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Ohh 5:00 PM. 00:00:00
Madam Clerk, can you call the roll? 00:00:03
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We will now hear public comments not pertaining to the items on the agenda. 00:00:26
Please complete a speaker request form located at the entrance of the City Council Chamber. 00:00:30
And give it to the clerk. 00:00:36
Your name will be called when it is your turn to speak, and you will have 3 minutes to speak. 00:00:37
Do we have any written? 00:00:43
Comments. 00:00:47
We do not have any written comment. 00:00:48
And nobody is present, so let's move on. 00:00:50
We will now consider this is a consent calendar. We will now consider items on the consent calendar. 00:00:53
Which will be enacted in one motion. 00:00:59
Unless there's a request to remove them. 00:01:01
Remove an item for discussion. 00:01:04
May I have a motion to 2nd? 00:01:11
2nd. 00:01:15
Or. 00:01:17
Yes. And the recommendation for the consent is to approve the July 12th. 00:01:19
2023 Transaction and use tax Citizens Oversight Committee Special meeting minutes. 00:01:23
And we have a second. 00:01:31
Allen Vick will second. 00:01:35
All in favour. 00:01:38
Aye. 00:01:39
Motion passes unanimously. 00:01:41
Staff, please present the result the report. 00:01:45
Sort of. 00:02:21
OK. It's on Better. OK. Hello, good afternoon transaction and use tax committee members. 00:02:23
So tonight, today, this afternoon's agenda, I will be presenting to the committee the fiscal year 2023. 00:02:30
Our revenues and expenditures report. This report is unaudited. 00:02:39
We are currently undergoing our year end audit with our independent audit firm. 00:02:44
And once the figures are audited and the financial report is issued? 00:02:51
Then I will come back and present to you the updated numbers if anything changes based on audited figures. 00:02:56
And so let's take a look at our for physical year 23, the measure your revenue is a was 3.4 million three million four 11458. 00:03:04
I just want to share what we had in the budget was three million 426, so we're just slightly below about $14,000. 00:03:16
Slightly under what we had. 00:03:24
In the revised budget for Measure Your Revenues. 00:03:27
And just to give you a little bit of history, the budget, we do a biennial budget. 00:03:30
And so for fiscal year 23, it was the second year of the two year budget, so we did 2122. 00:03:34
20 to 23, so typically the second year of the budget we do an update. 00:03:40
So the original projection for Measure U when we adopted the budget for that two year budget was the revenues were projected just 00:03:45
under 2.9 million. 00:03:50
But then we did an adjustment and increased it by 540,000 because. 00:03:55
You know, when we do that adjustment, we look at trends and where revenues are coming in. We consult with HDL who provides us 00:04:00
projections. 00:04:04
And that's how the three million 426 figure was adjusted to based on on trends at that time. 00:04:09
Things have started to slow down a little bit. You know, sales, consumer goods, people, I think consumers are. 00:04:16
Umm. 00:04:23
Pulling back a little bit, so I'm not surprised that it's just under the 3.24 to 6 million. 00:04:24
And then the expenditures as I'll share with you are. 00:04:31
3 million, four 11458 are actually they're just a little bit over, but revenue and expenditures net to 0. 00:04:35
And so let's take a look at the expenses I put. I broke them out. 00:04:45
Into different departments because the schedule is very busy. 00:04:48
So the revenue is that 3 million, four 11458 and then public safety is our. 00:04:53
1st. 00:04:58
Component of expenditures. 00:05:00
And you can see the total for public safety was two million 398. 00:05:02
And the breakdown includes the different. 00:05:08
Positions that are being paid with measure EU revenue. 00:05:12
We have a police Sergeant, a police officer, senior. We have two full time positions. 00:05:18
A police officer, that's a. 00:05:24
Part time or not a part time, but it's half of a position that's being funded. 00:05:26
Police communication officers for dispatch are three full time positions. 00:05:31
And then the rest of the expenses are either? 00:05:37
A capital look and or equipment like the computer data dispatch, the cat system. 00:05:42
Clothing uniform allowance. 00:05:48
Body cameras and Tasers department. Part of it is the Police Department remodel and that's an ongoing remodel. 00:05:51
But the dollars that you see here, like the 81,000 for the Police Department model, that's what was actually spent in the fiscal 00:05:58
year? 00:06:02
So that's not the total amount of the project, that's just what was spent. 00:06:07
And Police Department upgrades and improvements. 00:06:12
And then the patrol vehicles, we lease our the vehicle. So that's the least expense for the year for all of the patrol vehicles. 00:06:17
And then we have on. 00:06:25
The emergency. 00:06:27
We're leasing vehicles through Fleet Enterprise, correct? 00:06:30
And then the emergency emergency preparedness manager. 00:06:33
And so that's the the total for public safety. 00:06:37
The next. 00:06:41
Component of the expenditures are streets and maintenance. 00:06:44
And again, we have staff that works on maintaining city parks, the pier, removing graffiti. 00:06:48
And that's $119,000 and that's the 1.5. 00:06:55
FT is the 1 1/2 equivalent. 00:07:00
And. 00:07:02
Neighborhood speak. 00:07:03
Speed, cushion, installation and again, actual dollars that were spent. So that is not what the project costed. 00:07:05
But that's what we spend in fiscal year 23. 00:07:12
The pain for the Community Center. 00:07:16
$84,000. 00:07:20
And then on street maintenance and supplies, it's a combination of equipment, a lot of equipment rental. 00:07:22
