Meeting: Citizens Advisory Commission Meeting

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CALL TO ORDER / ROLL CALL
PUBLIC COMMENT
CONSENT CALENDAR
BUSINESS ITEMS
3. COMMUNITY BENEFIT FUND ALLOCATION PROCESS
ITEM #4: 2024 HUNEME BEACH FESTIVAL POST EVENT SUMMARY AND COMMENCEMENT OF PLANNING EFFORTS FOR 2024 EVENT
STAFF COMMENTS
COMMISSIONERS COMMENTS / ADJOURMENT

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Transcript

	The Commission meeting.	00:02:48
	I would like to call this meeting to order. The time is now 4:00 PM. City Clerk, can you please take the role? Commissioner Moody?	00:02:50
	Here.	00:03:01
	Here, Vice Chair Burke here and Chair Eclair here, and let the record reflect that Commissioner Bruni is currently absent. Thank	00:03:04
	you. We're now going to move to public comment. We'll now hear public comments not pertaining to items on this agenda. Comments	00:03:10
	are limited to three minutes. This process will be the same for comments pertaining to each item that follows. City Clerk, does	00:03:16
	anyone have a public comment? There are no public comments. Thank you. We're now going to move to the consent calendar. We will	00:03:22
	now consider.	00:03:28
	On the consent calendar, which will be enacted in one motion unless the Commissioner has requested an item to to remove an item	00:03:34
	for discussion.	00:03:38
	And give the Commissioners an opportunity to review those for a second.	00:03:43
	The two items are the minutes and the Citizen Advisory Commission 2025 meeting schedule.	00:03:51
	Is there a motion to approve that consent Calendar items move to approve?	00:03:58
	It was moved and seconded.	00:04:05
	Let me just pause for a moment and let the commissioners review those items. Does any commissioner wish to pull either those items	00:04:10
	for discussion?	00:04:13
	OK.	00:04:19
	So it was moved in second in. So with that city clerk, do you mind taking the all in favor?	00:04:20
	Aye.	00:04:27
	Aye, all opposed, Hearing none. Motion passes unanimously with Commissioner Burke absent. Thank you and thank you to the staff and	00:04:29
	those those minutes and for the meeting schedule. Keeping us on track. Takes work to do that, so thank you. We're now moving on to	00:04:34
	the business items for this meeting.	00:04:40
	Item 3 The Community Benefit fund allocation process. Will staff please present the report?	00:04:45
	Good afternoon, commissioners, members of the public, city staff. Agenda item number 3 is an informational report. It's intended	00:04:54
	to close the loop and an item that was considered by this Commission earlier this calendar year.	00:05:00
	During its review of potential Community Benefit Fund projects, the Commission recommended amending the process by which the city	00:05:07
	receives and considers.	00:05:11
	The award of Community Benefit Fund monies. Pursuant to the Commission's input, staff developed a new process which was	00:05:16
	unanimously supported by the Commission on July 8th.	00:05:21
	The new process, along with the attached application requesting for requesting Community Benefit Fund dollars, was approved by the	00:05:28
	City Council at their meeting on September 8th of this year.	00:05:33
	The process which is outlined in the report begins with an announcement and distribution of the application on February 1st.	00:05:39
	Applications when we received through March 15th after which staff will review assemble information.	00:05:47
	And present such information to the Commission that will likely occur at the regular meeting of the Commission in April.	00:05:53
	Subsequently, a summary of the CAC's recommendation will be presented to the City Council.	00:06:00
	After discussion at the Council.	00:06:07
	City Port committee members appointed by the council will discuss the recommendations at.	00:06:09
	Joint meetings of the Port and the Commission.	00:06:17
	And lastly, after a consensus has been reached with the port, the council will consider final action of approval or modification	00:06:20
	for Community Benefit Fund projects.	00:06:25
	I did want to mention in the application form, although it is accurate in substance, there are a couple of formatting issues that	00:06:31
	I noticed, some indent issues, there was an apostrophe that fell off and there was a word that was bolded and some spacing issues.	00:06:38
	So I just wanted to note that I did catch those and that will be revised, nothing substantively, but grammatically that'll be	00:06:44
	amended before the final product is actually put out to the public.	00:06:51
	So with that, that concludes the staff report. Again, informational item just to close the loop and let the Commission know that	00:06:59
	an item that had been considered by and recommendation that was made to the council by this body was acted on and the process	00:07:06
	moving forward has been revised. So I wanted to provide that information report and answer any questions that this body may have.	00:07:13
	OK. Thank you, Mr. Assistant. Mr. Assistant City Manager.	00:07:20
	Does the Commissioner, the Commission, rather have questions for staff? These are only questions.	00:07:24
	Sorry, only questions for staff. Comments about the item will be heard later.	00:07:31
	Any questions of staff?	00:07:36
	OK, not at the moment. So we're going to turn to the city clerk to see if there's any public comments on this item. No public	00:07:40
	comments. Okay, we're going to return back to the Commission. Commissioners, let's take a minute or so to review the staff product	00:07:46
	here and then just just double check to see if you have any questions. So we're going to take about a moment, a minute or two to	00:07:53
	review it and then we'll return to the agenda. Thank you.	00:07:59
	OK. Commissioners will be coming back together in just a few more seconds if you want to.	00:10:16
	Initial review and then we'll come back together on this receiving file item.	00:10:20
	OK, Commissioners, we're going to come back together on this item. Do we have any additional feedback or questions of staff on	00:11:12
	this report?	00:11:15
	I just have one little question about it, says retained cannabis presence at the event that's part there.	00:11:21
	Just not quite sure what this means to.	00:11:28
	This is businesses interested in participating to ensure the presence remained.	00:11:32
	So what does that do? You mind giving us a page number on that item?	00:11:37
	Talking about the event, Oh I'm sorry, we have not moved on to the event yet.	00:11:42
	Yeah, we're still in the community. Benefit one, not worry, not to worry. We're about to get there in a moment. Commissioner	00:11:48
	Moody, do you have any feedback? Okay, any feedback.	00:11:52
	OK. Thank you.	00:11:57
	On the award amounts.	00:12:01
	Paragraph it says award amounts are typically between two twenty $510,000.	00:12:06
	It is suggested that the applicants consider making funding requests within or below that arrange. So my question here is.	00:12:12
	Or comment however if there is a large.	00:12:22
	Substantial project.	00:12:27
	With significant merit, right? That benefits the city and the port.	00:12:29
	I think it should be considered as well and it could be a multi year project.	00:12:35
	So that might be a.	00:12:42
	Beneficial to the port and to the to the city and to the residents. And the one thing that pops into my head right now because	00:12:46
	it's been bubbling up in conversations is.	00:12:51
	An in-depth study, for example, on with a third party on emissions and how the impact from our port and our community and how do	00:12:57
	we find a a mitigation program to.	00:13:04
	To help ensure that.	00:13:13
	Emissions are reduced given the the substantial growth of the port. So that's just one example. The other one could be like	00:13:16
	Bubbling Springs Park, something that's beneficial there as well. So I just think that if we if we limit it to the 2500 to $10,000	00:13:22
	that we it may not be.	00:13:28
	Substantial enough for consideration of larger projects. So that's one. And I think that maybe we need to leave that door open a	00:13:36
	little bit more.	00:13:40
	And then on the reporting requirements, if any, regarding the use and impact of the funds, I would like to see.	00:13:45
	Measurable results or something along those lines, because I think that's one of the things that we.	00:13:55
	We struggled with with like the statue, How does that benefit our community, $120,000 are spent for a statue that wasn't very	00:14:01
	popular and.	00:14:06
	We don't want to go down that path again, so we want to be careful not to.	00:14:11
	Have projects that get funded that.	00:14:15
	Then we have to go back and say, well, we didn't kind of goofed up on that one. So just, you know, how's it going to be measured?	00:14:19
	What's the measurable results?	00:14:23
	And then?	00:14:29
