Perize. Yes, I care, Hernandez. Yes. | 00:16:05 | |
Yes. | 00:16:10 | |
Moving on to item 4 is the PHWA operating budget for fiscal year 2223. | 00:16:14 | |
I believe Director Villafana is going to make this presentation as well for tonight. | 00:16:20 | |
Chairman Debly the recommendation. This is for the PHWA operating budget for fiscal year 2022-2023. The recommendation is that the | 00:16:25 | |
PHWA. | 00:16:32 | |
Review and adopt the proposed fiscal year 2022-2023 PHWA operating budget and the proposed fixed and variable water rate | 00:16:39 | |
components. | 00:16:44 | |
At this time, we're going to be presenting a PowerPoint presentation. | 00:16:50 | |
That. | 00:16:54 | |
Go over the. | 00:16:56 | |
And. | 00:16:57 | |
If we could put if we have share the screen now. | 00:16:59 | |
The. | 00:17:07 | |
I don't know where that background noise is coming from. Is. Is that you? Don? Do you have people in the background talking? Oh | 00:17:12 | |
no, that's not no. OK. | 00:17:16 | |
All right, this is the proposed budget for fiscal year 2022-2023. And 1st I'd like to thank our team, Avella Hernandez, our | 00:17:34 | |
Administrative Specialist Mike Oakley with Milner via Consulting. | 00:17:42 | |
And Pete Martinez with the Beach district who will be Co presenting this with me. | 00:17:50 | |
Next slide. | 00:17:56 | |
Our current reserve balance. | 00:17:59 | |
608,969. | 00:18:02 | |
And part of that 172,269 was earmarked for membrane replacement. But membrane replacement project is on hold until further | 00:18:05 | |
analysis is completed. | 00:18:10 | |
On the future of the water plant operations that is presented to the board for the review. | 00:18:16 | |
In addition, $50,000 per year is added to the budget to fund the reserve for unanticipated expenses, looks like. | 00:18:21 | |
The proposed budget does not include maintenance projects that were identified in the PHWA master plan condition. | 00:18:30 | |
Assessment report until future plans are finalized. | 00:18:38 | |
The proposed budget includes a number of capital projects that have been approved and implement. | 00:18:48 | |
By United Water Conservation District, for which PHWA is responsible for their prorated share of the cost of the Oxnard Whitney | 00:18:53 | |
Pipeline Fund and the current fiscal year rate structure includes funding for these projects. | 00:19:00 | |
The Oxford Whitening Pipeline, commonly referred to as the OH Pipeline. This pipeline was constructed by United Water Conservation | 00:19:08 | |
District to provide service to the following agencies and districts called contractors the City of Oxnard, Fort Wayne Water | 00:19:15 | |
Agency, the Dempsey Rd. Mutual Water Company, and a number of smaller. | 00:19:22 | |
Mutual Water Companies. | 00:19:30 | |
The United Water Conservation District's Oxnard Whitney Pipeline Fund. | 00:19:32 | |
The fund is used to account for the resources and costs of operating and maintaining of the Oxford Whitening Pipeline. The | 00:19:37 | |
district delivers potable water via groundwater treatment to the Oxford Whitney area. The pipeline delivers water for municipal, | 00:19:42 | |
industrial and agricultural uses. | 00:19:48 | |
Resources for the cost of managing and maintaining the Oxford Whitening Pipeline are derived from the customers who directly | 00:19:54 | |
benefit from the delivery of the water. | 00:19:59 | |
Expenditures of the funds shall be based on a common benefit or sole benefit and invoiced accordingly to the contractors. | 00:20:04 | |
The oh, pipeline contractors. | 00:20:14 | |
Assigned capacity. | 00:20:19 | |
You can see that the city of Oxnard takes the lion's share with 50.47%, then the Port Hueneme water agency at 42.45%. The Dempsey | 00:20:23 | |
Rd. Mutual Water company comes in at just over 1.5%, and then the other smaller mutual companies pick up the remainder of it. | 00:20:33 | |
Yeah. | 00:20:47 | |
All right, the OH pipeline contractors, the fixed well replacement charge, United Water Conservation District is replacing wells | 00:20:51 | |
at the Wellfield. | 00:20:55 | |
And this is a fixed well replacement charge. City of Oxnard picks up 63% of that. | 00:21:00 | |
Port Wynemia Water Agency. | 00:21:08 | |
32.5 Dempsey Mutual picks up 1.4 and then again the other smaller agencies of Mutual water agencies pick up the remainder. | 00:21:11 | |
United Water Conservation District CIP summary project. At this time, I'm going to be turning the presentation over to Mr. Pete | 00:21:21 | |