Purchases of concrete and then other small supplies. 00:07:28
Um, and then? 00:07:32
The streets staff. So this is different than the maintenance is the street staff. 00:07:35
That maintain actual streets alleys. 00:07:40
Sidewalks. That's 2 1/2 full-time equivalent. 00:07:43
Again, St. Equipment and I just put some examples of what the detail of the report. 00:07:49
Provided so it's like blowers. 00:07:56
Ranches. 00:07:59
And then we have also included the Public works break room remodel, the City Hall remodel. 00:08:00
Streets, landscape vehicles, again, those are the vehicles that are leased. 00:08:07
For Street. 00:08:12
The generator and then the storm drain repair. 00:08:14
There's are several, so this is #2. 00:08:18
For $971,000 nine 80. 00:08:21
And then the last slide is the Parks and Recreation. 00:08:34
Again, the vehicles are broken down. They have one vehicle we have recreation staff working on a lot, all the recreation 00:08:38
activities. 00:08:42
That the city has sponsored. 00:08:47
Contract supplies than other equipment needed for recreation. We separate the senior exercise program and then the last component 00:08:50
is the information technology, which is really our enterprise system. 00:08:58
We are converting our legacy system. 00:09:06
Into a new Tyler software. 00:09:10
And those are the costs for the in in the fiscal year. 00:09:13
That were supported by Measure U funds. 00:09:18
For the conversion. 00:09:22
And so that actually the total expenditures are three million 421, so it's just a little bit over. 00:09:24
The three million 411. 00:09:32
In revenues? 00:09:35
And what I have here as next step is, is what I talked about earlier that we'll be coming back, likely it'll be the March 24, 2024 00:09:41
meeting because the auditors. 00:09:47
Typically, our audited financials are completed by March 31st. 00:09:53
And then we take those to council and unless we had a meeting like in January, but it's going to be sometime in early 2024 when 00:09:57
we'll have audited numbers that we can present to to the committee again. 00:10:04
And then the other. 00:10:12
Component I wanted to talk about the. The was that and I think. 00:10:14
Part of the agenda is forming an ad hoc committee. 00:10:18
And looking at the committee providing input to staff on prioritization of projects that we can take into consideration when we 00:10:22
generate the budget and when we generate the mid year updates. 00:10:27
Umm. And so wanted to include this in as the next step. 00:10:34
Any questions? 00:10:39
Generally speaking, the numbers I've looked over between the audited and the. 00:10:47
Straight numbers are about the same. Does it change much? I don't expect, I don't expect a lot of adjustments specific as it 00:10:52
relates to master you because the measure your revenue is very specific and so there shouldn't be anything related to the revenue. 00:10:59
There shouldn't be anything related to the expenses unless we missed an accrual. So if there was an invoice that we. 00:11:07
Paid in 24, that relates to 23. The authors might have us booked that or or vice versa. I don't. I don't expect anything changing 00:11:13
significantly if it does. 00:11:18
Any significant changes? 00:11:24
Then the other question is with the software, the information technology stuff, is that what does that benefit the entire city? Is 00:11:27
it police? Is it? 00:11:31
It benefits the city. The ERP software is being rolled out in phases. 00:11:36
I mean it's it's a long process, it's a two year process to get the city all converted. 00:11:45
Into the new system we started out with the financials, making payments. 00:11:51
And we're rolling out utility billing. We're actually in the middle of doing payroll, so it benefits the entire city public works. 00:11:58
It's entire. 00:12:08
Enterprise system. 00:12:11
I guess I don't know what that means. 00:12:13
We have a legacy system that I think, I don't know how long we've had it, but it's a legacy system. So this is more of a cloud 00:12:15
based. 00:12:19
Type of system and it allows the city to also. 00:12:22
Go paperless so we can upload. 00:12:26
Documentation like when we pay invoices, they're uploaded into the system so they're available. 00:12:29
And allows for more transparency of records because everything's electronic versus having. 00:12:36
Um. 00:12:42
Hard copies the information. 00:12:43
And is this gonna this will then change the way citizens pay our utility bills. 00:12:46
Eventually it will change, it will be, it will be updates, then it will be more efficient. Effective, yes or not. 00:12:51
Quite there yet actually the utility portion of it. 00:12:59
It's going to start in December and it takes some time to implement. 00:13:03
But it eventually it will. 00:13:07
Last question I I would have is are. 00:13:10
I'm sure somebody's thought about this, but. 00:13:13
You got all this ransomware stuff with. 00:13:16
This is getting crashed and. 00:13:19
You can't do that to paper, but it seems like. 00:13:20
We've heard cities and. 00:13:24
Organizations being attacked and yeah, do we have or is that part of or paying for to protect us part of? 00:13:26
Nation of our IT department. 00:13:33
And then part of the contract that we have is with Tyler Muniz, who's a reputable. 00:13:35
You know company, they've converted a couple a lot of cities I should say. 00:13:41
So that should not be an issue, yeah? 00:13:45
Yeah, but a lot of it is our internal. 00:13:49
Controls that we have in. 00:13:52
And firewalls. 00:13:54
I have some questions. 00:13:58
Ohh what? 00:14:00
I I kind of did what David did and and broke it down with the percentages we were. 00:14:02
The trends we were seeing over the fiscal year with the percentages we were seeing in each department. 00:14:08