	Let's see the last last 10, the possibility of matching funds from the organization.	00:14:31
	That's not mentioned in here. I think that if an organization comes to us and says, you know, we want $10,000 and we're going to	00:14:39
	match it with $10,000, I think that that would heighten my preference to an organization's being awarded the the the funds because	00:14:45
	they're.	00:14:51
	Looking to do something substantial to.	00:14:58
	Support their cause, whatever that might be. So anyway, just those are the three.	00:15:04
	3 bullets if you will.	00:15:10
	That's all I have.	00:15:13
	OK. Thank you.	00:15:14
	Any other commissioners?	00:15:16
	I just want to really thank, thank the staff for this document, our deputy city manager.	00:15:19
	You know, it's we've come a long way in recent years and how we utilize this process and I appreciate that this is a process that	00:15:28
	is now in place and we'll see how it performs in the next couple of years. And maybe you know a couple years from now we take	00:15:35
	another look at it once the staff has seen the weight, how much weight is on them on it and how much how effective it actually	00:15:42
	will be. But again, I think staff for their contribution on that. With that this item is a receiving file report, may I entertain.	00:15:49
	And to receive and file it in a second.	00:15:57
	I so move to receive and file.	00:16:02
	OK. Is there a second to the motion?	00:16:05
	I'll second it there. It has been seconded. City clerk, do you please, may, may you please take the could you take the role please	00:16:08
	or they vote please. Thank you all in favor.	00:16:14
	All opposed.	00:16:21
	Hearing none, motion passes unanimously. Thank you.	00:16:23
	Chair, before we move on to the next item, I'll just indicate I did receive one message that indicated with the exception of your	00:16:28
	microphone that others were the voices were difficult to hear. So I would just ask everybody and I'll ask it to make sure that	00:16:34
	technologically we're functioning properly. I would just ask everybody if you could make sure that you're speaking up and and	00:16:40
	close to the microphone so the public who is observing this meeting can hear you. Thank you. Thank you, Mr. Deputy City Manager.	00:16:47
	We're now going to move to the.	00:16:54
	Item 4 under Business items and that is the 2024 Wanami Beach Festival post event survey Excuse me summary.	00:16:57
	Of the event, so will staff please present the report? Thank you.	00:17:08
	Good afternoon once again, members of the public, staff and commissioners.	00:17:15
	Item 4 is intended to provide a summary of this year's Winami Beach Festival.	00:17:20
	To seek feedback about the event.	00:17:25
	And request CAC's support for the recommended approach to next year's event.	00:17:28
	As you may recall, this year's festival was held on September 7th and 8th and included carnival rides, vendors, music, food and	00:17:37
	tons of fun.	00:17:41
	This year's event was coordinated by an internal staff committee with significant support from the Police Explorer program. Two	00:17:46
	members of our audience, Henry and Frank Montelongo, run the Port Hueneme Police Explorers and were heavily involved in the	00:17:53
	planning, coordination, execution of this year's event. So once we get through with the presentation, if there are questions, I	00:18:00
	will do my best to respond, and if I can't, these gentlemen will be able to help me out and fill in the gaps.	00:18:07
	By way of quick background edits October 9th and November 13th meetings. Last year, this Commission reviewed the 2023 event and	00:18:15
	considered recommendations for the 2024 event.	00:18:22
	The bodies review included looking at event activities and objectives, as well as how the event was managed, its footprint and its	00:18:29
	finances.	00:18:33
	Ultimately, the body made several recommendations, which were approved by the City Council.	00:18:38
	The next two slides summarize those recommendations and how they were incorporated into the event.	00:18:44
	So I'll just briefly summarize what we see here on the screen. One of the objectives was to engage nonprofit groups and community	00:18:51
	groups.	00:18:55
	That was accomplished by lowering the fees that were charged for nonprofit vendors, doing additional outreach and ensuring that	00:18:59
	community groups such as high school bands were included in the event.	00:19:05
	Another objective was to make the event financially self-sustaining. We'll get into finances in a moment, but as you'll see, we	00:19:11
	did. We were able to accomplish a balanced budget for this year's event without charging for either admission or for parking.	00:19:18
	Another objective was increase the use of the beach. That was something that the Commission talked about and the council fully	00:19:26
	supported. We were able to have a couple of activities on the beach, most notably the introduction of a beach wrestling, a youth	00:19:33
	beach wrestling event, and also focused on access to and from the beach and the festival.	00:19:40
	We talked about scheduling. One of the objectives was to ensure that we avoided conflicts with the Pride events, the VC Fair and	00:19:49
	other various activities that were regional in nature. We did modify from the traditional timing of the last weekend in August to	00:19:55
	September 7th and 8th. That was a modification to ensure we didn't conflict with certain events that were happening that last	00:20:00
	weekend in August. And as you'll see as we go through the presentation, there is an additional modification proposed for the 2025	00:20:06
	event.	00:20:12
	Another one was reducing, considering reducing the event from a 2 day to a one day event. Now we didn't do that, but the reasons	00:20:19
	are as we went through the process and assessed the logistics and the finances, we found that the decrease in revenue from	00:20:27
	sponsorships of having a one day event would have been much greater than any cost savings we would have gotten from reducing.	00:20:35
	Vendor cost Rental costs. Often the case would be that they the rent, the vendor would drop the items off on a Friday and pick it	00:20:44
	up on a Monday.	00:20:48
	There's no difference in cost if we have a one day event if they're if they're picking it up on business days.	00:20:53
	So we didn't see any financial benefit there and saw a lot of potential opportunities in holding A2 day event. I mentioned before	00:20:58
	youth, youth involvement, community focus. We had the youth wrestling tournament, we had the high school marching bands, the	00:21:04
	Police Explorers, not only ours, but other police explorer groups from across the county were involved. So we did have multiple	00:21:09
	opportunities for youth groups to be involved.	00:21:15
	One of the items was to see if we can incorporate the Navy and the shoe mash in this event. We didn't accomplish that. The change	00:21:22
	of command was one of the complicating factors, but primarily the condensed schedule. As you'll recall, we we talked about a	00:21:28
	couple of different ways that we could approach coordinating and planning this year's event. We went out to RFP. We considered	00:21:34
	hiring a private firm to do it.	00:21:40
	And all of these changes to the approach resulted in a condensed planning schedule which didn't allow us to incorporate everything	00:21:47
	that we wanted to do. But it's definitely on our radar and allowing us to start planning earlier for next year's event will allow	00:21:53
	us to ensure that those types of things are incorporated. We did mention the the beach, wrestling, one of the objectives was to	00:21:59
	incorporate sports activities. Basketball, surfing, volleyball were all ideas that were mentioned. The timing of September didn't	00:22:05
	really line up.	00:22:11
	Up and allow for school groups that we had had hoped to incorporate to.	00:22:17
	Participate at that time again.	00:22:23
	You'll hear in just a moment, but we're proposing a different timeframe and we're hopeful that other sports would be able to be	00:22:25
	incorporated next time.	00:22:29
	One of the other objectives was a regional draw to maximize attendance. Events were promoted in the VC Star, the VC reporter.	00:22:33
	There were multiple spots on local radio stations. We did observe tour buses, so it appears as though we did both have primarily	00:22:38
	from the community, but also some draw from the greater region.	00:22:44
	And then there are three additional items on there include resources serving the the community, for example, Ventura County	00:22:50
	agencies.	00:22:54
	And again, this is one where we would like to do a better job next year with additional planning. We'd like to get various	00:22:58
	agencies from the county and other nonprofit groups that provide services to our residents to participate in the event.	00:23:04