Martinez. He will be going over the various capital projects that United Water is working on and is included in this budget. | 00:21:30 | |
Good afternoon, board. Can everybody hear me OK? | 00:21:40 | |
Yes, OK. Like Don mentioned, so today I'll be going over some of the CIP projects from United. So as you're aware, United is the | 00:21:43 | |
major supplier about 80% of our water supply source. So here's an overview of of some of the projects that are included in this | 00:21:50 | |
fiscal year's budget. | 00:21:56 | |
So it's in comparison to last year, it is down about half $1,000,000 and the PHWA share is just under 500,000 for this fiscal year | 00:22:02 | |
as you see in the bottom right hand corner of the slide. | 00:22:09 | |
Next slide please. | 00:22:17 | |
So there there are three components in coming up with the rates for PHWA and what they charge the member agencies. | 00:22:21 | |
The first one is what we have here is the United. So two pieces here are the fixed, the fixed side, and then you have the variable | 00:22:30 | |
side. | 00:22:34 | |
So what I want to draw your attention to this fiscal year, there is a substantial increase in the variable charge. So as you can | 00:22:40 | |
see there in the middle of the page, in comparison to last year, the variable rate was about $200 per acre foot, whereas now this | 00:22:46 | |
fiscal year it's gone up to 363. | 00:22:52 | |
So, so like you're probably thinking right now, well what's you know, what's the, what's the reason for this rate increase? | 00:22:59 | |
If if some of the members can remember back with the onset of the pandemic, there was an ask from many of the member agencies I | 00:23:07 | |
know, specifically the city of Oxnard, the city of Fort Wayne. They wrote letters when the pandemic began to freeze any rate | 00:23:15 | |
increases, so these letters were written to United to freeze increases at that time. | 00:23:23 | |
So United went ahead and honored you know that that request and. | 00:23:30 | |
However, contractually in the OH pipeline agreement, United is obligated to maintain a reserve fund of $1 million. So because | 00:23:37 | |
rates were frozen during that during the pandemic, you know those those reserve targets were not being met. | 00:23:48 | |
So we so we entered this fiscal year and it's it's going to be playing a little bit of catch up. So we started off this fiscal | 00:23:58 | |
year and conversations with their CFO at a deficit of about 700,000. | 00:24:05 | |
So that's the reason why you see the $163 per acre foot increase this fiscal year? | 00:24:12 | |
Once the reserve targets are met, so we may see the same number or around the same number next fiscal year as well. But it's very | 00:24:19 | |
likely that once that target, once, once we hit that, that these numbers will drop back to you know, not not $200 per acre foot | 00:24:26 | |
but somewhere, somewhere close we hope. | 00:24:33 | |
Next slide. | 00:24:41 | |
So now a little bit about the project. So the first big one is the iron and manganese treatment project. So just real quick, now | 00:24:45 | |
this project is about 85% complete. | 00:24:50 | |
And what it is is to remove dissolved iron and manganese from the lower system. So there's three wells. And this is especially | 00:24:55 | |
important during drought conditions. | 00:25:01 | |
So what it really does. The goal is to reduce the silt density index from these well. | 00:25:07 | |
And how PHWA benefits is when that silt density index is below 3, that plant can continue to run. So it really allows for PHWA to | 00:25:13 | |
supply a very good quality of water for the best price. | 00:25:21 | |
So we look to in talking with United, this is probably going to go online Midsummer. | 00:25:30 | |
Next slide. | 00:25:38 | |
So the total project cost for this project is about 12 and a half million dollars and much credit to United, United was able to as | 00:25:43 | |
you can see. | 00:25:49 | |
Secure grant funding in the total amount of $7,000,000. | 00:25:55 | |
So. | 00:26:01 | |
You know, huge benefit to the member agencies and all of the ratepayers for doing so. | 00:26:02 | |
Now looking at last fiscal year, you can see that. | 00:26:10 | |
1.2 million was funded and this year there is nothing allocated for this for this project. Next slide. | 00:26:14 | |
Don talked a little bit about this before, so this is the well replacement project. | 00:26:25 | |
