No Bookmarks Exist.
Energy. 00:00:00
Commissioner Moody. 00:00:02
Vice chair Claire. 00:00:04
Here chair Bruning. 00:00:07
And let the record reflect that Commissioner Sanchez is absent. 00:00:09
OK, at this time we will take public comments. Do we have any? 00:00:15
Public comments. 00:00:20
We have one public comment from. 00:00:23
Council Member Gamma. 00:00:25
Or Stephen Goma. 00:00:27
Yeah. 00:00:39
OK, so approximately. 00:00:40
Four years before I became a City Council member, the prior 2 councils ago, maybe three, there was some input and we started 00:00:43
talking about a. 00:00:48
A citizens advisory committee and and and they're drafting plans and. 00:00:53
You know, it's a long time to to the point where we are today. 00:00:58
And umm. 00:01:02
I really hope that I'm speaking for myself, not for the entire Council, but I really hope that. 00:01:03
Due to the size of our city, you know we don't have commissions. We, you know other larger cities has a number of commissions and 00:01:08
stuff. 00:01:12
So I really hope that. 00:01:15
The enthusiasm to help us make good decisions is there. 00:01:17
And I really think there's a great opportunity for this Commission. 00:01:23
To utilize these social media tools because. 00:01:27
For a council, it's really hard to make decisions when you don't know where, where where your residents are. 00:01:32
And umm. 00:01:37
The agenda that you have today. 00:01:38
It is hopefully the first of many that'll come. 00:01:40
And. 00:01:44
I really, really want this. 00:01:45
Citizens Advisory Commission to be extremely successful. 00:01:48
And I I'm, I'm very appreciative of the fact that you're willing to serve on this for our city. 00:01:52
And I hoped that we could have regular meetings and I hope that we could give you more and more to do, because the more we do, the 00:01:58
more input we get, the more information that comes in, the better off our council is going to be in making tough decisions. 00:02:05
Difficult decisions. 00:02:12
And um. 00:02:14
So I am here to wish you well. 00:02:15
Encourage you to to to speak your minds. 00:02:18
And also know that. 00:02:22
Um. 00:02:25
Let's generate some more interest in our city. Let's generate more enthusiasm. Let's try and get more people involved. 00:02:26
And I think if we all have that as a goal, I think our city is going to be much better off and. 00:02:33
Thank you each and every one of you for willing to be here today and. 00:02:39
And do the work on behalf of our city and our residents. 00:02:45
And we've got some great things going. We have challenges of course, but. 00:02:50
You're going to help us get through those and so I just wanted to come here and thank you for being willing to. 00:02:54
Help and serve. 00:02:59
Thank you. 00:03:00
Do we have any other comments? 00:03:03
No more public comments. 00:03:06
OK. 00:03:08
Let's move to the consent calendar. 00:03:09
We will now consider items on the consent calendar, which will be enacted in one motion. 00:03:12
Unless the Commissioner has a request to remove an item for discussion. 00:03:18
May I have a motion in a second I move the recommended action? 00:03:22
To adopt the consent calendar items. 00:03:27
They have a second. 00:03:32
So moved. 00:03:35
All those in favor? 00:03:45
Aye. 00:03:46
Aye, all those opposed. 00:03:47
Hearing none motion passes unanimously. 00:03:50
OK, let's move on to our business items. 00:03:57
Citizen Advisory Commission Amendment, amendment to bylaws, and revision of purpose and functions. 00:04:01
Will staff please present the report? 00:04:09
Good afternoon, Commissioners, members of the public. 00:04:26
It's the F. 00:04:29
So. 00:04:31
Item number three on the agenda, the first business item. 00:04:32
Pertains to a review of the Waimea Beach Festival and the After Action Report. 00:04:36
At the July. 00:04:41
I'm sorry, I'm out of order here. That is not the item that we're talking about just yet. 00:04:43
Yeah. 00:04:54
Let's try that again. Business item number three, Citizen Advisory Commission amendment to bylaws and revision of purpose and 00:04:58
Functions. 00:05:01
At the July 10th. 00:05:06
Citizen Advisory Commission meeting The Commission voted unanimously to amend the bylaws to establish. 00:05:08
This council chamber as the regular meeting location. 00:05:14
At that same meeting, commissioners offered comments regarding potential additions. 00:05:18
To the Commission's. 00:05:22
Purpose and functions. 00:05:23
That information was collected, and on September 5th the City Council considered staff recommendations. 00:05:25
To one approve an expanded list of topics. 00:05:31
For this Commission. 00:05:34
To review and provide advisory recommendation to Council and secondly, to approve an amendment to the bylaws to establish. 00:05:36
The council chamber as the regular meeting location for this body. 00:05:43
Council approved the proposed list of topics for CAC review. 00:05:47
While noting the benefits of utilizing this Commission to solicit public feedback and obtain valuable input from Commissioners. 00:05:52
On the targeted topics. 00:05:59
The council also noted its ability to amend the list. 00:06:01
If it deems necessary in the future. 00:06:04
At the same time, the council approved the proposed amendment to the bylaws to set the council chamber as the meeting location. 00:06:07
Note. 00:06:14
That with the use of this room. 00:06:15
The meetings are being streamed. 00:06:18
Recorded and subsequently will be posted. 00:06:20
To the city's website. 00:06:23
This will allow the public to be more aware of this Commission's. 00:06:24
Meetings its purpose. 00:06:29
And to get more involved with this body. 00:06:30
So that was a receive and file. I wanted to make sure I provided the Commission with an e-mail in advance of the September 5th 00:06:34
meeting and wanted to make sure that everybody understood what action was taken. 00:06:39
Understands the expanded scope of the purpose and functions of the Commission. 00:06:45
And certainly answer questions if there are any. 00:06:49
OK, Do we have any public comments on this topic? 00:06:54
No public comments. 00:06:59
OK. 00:07:01
The recommendation is to receive and file this informational report. 00:07:02
May I have a motion and a second? 00:07:07
Actually have a comment. Are we gonna do the motion and then yeah, we'll have a discussion after that. 00:07:10
OK, I move the recommended action. 00:07:17
I'll second. 00:07:19
OK. Does anybody have anything they want to discuss? 00:07:23
Yeah, I just want to thank staff. I actually spoke as a member of the public before the Council during this Council meeting where 00:07:28
this was discussed. 00:07:32
I think it reflects the responsiveness by city staff. 00:07:36
To the feedback they had received from the CAC over the last couple of years. 00:07:41
I think we're entering an exciting period where we're going to be able to be. 00:07:46
Utilized in a way that's beneficial to the staff. 00:07:50
And to the direction of the city and ultimately. 00:07:53
To guidance to the City Council and I just really want to thank staff and all those that were involved in developing this list. 00:07:56
It's a. It's a good list. 00:08:04
You know, we're not going to be doing all of this at the same time. 00:08:06
Yeah, yeah. Although you know, would be fun. Maybe we have a 5 hour CAC meeting. 00:08:10
Umm. 00:08:16
We just get some coffee. 00:08:17
But again, I just want to thank the staff, the city manager's office. 00:08:19
Who put this together and that the Council kind of took a leap of faith to entrust. 00:08:23
Our Commission to take action on these items. 00:08:29
That are course are advisory in nature, but hopefully will help them in their policy making and their future direction of the 00:08:33
city. 00:08:36
Does anyone else have anything to discuss? I do. I just want to say I echo your comments and I think that. 00:08:42
I think this is a good start for our our Commission and and I think there's a lot a long road ahead of course. 00:08:51
But. 00:08:58
I'm looking forward to getting community feedback to present to the council and so that hopefully we can. 00:09:00
Provide a more robust citizen participation in this effort, and I think that it's been much needed. 00:09:08
And I think that I I take that very seriously and I'm looking forward to. 00:09:16
2. 00:09:20
To doing so, so thank you. 00:09:21
Thank you staff and. 00:09:25
Mr. City Manager, thank you. 00:09:27
The movie you got some? Anything you want to discuss? 00:09:29
No, I just wanna say I wanna help in any way that I can. 00:09:37
You know, I mean, I'm. 00:09:43
Proud to be a. 00:09:45
Citizen and. 00:09:47
Resident. 00:09:49
The Port White Hemi. 00:09:50
And. 00:09:51
I look forward to what's in the future. 00:09:53
And if I can help in any way, that's what I'm here for. 00:09:56
Thank you and thank you to the staff for. 00:09:59
The opportunity to. 00:10:01
Go forward. 00:10:02
OK, and I want to thank staff. 00:10:05
For stepping up to the plate. 00:10:08
This is something that, when I first start started on this Commission I thought we were going to be doing. 00:10:10
Instead of having. 00:10:18
1/2 an hour meeting every three months. 00:10:20
And so I want to thank you very much for that. 00:10:24
And hopefully we will get some results. 00:10:28
OK. All in favor. 00:10:33
Aye, aye, aye. 00:10:38
Anybody opposed? 00:10:41
The motion passes. 00:10:44
OK #4 after Action Report winning me Beach Festival. 00:10:48
With staff, please give a report. 00:10:54
All right, now we're ready for item number 4. 00:10:57
So. 00:11:00
Item number four is an After Action report regarding the Wyoming Beach Festival. 00:11:02
As noted in the previous item, the Commission is now tasked. One of the items on the list is a a charge that the Commission has of 00:11:07
reviewing city sponsored large scale events. And of course the Winnie Beach Festival is one such event. 00:11:14
The Council has expressed interest in discussing. 00:11:22
The financial impact of the 2023 When Emmy Beach Festival and discussing options for how to best manage the event going forward. 00:11:25
Umm. 00:11:34
In a recent Council meeting, it was agreed that prior to the Council's consideration, this item would be presented to. 00:11:35
This body for review. 00:11:43
And for consideration, consideration of any advisory recommendations. 00:11:46
That this group may want to make to the City Council when they review the item. 00:11:50
So that is the purpose. 00:11:55
Of having this item before you this afternoon. 00:11:57
So a brief overview, as as we all probably know, the event occurred this year, August 26th and 27th. 00:12:03
It's estimated that we had approximately 19 to 20,000 people over the course of the two day event. 00:12:11
And for the third year in a row, the event was coordinated, coordinated through an agreement with REACH. 00:12:18
Which of course is. 00:12:23
A local nonprofit organization whose mission is to support and encourage civic events and activities which contribute. 00:12:25
To Port Wanami residents quality of life. 00:12:31
Early in the planning process reach. 00:12:35
Presented a proposal. 00:12:38
To have this year's event include an admission fee. 00:12:41
That concept was reviewed and considered by council. It was it was not supported. 00:12:46
And subsequently reached return to the Council with a revised budget. 00:12:50
That the Council considered. 00:12:55
And at that same meeting, the Council executed an agreement with REACH. 00:12:57
Two, as the slide indicates, have a wide scope of of. 00:13:03
Work scope there, which included the development and implementation of a work plan for the event. 00:13:08
As well as the event budget. 00:13:13
To execute contracts for festival services to provide on-site supervision. 00:13:15
Overseas sponsorship A sponsorship contractor oversee A vendor coordinator. 00:13:20
And engage a marketing agency to ensure that the event was promoted advertised. 00:13:24
So we could solicit a wide range of attendees. 00:13:29
And then just lastly as part of the overview, I'll note that in addition to all of the good and important work that. 00:13:34
Reached us through its. 00:13:40
Through the various people that support that effort, the city does provide some staff support services. 00:13:43
In the conduct of the event. 00:13:49
O. 00:13:53
Relatively recently we received reaches financial reconciliation of the event and. 00:13:54
The not so great news, is it it? It did show a deficit of nearly $46,000. Budget to Actuals, unfortunately was a was a significant 00:14:02
deficit. 00:14:06
The good news is that the individuals involved with the vent coordination were able to do a good job keeping. 00:14:12
Control of the expenses and the expenses actually came in slightly less than the budget. 00:14:19
That's the good news. The the reason that there's a deficit is unfortunately, the income fell short of projections. 00:14:25
And as highlighted on the slide, there are two main reasons, 2 main areas where that occurred. 00:14:31