	Increased event sponsorships, that one was more of a maintain this year and we found that there was a need to re establish and	00:23:12
	improve existing relationships. So there was considerable work that these gentlemen put into improving, maintaining and getting	00:23:19
	longer term commitments with event sponsors.	00:23:26
	And then the event I.	00:23:34
	Footprint the layout.	00:23:37
	As you may recall, we modified the footprint. It was modified, it was smaller.	00:23:39
	So it would be less impactful. Most notably, there was no vehicular impact as we did not take away Surfside Drive as had been	00:23:45
	previously part of the event footprint. So there was less impact to traffic to some of the adjacent neighbors.	00:23:52
	So that was another modification that occurred.	00:24:01
	Event finances. So this is very broad strokes. There is an attachment that provides a greater level of detail in the report, but.	00:24:05
	From a very top level perspective, which is what we're asking you to focus on and make recommendations to the council, the	00:24:15
	objective was to see if we can balance the budget last year.	00:24:19
	In big picture, we had about a $71,000 deficit this year. After we account for the donation that will be paid to the Explorers,	00:24:25
	which was previously agreed to by the council, we'll have about a break even. We'll have a few $1000 in the black small surplus.	00:24:33
	This was primarily accomplished by significantly decreasing the expense side of the equation.	00:24:43
	There were many opportunities that Frank Henry and the committee found to decrease expenses. So that was a huge success from a	00:24:51
	financial management standpoint, and I want to give them a lot of credit. As I say in the past, the 71,000 deficit was was hard to	00:24:58
	swallow last year and that was certainly an item that this body discussed that the council was focused on, and we were able to	00:25:05
	accomplish that with a different structure and a different approach to the event.	00:25:12
	So once again, our goal is to get feedback from the CAC and or public about how the event went. We feel as though it was largely	00:25:22
	successful. Of course, the first time you do something different, there's always lessons to be learned. There's always things that	00:25:30
	we can improve. But the the decrease, the focus on the youth, the focus on the use of the beach, the smaller footprint in size.	00:25:38
	We feel we're wins, the financial position being significantly improved, another win.	00:25:46
	And we want to get some feedback and then we're asking for the CAC's support in making a recommendation to council.	00:25:53
	That staff have the authority to begin planning for next year's event. And as I mentioned a couple times in the presentation,	00:26:00
	we're looking at July 12th and 13th as the dates. And yes, again, Frank has done Advanced Research and it appears as though that	00:26:07
	would avoid conflicts with Ventura County events, the pride events, other events that the large ******** tournament that happens	00:26:14
	every year.	00:26:21
	The County Fair, it would provide additional distance from the Port's banana festival. So there's a lot of reasons that went into	00:26:28
	that. And as I said before, it may allow for the participation of other groups that didn't line up real well with the the	00:26:33
	September dates.	00:26:37
	So with that, I'll take a pause, receive any information, answer any questions, and as I say, if there are detailed questions,	00:26:43
	Franken and and Henry are here and may be able to fill in any gaps that I'm unable to respond to.	00:26:49
	Thank you. Mr. Deputy City Manager, does the Commission have questions for staff at this time? Only questions will be taken at	00:26:58
	this time. Comments and discussion will be heard later. Questions of staff about the report.	00:27:05
	OK. The only question I have is this, the topic is retained cannabis presidents at the event that section and it says.	00:27:16
	To ensure the president's remained and received positive feedback. I mean, what?	00:27:26
	They eliminated the cannabis Cove thing.	00:27:32
	But what I don't understand what this means now is keeps the presence. What's the presence? So when we discussed it as a	00:27:36
	Commission, there was a thought that the cannabis code wasn't part of the objective that we wanted. So as you pointed out, as	00:27:43
	noted in the report that was removed. At the same time, discussion amongst the Commission was that cannabis is an important	00:27:49
	business in our city and.	00:27:55
	The cannabis presence should be maintained. So how we accomplish that was there were cannabis vendors.	00:28:02
	Had booths at the city, so their presence was retained in that they.	00:28:09
	Frank and Henry can help me out here, but I believe two or three vendors were present as businesses from the from the community	00:28:15
	that were present to talk about the services that they offer.	00:28:21
	But there wasn't any public use, no. And and that just to be clear there, there has not been in the past the Cannabis Cove	00:28:30
	displayed products and allowed information for people to purchase off site, but there was no consumption and no no products use,	00:28:36
	use on site. OK, thank you.	00:28:41
	Thank you.	00:28:48
	See Clerk. Are there any public comments in this item?	00:28:51
	No public comments. OK, Commissioners, do we have any overall comments?	00:28:54
	Or discussion on this item.	00:29:00
	Go ahead. Yeah, kick us off.	00:29:03
	So I just want to say thank you, well done. I know you had a short window to pull this off this year.	00:29:05
	And that was tough. So thank you very much for the hard work that you you did to accomplish a profitable event. And from	00:29:12
	everything I've heard, very positive comments about the event as well. So thank you.	00:29:18
	I like the idea of moving it up in the summer and I guess I would question.	00:29:27
	Is there even from the events and the sports that were recommended earlier by one of our commissioners here?	00:29:32
	Of trying to engage some more sports like volleyball, beach volleyball and what have you. Is there an opportunity to come?	00:29:42
	Towards the spring or the very beginning of summer to kick off summer.	00:29:48
	So that we can get some of the schools to participate in some of those sports that I think it was you that recommended those as	00:29:54
	well. But you know, I don't know if that's a timing issue or what have you, but I July is good. Not at the 4th of July, obviously,	00:30:01
	but you know, I think that moving it earlier is a great idea. And if July is the timing and that seems like the best time, then	00:30:09
	that's fine. But I, it, it's, it's a wonderful way to kick off the summer if we can kick it off.	00:30:16
	Even a little earlier to engage some of the sports activities. I don't know, just the thought.	00:30:24
	But thank you.	00:30:29
	Thank you.	00:30:31
	Commissioner.	00:30:33
	What was the process for the for the wrestling tournament and how did that go over?	00:30:36
	When you're asking about process as far as why we went chose the wrestling or just a sports?	00:30:47
	So when we initially started, when we started the piling process, we targeted soccer at beach soccer and volleyball. Once we	00:30:54
	started doing the research, one of the issues we found with it being in September is with soccer, all the competitive clubs start	00:31:00
	their season was that same weekend of the beach festival. So we had to pull the soccer off because none of the soccer clubs were	00:31:06
	going to be competing at the beach because they're doing their normal season is opening weekend.	00:31:13
	And my kids play club soccer. It's the same thing. They were actually at their first games and weren't at the event for that. We	00:31:19
	then went to the beach volleyball. We had contacted a lot of our local high schools at first. They were on boards. We were going	00:31:25
	to have Channel Islands, Huanimi High School and I believe Oxford High School. We're all going to participate. And we were going	00:31:32
	to have a beach volleyball tournament. But the schools backed out toward really close towards the the festival because of.	00:31:38
	Their fall season, they had they, they had like a fall volleyball season as well, so coaches didn't want to risk injury.	00:31:45
	Scheduling conflict, so they pulled out of the event. So then we went with the the wrestling, which.	00:31:50
	A couple months prior or during the process, they had the beach wrestling had had his first event here in Ventura County at the	00:31:56
	city of Oxnard and those very successful. So we figure we have our beach, it's a beautiful beach and it's it's a new concept of	00:32:02
	beach wrestling. So we reached out to that nonprofit organization here in Oxnard, which is called Beat the Streets LA. They	00:32:07