So United initiated a asset management or PM program to replace the upper wells supplying the OH pipeline. So the goal here is to | 00:26:30 | |
replace one well every three to five years until all seven of the upper wells have been replaced. And right now there have been 4 | 00:26:37 | |
to date that have been replaced. | 00:26:44 | |
Next slide. | 00:26:51 | |
This total project cost is just under two and a half million. | 00:26:54 | |
In our share is $342,303.00 this fiscal year. | 00:26:58 | |
Next slide. | 00:27:06 | |
This is a computerized maintenance management program. | 00:27:10 | |
This project is near completion, so this is something that United invested in to allow them to one track their assets and then you | 00:27:14 | |
know just really operate as efficiently as possible with with this system in place. So next slide the cost is about I believe 800 | 00:27:20 | |
and next slide please. | 00:27:27 | |
OK. So the cost is, yeah, about $812.00 for the PHWA share. So this is, this is nearly. | 00:27:39 | |
Next slide. | 00:27:47 | |
Server replacement So this is replacement servers at the Oxnard headquarters and the servers at first gate at the El Rio office. | 00:27:51 | |
Next slide so this has. | 00:27:56 | |
This has been complete. | 00:28:01 | |
You can advance this slide. Yeah, OK. So yeah, this has been completed. Just thought it was helpful to leave these, you guys see | 00:28:04 | |
these projects, you know, listed year after year and I just wanted to share that some, you know, have been completed as well. Next | 00:28:09 | |
slide. | 00:28:14 | |
This is a SCADA continuous threat detection system. | 00:28:21 | |
So you know, as everyone's aware, this is this is a really hot topic. | 00:28:25 | |
Of discussion. So it really allows some control in in any type of threat detection system. | 00:28:30 | |
You know that United is open to our next slide. | 00:28:40 | |
And this has also been complete. So there's no, no, no money is being allocated out of this fiscal year's budget. | 00:28:46 | |
Next slide. | 00:28:55 | |
This is the OH pipeline low flow upgrade. So this is includes the installation of a low flow bypass meter and booster pump. So | 00:28:58 | |
this is going to allow United to continue to operate during low flow periods. | 00:29:06 | |
And the cost for PHWA for this project is this fiscal year is about $87,000. | 00:29:16 | |
Next slide. | 00:29:24 | |
And now so I mentioned there's three components. So we just, we just went over the United component, so that's the largest. And | 00:29:27 | |
now we have the Cayegas that make up this budget, right. So, so we have United, we have Cayegas and then we have the PHWA | 00:29:33 | |
operating which don't finish up with in a minute, but this is Cayega. So you can see there's about a 7% increase here on the fixed | 00:29:40 | |
side and then on the variable side 4%. So we're going from. | 00:29:47 | |
1534 to $1600 per acre foot for Cayegas Water. | 00:29:54 | |
Next slide. | 00:30:01 | |
And as I mentioned, so with that I'm going to, I'm going to hand it back off to Don to finish it up with the PHWA operation. | 00:30:04 | |
You. | 00:30:16 | |
We'll finish this off here. | 00:30:20 | |
Just a second. | 00:30:25 | |
PHWA costs, go back to the slide please, PHWA cost to member agencies. | 00:30:31 | |
The PWA total fixed cost per month is increasing approximately 16%. | 00:30:36 | |
Fiscal year 2122 was 228,488. | 00:30:43 | |
Fiscal year 2223 is 260-5145. | 00:30:48 | |
The variable. | 00:30:53 | |
Per. | 00:30:55 | |
Was 20 and 2122800 and 1197. | 00:30:58 | |
And proposed 2220. | 00:31:02 | |
96263 And again, as Pete pointed out, we all went to United Water District to ask them to put a freeze on. | 00:31:05 | |
New costs or new new rate? | 00:31:16 | |
This is catch up time and and that is why those increases are so so high. Next slide. | 00:31:21 | |
PHWA Cost per customer The City of Port Hueneme. | 00:31:29 | |
We use the lion's share of the water and we pick up the lion's share of the cost. You can see that the fixed O&M cost is 142,000. | 00:31:32 | |
120 excuse me? | 00:31:41 | |
For. | 00:31:44 | |
Naval Base Port Hueneme picks up 44,256, Naval Base Point Magoo picks up 38,660, and the Beach District comes in at 40,106. And | 00:31:45 | |
the variable rate stays the same for all the agencies, but you can see the city picks up the lion's share and that's the rest of | 00:31:53 | |
the distribution. The next slide. | 00:32:01 | |