Activity based. 00:14:36
Umm. 00:14:38
Revenues such as income derived from carnival rides, souvenir sales. 00:14:39
Parking beverage sales. 00:14:45
Those. 00:14:48
Missed the projected revenue amounts by approximately $29,000. 00:14:49
And then the second category was just straight sponsorships, sponsorship revenue missed. 00:14:53
Estimates by a little over $31,000. So those were the two primary contributing factors to why this event ended up having a 00:14:59
deficit. 00:15:03
And in the scope of finances, I also just wanted to share, so everybody understands. 00:15:08
Because I think it's an area that council is especially focused on is what support the city provides, so as part of the budget. 00:15:12
The city provides an event sponsorship of $25,000. 00:15:20
As mentioned earlier, the city also provides staff support services in the performance of the event. 00:15:25
When we calculate those, it's estimated that those come in. 00:15:32
A little over $27,000 that there's a wide array of the services, but it's primarily a police and public works that constitute. 00:15:35
Those services. 00:15:43
And then lastly, as noted, this year we had a deficit on the budget and per the agreement that the city has with REACH. 00:15:45
The city is responsible for any costs that cannot be paid. 00:15:53
From the revenues generated by the event, so that amount will be the city's responsibility as well. 00:15:57
So. 00:16:06
The last slide as part of this presentation. 00:16:07
Is. 00:16:11
These are. 00:16:13
Let me back up. The Commission is, of course, welcomed and entitled to provide any. 00:16:15
Comments and advisory recommendations it deems fit. 00:16:20
In order to facilitate a discussion. 00:16:24
I've included a couple of topic areas that you may wish to discuss. You might want to limit. You might not want to limit, but it's 00:16:27
intended to facilitate the discussion and get the. 00:16:32
The thoughts about what kind of? 00:16:38
Future event, we want to have and and the first one listed here is whether or not we want it to be. 00:16:41
A regional event or whether we want it to be a little bit more focused on just. 00:16:46
Our immediate community. 00:16:50
The next is it's been a current, I'm sorry, it's been a two day event for the last couple of years and and I think that's an 00:16:52
outstanding question. Should it continue in that fashion or should it be a a single day event? 00:16:57
The time of year we know that. 00:17:03
The time of year has been that last weekend in August for the last three years, and. 00:17:06
That may be a great time of year. We may want to consider a different time of year. There are various activities. 00:17:11
Throughout the year in Ventura County, this one happens to fall on a weekend that conflicts. 00:17:17
With another event and and the question is, is it a concern, is it an objective that we want to differentiate and separate from 00:17:22
other events, so there is no competition for for customers. So that's an outstanding question. 00:17:28
And then the last one is. 00:17:34
Does the Commission have thoughts about what components of the event? 00:17:37
Are essential or what event components we may want to consider altering. 00:17:41
What we provide, does it serve our community? 00:17:48
Is that the primary objective? Is there another objective that may necessitate additional changes to the scope and the components? 00:17:51
And and lastly. 00:17:59
Do those. 00:18:03
Changes. 00:18:05
Serve the ultimate objective when we talk about finances. We we had a deficit this year. Do we want this? 00:18:06
Event to be self-sustaining and if so. 00:18:12
What changes might we suggest and and what changes are acceptable? 00:18:15
To achieve that objective. 00:18:19
So. 00:18:22
Thoughts, considerations, questions for the Commission to consider and of course, as I said before, in no no way are are we 00:18:23
limited to those if there are other thoughts or comments. 00:18:28
Umm. 00:18:33
Certainly happy to receive those from the Commission. 00:18:35
And. 00:18:38
As we said, I think during the first business item. 00:18:38
That the purpose of this Commission is to provide advisory recommendations to the City Council, so whatever feedback we receive 00:18:42
will be incorporated when we return to the City Council. 00:18:46
So they'll have an understanding of what was discussed, what thoughts this body had. 00:18:52
And the closing comment that I'll make. 00:18:56
We have Maya Zumaya, who served as the event director. 00:18:58
And is certainly a subject matter expert when it comes to the winning beach festival, so if there are specific questions. 00:19:04
That I or or staff cannot directly answer. She is here in attendance and would be able to. 00:19:09
Address specific, detailed questions if there are any. 00:19:16
It Does the Commission have any questions they'd like to ask staff at this time? 00:19:22
And we're only going to take questions. We'll have comment and discussion later. 00:19:27
I have some questions. 00:19:34
And thank you for the. 00:19:37
Your list of considerations I. 00:19:39
I have some additional ones. 00:19:41
But I but to to point to some of the ones that you have up here, one of the. 00:19:45
One of the concerns I have is. 00:19:50
Who is the target audience for this event? 00:19:53
It's a beach festival. 00:19:55
Right. 00:19:57
And I wonder what's beach about it? 00:19:59
To me, it's more of a street fair. 00:20:01
Has a lot of activities, has a wonderful, you know, participation with the community. 00:20:04
But who's the target audience as you have here, is it? 00:20:09
Is it out? Is it a tourism event? 00:20:12
Is it a fundraiser for a cause? 00:20:14
Is it? 00:20:17
Because to me, events like I'm going to use the Strawberry Festival for example. I was involved with that when it first started. 00:20:21
30-40 years ago. 00:20:29
Almost now. And the and that came about for two reasons. One, the strawberry industry got involved and said they wanted to. 00:20:31
Create some. 00:20:39
Awareness around strawberries, secondly. 00:20:40
The city of Oxnard had an image. 00:20:43
Challenge, and they still do. 00:20:45
But they wanted to really focus on. 00:20:47
Putting enhancing the agriculture in a positive way and making strawberries a positive. 00:20:49
Tourist attraction to the city of Oxnard. 00:20:56
And so you know, the Winema Beach Festival. 00:20:59
Doesn't feel like a beach event. I guess that's one thing. One point and the second point I'd make is. 00:21:04
If we are going to to continue this event. 00:21:11
One, I also sat on the fair board for a number of years and one of the things I when I remember when the first winning beach 00:21:15
festival came out and I thought to myself. 00:21:19
As a resident here in in Wanami, why is it so close to the fair event? 00:21:24
Because there's a lot of money that's spent at the fair by a lot of the local residents. 00:21:29
And people have budgets for. 00:21:33
Family entertainment. 00:21:35
And to try to to to. 00:21:37
Carve out a few more dollars, especially these days, to put in. 00:21:40
A budget for additional events here. 00:21:45
Might be challenging if they do. I go to the fair. Do I go to the beach festival? 00:21:48
And and if and there's, yes, there's many competitive events around and I think that if we can. 00:21:53
Determine. 00:22:01
What's? 00:22:02
Who's our audience? What's our purpose? Are we raising money for and for A cause? Are we? Or is it just supposed to be? 00:22:03
Revenue neutral. 00:22:10
Or is and and what is the best time of year to put this on? I think those are all questions that I don't have answers for. 00:22:11
And and I think that I'm a little out of disadvantage because we we got this agenda here Thursday, which is great. 00:22:18
But we haven't had a chance to. I haven't had a chance to go out and talk to. 00:22:24
Community and get their feedback and and I'm thinking that it would be nice if we had a little more time. 00:22:29
To really to garner some interest from our community and the people that are attended. 00:22:34
And come back. 00:22:40
With some feedback. 00:22:41
I ended up having coffee at Anna Cappuccino on Sunday and. 00:22:44
11. 00:22:49
One of the people there that was in line for coffee, I asked them about the beach festival and they said. 00:22:51
Well, it seems like it should be more of a community type. 00:22:56
Port Wanami based event with the kids and the high schools and. 00:23:00
Say look, you know, let's focus on making it a special event for just our special little community, which is 1 idea. 00:23:04
So I don't know. There's probably many other ideas out there, right? And and. 00:23:12
I mean, I said. Then I thought about the guppies. I was asking Becky about the guppies. That's a. 00:23:16
Beach activity. 00:23:21
Wouldn't it be nice if they were somehow folded into this somehow with the? 00:23:22
Fishing competition. I mean, I'm just throwing ideas, but. 00:23:27
Maybe there are some ways to tweak it? 00:23:30
If we want to continue because if we continue right now. 00:23:33
I'm not. I I'm very concerned about the deficit and to our city budget and. 00:23:36
I think that we have a fiduciary responsibility to be careful about not spending money. 00:23:42
That especially when we have budget considerations right now. 00:23:46
So I think that we just. I just want to make sure it's a. 00:23:49
Sustainable. 00:23:53
If if we're going to go forward with it, it's a sustainable event that has longevity. 00:23:55
Like the strawberry festival? 00:23:59
Or. 00:24:01
Like. 00:24:02
The fair which which is 250 years old, you know, I mean a County Fair, has started. 00:24:04
250 years ago. 00:24:09
To promote agriculture, there's a brand new. 00:24:10
And brand new country. 00:24:13
So the. 00:24:15
Livestock people and the farmers got together and said how do we grow our props and and and livestock here in the in the United 00:24:16
States, the new, the new country. 00:24:20
And what evolved out of that is? 00:24:25
Competitions. 00:24:27
Shows. 00:24:29
Talent. 00:24:31
Expose and all that sort of thing, and it's here we are 250 years later and it's still an event. 00:24:32
And it's very regional focused. 00:24:37
And there's. 00:24:39
Thousands of them, all over the country. So you know, just. 00:24:40
How do we have shape and mold? 00:24:43
Four, why Nemi, our special little community something that that sort of. 00:24:47
Says Hey, this is a cool whining me festival. 00:24:52
Beach Festival. 00:24:55
If that's what we want to do. 00:24:56
I'll stop there. 00:24:58
Does anyone else have any comments? 00:25:02
Well, this is for staff staff, comma. 00:25:06
In quest. 00:25:08
Yeah. 00:25:09
Yeah. 00:25:10
They Are there any members of the public who wish to provide comments at this time? 00:25:17
I just received a written public comment and I'll just go ahead and read that. 00:25:24
Wanami Beach Festival 2024 Our Beach Festival can be an event that promotes our local businesses. 00:25:29
Students and families. 00:25:36
Some ideas and suggestions are. 00:25:37
Ideals that our community involved and reflect our beach and port community. 00:25:40
Talent show for members of our community. 00:25:44
Garage bands, singers, rappers, dancers, etc. 00:25:46
Performances by cheerleaders, dance groups, Wini High Mariachi or Eno Green Mariachi groups. 00:25:50
Chili cook off. 00:25:57
Bring back the Sandcastle contest on the shore. Didn't even see this at 2023. 00:25:58
Pipeline stunt kites, large kites, etc. 00:26:04
Fishing Derby, Real Guppy Outdoors or Mission Fish. Nonprofits can help with this. 00:26:07
Surf contests, run, bike swim, mini triathlon, Chumash interactive event, tumal paddle or something that ties the Chumash history 00:26:12
to our festival. 00:26:17
Drum circle at sunset. Navy military and corporation may be having a helicopter or other military equipment displayed. 00:26:22
Channel Islands. 00:26:30
Nation park or Channel Islands marine life display or mini museum. New volleyball courts may be a beach volleyball tournament. 00:26:31
Things I really loved from 2023 Beach Festival. 00:26:38
Or the chalk art, mini museum, local music, the only local band Mori and the heavy hitters should have. 00:26:42
Headline the festival. 00:26:48
The majority of the group were raised and still live in Port Minami. 00:26:49
Things that should be reviewed and possibly changed. 00:26:53
Huge expensive stage with LED and light. Don't think we need it to have such a robust stage. It's nice, but a big expense that 00:26:56
could be omitted. 00:27:00
Smaller, less focus on cannabis Cove. 00:27:05
Dispensaries accounted for 12% of the income for the festival, yet they had a large footprint at the festival. 00:27:07
Cannabis is not a family friendly activity. Not sure what the expenses were specifically to the cannabis Cove, but I'm sure that 00:27:13
the majority of the tent rental expense went to build the cannabis Co. 00:27:18
If the tent rentals for the cannabis Cove costs us 1/3 of the tent rental expenses, the cannabis sponsors might have brought in 00:27:24