Hmm, I'm totally on board, with more than half of it being. 00:14:13
Police or public safety, I think that's great. 00:14:17
What percentage? 00:14:21
Of. 00:14:24
There. 00:14:25
Budget. 00:14:26
Does measure you actually fund their yearly budget? 00:14:28
I can take a look and give you that. 00:14:33
Reply I have my laptop to give you, Yeah. 00:14:35
And what was what was involved in the remodel and is that an ongoing thing or for the police remodel? It's a project, it's. 00:14:39
Not what's ongoing because it's it's the. 00:14:48
It rolled over from prior year to 24, but it should be completed. 00:14:52
This fiscal year in 2024 and do you know anything what that was about? I have the, yeah, I have the details of the total cost of 00:14:57
the project if if. 00:15:01
I was just wondering what what it entailed, what they were actually? 00:15:07
Remove. 00:15:10
And then this emergency. 00:15:12
Prep Communications manager. So that's a. 00:15:15
That's a single position that's being funded, OK. 00:15:19
So we can expect to see that on every. 00:15:22
That the positions are on or like I put FTE full-time equivalents. 00:15:26
And so those are ongoing obviously. 00:15:32
Staff. 00:15:35
Leaves, but we'll replace with the, replace with somebody else. So yes, those are full-time equivalents. That's the full time 00:15:36
equivalent position. 00:15:39
Well, because I'm seeing this year the and the 23. 00:15:44
We spent 181,000 on emergency prep slash. 00:15:47
Call manager. 00:15:51
In the previous. 00:15:53
Report was 154,000, so I'm just wondering if this is likely related to like? 00:15:56
Meriting Cola increases. 00:16:04
We had living wage or market increases. 00:16:06
That were impacted 2023? 00:16:10
OK. Because I'm yeah, I understand because that's everything's all that includes everything, correct. That's benefits. 00:16:13
And then OK, so I think. 00:16:20
That's it for public safety. Now what about the? 00:16:22
On the the public works. 00:16:26
What is the City Hall remodel and is that also an ongoing? 00:16:28
City Hall remodel is completed now. 00:16:33
So that was a lot of the retrofit like the lighting that was done. 00:16:37
Umm. 00:16:42
And and really remodeling to the like the carpet. 00:16:43
But the roof? 00:16:46
HVAC. 00:16:48
And that was closed out in fiscal year 2023? 00:16:50
OK, so we shouldn't we shouldn't see a remodel. 00:16:54
Not for the City Hall. 00:16:57
Correct. 00:17:00
And then the Public Works break room remodel. 00:17:04
I'm just. I'm kind of. 00:17:08
I'm a little stuck on that one because I don't see how that benefits the the public. 00:17:10
Or the citizens of Fort Wayne Yemi, I understand is. 00:17:15
Comfort and everything for the public works, but what? 00:17:19
What what? What issues did they have or what was needed there? 00:17:22
It's remodeling and it's also enhancing the ability for public works to store information. 00:17:26
I mean basically stored there. 00:17:32
Their information, Their working record. 00:17:35
Um. 00:17:40
I can give you more detail, I can pull more. I can retrieve the details that were exactly yeah, because it says break room, it 00:17:42
doesn't say office. 00:17:46
You know, yeah, they all, yeah. Well, I can give you more details on that project. 00:17:51
And that's also one times the ones that's completed, which will be completed this fiscal year, it will not be RE. 00:17:56
Occurring expense. 00:18:03
And the IT do we do we expect more more coming on that or is that? 00:18:05
IT we do expect more because as I mentioned it's the multi year and we're paying it as they complete the work. So we certainly you 00:18:11
know don't want to pay them ahead of time so as they complete the faces. 00:18:16
They're billing the billing us for the work that has been completed. 00:18:22
OK. 00:18:28
Good. Thank you. 00:18:29
Any other questions? 00:18:31
OK. 00:18:37
Aye. 00:18:38
Ohh from the audience. 00:18:40
Yeah. No, So and sorry I'm late, I was. 00:18:43
Double booked but. 00:18:46
I don't wanna repeat, you know, because I know I'm coming in late, but I I don't know if Lupe said this, but you know, Lupe and I 00:18:48
had talked a lot about this meeting beforehand and. 00:18:53
Talked about just big picture wanting to make sure that. 00:18:59
We have that ongoing dialogue with the committee about. 00:19:02
Exactly the kinds of questions you're asking. So I appreciate it cause it's like what what kinds of things are the committee? 00:19:07
Supportive of using this funding for and what kind of things? 00:19:14
You know, we shouldn't. We should start steering away from and start planning for other. 00:19:17
Funds to to use, you know to utilize for the projects. 00:19:22
So we'll get some more information on. 00:19:26
Some, like the public works break room, I'm not. I think that it might be connected. It might actually be two pieces and it was 00:19:28
the conference room and the break room. 00:19:32
And the conference room would have a little bit more of a justification for like we have meetings with contractors and you know, 00:19:36
things like that in there. 00:19:40
But we can look at that closer. But. 00:19:44
I don't know. 00:19:48
Lupe had already said this, but one of the things where we were looking for is sort of that big picture guidance. 00:19:49
We went through the ballot language and we we. 00:19:55
Well. 00:19:57
Put together the list. 00:19:58
Because we believe that the ballot language spoke to. 00:20:00
Police services. 00:20:03
Services that sort of impact our customer service and serving the community. 00:20:05
And recreational programming and public works improvement. 00:20:10
So we tried to put together a list focused on those things, and so your feedback on which of those to keep focusing on and which 00:20:15
maybe don't make sense is is appreciated and. 00:20:20