That concludes our presentation. Again, I want to thank my team and Mr. Martinez for Co presenting with me. | 00:32:10 | |
Does the board have any questions? | 00:32:17 | |
Sorry about that. | 00:32:32 | |
Vice Chair Hernandez, you have questions for Director Villafana or Mr. Martinez? | 00:32:35 | |
I do. First of all thank you staff for your work on this and. | 00:32:41 | |
And Mr. Villafana as well. Can we get a copy of the PowerPoint? | 00:32:46 | |
Because it has a lot of good budget information in it, I'd like to get a copy. | 00:32:52 | |
So. | 00:32:58 | |
I had a question regarding the earlier percentages. | 00:32:59 | |
If you could go back to slide #3. | 00:33:03 | |
It showed the percentage of. | 00:33:10 | |
Among the AG. | 00:33:15 | |
And then the share when it came down to the percentage share when it came down to the rates is different. Can you explain that? | 00:33:17 | |
Yeah. Keep going, keep going. OK. So I think that was it. | 00:33:25 | |
No, it wasn't three. Keep going. | 00:33:34 | |
Keep going. | 00:33:39 | |
Yeah, just keep going this one here. | 00:33:40 | |
Yeah, that one there. | 00:33:45 | |
When we talk about and, we could be talking about or I could be talking about apples and oranges here, But when we talk about | 00:33:47 | |
capacity. | 00:33:51 | |
We're at, I think we are. I think I I'm, I'm misinterpreting it since we're looking at capacity here. So our capacity was 42.45% | 00:33:55 | |
but then when it came to the rating. | 00:34:01 | |
We were at like 3732%. | 00:34:09 | |
Does that have any relationship? | 00:34:14 | |
That's the maximum. That's the maximum capacity. | 00:34:16 | |
OK. | 00:34:23 | |
That's why there's a difference, OK. And then the other question was in the rate increases, are there anything, are there any | 00:34:24 | |
other costs included in the rate increases other than just? | 00:34:30 | |
Making up for the frozen rate that we asked for during COVID. | 00:34:38 | |
Mr. Martinez was in direct contact with United someone that let Mr. Martinez answer that question. | 00:34:46 | |
Yeah, Yeah. Yeah. No, good question. Thank you. So, yes, in talking with them with United, the other cost as we all know just | 00:34:54 | |
inflation. So it's it's, it's really. | 00:34:59 | |
Energy, chemicals and just equipment cost, those are the three things that he pointed out. So that was the other reason for the | 00:35:06 | |
increases. | 00:35:10 | |
So I imagine then that. | 00:35:17 | |
Those costs have gone. | 00:35:19 | |
Yes, like everything else, like yes, exactly. Yeah, chemicals, energy, yeah, power, yeah, those are the the other drivers of the | 00:35:21 | |
increases as well. OK. And then one more question. So for 2023, we're looking at then three projects that will be on our list of | 00:35:27 | |
priorities. | 00:35:33 | |
The. | 00:35:39 | |
The iron magazines. | 00:35:42 | |
Well replacement. | 00:35:44 | |
The CMMMSCMMMS. | 00:35:49 | |
And then the, the sewer replacement, oh, that's completed. | 00:35:56 | |
Can you clarify what projects will be looking? | 00:36:01 | |
Overseeing next year. | 00:36:04 | |
I'm obviously confused. No, no, no. Yeah, no problem. Yeah. So the iron and manganese again is 85% complete. So they hope to be | 00:36:07 | |
operational Midsummer probably late July well replacement project. So that's those are that's ongoing. | 00:36:14 | |
The computerized maintenance management system, that's it's near completion, it's it's it's pretty minimal. | 00:36:22 | |
At this point and then the SCADA is complete. The other one is the the low flow upgrade. So that one will be also half this fiscal | 00:36:28 | |
year. | 00:36:35 | |
Thank you. | 00:36:43 | |
Yes. | 00:36:44 | |
Member Bouchard, you have some questions for. Yeah. Thank you for the presentation. | 00:36:46 | |
That was very helpful. | 00:36:54 | |
When you look at some of those increased costs and breaking it down for us, I really appreciate you guys taking the time to go | 00:36:58 | |
through that for us. | 00:37:02 | |
I'm going to go back to part of the staff report. | 00:37:07 | |
And the. | 00:37:12 | |
Budget for the fiscal year. | 00:37:16 | |
And I I just it's a it's a question that was included in the staff report and where we have the summary and I'll go directly to. | 00:37:19 | |
Gosh, I guess it doesn't have a specific coding number next to it. | 00:37:30 | |
It would be under personnel. | 00:37:35 | |
Water plant operations 443. | 00:37:38 | |