	operate out of a Oxford high school and they offer free wrestling for any youth in the local area free about nine months out of	00:32:12
	the year.	00:32:17
	I was there recently. You have kids coming from Santa Clarita, Camarillo, the whole Oxford Ranimi area going there, so we thought	00:32:23
	that would be a good opportunity to bring some light to the rest for the wrestling.	00:32:28
	And incorporated on the beach.	00:32:32
	Would you consider doing that for tennis?	00:32:34
	For tennis on the beach.	00:32:37
	Well, would, would you know, would it be possible to use Miranda Park, you know, in conjunction with the festival?	00:32:41
	I'm just thinking out loud because I know, I know like, you know, if you're saying that you had the other high schools, I, I know	00:32:48
	the other tennis coaches, you know, in Ventura County, would they would jump at an opportunity like this?	00:32:54
	It would, it would give the, you know, the, you know, the other high schools a place to come together.	00:33:30
	And play, you know, play some like matches and stuff like that, you know, and, and you know, to get ready for the season, which,	00:33:36
	which kind of starts like about one month after the festival. So it would be it's a win win for everybody. That's what I'm saying.	00:33:41
	But you know, if if you know.	00:33:46
	Yeah, no, we could definitely cover along, I think along as the tennis courts are not in Rant and youth or or we could, we could	00:33:51
	use Miranda Park and Winnie High School and make it happen, you know, for everybody. I mean, I just think it's a win win if you're	00:33:57
	doing if you're already doing wrestling, you know, I mean, I don't see why not. And you know, again, it's a great opportunity for	00:34:02
	the high schools to get ready for the season.	00:34:08
	If we'll consider that.	00:34:14
	I think one of our objectives is to receive feedback about ways that it can improve and present a summary of those to the City	00:34:16
	Council for ultimate direction. But I think incorporating a different activity like tennis is, is one that we can definitely bring	00:34:21
	forward.	00:34:26
	Thank you. I'm all ears. Any other commissioners this item?	00:34:33
	Well, I want to thank you and appreciate both the explorers that their officers worn and non sworn law enforcement that was	00:34:40
	involved in that event and to city staff and to our volunteers, it's remarkable to take an event that.	00:34:48
	Pre COVID wasn't always consistent. And then after covert really wondered if it was something that was meant to be in our future	00:34:57
	right after last last year. And is this something that's going to be viable? And this year was really a proof of concept that in	00:35:04
	fact it can be viable. There is a model that could work for us. And the answer was to be even more community driven than than	00:35:12
	maybe we even had imagined a year ago or earlier late last year. So I just want to appreciate you.	00:35:19
	As well and and everyone else that was involved in it into the city staff that was involved.	00:35:27
	So commissioners are there, do we have any additional feedback on the Winnie Me Beach Festival?	00:35:33
	I just want to add one more comment. I just thought of one of, you know, one of the things that I appreciate the city's staff, not	00:35:40
	only with the beach festival and doing such a great job, but also just some other things that have been going on this summer, like	00:35:46
	the kite Day. And it was, it was remarkable to see children who have never, ever flown a kite that day. And it was so touching to	00:35:51
	see.	00:35:57
	You know, they were, they were hanging out with their buddies and then one of the, one of the children said, I've never done this	00:36:03
	before. And the buddies had asked, you know.	00:36:07
	Have another kite contest for for example, or you could have, you know, I know there was a fun little marathon of some sort that	00:36:43
	was kind of a walk run where there's some activities that was kind of goofy hoops and all that kind of thing. That was what there	00:36:51
	were, but but it was fun and I remember watching the activities and people were laughing and having fun and it was.	00:36:58
	Lovely to see us utilize our wonderful beach with activities and incorporating some of those into the festival could be terrific	00:37:07
	too. So anyway, thank you and thanks for doing a great job.	00:37:14
	Colleagues, any other feedback or?	00:37:22
	Thoughts about the Wyoming Beach Festival? If not, we are going to move to the recommendations. And thank you for your	00:37:25
	contributions. Thank you. The recommendation is to let's give them a round of applause. Thank you so much. Thank you, thank you,	00:37:30
	thank you, thank you.	00:37:35
	The recommendation is to receive excuse me, that is to receive this informational report regarding the 2024 Waimea Beach Festival	00:37:41
	and to #2.	00:37:46
	Recommend that the City Council authorize staff to begin the planning. Begin planning the 2025 My Name My Name Beach Festival with	00:37:51
	the same event layout and objectives utilizing the event dates of July 12th and 13th, 2025. May entertain a motion colleagues with	00:37:58
	those recommendations.	00:38:05
	I so move, thank you. Is there a second?	00:38:15
	Chair, before taking action, I just want to be clear, does the motion include 22 concepts that I heard was?	00:38:23
	That this body may recommend the Council consider incorporating tennis activity into the festival.	00:38:30
	And also Kite Day or other activities that have been helped independent of the festival, incorporating those into it. Yeah, thank	00:38:36
	you, Deputy City Manager, I think on those reflect the thoughts of the Commission, Commissioners, anything else?	00:38:43
	Those suggestions, I would just there are suggestions for you to consider and that I think that you can be think outside the box	00:38:53
	and if they fit and it works into it, I think that our objective was to incorporate more beach activities.	00:39:00
	But the tennis would be lovely too. And I just think that we're just trying to encourage staff to think outside the box and to	00:39:06
	bring great activities that that incorporate beach activities for our public and but not to be too, too specific. So those are	00:39:14
	just some examples. Okay. Is that clear to staff and then?	00:39:21
	Yeah, I I agree. You know, you know.	00:39:33
	And I apologize because obviously you have great inroads for making that happen with the tennis. And if that's something that you	00:39:35
	can help organize and, and make happen, that's I respect that. And don't we, we, let's put it that way. We, we run a, a free	00:39:41
	clinic for, for, you know, kids and, and it would be, you know, I mean, it just seems like a natural transition. You know, you	00:39:48
	guys are running the festival.	00:39:54
	You know, we work together, we get some kids out, you know, and and then, you know, I'm sure that those kids will end up, you	00:40:02
	know, like a lot of my team plays down at Miranda Park anyway, so.	00:40:06
	Thank you, Commissioner. So the motion has been clarified that it also includes.	00:40:11
	Some of the examples we provided with an overall concept and so there was a motion in a second. If we'd like, we can go ahead and	00:40:17
	redo those to make it clear that now since the motion has been clarified, is there a motion to?	00:40:23
	Actually a continuance of those same motions.	00:40:33
	OK, then let's go. City Clerk, do you mind taking the vote on that, on those motions? Thank you. All in favor? Aye, All opposed.	00:40:37
	Hearing none, motion passes unanimously. Good. Thank you, City Clerk, and thank you to the staff on that item. We're now going to	00:40:47
	move to the next item which is staff comments. Does staff have any comments at this time?	00:40:52
	No comments or updates at this time.	00:40:59
	Thank you, Commissioners. Now is the time if you would like to provide any comments or updates. Commissioners.	00:41:02
	Commissioners.	00:41:11
	OK, just one thing again, just thank you to the staff for all the work this past summer with all the activities and and all the	00:41:13
	things that you do every day anyway. And just hats off to you for a successful.	00:41:19
	Round with this event and the community benefit fund as well. So thank you for that.	00:41:26
	Yes, thank you to the staff.	00:41:32
	This, you know, the next time we meet, which we'll touch on just a moment, will be after the holidays. So I just wish my	00:41:36
	colleagues here, the public and the staff, happy holidays and happy New Year as we roll into that time. It seems like it's too	00:41:43
	close to be saying that, but apparently not. So with that, we are going to move to adjourn the next regular, the next regular	00:41:50