less money than the arts and crafts and retail vendors. 00:27:29
Arts and craft vendors are part of the draw to community events. People love window shopping vendors. Plus, many of the vendors 00:27:34
are small businesses that operate in our community. 00:27:38
Your new wine sales brought in more money than the cannabis sponsorships. Just keep that in mind. 00:27:42
Souvenirs. The souvenirs cost 4500 but only brought in 4000 in sales. 00:27:47
Souvenirs. Lost money. I can give more feedback as to why I think this happened in future discussions. 00:27:52
Sponsorship commissions. 1/3 of the sponsorship dollars were paid to commissions. 00:27:58
Way too much. Event organizers should not be double dipping by taking commissions on sponsorships. 00:28:03
Especially after being paid well to organize the event. 00:28:08
And that was submitted by Ricardo Holden. 00:28:12
That concludes public comment. 00:28:15
OK, the recommendation is to receive the information about the cost. 00:28:19
Resources and event details. 00:28:24
Associated with the execution of the 2023 Whining New Beach Festival. 00:28:27
And consider recommendations to the council regarding the planning. 00:28:32
An execution of the 2024 Wanami Beach Festival. 00:28:37
Do I have a motion and a second? 00:28:41
And move the recommended action. 00:28:45
But I will have comments. 00:28:47
I'll second. 00:28:53
OK, does anyone have any comments they want to make? 00:29:02
Yeah, I'll start. I have a couple of comments to these, these various categories. 00:29:06
Um, so I hope that even though they're out of order, they can be captured. 00:29:11
The first is I I think it is important to consider the time of year of the event. 00:29:17
Just to note that August 11 major event that we need to avoid conflicting with would be Ventura County Pride. 00:29:23
It's the largest LGBTQ pride event in the county. 00:29:33
UM, which actually is not held in June during Pride month. 00:29:37
Although nearly every week, thankfully, now nearly every weekend. 00:29:41
In June, as taken with either Pride events happening throughout Ventura County or Juneteenth. 00:29:45
So those are a couple of things to consider, both the timing and dates of the Pride events in June. 00:29:53
But most importantly, Ventura County Pride. 00:29:59
In August, along with, of course, the County Fair. 00:30:02
July, of course we know the 4th of July, so that basically eliminates. 00:30:07
That period. So basically we're dealing with mid to late July. I do want to of course be cognizant of I know. 00:30:12
We also have some overtime that although we like to avoid it with public safety, does happen around the 4th of July, so that could 00:30:19
also be a consideration to take into account. 00:30:24
I'm also concerned about the financial sustainability of this event. 00:30:29
You know, I came of age during the Great Recession, so I know that at someday the the money chain train will. 00:30:34
Have challenges reaching our city and we need to be prepared for that. 00:30:44
Whether it is the city having a set amount that is realistic. 00:30:49
I am really concerned when there's cost overruns, especially to be so off with the projected. 00:30:54
Deficit. 00:31:00
That is something we have to take into account and budget for. You know, I I was involved in a city that had to find $30,000 to 00:31:02
keep a library open. 00:31:06
O these are real amounts, and I know we we need to be cognizant of that. 00:31:11
Another element is to look at who has access to booths. You know, I'm involved in a number of community organizations, long 00:31:18
standing community organizations. 00:31:23
And this is one of the few events that we were not eligible to have a booth. 00:31:28
Nearly every other organization or public event here in the region is open to organizations like the ones I'm affiliated with, 00:31:33
except this event. 00:31:37
And so I think that's that's a challenge as well. 00:31:42
Exploring ways that the Community Benefit Fund could be collaborated with. 00:31:47
I know we're doing an overall kind of a relook on on how we can use those funds. 00:31:52
And we want to be mindful of not pulling resources away from, say, the Banana Festival. But this could be one. 00:31:58
That if we come to the Harbor District with a plan on how this will be a financially solvent event, perhaps they will agree to 00:32:04
using some of the mutual, excuse me, the the benefit fund. 00:32:10
When it comes to whether there should be a city or a regional event, I I really believe it should be a regional event. 00:32:18
I think this city for a long time has been very kind of insular focused. 00:32:24
And it's important that we are regional partners. 00:32:29
And whether that means reaching out to Oxnard or the overall county, it is important that we view everything we do as a regional. 00:32:33
Opportunity. 00:32:42
And a regional opportunity for economic vitality. 00:32:44
The city needs to be attracting people to come to it and and small businesses to sustain our city and that happens by being a 00:32:48
regional event. 00:32:52
I also am cognizant of because of the cost overruns with this event, pulling funds off of what could be future community events 00:32:59
when the budget gets tight. 00:33:04
Currently we don't do a whole lot, if anything, to promote events that are close to the Channel Islands section of our city. 00:33:10
Many events happen in the Oxnard Harbor that this city could be a partner on and promote that would benefit the Channel Island 00:33:18
side of our city. 00:33:22
So being cognizant of that as we build towards a larger plan on how we support community events. 00:33:27
And build regional partnerships, that's where I'd like to see a regional partnership as well. 00:33:34
Promoting our event, but also spotlighting events in the Channel Islands harbor that could be more accessible to our population 00:33:39
along that. 00:33:42
That corridor. 00:33:47
Based on these financials, I think it's hard to argue that it should be a two day event. 00:33:50
If we're burning money, I don't. It reminds me of during the Great Recession when you had. 00:33:55
Ford and other companies making two of the same car, It's like, OK, if Mercury and Ford can't sell and Lincoln's not selling, why 00:34:01
are we making three of the same car? 00:34:05
Right. 00:34:10
So unless we have a case to be made that. 00:34:10
We can be financially viable with A2 day event. 00:34:13
I think it's important that we make and try to make one car successful. 00:34:16
As far as the comment about cannabis, I think it's super important that. 00:34:23
We view the cannabis industry as an important element of our city. It is a distinct element. 00:34:28
I actually disagree. Um, it is. 00:34:33
A good employer for many people. It provides the livelihood of some of our people in our city. So. 00:34:36
I think they have an important element to play. 00:34:42
Both in maintaining Cannabis Cove and and being sponsors. 00:34:45
But again, the diversity of revenue streams is what's going to make this event sustainable and that's that's my main concern. So 00:34:50
those are I'll have more comments later, but those are some of my main comments. Thank you. 00:34:55
OK, Mr. 00:35:02
Commissioner Moody, do you have something you want to say? 00:35:04
Yeah. 00:35:11
I think. 00:35:14
That the beach is being underused. 00:35:16
And I think. 00:35:20
I can understand trying to diversify. 00:35:24
And. 00:35:27
You know you want to have like you know, there's a lot of entities that were mentioned. 00:35:29
You know, I I think. 00:35:33
I I would like to see like a surf contest. 00:35:36
And. 00:35:40
Also, I've been approached by some people that are. 00:35:41
Affiliated with the NBA? 00:35:46
And. 00:35:48
They proposed having a a three on three tournament. 00:35:50
Out there, sponsored by the NBA. 00:35:54
And. 00:35:57
I know that. 00:35:58
That would bring, you know, I mean, to me the idea is to bring as many people into the city as possible. 00:35:59
And I'm. 00:36:06
The parking lot at the beach right there could be used. 00:36:07
To set up several basketball courts. 00:36:12
And umm. 00:36:15
You know and and I think the other thing is is. 00:36:17
Being a teacher at the high school. 00:36:21
I think the high schools are underused also. 00:36:23
As far as. 00:36:26
The sports programs there. 00:36:28
That would. 00:36:30
You know, it would be nice if they would have access to, you know, the booths, because that would sustain. 00:36:32
Most of their budgets for the year. 00:36:38
Or the various sports programs. 00:36:41
So. 00:36:43
I I understand there's a lot of great ideas, but. 00:36:45
You know, for in my mind, I don't think that we could, you know, branch out that much. 00:36:49
You know. 00:36:54
It says you know why NAMI community focus. 00:36:55
And umm. 00:36:58
The other thing I would I would just mention too is when you talk about time of year. 00:36:59
And the time when it's held, I think you have to keep in mind that. 00:37:05
Most of the. 00:37:09
Elementaries, junior highs and and high schools are going back to school at that time. 00:37:11
So when you talk budget. 00:37:15
You're talking, you know? 00:37:17
You know, people have to. 00:37:19
You know, try to set their kids up, you know, for the school year and all that, and that's a big chunk of change right there. 00:37:20
So. 00:37:26
I would just, I would just ask that we keep that in mind. 00:37:27
You know and. 00:37:30
I do have the you know, the contacts, you know if if that would wanna be pursued further. 00:37:33
You know. 00:37:38
And umm. 00:37:40
They're, they're, you know, there are some. 00:37:42
You know you you mentioned you know some of the rock bands you know and stuff like that and. 00:37:44
You know, I'm I'm in contact with some people that are. 00:37:49
That do actually do. 00:37:53
La palooza. 00:37:56
You know, and they're based, you know, out here. 00:37:58
And they would be more than willing, you know, to provide the stage, you know, and stuff like that and that, you know, there's 00:38:00
some other bands, you know, like. 00:38:03
You know, My Chemical Romance, you know, and some bands like that that you know. 00:38:06
We we, you know we could possibly pull them in you know for for a 2 day festival, so. 00:38:11
There's I just think that there's some ideas that we could pursue and. 00:38:16
You know, and I'd be willing to help on that. And you know, I'm just saying. 00:38:21
I I I wouldn't want to see this spread ourselves. So then you know that. 00:38:26
That it doesn't make it viable, you know, to have the event pay for itself. 00:38:31
You know, and I think we could, you know. 00:38:35
With a little tweaking, I think we could, you know, really make that happen. 00:38:37
You know so. 00:38:41
Thank you. 00:38:42
Yeah, I totally agree with what all of you have had to say. 00:38:45
Um. 00:38:50
$46,000 deficit is. 00:38:53
No good. 00:38:57
Especially whenever the city has to pay that deficit. 00:39:00
And needs to be self-sustaining. 00:39:04
So we need to come up with. 00:39:08
Something that's going to make it self-sustaining. 00:39:10
Umm. 00:39:15
I just can't think of anything right now. 00:39:20
But I'm sure given time I will come up with some. 00:39:24
Suggestions. 00:39:28
So that's all I have to say. 00:39:32
Ohh. 00:39:35
And a question for staff, this contract that we have reach, was it a multi year contract or just for this event? 00:39:36
It was just scope of services for the 2023 event. 00:39:48
OK, so one suggestion I would have is to consider by the city manager's office is. 00:39:51
When they go to review, um. 00:39:57
Not to say we are to change vendors. I think reaches a community based organization and that. 00:40:00
That'll help us. 00:40:05
Avoid some of the pitfalls, frankly, that, like the Strawberry Festival that was devastating for Oxnard to lose, yeah. 00:40:06
Um. 00:40:12
And I would be horrified if something like that was to happen and, you know, 15 years from now. 00:40:13
And those there are those that question what's going on at the County Fair, does it actually reflect the community or not? 00:40:20
But what bring him back to my point, when we go to evaluate this contract next year, I think it's important that we put some 00:40:27
safeguards in place. I will leave that up to the city manager's office to. 00:40:32
Notate exactly what those are. 00:40:40
And deficits happen. 00:40:42
That happens. There's unforeseen, unforeseen costs. You can't know exactly how much you're going to bring in. I mean, who's to say 00:40:45
corporations might cut their marketing budget? Whatever. 00:40:49
Um, but I think the city manager. 00:40:55
Or a city manager representative should be actively engaged in those conversations. 00:40:57
So you can project, you know you should, We should be able to know, you know, a week or several weeks before the event, how many 00:41:03
booths, how many sponsorships were achieved. 00:41:08
And that way that can just be anticipated. 00:41:12