We'll use that. I know one of the questions was. 00:20:25
You know, or some of these things gonna continue next year? 00:20:28
Our plan is to use the feedback from these meetings to start putting the list together for next year and. 00:20:32
Some projects like the council chambers remodel, which actually includes these TV's and audio, the new equipment that you're using 00:20:38
and the new buttons and all that. 00:20:42
We finished that, but now we have a new phase, which is the police station remodel, that one I do think. 00:20:47
Has a huge public impact where it's going to have new, you know, customer service at the front here for the police station again, 00:20:53
which I guess we had had many years ago. 00:20:58
So, So what we're kind of fine tuning those those. 00:21:03
Projects fine tuning the lists. 00:21:07
And just your. 00:21:09
Feedback and these conversations are really. 00:21:12
Appreciated and helping us do that, so thank you. 00:21:14
You mean we wouldn't have to come and knock on the police door and wait for someone? It's a pet peeve of mine right now. I just 00:21:19
walk in every morning and look at it and I'm just like. 00:21:24
And. 00:21:30
Probably too much information, but it's we're doing like a full police station remodel. 00:21:31
And we were looking at moving our records, keeping up to the front and then we started to realize, well, we want more customer 00:21:36
service focus there. So it ended up causing a little bit of a, a hiccup and a delay where it's going to take a few more months. 00:21:42
But the end result is going to be an improvement in customer service and I would say. 00:21:48
I'm always surprised at how many people come into City Hall to go up and just talk to the Police Department, you know, cause I 00:21:56
would think. 00:22:00
My sort of my thought is like I only call the police. 00:22:04
When if I need to by calling 911. You know I don't. I'm not just going to the Police Department to to hang out. 00:22:07
But we get a lot of foot traffic, a lot of visitors and right now it's not really the most conducive. 00:22:14
Environment for that, so we're working on it. 00:22:20
Any other questions or comments or? 00:22:26
I know I saw our police chief the other day and I asked him. 00:22:31
And so that and the oversight committee. 00:22:35
And I go. 00:22:37
By getting the funds that you need. 00:22:39
And he goes, Well, I'm relieved. 00:22:43
There he goes. We have a new city manager. I've been working with them and he's found some funds to keep us going in the 00:22:45
direction, so it was. 00:22:49
Is like is good to hear. 00:22:53
That. 00:22:56
At our funds. 00:22:57
That our city manager is. 00:22:59
Making sure our. 00:23:01
Police Department gets what he needs. 00:23:03
Because they're out in force now. I saw them on four bikes the other night. 00:23:05
OK. 00:23:10
And so. 00:23:11
I think that was. 00:23:12
That was funds that we really hadn't put away for. We just. 00:23:13
I don't know where you found those funds, but you did. 00:23:16
Thanks. Thank you. Thank you for that. The bicycles we were able to do on no budget but the motorcycles that are coming those are 00:23:19
going to you know we're we we identified some funding for that. So we were able to do that. 00:23:25
But there's some things we're gonna need coming up. We sort of started with the free and then the things we could move money 00:23:31
around on. There's gonna be some things coming up. 00:23:36
That. 00:23:41
Will have to be budget discussions. 00:23:41
But but it's a we we're. 00:23:44
Sort of getting there, and we're all working together to make it happen. 00:23:47
Had seen him the other day at that HOA coalition meeting, David and and we had. 00:23:51
We'd ask if there was a way we could help him with anything that he couldn't get from the city. 00:23:57
English, so sometimes people donate things. 00:24:03
And and we talked about. 00:24:06
When I saw him on the street. 00:24:10
I talked about. 00:24:12
That he's. 00:24:15
And a regular bicycle helmet. But those are there's some bicycle helmets that have lights built into them as far as not 00:24:16
headlights, but tail lights with blinkers and stuff on them like that. 00:24:21
And that's something we could be. 00:24:26
Looking at here so that we. 00:24:29
That we can get him some side equipment that might not be the mainstream, the accoutrement to go with it, right. That's right. 00:24:32
Yeah. 00:24:35
It was a good discussion. 00:24:40
And he, and by the way, he's saying that he's getting bagged, bagged all the time, no matter where he goes on that bicycle people. 00:24:42
Pull him over so he thinks they're getting a lot of exposure, right? 00:24:48
Now you mentioned the motorcycles. Is it going to be just just one or is it more than one? So we got approval to purchase one sort 00:24:54
of to the point that was being made. We found some money, I hate to say found money because we know where all our money is. We're 00:24:59
not finding it, but we looked in prioritized the motorcycles. 00:25:05
Are the first motorcycle. 00:25:12
So we're we have the purchase of the first, the Chief and I are actually working on a plan to get a second and we may actually be 00:25:13
able to do that. 00:25:17
Either at no impact or very little impact. 00:25:21
By partnering with another city, So. 00:25:24
We're working on that right now to you, but you know. 00:25:26
All this stuff is, you know, it's like we sort of. 00:25:30
We are working in One Direction if we get stuck in in that. 00:25:32
Opportunity we thought we had doesn't pan out, then we might have to come back and have a budget conversation. 00:25:36
But we think we're going to be able to get to. 00:25:42
Based on where we're at right now. 00:25:44
Now, does that mean the hiring of? 00:25:46