	quarterly meeting of the Citizen Advisory Commission is scheduled for Monday, January 13th, 2025 at 4:00 PM.	00:41:57
	The meeting is now adjourned at 4:40 PM. Thank you everyone, Thank you.	00:42:05

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	The Commission meeting.	00:02:48
	I would like to call this meeting to order. The time is now 4:00 PM. City Clerk, can you please take the role? Commissioner Moody?	00:02:50
	Here.	00:03:01
	Here, Vice Chair Burke here and Chair Eclair here, and let the record reflect that Commissioner Bruni is currently absent. Thank	00:03:04
	you. We're now going to move to public comment. We'll now hear public comments not pertaining to items on this agenda. Comments	00:03:10
	are limited to three minutes. This process will be the same for comments pertaining to each item that follows. City Clerk, does	00:03:16
	anyone have a public comment? There are no public comments. Thank you. We're now going to move to the consent calendar. We will	00:03:22
	now consider.	00:03:28
	On the consent calendar, which will be enacted in one motion unless the Commissioner has requested an item to to remove an item	00:03:34
	for discussion.	00:03:38
	And give the Commissioners an opportunity to review those for a second.	00:03:43
	The two items are the minutes and the Citizen Advisory Commission 2025 meeting schedule.	00:03:51
	Is there a motion to approve that consent Calendar items move to approve?	00:03:58
	It was moved and seconded.	00:04:05
	Let me just pause for a moment and let the commissioners review those items. Does any commissioner wish to pull either those items	00:04:10
	for discussion?	00:04:13
	OK.	00:04:19
	So it was moved in second in. So with that city clerk, do you mind taking the all in favor?	00:04:20
	Aye.	00:04:27
	Aye, all opposed, Hearing none. Motion passes unanimously with Commissioner Burke absent. Thank you and thank you to the staff and	00:04:29
	those those minutes and for the meeting schedule. Keeping us on track. Takes work to do that, so thank you. We're now moving on to	00:04:34
	the business items for this meeting.	00:04:40
	Item 3 The Community Benefit fund allocation process. Will staff please present the report?	00:04:45
	Good afternoon, commissioners, members of the public, city staff. Agenda item number 3 is an informational report. It's intended	00:04:54
	to close the loop and an item that was considered by this Commission earlier this calendar year.	00:05:00
	During its review of potential Community Benefit Fund projects, the Commission recommended amending the process by which the city	00:05:07
	receives and considers.	00:05:11
	The award of Community Benefit Fund monies. Pursuant to the Commission's input, staff developed a new process which was	00:05:16
	unanimously supported by the Commission on July 8th.	00:05:21
	The new process, along with the attached application requesting for requesting Community Benefit Fund dollars, was approved by the	00:05:28
	City Council at their meeting on September 8th of this year.	00:05:33
	The process which is outlined in the report begins with an announcement and distribution of the application on February 1st.	00:05:39
	Applications when we received through March 15th after which staff will review assemble information.	00:05:47
	And present such information to the Commission that will likely occur at the regular meeting of the Commission in April.	00:05:53
	Subsequently, a summary of the CAC's recommendation will be presented to the City Council.	00:06:00
	After discussion at the Council.	00:06:07
	City Port committee members appointed by the council will discuss the recommendations at.	00:06:09
	Joint meetings of the Port and the Commission.	00:06:17
	And lastly, after a consensus has been reached with the port, the council will consider final action of approval or modification	00:06:20
	for Community Benefit Fund projects.	00:06:25
	I did want to mention in the application form, although it is accurate in substance, there are a couple of formatting issues that	00:06:31
	I noticed, some indent issues, there was an apostrophe that fell off and there was a word that was bolded and some spacing issues.	00:06:38
	So I just wanted to note that I did catch those and that will be revised, nothing substantively, but grammatically that'll be	00:06:44
	amended before the final product is actually put out to the public.	00:06:51
	So with that, that concludes the staff report. Again, informational item just to close the loop and let the Commission know that	00:06:59
	an item that had been considered by and recommendation that was made to the council by this body was acted on and the process	00:07:06
	moving forward has been revised. So I wanted to provide that information report and answer any questions that this body may have.	00:07:13
	OK. Thank you, Mr. Assistant. Mr. Assistant City Manager.	00:07:20
	Does the Commissioner, the Commission, rather have questions for staff? These are only questions.	00:07:24
	Sorry, only questions for staff. Comments about the item will be heard later.	00:07:31
	Any questions of staff?	00:07:36
	OK, not at the moment. So we're going to turn to the city clerk to see if there's any public comments on this item. No public	00:07:40
	comments. Okay, we're going to return back to the Commission. Commissioners, let's take a minute or so to review the staff product	00:07:46
	here and then just just double check to see if you have any questions. So we're going to take about a moment, a minute or two to	00:07:53
	review it and then we'll return to the agenda. Thank you.	00:07:59
	OK. Commissioners will be coming back together in just a few more seconds if you want to.	00:10:16
	Initial review and then we'll come back together on this receiving file item.	00:10:20
	OK, Commissioners, we're going to come back together on this item. Do we have any additional feedback or questions of staff on	00:11:12
	this report?	00:11:15
	I just have one little question about it, says retained cannabis presence at the event that's part there.	00:11:21
	Just not quite sure what this means to.	00:11:28
	This is businesses interested in participating to ensure the presence remained.	00:11:32
	So what does that do? You mind giving us a page number on that item?	00:11:37
	Talking about the event, Oh I'm sorry, we have not moved on to the event yet.	00:11:42
	Yeah, we're still in the community. Benefit one, not worry, not to worry. We're about to get there in a moment. Commissioner	00:11:48
	Moody, do you have any feedback? Okay, any feedback.	00:11:52
	OK. Thank you.	00:11:57
	On the award amounts.	00:12:01
	Paragraph it says award amounts are typically between two twenty $510,000.	00:12:06
	It is suggested that the applicants consider making funding requests within or below that arrange. So my question here is.	00:12:12
	Or comment however if there is a large.	00:12:22
	Substantial project.	00:12:27
	With significant merit, right? That benefits the city and the port.	00:12:29
	I think it should be considered as well and it could be a multi year project.	00:12:35
	So that might be a.	00:12:42
	Beneficial to the port and to the to the city and to the residents. And the one thing that pops into my head right now because	00:12:46
	it's been bubbling up in conversations is.	00:12:51
	An in-depth study, for example, on with a third party on emissions and how the impact from our port and our community and how do	00:12:57
	we find a a mitigation program to.	00:13:04
	To help ensure that.	00:13:13
	Emissions are reduced given the the substantial growth of the port. So that's just one example. The other one could be like	00:13:16
	Bubbling Springs Park, something that's beneficial there as well. So I just think that if we if we limit it to the 2500 to $10,000	00:13:22
	that we it may not be.	00:13:28
	Substantial enough for consideration of larger projects. So that's one. And I think that maybe we need to leave that door open a	00:13:36
	little bit more.	00:13:40
	And then on the reporting requirements, if any, regarding the use and impact of the funds, I would like to see.	00:13:45
	Measurable results or something along those lines, because I think that's one of the things that we.	00:13:55
	We struggled with with like the statue, How does that benefit our community, $120,000 are spent for a statue that wasn't very	00:14:01
	popular and.	00:14:06
	We don't want to go down that path again, so we want to be careful not to.	00:14:11
	Have projects that get funded that.	00:14:15
	Then we have to go back and say, well, we didn't kind of goofed up on that one. So just, you know, how's it going to be measured?	00:14:19
	What's the measurable results?	00:14:23
	And then?	00:14:29
	Let's see the last last 10, the possibility of matching funds from the organization.	00:14:31
	That's not mentioned in here. I think that if an organization comes to us and says, you know, we want $10,000 and we're going to	00:14:39