UM staff can work with the with reach to develop the narrative. Why is that? What you know, kind of lessons learned, I think that. 00:41:15
Really could be beneficial here. 00:41:23
To see. 00:41:25
Commissioner Claire, I just thank you for that comment. I wanted to provide one. 00:41:29
Related piece of information it's preliminary but the the President of REACH has indicated that at this time. 00:41:33
They. 00:41:40
Don't foresee being the conduit to organize and and plan the event next year. 00:41:40
They have a number of. 00:41:47
Professionals that. 00:41:49
Work under the umbrella of reach, so to speak. 00:41:52
Those individuals may I can't speak for them, they may or may not be interested in providing services next year, but REACH as an 00:41:55
organization has indicated that they they probably will not be interested. 00:42:00
In performing the role that they've played for the last three years. 00:42:05
But I appreciate your comments and they're well taken and I think that we can consider that. 00:42:09
If we do find a a third party to be determined and entered into agreement for event planning and execution services. 00:42:13
I think those comments are. 00:42:21
Useful regardless of who it is, but I just wanted to provide that clarification that at this time. 00:42:24
Reaches indicated that they probably will not be interested in providing. 00:42:28
Event planning and execution services. 00:42:32
Yeah, I think that in here too, and I wanted to just make a comment about that too because it just seems. 00:42:34
You know, I having been involved with so many different events over my. 00:42:39
40 years of being in business and newspaper business and agriculture and what have you. 00:42:43
I just feel like, you know, events take a year to plant. 00:42:48
And so if we don't have an infrastructure, we don't have a vision for it and a purpose for it and. 00:42:52
We need to retool it and root it to some degree. 00:42:59
Maybe taking a year off to really. 00:43:03
Determine what that's supposed to look like. 00:43:06
And who's gonna drive it? 00:43:09
And you know, as far as you know, sponsors are concerned, you know, you really need an, an anchor sponsor. Who, who owns it, I 00:43:11
mean. 00:43:15
You know you got the port and you got the Banana Festival. Who owns it? 00:43:19
Shaquita right import in the strawberry festival The strawberry industry which is significant here, owned it in in in. 00:43:22
You know, I think that we look to the future we, you know, we need to find the the right partner. 00:43:29
Which says yeah, I'm going to, I'm going to own it, or I'm going to own a big piece of this event. 00:43:35
I'm going to own the fishing. 00:43:41
Competition or the surfing competition or whatever. 00:43:43
There's industry related that we can. 00:43:46
Pursue and I think that. 00:43:50
That's again part of the planning and once you kind of get somebody who's on board, they usually. 00:43:52
Stay. Stay on board. 00:43:57
Or. 00:43:59
In perpetuity because there's a benefit. 00:44:00
Business benefit to it? 00:44:03
Or a a, a. 00:44:04
Cause benefit to it. So let's let's think that through and let's not try to force. 00:44:06
Another event and another cost at this time and come up with a better strategy. 00:44:14
Going forward, that makes sense for our city and. 00:44:20
To help. 00:44:23
Be a wonderful event for all. 00:44:24
And I and I just wanted to piggyback on that. That's one of the things with this three on three tournament with the NBA. 00:44:29
That's part of the whole. 00:44:37
What? What? You know, what drives it? Because a lot of players, you know, come down to this area. 00:44:41
And they're just like fascinated with the beach, you know? And it's kind of like the whole thing with the Cowboys train in here, 00:44:48
right? 00:44:50
You know it's but but you have to, you know, put it out there so they can see what's available. 00:44:54
And that you know. 00:44:59
That's the vision for the three on three tournament at the beach in the parking lot right there. 00:45:01
You know, and not only will you know the NBA will be driving it, but you'd have you know. 00:45:07
Elementary school kids play in junior high high school. 00:45:12
You know the whole thing and then the you know the big draw would be. 00:45:15
You know who we get to come out, right? You know, and and that's a distinct possibility, so. 00:45:19
You know, so and and maybe you know depending upon how how you know it's structured for next year that could be done in lieu of. 00:45:25
The whole festival until it is retooled, you know, to give it. 00:45:34
The you know, the the pop that you want, you know because again, you know in my mind that The thing is is. 00:45:38
It's, you know the, you know, having lived here, you know since 93, you know it's it's a jewel that people just don't understand 00:45:44
because they they're, you know, they have it coming here, right. You know they haven't seen you know what it actually is so. 00:45:51
You know, so I just wanted to throw that out there. Yeah. Thank you. 00:45:58
The comments I would add, um, thank you colleagues for that conversation. 00:46:04
I'm just, I'm saddened to see a reach go. I think having a nonprofit. 00:46:09
As a partner is really important, especially for a community grounded event. 00:46:15
But I also know that it's a real challenge for nonprofits, right? Especially smaller nonprofits. 00:46:21
To leverage um, you know, staff that perhaps are already. 00:46:26
Stretch thin and many of these nonprofits so. 00:46:31
Um. 00:46:34
My comment is if we do go to what sounds like we will be going to a new vendor. 00:46:35
That we just follow the regular course that I hope we have where we do a request for proposal that it's highly competitive. 00:46:42
Um, I've known from personal experience anytime You. 00:46:49
Transition from a main vendor. 00:46:53
And you end up with one of their sub vendors that tends to raise questions, especially if it's not a well. 00:46:55
UM competed for Requests for proposals, so that would be my hope that if we do go to a request for proposal for a vendor. 00:47:02
To manage. 00:47:10
The festival that that's. 00:47:11
That's done. It's probably already done. Um. 00:47:13
But just just to note the obvious there. 00:47:16
Perhaps in? 00:47:20
When Of course, if we are to do an RFP, that will probably need to get underway pretty soon. 00:47:22
Um. 00:47:27
But, and unfortunately it's possible that we'll have to go to a for profit organization, which I always regret seeing, but. 00:47:28
I I know that the city manager will. 00:47:36
Try to get us a fair price as possible for our work or consider taking it in house and figuring out what What does that mean? Does 00:47:39
that mean we add a full time equivalent position that manages this project in addition to another project? 00:47:46
And perhaps that is the future route. 00:47:53
There's a lot to navigate there around risk management, et cetera, but. 00:47:56
UM that does give the city direct control over cost overruns and you're not reliant on a for profit vendor or an RFP process. 00:48:01
Every year. 00:48:11
And I do suggest that we don't take a gap year. We have learned from the pandemic. 00:48:13
That really, outside of Pandemic funding that was provided, it is very, very hard to bring back these festivals. 00:48:17
We see it with the. 00:48:25
What was it? It's also festival in Oxnard and others. Once you take a couple gap years it is real hard to bring it back and. 00:48:28
So I want to thank Rich for their work here because although it was a cost overrun, they brought it back, right? And that's a lot 00:48:34
of hard work, go back to those vendors, build that vendor list. 00:48:39
Work those 70 hour weeks or whatever. We're involved in making it happen, so I want to thank. 00:48:44
Um, Those involved in bringing it back and getting it moving again and um. 00:48:49
Those are some of the questions or comments rather I have for now. Thank you. 00:48:54
OK. Is there any other discussion? 00:49:01
So I I'm just curious, are you are we suggesting that we pursue another event next year or or is that what that is, that's what's 00:49:03
on the table here or are we asking for? 00:49:08
I mean, I'm I'm asking for an additional time to get additional feedback from the community to see what they want. 00:49:14
And I'd like to suggest if we could get another 30 days to come back to the council and to come back to the staff with. 00:49:20
What's What's the What's the community like? What do they want to see? 00:49:26
Because we, you know, we can have our opinions, but. 00:49:30
We're not the whole community and I'd love. 00:49:33
To have some discussion with the community to see. 00:49:35
What those? 00:49:39
Those suggestions are because I don't want to budget as a deficit and I think that it would be irresponsible for us to say let's. 00:49:40
Plow forward if we don't have a really good plan. 00:49:47
For a. 00:49:51
A great event. 00:49:53
It's kind of. 00:49:56
Been wafting around for many, many years is is that OK event by the way I think how do we? 00:49:57
How do we make it? 00:50:03
Sustainable. 00:50:04
Is the big question. 00:50:05
O. 00:50:08
The city manager respond. 00:50:11
Thank you. 00:50:16
Yeah, I was gonna say. 00:50:18
You guys are making me feel sane because these are the conversations we've been having over and over and over and the same 00:50:20
thoughts and the same. 00:50:24
You know, sort of walls that we run into, but. 00:50:29
I. 00:50:33
There are a couple of points made that I want to reiterate and. 00:50:34
One is the point about. 00:50:39
The goal for the CAC long term being getting community engagement, getting community feedback, and. 00:50:42
I've given this example to our team a lot, about one of the worst. 00:50:48
Decisions I ever made. 00:50:54
Was actually a technically correct decision, but it was the exact wrong decision for the community at that time. 00:50:56
And so for me, I look at the CDC as an opportunity on some of these important topics to get the communities feedback because. 00:51:03
There might be a technically correct answer to some of these questions that might not be the right answers for our community at 00:51:12
this time. 00:51:16
So. 00:51:20
OI think that is really important. I think Commissioner Auclair made the point about. 00:51:21
If we are going to have the event this year, it means it's going to be a very tight time frame starting from today. 00:51:27
It's crazy to to realize that this event happened and was it? 00:51:33
Now now I dates are getting thrown off, but August, right? And so now we're in October and so. 00:51:38
As we keep saying, well we have a year to prepare well, no, we really have. 00:51:44
10 month maybe, you know. 00:51:47
And so. 00:51:49
So our our likely next step was going to be essentially doing an RFP. 00:51:50
To the comments doing an RFP, seeing who's interested in performing and who's interested in in helping us handle it. 00:51:56
And we haven't excluded anybody. I think all the ideas, whether it's a nonprofit, whether it's reach, if they are interested. 00:52:03
We've heard maybe that they might not be, but we haven't heard really like a formal decision on that. 00:52:12
So whether it's a nonprofit, whether it's reach, whether it's a for profit entity, whether it's one of the. 00:52:17
Umm. 00:52:22
Organizations that help in the past, you know, under maybe the reach umbrella or. 00:52:24
Whether it's an organization that already runs events in the community, like the organization that would run some of the other 00:52:29
events in town. 00:52:33
Or whether it's an inhouse employee. So we've we've sort of. 00:52:38
Looked at all those, but what we think are reasonable next step is and I guess I'm. 00:52:43
All over the place, but it kind of ties back, is there? We were thinking a reasonable next step would be. 00:52:48
Going to council. 00:52:54
For the initial approval to do an RFP to see who's interested. 00:52:55
And in that time period though what I think I maybe I see the connection is. 00:53:00
That takes time. We could do that. Then we write an RFP and then we'd release the RFP. And then typically you give a month for 00:53:05
somebody to respond to the RFP. 00:53:09
So we could still come back and have a discussion and get community feedback while we're doing that. 00:53:14
And so. 00:53:20
We can go through the RFP process, we're still getting feedback from the community at CPAC, and then bring all of that back to 00:53:21
council a couple months down the road. 00:53:25
OI think. 00:53:30
It could all work together. I think there's a a path there so. 00:53:33
That would be my suggestion at this point, because. 00:53:37
I do. 00:53:40
Think every time I've gotten in the room with three or four or five people. 00:53:41
We all have the same concerns. It's like we need to figure out how to get more voices in the room to hear what the consensus is. 00:53:46
So. 00:53:49
So that would be one thought. As far as next steps though, we move forward with the RFP while the CAC meets in a month and we 00:53:54