And just below. | 00:37:46 | |
Program 10-O, four standby. | 00:37:49 | |
We total up taxes and benefits. | 00:37:54 | |
And I'm looking at taxes and benefits. | 00:37:57 | |
That exceeds the actual amount. | 00:38:00 | |
Of wages. | 00:38:03 | |
And is that just a typo or is there some explanation? | 00:38:05 | |
Umm, how we might arrive at at that number and then and then additionally? | 00:38:11 | |
Uh, when we look at this fiscal year's budget. | 00:38:16 | |
Budget number. That number is proposed. | 00:38:21 | |
To be almost 50% of full time wages and I'm just, I'm just curious because it hasn't been. | 00:38:25 | |
Or at least it doesn't appear historically. That's. | 00:38:31 | |
A1 to one relationship or even close to a one to one or exceeding that. | 00:38:36 | |
Is there anything you all could help me with with that? | 00:38:42 | |
On that, you know we did have an increase in standby pay with the recent. | 00:38:48 | |
Labor negotiations, but I will have to, I'd have to research that specifically and double check with our finance department. | 00:38:54 | |
And I have to get back to you. I don't have the answer right now. | 00:39:02 | |
OK. | 00:39:07 | |
Fair enough. | 00:39:09 | |
It is within the staff report. You said you guys would be bringing it back. | 00:39:13 | |
With their. | 00:39:19 | |
It just concerns me. | 00:39:21 | |
Fine, as part of a board member and fiduciary responsibility, to approve a budget that shows that and say that it's OK. | 00:39:24 | |
If I was getting to a place to be comfortable. | 00:39:32 | |
To make a recommendation to approve the budget would would it be OK with staff if we? | 00:39:36 | |
With the with the exception that it's approved for. | 00:39:45 | |
The first quarter until staff brings brings an explanation for that back. Would would that would that put any hampering on the | 00:39:50 | |
staff? | 00:39:54 | |
I don't think so. I think that would be fine, Mr. Martinez. | 00:39:59 | |
Yeah, that would be fine. Yeah. OK. | 00:40:04 | |
If we could go back, I I appreciated direct member Hernandez's question. | 00:40:09 | |
I just for for myself so that I understand it the the same two questions she had related to one is a. | 00:40:17 | |
UH contract. | 00:40:24 | |
Supply. | 00:40:26 | |
Allocation and and and what our capacity right into the OH pipeline is. And then my understanding of, correct me if I'm wrong, Mr. | 00:40:27 | |
Martinez. | 00:40:32 | |
The future one is based. | 00:40:39 | |
I think the contract says that if somebody uses more, there's not a penalty, but it's been that's probably based on what the | 00:40:42 | |
parties while they have a higher. I'm sorry, I'm kind of jumbling my words here trying to that's a confusing agreement. | 00:40:50 | |
We have the capacity right to use up to the 42% of the pipeline without penalty. | 00:40:58 | |
However, the variable rate that's driving those cost components. | 00:41:05 | |
Within what you presented. | 00:41:10 | |
Is based on. | 00:41:13 | |
Probably the allocations that we have from the GMA and who will be using what amount of water through the pipeline. | 00:41:15 | |
Am I, Is that a fairer assessment? Yes, absolutely. Right. Yeah. | 00:41:23 | |
Yeah. Because with the allocation being that 3467 acre feet per year, yes, that's right. It is lower than the actual capacity that | 00:41:27 | |
that pipeline, yeah, has the ability to produce. | 00:41:33 | |
So, so the. | 00:41:39 | |
And and I think it's an important point for us all to understand is we're contractually obligated and want to maintain the | 00:41:41 | |
capacity within that pipeline at United for. | 00:41:46 | |
Our ability to to to have the ability to move water through. | 00:41:51 | |
But the GMA ordinance has affected what we can actually move through it without penalty. | 00:41:57 | |
Because it's limited the amount of water supply available that we may have without penalty from the GMA. | 00:42:03 | |
So I I think it's an important point where it's just background information for us all to understand and. | 00:42:12 | |
I was hopeful I I was recollecting that correctly, but. | 00:42:18 | |
Thank you. | 00:42:23 | |
Thank you. | 00:42:26 | |
Are there any other questions from the members? | 00:42:29 | |
If not, I have. | 00:42:34 | |
And Director Villafana for the operations manager, are we proposing to fund that position 100% for this fiscal year or 50% since | 00:42:37 | |
we're halfway through the year, how are we incorporating that into the? | 00:42:44 | |