	match it with $10,000, I think that that would heighten my preference to an organization's being awarded the the the funds because	00:14:45
	they're.	00:14:51
	Looking to do something substantial to.	00:14:58
	Support their cause, whatever that might be. So anyway, just those are the three.	00:15:04
	3 bullets if you will.	00:15:10
	That's all I have.	00:15:13
	OK. Thank you.	00:15:14
	Any other commissioners?	00:15:16
	I just want to really thank, thank the staff for this document, our deputy city manager.	00:15:19
	You know, it's we've come a long way in recent years and how we utilize this process and I appreciate that this is a process that	00:15:28
	is now in place and we'll see how it performs in the next couple of years. And maybe you know a couple years from now we take	00:15:35
	another look at it once the staff has seen the weight, how much weight is on them on it and how much how effective it actually	00:15:42
	will be. But again, I think staff for their contribution on that. With that this item is a receiving file report, may I entertain.	00:15:49
	And to receive and file it in a second.	00:15:57
	I so move to receive and file.	00:16:02
	OK. Is there a second to the motion?	00:16:05
	I'll second it there. It has been seconded. City clerk, do you please, may, may you please take the could you take the role please	00:16:08
	or they vote please. Thank you all in favor.	00:16:14
	All opposed.	00:16:21
	Hearing none, motion passes unanimously. Thank you.	00:16:23
	Chair, before we move on to the next item, I'll just indicate I did receive one message that indicated with the exception of your	00:16:28
	microphone that others were the voices were difficult to hear. So I would just ask everybody and I'll ask it to make sure that	00:16:34
	technologically we're functioning properly. I would just ask everybody if you could make sure that you're speaking up and and	00:16:40
	close to the microphone so the public who is observing this meeting can hear you. Thank you. Thank you, Mr. Deputy City Manager.	00:16:47
	We're now going to move to the.	00:16:54
	Item 4 under Business items and that is the 2024 Wanami Beach Festival post event survey Excuse me summary.	00:16:57
	Of the event, so will staff please present the report? Thank you.	00:17:08
	Good afternoon once again, members of the public, staff and commissioners.	00:17:15
	Item 4 is intended to provide a summary of this year's Winami Beach Festival.	00:17:20
	To seek feedback about the event.	00:17:25
	And request CAC's support for the recommended approach to next year's event.	00:17:28
	As you may recall, this year's festival was held on September 7th and 8th and included carnival rides, vendors, music, food and	00:17:37
	tons of fun.	00:17:41
	This year's event was coordinated by an internal staff committee with significant support from the Police Explorer program. Two	00:17:46
	members of our audience, Henry and Frank Montelongo, run the Port Hueneme Police Explorers and were heavily involved in the	00:17:53
	planning, coordination, execution of this year's event. So once we get through with the presentation, if there are questions, I	00:18:00
	will do my best to respond, and if I can't, these gentlemen will be able to help me out and fill in the gaps.	00:18:07
	By way of quick background edits October 9th and November 13th meetings. Last year, this Commission reviewed the 2023 event and	00:18:15
	considered recommendations for the 2024 event.	00:18:22
	The bodies review included looking at event activities and objectives, as well as how the event was managed, its footprint and its	00:18:29
	finances.	00:18:33
	Ultimately, the body made several recommendations, which were approved by the City Council.	00:18:38
	The next two slides summarize those recommendations and how they were incorporated into the event.	00:18:44
	So I'll just briefly summarize what we see here on the screen. One of the objectives was to engage nonprofit groups and community	00:18:51
	groups.	00:18:55
	That was accomplished by lowering the fees that were charged for nonprofit vendors, doing additional outreach and ensuring that	00:18:59
	community groups such as high school bands were included in the event.	00:19:05
	Another objective was to make the event financially self-sustaining. We'll get into finances in a moment, but as you'll see, we	00:19:11
	did. We were able to accomplish a balanced budget for this year's event without charging for either admission or for parking.	00:19:18
	Another objective was increase the use of the beach. That was something that the Commission talked about and the council fully	00:19:26
	supported. We were able to have a couple of activities on the beach, most notably the introduction of a beach wrestling, a youth	00:19:33
	beach wrestling event, and also focused on access to and from the beach and the festival.	00:19:40
	We talked about scheduling. One of the objectives was to ensure that we avoided conflicts with the Pride events, the VC Fair and	00:19:49
	other various activities that were regional in nature. We did modify from the traditional timing of the last weekend in August to	00:19:55
	September 7th and 8th. That was a modification to ensure we didn't conflict with certain events that were happening that last	00:20:00
	weekend in August. And as you'll see as we go through the presentation, there is an additional modification proposed for the 2025	00:20:06
	event.	00:20:12
	Another one was reducing, considering reducing the event from a 2 day to a one day event. Now we didn't do that, but the reasons	00:20:19
	are as we went through the process and assessed the logistics and the finances, we found that the decrease in revenue from	00:20:27
	sponsorships of having a one day event would have been much greater than any cost savings we would have gotten from reducing.	00:20:35
	Vendor cost Rental costs. Often the case would be that they the rent, the vendor would drop the items off on a Friday and pick it	00:20:44
	up on a Monday.	00:20:48
	There's no difference in cost if we have a one day event if they're if they're picking it up on business days.	00:20:53
	So we didn't see any financial benefit there and saw a lot of potential opportunities in holding A2 day event. I mentioned before	00:20:58
	youth, youth involvement, community focus. We had the youth wrestling tournament, we had the high school marching bands, the	00:21:04
	Police Explorers, not only ours, but other police explorer groups from across the county were involved. So we did have multiple	00:21:09
	opportunities for youth groups to be involved.	00:21:15
	One of the items was to see if we can incorporate the Navy and the shoe mash in this event. We didn't accomplish that. The change	00:21:22
	of command was one of the complicating factors, but primarily the condensed schedule. As you'll recall, we we talked about a	00:21:28
	couple of different ways that we could approach coordinating and planning this year's event. We went out to RFP. We considered	00:21:34
	hiring a private firm to do it.	00:21:40
	And all of these changes to the approach resulted in a condensed planning schedule which didn't allow us to incorporate everything	00:21:47
	that we wanted to do. But it's definitely on our radar and allowing us to start planning earlier for next year's event will allow	00:21:53
	us to ensure that those types of things are incorporated. We did mention the the beach, wrestling, one of the objectives was to	00:21:59
	incorporate sports activities. Basketball, surfing, volleyball were all ideas that were mentioned. The timing of September didn't	00:22:05
	really line up.	00:22:11
	Up and allow for school groups that we had had hoped to incorporate to.	00:22:17
	Participate at that time again.	00:22:23
	You'll hear in just a moment, but we're proposing a different timeframe and we're hopeful that other sports would be able to be	00:22:25
	incorporated next time.	00:22:29
	One of the other objectives was a regional draw to maximize attendance. Events were promoted in the VC Star, the VC reporter.	00:22:33
	There were multiple spots on local radio stations. We did observe tour buses, so it appears as though we did both have primarily	00:22:38
	from the community, but also some draw from the greater region.	00:22:44
	And then there are three additional items on there include resources serving the the community, for example, Ventura County	00:22:50
	agencies.	00:22:54
	And again, this is one where we would like to do a better job next year with additional planning. We'd like to get various	00:22:58
	agencies from the county and other nonprofit groups that provide services to our residents to participate in the event.	00:23:04
	Increased event sponsorships, that one was more of a maintain this year and we found that there was a need to re establish and	00:23:12