maybe look for some ways to get more of the public voices involved. So. 00:54:00
Thank you, City Manager, I think. 00:54:08
Our colleagues, I think that is. 00:54:10
A very wise step to do is begin the RFP process. 00:54:13
For vendor selection, um, you know, that can take a month. I've been seeing with the RFP's I've been involved in that we've ended 00:54:18
up having to extend them just because it's a very interesting market right now. 00:54:23
And highly competitive. 00:54:29
And then given December, I don't know how many council meeting meetings we have in December, but. 00:54:32
Might be a tight turn around to interview those and bring them forward to the council. 00:54:37
You know, they might end up having to do that in like January. I mean that's real, real tight, so. 00:54:42
Perhaps as. 00:54:47
Exploring some of these ideas and also, frankly, seeing what. 00:54:48
The RFP. 00:54:51
Of vendors. 00:54:54
Come back with, right? Because they might come back with a a vision. 00:54:55
That says, OK, here's kind of a framework of an event we know is sustainable. What are the community elements, right, That could 00:54:59
work? 00:55:03
And perhaps that is coming back. Hopefully the RFP I'm sure will be written in such a way that's a little bit open-ended to see, 00:55:08
OK, what does a one day event look like and what would a two day event look like? 00:55:13
And that would also give staff. 00:55:19
And asked, and like ultimately, the council. 00:55:22
An opportunity to think about. 00:55:25
What that looks like and also what type of lift is that Like maybe we can only lift A1 day event. 00:55:27
But also I know some vendors who. 00:55:33
Financially could do a one day event, but to commit to having. 00:55:36
A booth rather a booth vendor be there for two days is kind of a a struggle. 00:55:39
Umm. 00:55:44
So anyhow, so I think the the city manager for those comments. 00:55:45
I agree and I also would just just just to for point of clarification if for some reason. 00:55:51
And I hope this isn't the case, but if if for some reason the the feedback comes back. 00:55:59
And or the RFP comes back where it's not. 00:56:05
Attainable. 00:56:09
Then I think we need to have a different discussion about whether it's. 00:56:12
Going on a hiatus for a year until to where we can really revisit, revisit the program and see whether there's something else out 00:56:15
there or whether this is it. 00:56:20
Because I think that that's important to have that option because I mean, if we can make it happen, that's great. I'm all for 00:56:25
that. Yeah. And I would just say to me, it's like. 00:56:29
I don't think we've made any decisions yet and so I think all. 00:56:34
All everything's on the table and depending on what we. 00:56:38
Kind of how this works out the next couple months, if that's the direction everybody feels it going in, we'd be. 00:56:42
You know, we'd be having that discussion, so. 00:56:48
Thank you, City Manager. 00:56:55
Is there anymore comments? 00:56:58
Yeah, I have a motion made by our Claire, seconded by burning. 00:57:02
Madam Chair, I just have one comment to make, and that is if we are to do. 00:57:08
If it's the pleasure of the city manager and the council to bring back the Commission to give insight over the next couple of 00:57:15
months. 00:57:18
I do suggest that if it's a more community oriented. 00:57:22
Community facing event that we have a later start time. 00:57:25
It always. 00:57:28
Surprises me when we have community forums and it's at like 4:00 on a on a Monday, it's like, OK, no wonder you don't have like, 00:57:29
working, working people here. 00:57:33
But I know that that's a lot to consider for, for the city manager's office as far as staffing etcetera, etcetera, but. 00:57:39
That would be my suggestion for future form if if if that's appropriate and and taught by the the manager's office and the 00:57:46
council. 00:57:50
That's my comment. 00:57:56
OK. 00:57:58
All those in favor? 00:58:00
What's a receiving file correct? 00:58:05
Yes. 00:58:07
No. Is there a recommended actions? I believe there are hold on. 00:58:10
So. 00:58:17
Recommended actions are to. 00:58:17
Proceed with the RFP. 00:58:19
In parallel, running a more robust community outreach. 00:58:22
Survey, if you will, future Council member Commission members here. 00:58:29
To bring back to staff and council. 00:58:34
Some recommendations? 00:58:37
Yeah, I think that's a solid summary recommendation. 00:58:40
Umm. 00:58:44
All in favor. 00:58:46
Aye, aye. 00:58:48
And just. 00:58:50
If so. 00:58:51
Is. 00:58:52
Are we still keeping this motion and 2nd? 00:58:53
So let's go with that was recorded. So what you said, so we'll go back and record that. I'll make that motion or you can make that 00:58:59
motion. I'll second it. OK. Perfect motion for receive and file, but this is an action action and motion passes unanimously. Thank 00:59:04
you. Thank you. 00:59:09
OK. All in favor. 00:59:15
Aye. 00:59:18
Aye. 00:59:18
Any opposed? 00:59:19
The motion is passed. 00:59:22
#5 City of Portland, Nemi runs. 00:59:24
For Your Heart, 5 Cavet. 00:59:28
Will staff please present the report? 00:59:31
So we have Anna, yeah. 00:59:36
Now it's now it's much less interesting than I'm speaking because, you know, I'll give a very brief overview as was noted earlier 00:59:40
in the agenda. 00:59:44
Umm. 00:59:49
This Commission now has a list of topics to review under its purview, and one of those. 00:59:51
Our. 00:59:57
City sponsored large scale events. We just talked about another one and staff under Anna's leadership. 00:59:58
Is planning and coordinating an event scheduled for February. 01:00:04
And. 01:00:08
We wanted to bring it to the Commission, to. 01:00:09
Review it with you and and get your thoughts and feedback. And with that intro, I'll turn it over to our Recreation and Community 01:00:12
Services Manager, Anna Hanley. 01:00:15
Good afternoon, Commission members, members of the public and staff. 01:00:21
We're presenting to you today a proposed community event named the Run for Your Heart 5K. 01:00:25
With your support and recommendations, staff intends on submitting a special use permit. 01:00:31
To host that event. 01:00:37
Which will be based in Parking Lot C and along the entirety of the Wanami Beach Park walking promenade. 01:00:38
As outlined in the report before you, the event slated for the morning of Sunday, February 4th, 2024. 01:00:46
Takes place during Heart Health Awareness Month. 01:00:54
And accompanying after Race festivities are to be centered around a theme of health and Wellness. 01:00:57
The Recreation and Community Services Division is partnering with the Fort Wayne Amy Police Explorers. 01:01:03
To staff and coordinate the operation of this event. 01:01:09
That's intended to reduce the costs. 01:01:13
And serve as a community service project for the Explorer post. 01:01:16
Given this is a city sponsored event, revenues typically generated from the paid beach parking and parking lot B. 01:01:22
Which will instead be used as complementary event parking. 01:01:29
Will not occur. 01:01:32
Staff costs and supported the event are expected to be approximately $500. 01:01:34
From the city's general fund. 01:01:39
Additionally, an allocation of $3500. 01:01:41
And Community Benefit Fund Monies is requested. 01:01:44
In order to provide. 01:01:47
The speed timing service that also facilitates pre race registration ambients. 01:01:49
Participation Medals. 01:01:55
Marketing and thematic elements. 01:01:57
Route defining signage, refreshments and post raised activities for community members. 01:02:00
Thank you for your consideration as we seek your endorsement today and support of the City's first. 01:02:07
Run for your heart 5K. 01:02:12
I can now answer any questions that you may have. 01:02:14
Does anyone on the Commission have questions? 01:02:19
So do you have any targets for sponsors for this? 01:02:24
Because, I mean, I think of American Heart Association, I think of St. John's, I think of Kaiser. 01:02:28
A variety of. 01:02:34
You know. 01:02:35
Local as well as national organizations that could help participate with this since it's. 01:02:36
American Heart Month, right? Have you talked about to them or have you thought about that? 01:02:41
No to be this is a. 01:02:46
Um, still a conceptual idea we haven't. 01:02:48
You've been given the green light exactly yet to pursue those sponsorships, but definitely those would be considered as we go 01:02:52
forward. 01:02:55
Does anyone else have comments or questions? 01:03:01
I just want to thank you Anna and all the staff members involved in this. I think this is the type of. 01:03:05
A scalable event that our city can put on, you know, try it out and then build it next year and build it next year. And I also 01:03:11
think it's a great use of community benefit funds. 01:03:16
Which is as we know essentially settlement fund for their impact on our community and so it's a good way to. 01:03:23
Take something that is basically supplementing for impacts on our health. 01:03:30
And use it to fund a health event. I think that's a great thing. 01:03:34
For some of these health related providers I I do. 01:03:39
Recommend um. 01:03:43
Always reaching out to the county of Ventura. 01:03:45
A number of their agencies. 01:03:48
Whether that's behavioral health, public health. 01:03:51
Of course, the the County Executive office. 01:03:54
I have to be a little bit careful here because I am a county employee, but I recommend reaching out. 01:03:58
Reaching out to them. 01:04:03
As well as more of our traditional partners, obviously Clinicas, et cetera. 01:04:06
Umm. 01:04:10
You know, I think it's a good opportunity to pull in some of those health resources that are available in South Oxnard. 01:04:11
And build a relationship with them and then maybe perhaps use them for a future event. I know we had talked about maybe doing a 01:04:17
Wellness fair later next year at some future date. So this can kind of get the pipe or get it going, the relationship with them. 01:04:24
That would be my my suggestions again, bring in those regional partners, even just sometimes I start by literally just Googling 01:04:33
Health Oxnard and see what comes up. You know, because there might be new groups, new partnerships. 01:04:40
That we don't know. Um, some partnerships I know are actually monolingual Spanish speakers. So that could be interesting. Having a 01:04:47
booth, that's. 01:04:51
Designed just for monolingual Spanish speakers and there are initiatives that are underway in our county. 01:04:56
I'm regarding that as well. 01:05:02
So with that I I think staff and I think this is a great event. I look forward to it. 01:05:05
Does anyone else have comment? 01:05:12
Yeah, I was just going to ask you, have you reached out to the? 01:05:14
Umm. 01:05:17
Cross country and high school. 01:05:18
Track coach over at Wayne Amy. 01:05:21
We absolutely intend to. 01:05:23
And I know that. I know that. You know. 01:05:26
I mean there. 01:05:28
And my colleagues for many years and I I know that they they would jump on this for their kids. 01:05:29
You know so. 01:05:34
Thank you. 01:05:35
Yeah, I think the maybe we even add for some of us older people who can't run anymore, a walk part to it too, but to run and walk 01:05:38
for your health type of thing. 01:05:43
So that you know, just diversifies our, our audience and I think it's a wonderful idea and I think it's a great. 01:05:48
Opportunity to promote health and thank you for doing this. I appreciate it. The great suggestion. Thank you. 01:05:55
The other two are just ahead and I'll e-mail you once this is done is um. 01:06:01
I always push Oxnard Union High School District. 01:06:05
Um, they've now developed Wellness centers at all of their campuses. 01:06:08
That's kind of like whole person's care and they're starting to develop. Umm, I think why Neemi High School has the 1st. 01:06:13
Um, Community School funding, which is a whole other thing, but they're trying to become more comprehensive, A comprehensive high 01:06:19
school offering those services. So that would be an interesting partnership to explore. 01:06:25
As well as the Area Agency on Aging. 01:06:31
I appreciate the insight. 01:06:34
Any more questions? 01:06:38
Are there any? 01:06:41
Club public comments on this. 01:06:42
No public comments. 01:06:45
Yeah, the recommendation is to review the Run for Your Heart 5K. 01:06:48
Event LAN endorse expenditure of Community Benefit Fund monies. 01:06:53
In support of the event operation. 01:06:58
And provide an approval recommendation to the City Council. 01:07:01
May I have a motion and a second? 01:07:05
Move the recommended action. 01:07:08
One second. 01:07:12
OK, does anyone have anything they want to discuss? 01:07:18
Nope. 01:07:26
Hey, A motion was made by all Claire, seconded by Burke. 01:07:28
All those in favor? 01:07:32
Aye, aye. 01:07:35
Those opposed? 01:07:37
The motion is passed. 01:07:40
OK. 01:07:44
Does staff have any comments they want to make? 01:07:44
We hope. 01:07:54