More police officers to go with it or where you take police officers that we already have not not yet. As far as hiring new 00:25:50
people, we have a. 00:25:54
We actually have an officer and he spoke at the meeting. I try not to single people out. I don't know if they want to be singled 00:25:58
out, but he spoke at the meeting and I think most people maybe kind of recognize that he had been a motorcycle officer for the 00:26:02
city previously. 00:26:06
And I get the sense that he's actually excited about. 00:26:11
Getting back on a bike, so. 00:26:14
So he I think he's gonna be the first. 00:26:17
And then we have a couple officers who are talking to him about getting trained up to be the 2nd. 00:26:19
And so we'd start out with internal, you know, officers. But all of this is part of. 00:26:24
You know, I want this to be really more forward-looking than backwards looking and we're getting to that point, but. 00:26:30
You know, in the future I want to be able to come and say here's what we're thinking about doing next year and we want to use 00:26:37
these funds to do it. And I think we're gonna start working towards doing that. Yeah, no, I'm, I'm excited about that and I think. 00:26:42
Um. 00:26:50
Public safety is of the utmost importance in our city and especially Traffic Safety and. 00:26:52
I think that really needs to be a priority. We have way too many speeders and. 00:27:00
I've been shocked. I've been shocked coming back. So people who know my history is I lived in Miami for 10 years while I worked 00:27:06
for Oxnard. 00:27:10
And then I ended up moving cause I got the pigs. I don't know if people know that, but I got pigs and. 00:27:15
They're not allowed in Portland, Miami. So you're famous for you. Yeah. Good thing. 00:27:22
Can't tell. 00:27:27
But so we we moved out and as I've come back. 00:27:28
The. 00:27:31
Amount of the traffic incidents that I see, I'm like this was not how it was 10 years ago and. 00:27:33
The challenge is, you know, things change and it's harder to. 00:27:40
Fix maybe. And now there's faster cars. You know, even. 00:27:43
Electric cars, you know, accelerate faster than you know, older cars used to accelerate. You know, there's just new challenges. 00:27:46
And so. 00:27:54
We recognize it, we're working on it and now if the challenge is going to be making the impact, but we just did a big council 00:27:57
meeting where we focused on, we tried to. 00:28:01
So kind of show that by focusing on Traffic Safety. 00:28:06
That's where we talked about bringing back the motorcycles, installing more speed humps and. 00:28:09
And then lowering the speed limits in eight locations, so. 00:28:15
Part. Putting those all together, we're hoping that makes an impact. 00:28:19
But even the day after we had an accident, you know, so. 00:28:22
We're working on it. 00:28:26
Umm. 00:28:29
For what it's worth, I get the. 00:28:30
* 00:28:32
Ventura County Star. I read it every morning. 00:28:33
And the amount of people getting killed. 00:28:36
In Ventura County is appalling, I mean. 00:28:38
You don't. 00:28:41
Run across seeing an accident every day but. 00:28:42
There's two or three people a week, oftentimes pedestrians, bicycles. People get run over by trains. 00:28:44
Crazy people driving. I mean, it's it's. 00:28:50
It's really alarming. 00:28:53
And umm. 00:28:54
So anything we can do to to slow these people down, I think we're all in favor of. 00:28:57
And. 00:29:03
Dig deep in whatever funds we have to get that done as that saves lives. 00:29:04
And plus, it's just irritating. I mean. 00:29:08
These idiots with the loud cars and the the Donuts and. 00:29:10
It's a. 00:29:14
When I was a kid. 00:29:15
Bluntly, we did terrible things like drag race every place. 00:29:17
Which was probably even more dangerous, but we grew out of it. 00:29:20
And now we've got. 00:29:24
These cars that are modern, I don't think they're as fast as the old ones, or from zero to. 00:29:26
100 whatever but. 00:29:31
They're pretty fast and. 00:29:33
And they're loud, so I'm I'm hoping. 00:29:36
And we get up and and I think. 00:29:38
Let me back up. 00:29:41
I worked in Thousand Oaks for many years and on the Ostrich Blvd. There's a guy on a motorcycle that sat there with the radar. 00:29:43
By the 23 freeway. 00:29:49
Point in it. 00:29:51
He didn't have to wait. 00:29:54
I mean as soon as death or in pointed his radar gun. 00:29:56
Got somebody and and? 00:30:01
And it did. 00:30:03
Slow traffic down somewhat, so I'm hoping. 00:30:05
We can get. 00:30:08
Somebody who's aggressive and can be on top of this and they should radar guns. 00:30:09
I think so. That's a good question. I think so, but I'll follow up on that. Well, at one point they didn't have radar guns and if 00:30:15
that would be something I would really have not that seems like want to. 00:30:19
You know we. 00:30:25
The chief didn't give me permission to tell this story, but I'm going to anyway. 00:30:26
Because it was just on Monday night, I think he went out on his bicycle. 00:30:31
And he rolled up. 00:30:35
And as he rolled up, you know, people didn't realize it was the chief of police on the bicycle and the car starts doing the 00:30:37
Donuts. 00:30:40
And he flashes his, the, the, you know, it's not police lights, but the lights. And he catches their attention and they speed 00:30:44
away. 00:30:48
And umm. 00:30:52
We were talking about it and he goes, That's why next time we're gonna have as soon as we get the motorcycle, we're gonna have 00:30:53
them. 00:30:56
50 feet down the the road and when they try to speed away the motorcycles will get on them so. 00:30:59
I think we're starting. We just at this point they can outrun the chief on his bike, unfortunately. 00:31:04
But we're getting there. 00:31:12
But I think I think there's a pretty good consensus in the city with everybody. 00:31:14