	improve existing relationships. So there was considerable work that these gentlemen put into improving, maintaining and getting	00:23:19
	longer term commitments with event sponsors.	00:23:26
	And then the event I.	00:23:34
	Footprint the layout.	00:23:37
	As you may recall, we modified the footprint. It was modified, it was smaller.	00:23:39
	So it would be less impactful. Most notably, there was no vehicular impact as we did not take away Surfside Drive as had been	00:23:45
	previously part of the event footprint. So there was less impact to traffic to some of the adjacent neighbors.	00:23:52
	So that was another modification that occurred.	00:24:01
	Event finances. So this is very broad strokes. There is an attachment that provides a greater level of detail in the report, but.	00:24:05
	From a very top level perspective, which is what we're asking you to focus on and make recommendations to the council, the	00:24:15
	objective was to see if we can balance the budget last year.	00:24:19
	In big picture, we had about a $71,000 deficit this year. After we account for the donation that will be paid to the Explorers,	00:24:25
	which was previously agreed to by the council, we'll have about a break even. We'll have a few $1000 in the black small surplus.	00:24:33
	This was primarily accomplished by significantly decreasing the expense side of the equation.	00:24:43
	There were many opportunities that Frank Henry and the committee found to decrease expenses. So that was a huge success from a	00:24:51
	financial management standpoint, and I want to give them a lot of credit. As I say in the past, the 71,000 deficit was was hard to	00:24:58
	swallow last year and that was certainly an item that this body discussed that the council was focused on, and we were able to	00:25:05
	accomplish that with a different structure and a different approach to the event.	00:25:12
	So once again, our goal is to get feedback from the CAC and or public about how the event went. We feel as though it was largely	00:25:22
	successful. Of course, the first time you do something different, there's always lessons to be learned. There's always things that	00:25:30
	we can improve. But the the decrease, the focus on the youth, the focus on the use of the beach, the smaller footprint in size.	00:25:38
	We feel we're wins, the financial position being significantly improved, another win.	00:25:46
	And we want to get some feedback and then we're asking for the CAC's support in making a recommendation to council.	00:25:53
	That staff have the authority to begin planning for next year's event. And as I mentioned a couple times in the presentation,	00:26:00
	we're looking at July 12th and 13th as the dates. And yes, again, Frank has done Advanced Research and it appears as though that	00:26:07
	would avoid conflicts with Ventura County events, the pride events, other events that the large ******** tournament that happens	00:26:14
	every year.	00:26:21
	The County Fair, it would provide additional distance from the Port's banana festival. So there's a lot of reasons that went into	00:26:28
	that. And as I said before, it may allow for the participation of other groups that didn't line up real well with the the	00:26:33
	September dates.	00:26:37
	So with that, I'll take a pause, receive any information, answer any questions, and as I say, if there are detailed questions,	00:26:43
	Franken and and Henry are here and may be able to fill in any gaps that I'm unable to respond to.	00:26:49
	Thank you. Mr. Deputy City Manager, does the Commission have questions for staff at this time? Only questions will be taken at	00:26:58
	this time. Comments and discussion will be heard later. Questions of staff about the report.	00:27:05
	OK. The only question I have is this, the topic is retained cannabis presidents at the event that section and it says.	00:27:16
	To ensure the president's remained and received positive feedback. I mean, what?	00:27:26
	They eliminated the cannabis Cove thing.	00:27:32
	But what I don't understand what this means now is keeps the presence. What's the presence? So when we discussed it as a	00:27:36
	Commission, there was a thought that the cannabis code wasn't part of the objective that we wanted. So as you pointed out, as	00:27:43
	noted in the report that was removed. At the same time, discussion amongst the Commission was that cannabis is an important	00:27:49
	business in our city and.	00:27:55
	The cannabis presence should be maintained. So how we accomplish that was there were cannabis vendors.	00:28:02
	Had booths at the city, so their presence was retained in that they.	00:28:09
	Frank and Henry can help me out here, but I believe two or three vendors were present as businesses from the from the community	00:28:15
	that were present to talk about the services that they offer.	00:28:21
	But there wasn't any public use, no. And and that just to be clear there, there has not been in the past the Cannabis Cove	00:28:30
	displayed products and allowed information for people to purchase off site, but there was no consumption and no no products use,	00:28:36
	use on site. OK, thank you.	00:28:41
	Thank you.	00:28:48
	See Clerk. Are there any public comments in this item?	00:28:51
	No public comments. OK, Commissioners, do we have any overall comments?	00:28:54
	Or discussion on this item.	00:29:00
	Go ahead. Yeah, kick us off.	00:29:03
	So I just want to say thank you, well done. I know you had a short window to pull this off this year.	00:29:05
	And that was tough. So thank you very much for the hard work that you you did to accomplish a profitable event. And from	00:29:12
	everything I've heard, very positive comments about the event as well. So thank you.	00:29:18
	I like the idea of moving it up in the summer and I guess I would question.	00:29:27
	Is there even from the events and the sports that were recommended earlier by one of our commissioners here?	00:29:32
	Of trying to engage some more sports like volleyball, beach volleyball and what have you. Is there an opportunity to come?	00:29:42
	Towards the spring or the very beginning of summer to kick off summer.	00:29:48
	So that we can get some of the schools to participate in some of those sports that I think it was you that recommended those as	00:29:54
	well. But you know, I don't know if that's a timing issue or what have you, but I July is good. Not at the 4th of July, obviously,	00:30:01
	but you know, I think that moving it earlier is a great idea. And if July is the timing and that seems like the best time, then	00:30:09
	that's fine. But I, it, it's, it's a wonderful way to kick off the summer if we can kick it off.	00:30:16
	Even a little earlier to engage some of the sports activities. I don't know, just the thought.	00:30:24
	But thank you.	00:30:29
	Thank you.	00:30:31
	Commissioner.	00:30:33
	What was the process for the for the wrestling tournament and how did that go over?	00:30:36
	When you're asking about process as far as why we went chose the wrestling or just a sports?	00:30:47
	So when we initially started, when we started the piling process, we targeted soccer at beach soccer and volleyball. Once we	00:30:54
	started doing the research, one of the issues we found with it being in September is with soccer, all the competitive clubs start	00:31:00
	their season was that same weekend of the beach festival. So we had to pull the soccer off because none of the soccer clubs were	00:31:06
	going to be competing at the beach because they're doing their normal season is opening weekend.	00:31:13
	And my kids play club soccer. It's the same thing. They were actually at their first games and weren't at the event for that. We	00:31:19
	then went to the beach volleyball. We had contacted a lot of our local high schools at first. They were on boards. We were going	00:31:25
	to have Channel Islands, Huanimi High School and I believe Oxford High School. We're all going to participate. And we were going	00:31:32
	to have a beach volleyball tournament. But the schools backed out toward really close towards the the festival because of.	00:31:38
	Their fall season, they had they, they had like a fall volleyball season as well, so coaches didn't want to risk injury.	00:31:45
	Scheduling conflict, so they pulled out of the event. So then we went with the the wrestling, which.	00:31:50
	A couple months prior or during the process, they had the beach wrestling had had his first event here in Ventura County at the	00:31:56
	city of Oxnard and those very successful. So we figure we have our beach, it's a beautiful beach and it's it's a new concept of	00:32:02
	beach wrestling. So we reached out to that nonprofit organization here in Oxnard, which is called Beat the Streets LA. They	00:32:07
	operate out of a Oxford high school and they offer free wrestling for any youth in the local area free about nine months out of	00:32:12