The location and the technology suits. It seems like the meeting went relatively smoothly. We're happy to have you in here, I 01:07:56
heard. 01:07:59
Commissioner Claire's suggestion that when appropriate in the future, we might consider changing the the timing, especially for. 01:08:03
Items where we want to ensure that. 01:08:09
Members of the public have the opportunity to participate, so we'll definitely consider that. 01:08:12
And thank you all for your participation today. 01:08:18
They do any of the commissioners have any comments? 01:08:22
I do. Umm. 01:08:28
I received a a comment from an e-mail actually from John Thorpe. 01:08:31
And and it was a nice suggestion she was excited about this the the committee, the citizens advisory committee and. 01:08:38
Doing more outreach and doing more and she her. One of her suggestions was how do how. 01:08:46
Can the public provide input? 01:08:52
Electronically. 01:08:55
Whether it's the Go Wanami app or if there's some additional. 01:08:57
Means of being able to communicate with the Citizens Advisory Committee for suggestions where like. 01:09:02
Whether it's the hero or art or other other projects that are being talked about. 01:09:08
Can there be a means for either a Go Wanami app or? 01:09:16
Citizens Advisory Commission e-mail that comes to all of us, that provides some information that we can. 01:09:21
Consider. 01:09:29
And I think it's a good, a really nice suggestion that, you know, as we try to figure out how to do more outreach with our 01:09:30
community. 01:09:34
We can use technology to help us with that. 01:09:40
Thanks for the suggestion. I think that's a a relatively easy fix. We can create a. 01:09:47
E-mail group for the the Commission to receive public comment. 01:09:52
One thing I was going to suggest earlier is. 01:09:59
At some point, you know this perhaps is like a mid next year, late next year item. 01:10:04
Be interesting. 01:10:10
To explore conversation around, you know, at my work we do a lot of around a diversity equity inclusion calendar, right? A 01:10:12
calendar of events. 01:10:16
And that could inform some of this, So whether it's Heart Health Month or others. 01:10:20
Having an adding some items to that list when we look at maybe the Wellness fair and some of these other things. So there's some 01:10:27
kind of Arc. 01:10:31
There that we can align some of these going forward. 01:10:35
I know we just had Mental Health awareness month and and others, so I think it would be helpful. 01:10:38
And it could also help inform the council. I know the council likes to acknowledge certain let's say it's Asian American Pacific 01:10:43
Islander Month or et cetera. 01:10:47
These type of things are helpful for staff. 01:10:52
Um, and also perhaps even inform the public Information officer as far as what are we promoting? What community events are 01:10:55
happening? 01:10:59
And and make sure that we recognize different elements of our staff plus A. 01:11:03
It helps staff have an idea of ohh well what are we going to do for Behavioral Health Month? 01:11:08
And what partnerships could we have? So I'll leave it there, but I think that could be an interesting. 01:11:13
Resource again it's not. 01:11:18
Directing staff to implement things around that, but it could be an interesting resource to Co develop with you all and with the 01:11:20
community. 01:11:23
OK, does anyone else have comments? 01:11:28
OK, I have a question. 01:11:34
Because we talked about coming back. 01:11:38
Next month for a meeting. 01:11:41
This says Monday, January 8th. 01:11:45
So I actually, I'm glad you brought that up because I was thinking that during the earlier discussion. So we certainly have the 01:11:50
ability to schedule a special meeting and. 01:11:54
With the four of you here today, if you wish to discuss a date and time that work for a special meeting. 01:11:58
That would be wonderful. 01:12:05
How much I I'm thinking 30 days, but I mean how much do you folks think that would be reasonable to? 01:12:19
Extend. 01:12:28
One of the key considerations I have is staff, bandwidth, Mr. City Manager, Assistant City Manager, What? 01:12:29
What? 01:12:36
Isn't going to breathe down your neck. 01:12:37
Yeah. And I was just trying to think of our internal timeline. So we. 01:12:39
We were thinking about. 01:12:44
Bringing sort of the Beach Fest wrap up at the first meeting in November. 01:12:46
Which would now sort of I think. 01:12:50
We would sort of mutate that into the. 01:12:53
Getting the RFP process started would be around that time. 01:12:58
So probably around, you know mid November would be a good time to kind of continue this conversation and we would have just gone 01:13:01
to council with an RFP based on some of the initial feedback. 01:13:06
So yeah, so would Monday. 01:13:21
13 Yeah, the 13th or 20th at, say, the City Council. 01:13:23
Ohh. 01:13:29
Monday the 20th. Ohh Yeah, let's I guess this council will be occupied. 01:13:30
Umm. 01:13:35
Double Decker seats. So yeah, hey, you know, we can, we can swap off, we can do closed session and they can go here. 01:13:36
Umm. 01:13:42
Yeah, so there's the 13th. 01:13:44
Is that early enough or? 01:13:46
For staff and council, is that pushing it or is the 27? 01:13:48
When is Thanksgiving? Do we know? 01:13:55
23rd 01:13:57
What was that, Mister city manager? 01:14:00
OK. 01:14:04
I think that's the one Monday that would be open in November too. 01:14:09
I think that sounds good. 01:14:14
OK. 01:14:16
And what about the time? 01:14:18
I listen to suggestions from. 01:14:23
From the Commission I know that one of the concerns was too early in the day may hinder certain members of the public might want 01:14:25
to participate from participating so. 01:14:30
We could accommodate. 01:14:36
Within reason, your requests to have a later start for sure. 01:14:39
I mean the 6:00 work for staff. 01:14:43
Yeah. Does it, does it work for commissioners? Yeah, it works for me. I mean, we're not a big city. We're not far from anything. 01:14:47
My only concern is in anybody. And I once commuted from Santa Barbara, so I no longer. But I know there are people that do. 01:14:54
Umm. 01:15:01
Yeah, that's no good. Yeah, 6 is fine. 01:15:02
OK, so 6:00 PM on the 13th. 01:15:05
Just add it to the call. 01:15:21
OK. Regular quarterly meeting of the Citizen Advisory Commission. 01:15:23
Is scheduled for Monday, November 13th at 6:00 PM. 01:15:27
The meeting is now adjourned and it is 520. 01:15:32
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Energy. 00:00:00
Commissioner Moody. 00:00:02
Vice chair Claire. 00:00:04
Here chair Bruning. 00:00:07
And let the record reflect that Commissioner Sanchez is absent. 00:00:09
OK, at this time we will take public comments. Do we have any? 00:00:15
Public comments. 00:00:20
We have one public comment from. 00:00:23
Council Member Gamma. 00:00:25
Or Stephen Goma. 00:00:27
Yeah. 00:00:39
OK, so approximately. 00:00:40
Four years before I became a City Council member, the prior 2 councils ago, maybe three, there was some input and we started 00:00:43
talking about a. 00:00:48
A citizens advisory committee and and and they're drafting plans and. 00:00:53
You know, it's a long time to to the point where we are today. 00:00:58
And umm. 00:01:02
I really hope that I'm speaking for myself, not for the entire Council, but I really hope that. 00:01:03
Due to the size of our city, you know we don't have commissions. We, you know other larger cities has a number of commissions and 00:01:08
stuff. 00:01:12
So I really hope that. 00:01:15
The enthusiasm to help us make good decisions is there. 00:01:17
And I really think there's a great opportunity for this Commission. 00:01:23
To utilize these social media tools because. 00:01:27
For a council, it's really hard to make decisions when you don't know where, where where your residents are. 00:01:32
And umm. 00:01:37
The agenda that you have today. 00:01:38
It is hopefully the first of many that'll come. 00:01:40
And. 00:01:44
I really, really want this. 00:01:45
Citizens Advisory Commission to be extremely successful. 00:01:48
And I I'm, I'm very appreciative of the fact that you're willing to serve on this for our city. 00:01:52
And I hoped that we could have regular meetings and I hope that we could give you more and more to do, because the more we do, the 00:01:58
more input we get, the more information that comes in, the better off our council is going to be in making tough decisions. 00:02:05
Difficult decisions. 00:02:12
And um. 00:02:14
So I am here to wish you well. 00:02:15
Encourage you to to to speak your minds. 00:02:18
And also know that. 00:02:22
Um. 00:02:25
Let's generate some more interest in our city. Let's generate more enthusiasm. Let's try and get more people involved. 00:02:26
And I think if we all have that as a goal, I think our city is going to be much better off and. 00:02:33
Thank you each and every one of you for willing to be here today and. 00:02:39
And do the work on behalf of our city and our residents. 00:02:45
And we've got some great things going. We have challenges of course, but. 00:02:50
You're going to help us get through those and so I just wanted to come here and thank you for being willing to. 00:02:54
Help and serve. 00:02:59
Thank you. 00:03:00
Do we have any other comments? 00:03:03
No more public comments. 00:03:06
OK. 00:03:08
Let's move to the consent calendar. 00:03:09
We will now consider items on the consent calendar, which will be enacted in one motion. 00:03:12
Unless the Commissioner has a request to remove an item for discussion. 00:03:18
May I have a motion in a second I move the recommended action? 00:03:22
To adopt the consent calendar items. 00:03:27
They have a second. 00:03:32
So moved. 00:03:35
All those in favor? 00:03:45
Aye. 00:03:46
Aye, all those opposed. 00:03:47
Hearing none motion passes unanimously. 00:03:50
OK, let's move on to our business items. 00:03:57
Citizen Advisory Commission Amendment, amendment to bylaws, and revision of purpose and functions. 00:04:01
Will staff please present the report? 00:04:09
Good afternoon, Commissioners, members of the public. 00:04:26
It's the F. 00:04:29
So. 00:04:31
Item number three on the agenda, the first business item. 00:04:32
Pertains to a review of the Waimea Beach Festival and the After Action Report. 00:04:36
At the July. 00:04:41
I'm sorry, I'm out of order here. That is not the item that we're talking about just yet. 00:04:43
Yeah. 00:04:54
Let's try that again. Business item number three, Citizen Advisory Commission amendment to bylaws and revision of purpose and 00:04:58
Functions. 00:05:01
At the July 10th. 00:05:06
Citizen Advisory Commission meeting The Commission voted unanimously to amend the bylaws to establish. 00:05:08
This council chamber as the regular meeting location. 00:05:14
At that same meeting, commissioners offered comments regarding potential additions. 00:05:18
To the Commission's. 00:05:22
Purpose and functions. 00:05:23
That information was collected, and on September 5th the City Council considered staff recommendations. 00:05:25
To one approve an expanded list of topics. 00:05:31
For this Commission. 00:05:34
To review and provide advisory recommendation to Council and secondly, to approve an amendment to the bylaws to establish. 00:05:36
The council chamber as the regular meeting location for this body. 00:05:43
Council approved the proposed list of topics for CAC review. 00:05:47
While noting the benefits of utilizing this Commission to solicit public feedback and obtain valuable input from Commissioners. 00:05:52
On the targeted topics. 00:05:59
The council also noted its ability to amend the list. 00:06:01
If it deems necessary in the future. 00:06:04
At the same time, the council approved the proposed amendment to the bylaws to set the council chamber as the meeting location. 00:06:07
Note. 00:06:14
That with the use of this room. 00:06:15
The meetings are being streamed. 00:06:18
Recorded and subsequently will be posted. 00:06:20
To the city's website. 00:06:23
This will allow the public to be more aware of this Commission's. 00:06:24
Meetings its purpose. 00:06:29
And to get more involved with this body. 00:06:30
So that was a receive and file. I wanted to make sure I provided the Commission with an e-mail in advance of the September 5th 00:06:34
meeting and wanted to make sure that everybody understood what action was taken. 00:06:39
Understands the expanded scope of the purpose and functions of the Commission. 00:06:45
And certainly answer questions if there are any. 00:06:49
OK, Do we have any public comments on this topic? 00:06:54
No public comments. 00:06:59
OK. 00:07:01
The recommendation is to receive and file this informational report. 00:07:02
May I have a motion and a second? 00:07:07
Actually have a comment. Are we gonna do the motion and then yeah, we'll have a discussion after that. 00:07:10
OK, I move the recommended action. 00:07:17
I'll second. 00:07:19
OK. Does anybody have anything they want to discuss? 00:07:23
Yeah, I just want to thank staff. I actually spoke as a member of the public before the Council during this Council meeting where 00:07:28