Historically, the things have been the biggest problem or homeless people in the. 00:31:19
In the traffic and. 00:31:22
You know there's been a. 00:31:24
When you go around, there's a lot more homeless people. Other places in here. We've done a pretty good job at it. 00:31:26
And and it's a far cry from what it was a few years ago. So that's. 00:31:31
We got that mole walked down and now we got the traffic popping back up, so hopefully we can. 00:31:35
Piggyback on this and yeah, there's a rumor that the state, you know, one of the challenges on the the unhoused issue is that the 00:31:41
state was really tying cities hands on what they could do. And there's a. 00:31:46
I guess there's a case pending where the state might finally sort of. 00:31:51
Like undo some of those restrictions, so over the next. 00:31:55
Six months to a year, we might actually. 00:32:00
Be able to implement some new things on that too, so. 00:32:02
Questions. I have a couple things comments I'd like to do about the budget, but go ahead, anybody. 00:32:08
So going back to the city, working with the committee. 00:32:15
On budget planning, do you guys normally do that, like at a certain time of the year? 00:32:19
And is that when we will also be? 00:32:24
Notified of any upcoming expenses, yes. So we do that two year budget and normally we start planning for that like in. 00:32:27
Well, early on, but we adopted sometime in May. 00:32:35
For the next two years. 00:32:38
But then we also do what we call a revised budget because it is a two year budget budget. So it's always tougher to to project out 00:32:40
for the second year of it. So we do come back to council with adjustments, A revised budget. So for example we adopted. 00:32:47
23242425. 00:32:55
But 2425 will be going back to council like sometime in May and doing an update because based on trends, you know a lot of the 00:32:57
projections may. 00:33:02
May change one way or another. So we'll be bringing that back. So that's an opportunity to take a look at. 00:33:08
How much we budgeted for Measure Your Revenues? 00:33:12
Looking at the revisions based on trends and then also looking at expenditures. 00:33:16
So that's an opportunity to to look at. 00:33:22
At those expenditures, yeah. 00:33:24
And. 00:33:26
We'll put together. 00:33:27
A schedule for doing that and we'll commit that as part of that schedule. Early on, it'll be a conversation with this group. 00:33:30
Because at least then we could sort of tell you what the budgets looking like and what we're seeing and then get some, you know, 00:33:38
feedback from a. 00:33:41
From the measure you. 00:33:45
The. 00:33:47
So we'll build that in typically. 00:33:47
When I go through the budgeting process, I like to put like a budget calendar together and that has all the different committees 00:33:50
and things we'll work with and I think for whenever we don't have many committees but this. 00:33:55
Primary one I. 00:34:01
I'll try to include in that. 00:34:02
Process leading up to that going to council. 00:34:04
So early next year. 00:34:08
OK. 00:34:11
So I sat down and did an analysis. So I got all the. 00:34:12
Going back to 19 and added this all together and. 00:34:17
I'm not an accountant, so I may have messed this up, but it looks like we have about. 00:34:21
Close to $2,000,000 in unspent. 00:34:27
Fees. Money. 00:34:29
Is that? 00:34:31
So we had because initially when measure U was adopted. 00:34:31
We didn't specifically have a tracking mechanism to track the expenses which I had mentioned before. Now we do. We have a project 00:34:37
code and then. 00:34:41
Now we're even taking it a step further to even plan ahead and and know what we're going to spend it on. 00:34:45
Umm. 00:34:52
The information that was provided in First off, the information was provided in fiscal year 2020. 00:34:54
Was based on a It was. I think it was mostly safety because of the fact that. 00:35:00
There was not a specific project code, not that expenses. 00:35:05
There were expenditures related to Measure You, but they were tougher to track because we didn't have that. 00:35:09
Um. 00:35:14
And what you're referring to is that I think it was fiscal year 2021. 00:35:15
That we had, but what I have is when I when I looked at the handout you gave us. 00:35:20
We had a surface. 00:35:26
In. 00:35:28
19. 00:35:30
19 gets squirrely because it was the first. It hadn't been a fiscal year. That was a wash. It looks like all the money went to the 00:35:31
Police Department the next year, 20/20/20 and 20/21. 00:35:37
It's all the attachments. 00:35:59
And so I wanted to attach the historical information. It's in your package so that we can. 00:36:03
Umm. 00:36:10
Go back and cover. 00:36:11
So we covered 2023 unaudited and then in 2020. 00:36:14
So in 2020. 00:36:19
2. 00:36:23
We. 00:36:25
There were 3,000,068 and measure your revenues. 00:36:26
And based on. 00:36:30
The amounts that were actually quote UN quote that. 00:36:33
Quoted to the measure you expended expenses. 00:36:38
It was 2.4 million, so there were. 00:36:41
645,000 available for administration and operations. 00:36:44
Um, that weren't specifically identified to the measure you. 00:36:50
And then in 2022, I think that's the one that. 00:36:55
You are referring to 02021, I'm sorry, 2020 and 2021? 00:37:00
Was about. 00:37:06
A million. 00:37:07
Almost 1,000,000 four that wasn't spent on measure U. 00:37:08
That wasn't identified as measure U and was available. 00:37:13
For administration and operations then at that time we had identified. 00:37:18
A schedule of CIP projects that. 00:37:23
We're going to be. 00:37:29
Funded by Measure U. 00:37:31
And actually some of those projects are still in the works. Some of them have rolled over to 2024. 00:37:33