	the year.	00:32:17
	I was there recently. You have kids coming from Santa Clarita, Camarillo, the whole Oxford Ranimi area going there, so we thought	00:32:23
	that would be a good opportunity to bring some light to the rest for the wrestling.	00:32:28
	And incorporated on the beach.	00:32:32
	Would you consider doing that for tennis?	00:32:34
	For tennis on the beach.	00:32:37
	Well, would, would you know, would it be possible to use Miranda Park, you know, in conjunction with the festival?	00:32:41
	I'm just thinking out loud because I know, I know like, you know, if you're saying that you had the other high schools, I, I know	00:32:48
	the other tennis coaches, you know, in Ventura County, would they would jump at an opportunity like this?	00:32:54
	It would, it would give the, you know, the, you know, the other high schools a place to come together.	00:33:30
	And play, you know, play some like matches and stuff like that, you know, and, and you know, to get ready for the season, which,	00:33:36
	which kind of starts like about one month after the festival. So it would be it's a win win for everybody. That's what I'm saying.	00:33:41
	But you know, if if you know.	00:33:46
	Yeah, no, we could definitely cover along, I think along as the tennis courts are not in Rant and youth or or we could, we could	00:33:51
	use Miranda Park and Winnie High School and make it happen, you know, for everybody. I mean, I just think it's a win win if you're	00:33:57
	doing if you're already doing wrestling, you know, I mean, I don't see why not. And you know, again, it's a great opportunity for	00:34:02
	the high schools to get ready for the season.	00:34:08
	If we'll consider that.	00:34:14
	I think one of our objectives is to receive feedback about ways that it can improve and present a summary of those to the City	00:34:16
	Council for ultimate direction. But I think incorporating a different activity like tennis is, is one that we can definitely bring	00:34:21
	forward.	00:34:26
	Thank you. I'm all ears. Any other commissioners this item?	00:34:33
	Well, I want to thank you and appreciate both the explorers that their officers worn and non sworn law enforcement that was	00:34:40
	involved in that event and to city staff and to our volunteers, it's remarkable to take an event that.	00:34:48
	Pre COVID wasn't always consistent. And then after covert really wondered if it was something that was meant to be in our future	00:34:57
	right after last last year. And is this something that's going to be viable? And this year was really a proof of concept that in	00:35:04
	fact it can be viable. There is a model that could work for us. And the answer was to be even more community driven than than	00:35:12
	maybe we even had imagined a year ago or earlier late last year. So I just want to appreciate you.	00:35:19
	As well and and everyone else that was involved in it into the city staff that was involved.	00:35:27
	So commissioners are there, do we have any additional feedback on the Winnie Me Beach Festival?	00:35:33
	I just want to add one more comment. I just thought of one of, you know, one of the things that I appreciate the city's staff, not	00:35:40
	only with the beach festival and doing such a great job, but also just some other things that have been going on this summer, like	00:35:46
	the kite Day. And it was, it was remarkable to see children who have never, ever flown a kite that day. And it was so touching to	00:35:51
	see.	00:35:57
	You know, they were, they were hanging out with their buddies and then one of the, one of the children said, I've never done this	00:36:03
	before. And the buddies had asked, you know.	00:36:07
	Have another kite contest for for example, or you could have, you know, I know there was a fun little marathon of some sort that	00:36:43
	was kind of a walk run where there's some activities that was kind of goofy hoops and all that kind of thing. That was what there	00:36:51
	were, but but it was fun and I remember watching the activities and people were laughing and having fun and it was.	00:36:58
	Lovely to see us utilize our wonderful beach with activities and incorporating some of those into the festival could be terrific	00:37:07
	too. So anyway, thank you and thanks for doing a great job.	00:37:14
	Colleagues, any other feedback or?	00:37:22
	Thoughts about the Wyoming Beach Festival? If not, we are going to move to the recommendations. And thank you for your	00:37:25
	contributions. Thank you. The recommendation is to let's give them a round of applause. Thank you so much. Thank you, thank you,	00:37:30
	thank you, thank you.	00:37:35
	The recommendation is to receive excuse me, that is to receive this informational report regarding the 2024 Waimea Beach Festival	00:37:41
	and to #2.	00:37:46
	Recommend that the City Council authorize staff to begin the planning. Begin planning the 2025 My Name My Name Beach Festival with	00:37:51
	the same event layout and objectives utilizing the event dates of July 12th and 13th, 2025. May entertain a motion colleagues with	00:37:58
	those recommendations.	00:38:05
	I so move, thank you. Is there a second?	00:38:15
	Chair, before taking action, I just want to be clear, does the motion include 22 concepts that I heard was?	00:38:23
	That this body may recommend the Council consider incorporating tennis activity into the festival.	00:38:30
	And also Kite Day or other activities that have been helped independent of the festival, incorporating those into it. Yeah, thank	00:38:36
	you, Deputy City Manager, I think on those reflect the thoughts of the Commission, Commissioners, anything else?	00:38:43
	Those suggestions, I would just there are suggestions for you to consider and that I think that you can be think outside the box	00:38:53
	and if they fit and it works into it, I think that our objective was to incorporate more beach activities.	00:39:00
	But the tennis would be lovely too. And I just think that we're just trying to encourage staff to think outside the box and to	00:39:06
	bring great activities that that incorporate beach activities for our public and but not to be too, too specific. So those are	00:39:14
	just some examples. Okay. Is that clear to staff and then?	00:39:21
	Yeah, I I agree. You know, you know.	00:39:33
	And I apologize because obviously you have great inroads for making that happen with the tennis. And if that's something that you	00:39:35
	can help organize and, and make happen, that's I respect that. And don't we, we, let's put it that way. We, we run a, a free	00:39:41
	clinic for, for, you know, kids and, and it would be, you know, I mean, it just seems like a natural transition. You know, you	00:39:48
	guys are running the festival.	00:39:54
	You know, we work together, we get some kids out, you know, and and then, you know, I'm sure that those kids will end up, you	00:40:02
	know, like a lot of my team plays down at Miranda Park anyway, so.	00:40:06
	Thank you, Commissioner. So the motion has been clarified that it also includes.	00:40:11
	Some of the examples we provided with an overall concept and so there was a motion in a second. If we'd like, we can go ahead and	00:40:17
	redo those to make it clear that now since the motion has been clarified, is there a motion to?	00:40:23
	Actually a continuance of those same motions.	00:40:33
	OK, then let's go. City Clerk, do you mind taking the vote on that, on those motions? Thank you. All in favor? Aye, All opposed.	00:40:37
	Hearing none, motion passes unanimously. Good. Thank you, City Clerk, and thank you to the staff on that item. We're now going to	00:40:47
	move to the next item which is staff comments. Does staff have any comments at this time?	00:40:52
	No comments or updates at this time.	00:40:59
	Thank you, Commissioners. Now is the time if you would like to provide any comments or updates. Commissioners.	00:41:02
	Commissioners.	00:41:11
	OK, just one thing again, just thank you to the staff for all the work this past summer with all the activities and and all the	00:41:13
	things that you do every day anyway. And just hats off to you for a successful.	00:41:19
	Round with this event and the community benefit fund as well. So thank you for that.	00:41:26
	Yes, thank you to the staff.	00:41:32
	This, you know, the next time we meet, which we'll touch on just a moment, will be after the holidays. So I just wish my	00:41:36
	colleagues here, the public and the staff, happy holidays and happy New Year as we roll into that time. It seems like it's too	00:41:43
	close to be saying that, but apparently not. So with that, we are going to move to adjourn the next regular, the next regular	00:41:50
	quarterly meeting of the Citizen Advisory Commission is scheduled for Monday, January 13th, 2025 at 4:00 PM.	00:41:57
	The meeting is now adjourned at 4:40 PM. Thank you everyone, Thank you.	00:42:05