this was discussed. 00:07:32
I think it reflects the responsiveness by city staff. 00:07:36
To the feedback they had received from the CAC over the last couple of years. 00:07:41
I think we're entering an exciting period where we're going to be able to be. 00:07:46
Utilized in a way that's beneficial to the staff. 00:07:50
And to the direction of the city and ultimately. 00:07:53
To guidance to the City Council and I just really want to thank staff and all those that were involved in developing this list. 00:07:56
It's a. It's a good list. 00:08:04
You know, we're not going to be doing all of this at the same time. 00:08:06
Yeah, yeah. Although you know, would be fun. Maybe we have a 5 hour CAC meeting. 00:08:10
Umm. 00:08:16
We just get some coffee. 00:08:17
But again, I just want to thank the staff, the city manager's office. 00:08:19
Who put this together and that the Council kind of took a leap of faith to entrust. 00:08:23
Our Commission to take action on these items. 00:08:29
That are course are advisory in nature, but hopefully will help them in their policy making and their future direction of the 00:08:33
city. 00:08:36
Does anyone else have anything to discuss? I do. I just want to say I echo your comments and I think that. 00:08:42
I think this is a good start for our our Commission and and I think there's a lot a long road ahead of course. 00:08:51
But. 00:08:58
I'm looking forward to getting community feedback to present to the council and so that hopefully we can. 00:09:00
Provide a more robust citizen participation in this effort, and I think that it's been much needed. 00:09:08
And I think that I I take that very seriously and I'm looking forward to. 00:09:16
2. 00:09:20
To doing so, so thank you. 00:09:21
Thank you staff and. 00:09:25
Mr. City Manager, thank you. 00:09:27
The movie you got some? Anything you want to discuss? 00:09:29
No, I just wanna say I wanna help in any way that I can. 00:09:37
You know, I mean, I'm. 00:09:43
Proud to be a. 00:09:45
Citizen and. 00:09:47
Resident. 00:09:49
The Port White Hemi. 00:09:50
And. 00:09:51
I look forward to what's in the future. 00:09:53
And if I can help in any way, that's what I'm here for. 00:09:56
Thank you and thank you to the staff for. 00:09:59
The opportunity to. 00:10:01
Go forward. 00:10:02
OK, and I want to thank staff. 00:10:05
For stepping up to the plate. 00:10:08
This is something that, when I first start started on this Commission I thought we were going to be doing. 00:10:10
Instead of having. 00:10:18
1/2 an hour meeting every three months. 00:10:20
And so I want to thank you very much for that. 00:10:24
And hopefully we will get some results. 00:10:28
OK. All in favor. 00:10:33
Aye, aye, aye. 00:10:38
Anybody opposed? 00:10:41
The motion passes. 00:10:44
OK #4 after Action Report winning me Beach Festival. 00:10:48
With staff, please give a report. 00:10:54
All right, now we're ready for item number 4. 00:10:57
So. 00:11:00
Item number four is an After Action report regarding the Wyoming Beach Festival. 00:11:02
As noted in the previous item, the Commission is now tasked. One of the items on the list is a a charge that the Commission has of 00:11:07
reviewing city sponsored large scale events. And of course the Winnie Beach Festival is one such event. 00:11:14
The Council has expressed interest in discussing. 00:11:22
The financial impact of the 2023 When Emmy Beach Festival and discussing options for how to best manage the event going forward. 00:11:25
Umm. 00:11:34
In a recent Council meeting, it was agreed that prior to the Council's consideration, this item would be presented to. 00:11:35
This body for review. 00:11:43
And for consideration, consideration of any advisory recommendations. 00:11:46
That this group may want to make to the City Council when they review the item. 00:11:50
So that is the purpose. 00:11:55
Of having this item before you this afternoon. 00:11:57
So a brief overview, as as we all probably know, the event occurred this year, August 26th and 27th. 00:12:03
It's estimated that we had approximately 19 to 20,000 people over the course of the two day event. 00:12:11
And for the third year in a row, the event was coordinated, coordinated through an agreement with REACH. 00:12:18
Which of course is. 00:12:23
A local nonprofit organization whose mission is to support and encourage civic events and activities which contribute. 00:12:25
To Port Wanami residents quality of life. 00:12:31
Early in the planning process reach. 00:12:35
Presented a proposal. 00:12:38
To have this year's event include an admission fee. 00:12:41
That concept was reviewed and considered by council. It was it was not supported. 00:12:46
And subsequently reached return to the Council with a revised budget. 00:12:50
That the Council considered. 00:12:55
And at that same meeting, the Council executed an agreement with REACH. 00:12:57
Two, as the slide indicates, have a wide scope of of. 00:13:03
Work scope there, which included the development and implementation of a work plan for the event. 00:13:08
As well as the event budget. 00:13:13
To execute contracts for festival services to provide on-site supervision. 00:13:15
Overseas sponsorship A sponsorship contractor oversee A vendor coordinator. 00:13:20
And engage a marketing agency to ensure that the event was promoted advertised. 00:13:24
So we could solicit a wide range of attendees. 00:13:29
And then just lastly as part of the overview, I'll note that in addition to all of the good and important work that. 00:13:34
Reached us through its. 00:13:40
Through the various people that support that effort, the city does provide some staff support services. 00:13:43
In the conduct of the event. 00:13:49
O. 00:13:53
Relatively recently we received reaches financial reconciliation of the event and. 00:13:54
The not so great news, is it it? It did show a deficit of nearly $46,000. Budget to Actuals, unfortunately was a was a significant 00:14:02
deficit. 00:14:06
The good news is that the individuals involved with the vent coordination were able to do a good job keeping. 00:14:12
Control of the expenses and the expenses actually came in slightly less than the budget. 00:14:19
That's the good news. The the reason that there's a deficit is unfortunately, the income fell short of projections. 00:14:25
And as highlighted on the slide, there are two main reasons, 2 main areas where that occurred. 00:14:31
Activity based. 00:14:36
Umm. 00:14:38
Revenues such as income derived from carnival rides, souvenir sales. 00:14:39
Parking beverage sales. 00:14:45
Those. 00:14:48
Missed the projected revenue amounts by approximately $29,000. 00:14:49
And then the second category was just straight sponsorships, sponsorship revenue missed. 00:14:53
Estimates by a little over $31,000. So those were the two primary contributing factors to why this event ended up having a 00:14:59
deficit. 00:15:03
And in the scope of finances, I also just wanted to share, so everybody understands. 00:15:08
Because I think it's an area that council is especially focused on is what support the city provides, so as part of the budget. 00:15:12
The city provides an event sponsorship of $25,000. 00:15:20
As mentioned earlier, the city also provides staff support services in the performance of the event. 00:15:25
When we calculate those, it's estimated that those come in. 00:15:32
A little over $27,000 that there's a wide array of the services, but it's primarily a police and public works that constitute. 00:15:35
Those services. 00:15:43
And then lastly, as noted, this year we had a deficit on the budget and per the agreement that the city has with REACH. 00:15:45
The city is responsible for any costs that cannot be paid. 00:15:53
From the revenues generated by the event, so that amount will be the city's responsibility as well. 00:15:57
So. 00:16:06
The last slide as part of this presentation. 00:16:07
Is. 00:16:11
These are. 00:16:13
Let me back up. The Commission is, of course, welcomed and entitled to provide any. 00:16:15
Comments and advisory recommendations it deems fit. 00:16:20
In order to facilitate a discussion. 00:16:24
I've included a couple of topic areas that you may wish to discuss. You might want to limit. You might not want to limit, but it's 00:16:27
intended to facilitate the discussion and get the. 00:16:32
The thoughts about what kind of? 00:16:38
Future event, we want to have and and the first one listed here is whether or not we want it to be. 00:16:41
A regional event or whether we want it to be a little bit more focused on just. 00:16:46
Our immediate community. 00:16:50
The next is it's been a current, I'm sorry, it's been a two day event for the last couple of years and and I think that's an 00:16:52
outstanding question. Should it continue in that fashion or should it be a a single day event? 00:16:57
The time of year we know that. 00:17:03
The time of year has been that last weekend in August for the last three years, and. 00:17:06
That may be a great time of year. We may want to consider a different time of year. There are various activities. 00:17:11
Throughout the year in Ventura County, this one happens to fall on a weekend that conflicts. 00:17:17
With another event and and the question is, is it a concern, is it an objective that we want to differentiate and separate from 00:17:22
other events, so there is no competition for for customers. So that's an outstanding question. 00:17:28
And then the last one is. 00:17:34
Does the Commission have thoughts about what components of the event? 00:17:37
Are essential or what event components we may want to consider altering. 00:17:41
What we provide, does it serve our community? 00:17:48
Is that the primary objective? Is there another objective that may necessitate additional changes to the scope and the components? 00:17:51
And and lastly. 00:17:59
Do those. 00:18:03
Changes. 00:18:05
Serve the ultimate objective when we talk about finances. We we had a deficit this year. Do we want this? 00:18:06
Event to be self-sustaining and if so. 00:18:12
What changes might we suggest and and what changes are acceptable? 00:18:15
To achieve that objective. 00:18:19
So. 00:18:22
Thoughts, considerations, questions for the Commission to consider and of course, as I said before, in no no way are are we 00:18:23
limited to those if there are other thoughts or comments. 00:18:28
Umm. 00:18:33
Certainly happy to receive those from the Commission. 00:18:35
And. 00:18:38
As we said, I think during the first business item. 00:18:38
That the purpose of this Commission is to provide advisory recommendations to the City Council, so whatever feedback we receive 00:18:42
will be incorporated when we return to the City Council. 00:18:46
So they'll have an understanding of what was discussed, what thoughts this body had. 00:18:52
And the closing comment that I'll make. 00:18:56
We have Maya Zumaya, who served as the event director. 00:18:58
And is certainly a subject matter expert when it comes to the winning beach festival, so if there are specific questions. 00:19:04
That I or or staff cannot directly answer. She is here in attendance and would be able to. 00:19:09
Address specific, detailed questions if there are any. 00:19:16
It Does the Commission have any questions they'd like to ask staff at this time? 00:19:22
And we're only going to take questions. We'll have comment and discussion later. 00:19:27
I have some questions. 00:19:34
And thank you for the. 00:19:37
Your list of considerations I. 00:19:39
I have some additional ones. 00:19:41
But I but to to point to some of the ones that you have up here, one of the. 00:19:45
One of the concerns I have is. 00:19:50
Who is the target audience for this event? 00:19:53
It's a beach festival. 00:19:55
Right. 00:19:57
And I wonder what's beach about it? 00:19:59
To me, it's more of a street fair. 00:20:01
Has a lot of activities, has a wonderful, you know, participation with the community. 00:20:04
But who's the target audience as you have here, is it? 00:20:09
Is it out? Is it a tourism event? 00:20:12
Is it a fundraiser for a cause? 00:20:14
Is it? 00:20:17
Because to me, events like I'm going to use the Strawberry Festival for example. I was involved with that when it first started. 00:20:21
30-40 years ago. 00:20:29
Almost now. And the and that came about for two reasons. One, the strawberry industry got involved and said they wanted to. 00:20:31
Create some. 00:20:39
Awareness around strawberries, secondly. 00:20:40
The city of Oxnard had an image. 00:20:43
Challenge, and they still do. 00:20:45
But they wanted to really focus on. 00:20:47
Putting enhancing the agriculture in a positive way and making strawberries a positive. 00:20:49
Tourist attraction to the city of Oxnard. 00:20:56
And so you know, the Winema Beach Festival. 00:20:59
Doesn't feel like a beach event. I guess that's one thing. One point and the second point I'd make is. 00:21:04
If we are going to to continue this event. 00:21:11