Wages under personnel. | 00:42:51 | |
The water manager. | 00:42:55 | |
Was in there we are you. | 00:42:57 | |
The water manager is split between the city of Fort Hueneme and. | 00:43:00 | |
PHWA. So it's not fully funded by PHW, it's only partially funded. But yes, that cost is already in there. | 00:43:08 | |
I'm sorry. Go ahead. | 00:43:18 | |
No, and that's I was just curious in looking at the actuals for FY21, 22. | 00:43:20 | |
Under the full time and I I saw the increase for 22. | 00:43:26 | |
Three, but knowing that we're already halfway through. | 00:43:29 | |
And we don't have that position filled. | 00:43:33 | |
Curious on that? | 00:43:35 | |
You know, on that job. | 00:43:37 | |
Well, we just we just filled that position. | 00:43:39 | |
That the money is in there. | 00:43:44 | |
A good portion of that is of the cost is picked up by for that position is picked up by the city of Port Hueneme. | 00:43:47 | |
OK, great. Thank you for that clarification. | 00:43:54 | |
Let's see. Does anybody else have any questions? If not, we will move on. | 00:44:00 | |
To public comment. Are there any public comments on this item tonight? | 00:44:05 | |
No trouble coming. OK, so. | 00:44:12 | |
Do any agency members have any comments that they would like to add before we move on? | 00:44:16 | |
Hearing none. | 00:44:24 | |
Let. | 00:44:26 | |
So the recommendation. | 00:44:28 | |
It is recommended that the board review the influency. Moving on. | 00:44:31 | |
Is this I heard a motion from? | 00:44:38 | |
Member Bouchard that he would. | 00:44:43 | |
Move on this item for and adopt the budget for the first quarter only, I don't know. Remember Bouchard if you wanted to. | 00:44:45 | |
Rephrase or paraphrase that. What were we? What was your action you were proposing? | 00:44:52 | |
Well, I I don't want to make it difficult for the clerk or anybody else, but I I would like to move approval of the proposed. | 00:44:58 | |
Staff report on the taxes and benefits. | 00:45:13 | |
Item I I I'm not sure exactly how to phrase it. Maybe staff can help me with what you're going to return with I I'm remember | 00:45:23 | |
Bouchard if I could just offer it maybe advantageous to improve the budget in its current content, but request that information | 00:45:29 | |
specific to the items that you have a concern about return to the board. | 00:45:35 | |
For review within the first quarter. | 00:45:41 | |
I will move that motion. | 00:45:45 | |
I'll second. | 00:45:53 | |
So we have Member Bouchard with the motion and a second from Member Hernandez. Madam Clerk, we have a role on this. Vote please. | 00:45:55 | |
Remember Brous. | 00:46:03 | |
Yes, Vice Chair Fernandez, Yes, Member Parade. Yes, Member Roland, Yes, I'm very deadly. | 00:46:04 | |
Yes. | 00:46:12 | |
Let's see. | 00:46:21 | |
Moving on, I guess to item number 5. | 00:46:26 | |
Which is the renewal and reconsideration of remote meetings pursuant to Government Code 54953, subsection E. | 00:46:30 | |
I believe Mr. Spalding will present on that tonight. | 00:46:39 | |
Absolutely. Thank you, Chair. Debley, once again we are renewing the OR attempting to. | 00:46:43 | |
Determine whether or not remote meetings. | 00:46:50 | |
Continue under 8361. As this Board is no doubt aware, on March 4th, 2020, Governor Newsom issued a state of emergency. | 00:46:52 | |
And that state of emergency remains in effect until approximately February 16th, 2023, at which point the state has indicated it | 00:47:02 | |
will expire, making 8361 meetings impossible. | 00:47:08 | |
Notwithstanding, every 30 days, the board is required to renew said findings in order to continue meeting remotely. | 00:47:14 | |
On those findings alone, the board is is. | 00:47:54 | |
Authorized to make the finding to continue remote meetings for at least another month. | 00:47:57 | |
But like I said on February 16th, 2023, it is very likely the State of California will rescind the state of emergency and AB361 | 00:48:02 | |
will not be available. | 00:48:06 | |
Kevin does that. | 00:48:11 | |
We cannot do Zoom meetings anymore and we're mandated to go back to in person. | 00:48:13 | |
That will be correct, and there are revisions to the Brown Act that determine when council members or any members of a board | 00:48:18 | |
subject to the Brown Act. | 00:48:23 | |
May participate remotely without providing their teleconference location. I believe off the top of my head it will be limited to | 00:48:27 | |