And so we can take a look at that at the next meeting and provide you with the that schedule. 00:37:39
Of what projects were looks like there's about. 00:37:45
From what I can see almost $2,000,000 close to two with the 1.3 correct and the 645. 00:37:48
Those are funds. So those are like I mentioned we had. 00:37:59
Construction larger projects that were. 00:38:03
In progress Which? 00:38:06
Have rolled over now to this year. 00:38:09
And so those will be fund paid for I should say with the measure you funds. 00:38:11
Because those are going to be completed likely in 2024, we rolled a lot of those to 2024. 00:38:16
I did pull them to get a status. Some of them are complete but very minimal. Some of the larger ones rolled over. 00:38:22
So there's still, can you tell me what sort of projects they were? 00:38:28
OK. 00:38:32
Here's this, but I had a list of the. 00:39:08
Ohh, here it is smaller version. 00:39:12
And I can make copies of. 00:39:15
And so some of them work like the tree inventory software 25,000 that was completed. 00:39:22
Some of it is um. 00:39:29
Have been started is the Roof Beach lifeguard. 00:39:33
Building. 00:39:37
Beach parking lots. Balker parking lots. 00:39:40
And so those projects are rolled into 2024. 00:39:43
At the Bubbling Springs parking lot. 00:39:47
Community Center parking lot. 00:39:52
Miranda Park Building structural engineer. 00:39:55
The Miranda Park Building remodel Miranda Park parking lot. 00:39:59
And in the. 00:40:05
Big One was the Miranda Park Tennis and Pickleball court reconstruction. 00:40:06
We spend. 00:40:11
Actually that one was completed. It was 240,000. 00:40:14
We actually spent 252,000. 00:40:18
Umm. 00:40:22
And then the Miranda Park tennis tennis court automated lights 80,000 that was complete. 00:40:24
Umm. 00:40:30
And then we had a total of a total of 106,186 in. 00:40:32
Facility WE Community Center exterior painting the HB AC. 00:40:37
Um. 00:40:42
And electrical pole paint at bubbling springs. So they were. 00:40:44
It was a total of 186,000 that was complete. 00:40:49
And so some of it has been completed, some of it has rolled over to 2024. 00:40:55
If I may offer at the next meeting, we can. 00:41:02
Review this and update it with the projects that have been completed and then the ones that rolled into 2024 and that is. 00:41:05
I was actually that was my next point. We have a meeting in December and we don't really have because I won't have audited 00:41:12
financials by then. 00:41:15
O If the committee provides direction, I can do that and update the list of those projects. 00:41:19
That'd be good because it looks. 00:41:26
And it looks like we have. 00:41:29
2,000,000 bucks and. 00:41:30
If we don't, we don't. If it's, if it's been spent on things like. 00:41:33
You know, the lifeguards, I mean, that's fine. 00:41:37
It's been spent on a trip to. 00:41:40
Hawaii for the City Council. 00:41:42
It might be OK if they take us, but yeah, yeah. 00:41:47
OK. So if you could break that down for us, we could see where the money is, so? 00:41:52
The question is, do we have a surplus sitting there? Has it already been allocated? It's part of the general fund, so it's really 00:41:56
part of the general fund balance. 00:42:02
So anytime that we don't spend. 00:42:08
And because the measure you is part of the general fund. 00:42:11
But there are projects, like I said, that we had identified. 00:42:16
That we will be completed that our. 00:42:20
Going to be funded with measure you. 00:42:23
Of revenues. 00:42:25
But to answer your question, we don't, we don't have a separate fund with for the measure you. 00:42:27
Part of the job general fund, yeah. 00:42:32
Our job is to make sure that that money gets spent. 00:42:35
And and to be blunt, since the dog goes to the general fund. 00:42:39
In many ways you can just change the name of something and. 00:42:42
So it becomes. 00:42:45
It becomes a measure you thing, yeah. 00:42:48
Yeah. Lupe and I, as we speak, are working on. 00:42:50
Sort of creating some. 00:42:54
Specific funds for things like capital improvement projects and we talked about. 00:42:57
You know whether we need to do it for Measure U or if just tracking it more closely moving forward, we'll sort of accomplish the 00:43:02
same thing, but. 00:43:06
The maybe the? 00:43:12
Longer answer of what Lupe was saying is up until now we did not have separate funds for Measure U, we did not have separate funds 00:43:13
for CIP. We did not have separate funds for. 00:43:19
The port. 00:43:27
Revenue sharing agreement. 00:43:29
And so one of the things that for me coming in that we've talked about is. 00:43:31
I do want to create separate funds for those so that if you don't spend money from. 00:43:35
This fund. 00:43:40
One year it stays in that fund and it builds up a fund that you can use for a project. 00:43:41
Versus I think the. 00:43:47
Practice three or four years ago was it went into the pot And who? 00:43:49
Sort of. Who knew where the? 00:43:53
Where that money got shuffled and went to, you know. 00:43:55
So, so we are working on that now we have, I think Lupe had a draft of it. 00:43:58
To me this morning that I haven't gotten to read yet, but we want to create some of those. 00:44:03
Those. 00:44:07
Reserve funds or I'm sorry, funds, so that we can track these things better moving forward? 00:44:09
And. 00:44:15
Sort of keep it from getting mixed into the pot, but the the challenge with that and the reason why. 00:44:17
People sometimes don't want to do that is it means you have less money in the general fund and then less money for operations. So 00:44:23
there's there's the trade off, but I think the way we've been proposing it and I think with your feedback. 00:44:29
Of like if we can use this to help pay for like public safety, that will relieve some pressure from the general fund. You know, 00:44:36