One, I also sat on the fair board for a number of years and one of the things I when I remember when the first winning beach 00:21:15
festival came out and I thought to myself. 00:21:19
As a resident here in in Wanami, why is it so close to the fair event? 00:21:24
Because there's a lot of money that's spent at the fair by a lot of the local residents. 00:21:29
And people have budgets for. 00:21:33
Family entertainment. 00:21:35
And to try to to to. 00:21:37
Carve out a few more dollars, especially these days, to put in. 00:21:40
A budget for additional events here. 00:21:45
Might be challenging if they do. I go to the fair. Do I go to the beach festival? 00:21:48
And and if and there's, yes, there's many competitive events around and I think that if we can. 00:21:53
Determine. 00:22:01
What's? 00:22:02
Who's our audience? What's our purpose? Are we raising money for and for A cause? Are we? Or is it just supposed to be? 00:22:03
Revenue neutral. 00:22:10
Or is and and what is the best time of year to put this on? I think those are all questions that I don't have answers for. 00:22:11
And and I think that I'm a little out of disadvantage because we we got this agenda here Thursday, which is great. 00:22:18
But we haven't had a chance to. I haven't had a chance to go out and talk to. 00:22:24
Community and get their feedback and and I'm thinking that it would be nice if we had a little more time. 00:22:29
To really to garner some interest from our community and the people that are attended. 00:22:34
And come back. 00:22:40
With some feedback. 00:22:41
I ended up having coffee at Anna Cappuccino on Sunday and. 00:22:44
11. 00:22:49
One of the people there that was in line for coffee, I asked them about the beach festival and they said. 00:22:51
Well, it seems like it should be more of a community type. 00:22:56
Port Wanami based event with the kids and the high schools and. 00:23:00
Say look, you know, let's focus on making it a special event for just our special little community, which is 1 idea. 00:23:04
So I don't know. There's probably many other ideas out there, right? And and. 00:23:12
I mean, I said. Then I thought about the guppies. I was asking Becky about the guppies. That's a. 00:23:16
Beach activity. 00:23:21
Wouldn't it be nice if they were somehow folded into this somehow with the? 00:23:22
Fishing competition. I mean, I'm just throwing ideas, but. 00:23:27
Maybe there are some ways to tweak it? 00:23:30
If we want to continue because if we continue right now. 00:23:33
I'm not. I I'm very concerned about the deficit and to our city budget and. 00:23:36
I think that we have a fiduciary responsibility to be careful about not spending money. 00:23:42
That especially when we have budget considerations right now. 00:23:46
So I think that we just. I just want to make sure it's a. 00:23:49
Sustainable. 00:23:53
If if we're going to go forward with it, it's a sustainable event that has longevity. 00:23:55
Like the strawberry festival? 00:23:59
Or. 00:24:01
Like. 00:24:02
The fair which which is 250 years old, you know, I mean a County Fair, has started. 00:24:04
250 years ago. 00:24:09
To promote agriculture, there's a brand new. 00:24:10
And brand new country. 00:24:13
So the. 00:24:15
Livestock people and the farmers got together and said how do we grow our props and and and livestock here in the in the United 00:24:16
States, the new, the new country. 00:24:20
And what evolved out of that is? 00:24:25
Competitions. 00:24:27
Shows. 00:24:29
Talent. 00:24:31
Expose and all that sort of thing, and it's here we are 250 years later and it's still an event. 00:24:32
And it's very regional focused. 00:24:37
And there's. 00:24:39
Thousands of them, all over the country. So you know, just. 00:24:40
How do we have shape and mold? 00:24:43
Four, why Nemi, our special little community something that that sort of. 00:24:47
Says Hey, this is a cool whining me festival. 00:24:52
Beach Festival. 00:24:55
If that's what we want to do. 00:24:56
I'll stop there. 00:24:58
Does anyone else have any comments? 00:25:02
Well, this is for staff staff, comma. 00:25:06
In quest. 00:25:08
Yeah. 00:25:09
Yeah. 00:25:10
They Are there any members of the public who wish to provide comments at this time? 00:25:17
I just received a written public comment and I'll just go ahead and read that. 00:25:24
Wanami Beach Festival 2024 Our Beach Festival can be an event that promotes our local businesses. 00:25:29
Students and families. 00:25:36
Some ideas and suggestions are. 00:25:37
Ideals that our community involved and reflect our beach and port community. 00:25:40
Talent show for members of our community. 00:25:44
Garage bands, singers, rappers, dancers, etc. 00:25:46
Performances by cheerleaders, dance groups, Wini High Mariachi or Eno Green Mariachi groups. 00:25:50
Chili cook off. 00:25:57
Bring back the Sandcastle contest on the shore. Didn't even see this at 2023. 00:25:58
Pipeline stunt kites, large kites, etc. 00:26:04
Fishing Derby, Real Guppy Outdoors or Mission Fish. Nonprofits can help with this. 00:26:07
Surf contests, run, bike swim, mini triathlon, Chumash interactive event, tumal paddle or something that ties the Chumash history 00:26:12
to our festival. 00:26:17
Drum circle at sunset. Navy military and corporation may be having a helicopter or other military equipment displayed. 00:26:22
Channel Islands. 00:26:30
Nation park or Channel Islands marine life display or mini museum. New volleyball courts may be a beach volleyball tournament. 00:26:31
Things I really loved from 2023 Beach Festival. 00:26:38
Or the chalk art, mini museum, local music, the only local band Mori and the heavy hitters should have. 00:26:42
Headline the festival. 00:26:48
The majority of the group were raised and still live in Port Minami. 00:26:49
Things that should be reviewed and possibly changed. 00:26:53
Huge expensive stage with LED and light. Don't think we need it to have such a robust stage. It's nice, but a big expense that 00:26:56
could be omitted. 00:27:00
Smaller, less focus on cannabis Cove. 00:27:05
Dispensaries accounted for 12% of the income for the festival, yet they had a large footprint at the festival. 00:27:07
Cannabis is not a family friendly activity. Not sure what the expenses were specifically to the cannabis Cove, but I'm sure that 00:27:13
the majority of the tent rental expense went to build the cannabis Co. 00:27:18
If the tent rentals for the cannabis Cove costs us 1/3 of the tent rental expenses, the cannabis sponsors might have brought in 00:27:24
less money than the arts and crafts and retail vendors. 00:27:29
Arts and craft vendors are part of the draw to community events. People love window shopping vendors. Plus, many of the vendors 00:27:34
are small businesses that operate in our community. 00:27:38
Your new wine sales brought in more money than the cannabis sponsorships. Just keep that in mind. 00:27:42
Souvenirs. The souvenirs cost 4500 but only brought in 4000 in sales. 00:27:47
Souvenirs. Lost money. I can give more feedback as to why I think this happened in future discussions. 00:27:52
Sponsorship commissions. 1/3 of the sponsorship dollars were paid to commissions. 00:27:58
Way too much. Event organizers should not be double dipping by taking commissions on sponsorships. 00:28:03
Especially after being paid well to organize the event. 00:28:08
And that was submitted by Ricardo Holden. 00:28:12
That concludes public comment. 00:28:15
OK, the recommendation is to receive the information about the cost. 00:28:19
Resources and event details. 00:28:24
Associated with the execution of the 2023 Whining New Beach Festival. 00:28:27
And consider recommendations to the council regarding the planning. 00:28:32
An execution of the 2024 Wanami Beach Festival. 00:28:37
Do I have a motion and a second? 00:28:41
And move the recommended action. 00:28:45
But I will have comments. 00:28:47
I'll second. 00:28:53
OK, does anyone have any comments they want to make? 00:29:02
Yeah, I'll start. I have a couple of comments to these, these various categories. 00:29:06
Um, so I hope that even though they're out of order, they can be captured. 00:29:11
The first is I I think it is important to consider the time of year of the event. 00:29:17
Just to note that August 11 major event that we need to avoid conflicting with would be Ventura County Pride. 00:29:23
It's the largest LGBTQ pride event in the county. 00:29:33
UM, which actually is not held in June during Pride month. 00:29:37
Although nearly every week, thankfully, now nearly every weekend. 00:29:41
In June, as taken with either Pride events happening throughout Ventura County or Juneteenth. 00:29:45
So those are a couple of things to consider, both the timing and dates of the Pride events in June. 00:29:53
But most importantly, Ventura County Pride. 00:29:59
In August, along with, of course, the County Fair. 00:30:02
July, of course we know the 4th of July, so that basically eliminates. 00:30:07
That period. So basically we're dealing with mid to late July. I do want to of course be cognizant of I know. 00:30:12
We also have some overtime that although we like to avoid it with public safety, does happen around the 4th of July, so that could 00:30:19
also be a consideration to take into account. 00:30:24
I'm also concerned about the financial sustainability of this event. 00:30:29
You know, I came of age during the Great Recession, so I know that at someday the the money chain train will. 00:30:34
Have challenges reaching our city and we need to be prepared for that. 00:30:44
Whether it is the city having a set amount that is realistic. 00:30:49
I am really concerned when there's cost overruns, especially to be so off with the projected. 00:30:54
Deficit. 00:31:00
That is something we have to take into account and budget for. You know, I I was involved in a city that had to find $30,000 to 00:31:02
keep a library open. 00:31:06
O these are real amounts, and I know we we need to be cognizant of that. 00:31:11
Another element is to look at who has access to booths. You know, I'm involved in a number of community organizations, long 00:31:18
standing community organizations. 00:31:23
And this is one of the few events that we were not eligible to have a booth. 00:31:28
Nearly every other organization or public event here in the region is open to organizations like the ones I'm affiliated with, 00:31:33
except this event. 00:31:37
And so I think that's that's a challenge as well. 00:31:42
Exploring ways that the Community Benefit Fund could be collaborated with. 00:31:47
I know we're doing an overall kind of a relook on on how we can use those funds. 00:31:52
And we want to be mindful of not pulling resources away from, say, the Banana Festival. But this could be one. 00:31:58
That if we come to the Harbor District with a plan on how this will be a financially solvent event, perhaps they will agree to 00:32:04
using some of the mutual, excuse me, the the benefit fund. 00:32:10
When it comes to whether there should be a city or a regional event, I I really believe it should be a regional event. 00:32:18
I think this city for a long time has been very kind of insular focused. 00:32:24
And it's important that we are regional partners. 00:32:29
And whether that means reaching out to Oxnard or the overall county, it is important that we view everything we do as a regional. 00:32:33
Opportunity. 00:32:42
And a regional opportunity for economic vitality. 00:32:44
The city needs to be attracting people to come to it and and small businesses to sustain our city and that happens by being a 00:32:48
regional event. 00:32:52
I also am cognizant of because of the cost overruns with this event, pulling funds off of what could be future community events 00:32:59
when the budget gets tight. 00:33:04
Currently we don't do a whole lot, if anything, to promote events that are close to the Channel Islands section of our city. 00:33:10
Many events happen in the Oxnard Harbor that this city could be a partner on and promote that would benefit the Channel Island 00:33:18
side of our city. 00:33:22
So being cognizant of that as we build towards a larger plan on how we support community events. 00:33:27
And build regional partnerships, that's where I'd like to see a regional partnership as well. 00:33:34
Promoting our event, but also spotlighting events in the Channel Islands harbor that could be more accessible to our population 00:33:39
along that. 00:33:42
That corridor. 00:33:47
Based on these financials, I think it's hard to argue that it should be a two day event. 00:33:50
If we're burning money, I don't. It reminds me of during the Great Recession when you had. 00:33:55
Ford and other companies making two of the same car, It's like, OK, if Mercury and Ford can't sell and Lincoln's not selling, why 00:34:01
are we making three of the same car? 00:34:05
Right. 00:34:10
So unless we have a case to be made that. 00:34:10
We can be financially viable with A2 day event. 00:34:13
I think it's important that we make and try to make one car successful. 00:34:16
As far as the comment about cannabis, I think it's super important that. 00:34:23