three times annually. | 00:48:31 | |
Interesting. | 00:48:39 | |
Does the agency have any other questions for staff? | 00:48:43 | |
I think I would like to well. | 00:48:48 | |
Again, I I I don't know. It doesn't matter. Is the city going to go back to in person? Are you guys going to do Hybrid? We're in | 00:48:50 | |
Hybrid now, but council members are in person. | 00:48:55 | |
Right. The way that it, the way that it works, Mr. Bouchard, is that. | 00:49:01 | |
We offer the public and staff the opportunity of the City to to attend remotely and to participate remotely, however, any members | 00:49:06 | |
subject to the Brown Act, such as council members or members of this board. | 00:49:11 | |
UH, in the event the body is not under AB361, if one of the members wanted to attend remotely, they would have to comply with the | 00:49:17 | |
teleconferencing provision of Brown Act, which basically means you have to post an agenda at the location. We need advance notice | 00:49:23 | |
all that. And then there is a Brown Act change or amendment that is going into effect on January 1st. | 00:49:30 | |
That will allow for members of a board to attend remotely, without posting their location and without hosting the public at that | 00:49:37 | |
location, but only under very narrow circumstances and only up to three times per year. | 00:49:44 | |
Thank you. | 00:49:56 | |
Is there any other questions? | 00:49:59 | |
Hearing None. Did we receive any public comments on this item? | 00:50:03 | |
No public comment. | 00:50:08 | |
Does the agency have any comments that they'd like to make before we? | 00:50:11 | |
Take action. | 00:50:15 | |
I have a comment. | 00:50:18 | |
You know, I prefer to stay remote for now because of the time. Well. | 00:50:21 | |
I just prefer to stay remote for the time being, but once we pass that February deadline. | 00:50:26 | |
Would it be permissible to look at scheduling the meetings so that we don't have? | 00:50:33 | |
The An hour break before this meeting ends and the City Council meeting begins. | 00:50:39 | |
Would the board be open to? | 00:50:47 | |
Revising the schedule. | 00:50:50 | |
To start later. So would the proposal be to start at 5:00? Is that? | 00:50:54 | |
What I'm hearing it just it would have to be, I think we'd have to be flexible because sometimes we have closed session meetings. | 00:50:59 | |
We are. We are off topic for this agenda item. With respect to any Brown Act discussion, that's certainly something that could be | 00:51:11 | |
requested for a future agenda item. | 00:51:15 | |
Thank you. | 00:51:22 | |
OK, so we'll save that for member comments and recommendations. | 00:51:23 | |
And. | 00:51:28 | |
If we don't have any other comments. | 00:51:30 | |
Do we have a motion on this item? | 00:51:33 | |
Move to approve. | 00:51:38 | |
And I'll second it. | 00:51:40 | |
Yeah, the clarification is that a move to continue remote meetings based upon findings that state or local officials continue to | 00:51:42 | |
impose or recommend social distancing? | 00:51:46 | |
Yes. | 00:51:51 | |
Vice Chair Hernandez. Yes, yes. | 00:51:57 | |
Great. Thank you. Moving on to board member. | 00:52:10 | |
Reports, comments, and requests for future agenda items. | 00:52:15 | |
I'd like to remind agency members that this that all requested items will be will require a motion, a second and a majority vote | 00:52:20 | |
to be placed on the future agenda. | 00:52:24 | |
Does anybody have any requests for future agenda items? | 00:52:29 | |
Member Hernandez. | 00:52:34 | |
No. | 00:52:35 | |
I think Mayor Rollins or a chair. | 00:52:39 | |
Remember, Rollins has his hand up before mine. | 00:52:43 | |
Mine will just be on comments, not necessarily. | 00:52:48 | |
Request for future agenda items, so I don't know if you want to handle that first or. | 00:52:52 | |
Move into comments or both. | 00:52:58 | |
Why don't we take care of the agenda item 1st and then we'll go on to board member comments. | 00:53:05 | |
OK, so I would like to request. | 00:53:11 | |
That we place on next meetings agenda a discussion. | 00:53:15 | |
Flexing our time schedule, our meeting schedule to coincide with our City Council meetings. | 00:53:22 | |
Period. That's it. | 00:53:31 | |
So we have a motion by member Hernandez. | 00:53:37 | |
And by member Perez, could we have a roll call vote on this? Can can I speak to the motion before we have a roll call? | 00:53:40 | |
Unfortunately, under the Brown Act, any discussion on this motion has not been agendized, so typically there can be no discussion | 00:53:50 | |
on this motion. It's a yes or no vote. | 00:53:54 | |
Would it be appropriate, Council Spalding, I was just going to ask for an amendment to add to the motion, not to discuss it in its | 00:53:59 | |
general, but just to add to it to broader context. | 00:54:05 | |
That that would be appropriate. A friendly amendment would be appropriate. | 00:54:11 | |
So my request would be that either maybe we broaden it to just discuss PHWA meeting times. | 00:54:15 | |
Rather than your Your motion was specific to before the council meeting and I'd like to just broaden it so that we're not getting | 00:54:25 | |
outside of the the Brown Act when it's agenda is just that, it's not related to council meeting agendas. Sure, sure, I'll accept. | 00:54:32 | |
Do I need to 2nd that? | 00:54:44 | |
Sure, we have a second by. | 00:54:47 | |
Member Perez, for the amended agenda item. Madam Clerk, we have a roll call. Vote on that please. | 00:54:51 | |
Council Member Hernandez, I mean, sorry, Vice Chair Hernandez, yes. | 00:54:57 | |
I remember for us, yes, member Bouchard, Yes, member Rollin. | 00:55:03 | |
Yes. | 00:55:10 | |
Great. Thank you. OK, moving on to board member comments. | 00:55:12 | |
Member Owens, you had a comment to make. | 00:55:17 | |
Yeah, sure. I just wanted to make an announcement to the board that this will be. | 00:55:20 | |
Last meeting representing the City Council. | 00:55:25 | |
I've been a member of the Port Hueneme Water Association for four years and when I was given the opportunity four years ago, I | 00:55:29 | |
jumped at the opportunity to be involved in some of the most vital needs to our community. | 00:55:36 | |
Through the Port Hueneme Water Association and then the Ventura County Air Pollution Board. | 00:55:43 | |
I've been very impressed by our staff always being proactive and progressive. | 00:55:50 | |
Taking actions and. | 00:55:57 | |
Using methods to keep our water clean. | 00:56:01 | |
And always running. I don't think the water ever stopped in the four years that. | 00:56:04 | |
Involved. | 00:56:08 | |
I've been very impressed with this water shortage that the the community has rose to the occasion. | 00:56:10 | |
And uh, as our recent report showed, they've, uh, dropped the water usage over the past few years. So I'm and then finally I've | 00:56:17 | |
been. It's been great working with all of you. | 00:56:23 | |
I know that. | 00:56:31 | |
The use of water and our quality of water will be left in good hands. | 00:56:34 | |
Great, thank. Thank you for those comments. Member Rollins and you kind of took the words right out of my mouth. I wanted to | 00:56:43 | |
congratulate you on you know your success story working with Fort Wayne IN with PHWA and wish you all the best. | 00:56:51 | |
And also just everybody, happy holidays and you know, spend some quality time with your family during this holiday period. | 00:57:00 | |
Member Bouchard. | 00:57:11 | |
Yeah, maybe I'll, I'll keep this really short. I just wanted to say thank you member Rollins for your time and your commitment. | 00:57:13 | |
All of us that that do this don't do it for self-serving. | 00:57:19 | |
Purposes. We do it for the greater benefit of our community and really appreciate your time effort in serving. | 00:57:24 | |
Your. | 00:57:33 | |
The PHWA and Naval Base Ventura County and and wish you well and wish the rest of this board and staff here in attendance. A | 00:57:35 | |
fantastic holiday season and look forward to seeing you all next year. | 00:57:42 | |
Yes, happy holidays everyone. | 00:57:50 | |
Stay safe. | 00:57:52 | |
Member Hernandez, did you want to make some final comments here? | 00:57:55 | |
I did. I just wanted to thank member Rollins for his service and especially while he served his chair of this agency. He did a | 00:57:58 | |
great job in exercising leadership and providing direction to to staff and I wish you the best of luck. | 00:58:08 | |
Member Rollins and Happy holidays to everyone. Thank you so much. | 00:58:17 | |
If nobody has any additional comments to make. | 00:58:27 | |
We will adjourn this meeting. | 00:58:31 | |
At 4:58. | 00:58:35 | |
And just to remind you, the next regular meeting scheduled for Tuesday, January 17th. | 00:58:38 | |
2023. | 00:58:44 | |
At 4:00 PM. | 00:58:46 | |
Thank you. Have a great night. | 00:58:48 | |
Goodnight, Happy holidays. | 00:58:50 |