there's you, there's a little bit of a trade off you can do there. 00:44:40
I have to say that this is kind of all badly managed. Until recently, I mean. 00:44:45
Uh. 00:44:52
We our our first report basically said we gave all the money, the cops go away, OK? We didn't have any meetings for three years. 00:44:54
They wouldn't couldn't get any data. 00:44:58
That that's kind of what you're walking into now. So there's there's this big mess that that was created by. 00:45:04
Designed or by incompetence or by God knows what. But anyway I think it's you're so you're you're taking this over now and. 00:45:11
You got to deal with that, which is, I don't envy you that's. 00:45:18
I think it would be sort of the elephant in the room was we had all these revenue sources and we just put them into a pot and we 00:45:21
paid our bills, you know. 00:45:24
For the last 10 years and. 00:45:28
And it was, sort of. 00:45:30
Like, well, this is a general fund, our general tax, which it was. 00:45:32
So it can be mixed in and it can just pay for what we need. But then if you go back and you read the ballot language that was 00:45:36
promised to the voters, yeah, it's a general tax, but we did tell people. 00:45:41
We will use it for these things, you know. 00:45:46
And probably the frustrating thing for me going back is. 00:45:48
They they did have enough expenses in these areas that they could have. 00:45:52
Shown that. 00:45:56
It we are using it for what we promised we'd use it for, but there was just always. 00:45:58
I think that disconnect. 00:46:03
So. 00:46:04
We're looking at how to sort of make that clearer and. 00:46:05
And umm. 00:46:09
Really show like. 00:46:11
The reports revenue sharing. 00:46:13
The contract says we'll use it for certain things. We need to start tracking it and show that we're using it for certain things. 00:46:15
Measure you. We said we'd use it for certain things. We're going to start tracking it showing that. 00:46:20
So I think just in the two months I've been here, I feel like we've already like made really good progress on it. So I don't think 00:46:24
it's, it's not impossible, you know, it's just somebody has to sit down and do it. But this, this, this latest packet was 00:46:30
completely transparent. I mean it was there. That was a day that you had. I appreciate that. It's just we we have to answer to 00:46:36
people you know the, the. 00:46:41
Doing our job and I want to make sure. 00:46:48
That. 00:46:51
At least on paper we can go. You're spending what you're supposed to do and and this weird thing where you can really rename 00:46:52
something and. 00:46:55
Call public safety. 00:46:59
Because it is and. 00:47:02
Take it, move it around. That's fine with me. 00:47:03
Questions. 00:47:08
David told me about this before I joined the committee. 00:47:11
Which gave me some anxiety about joining this committee. 00:47:14
I'm glad that we're on the right track, so. 00:47:19
We can blame all this stuff on David, since he was the only one who was here before. 00:47:22
OK. Well, thank you. 00:47:32
Yes. 00:47:43
Yes, we'll add it as an agenda item for the next meeting. 00:47:44
Provide a follow up. 00:47:49
E-mail on the budget question of. 00:47:51
You know, sort of our. 00:47:54
Timeline for the budget and when we'll have the Measure U meeting up front in front of that. 00:47:57
OK. 00:48:03
Thank you. 00:48:04
I'd sure like to make a motion that we adjourn. 00:48:06
We have one more thing to do. 00:48:09
So. 00:48:11
Find my script here. 00:48:13
Part of the agenda was to appoint an ad hoc committee to. 00:48:24
Write a report and it feels like. 00:48:28
Maybe we need or need more data before we can do that? 00:48:31
So I'd like to a motion, maybe to. 00:48:34
Postpone that till the next. 00:48:38
Session. 00:48:40
With this report. 00:48:55
We have received a recommendation to receive the financial year 2000. 00:49:00
23 audited. 00:49:05
Review and expenditure report. 00:49:07
May I have a motion? 00:49:10
There's just a motion to receive the report. I mean, we have a motion to receive. 00:49:13
Motion to receive the report Do we have a second? 00:49:19
2nd. 00:49:25
All in favor. 00:49:27
Aye. 00:49:28
Motion passes unanimously. 00:49:29
OK. So then I guess the next agenda is to consider appointment of one or two members to prepare an annual report. 00:49:34
Or other documents for submission to the Measure U Committee prior to. 00:49:41
Submission to the City Council. 00:49:44
I would like to. 00:49:47
Consider moving that to till after we get the. 00:49:48
New data. 00:49:51
Do I have a motion? 00:49:54
I would motion to. 00:49:59
Adjourn it to our next meeting. 00:50:04
You have a second. 00:50:07
I'll second. 00:50:08
All in favor. 00:50:11
Motion passes unanimously. 00:50:14
OK. 00:50:17
I believe. Is there anything else we need to do? 00:50:18
You're a fearless leader here, so. 00:50:24
Just hitting hitting the gavel to adjourn. 00:50:27
Is there a motion to adjourn the meeting? 00:50:31
You have to call the. 00:50:34
Very good. 00:50:36
At. 00:50:38
We're adjourning the meeting at 456. 00:50:41
PM. 00:50:44
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Ohh 5:00 PM. 00:00:00
Madam Clerk, can you call the roll? 00:00:03
Here. 00:00:16
Here. 00:00:19
Here. 00:00:21
We will now hear public comments not pertaining to the items on the agenda. 00:00:26
Please complete a speaker request form located at the entrance of the City Council Chamber. 00:00:30
And give it to the clerk. 00:00:36
Your name will be called when it is your turn to speak, and you will have 3 minutes to speak. 00:00:37
Do we have any written? 00:00:43
Comments. 00:00:47
We do not have any written comment. 00:00:48
And nobody is present, so let's move on. 00:00:50
We will now consider this is a consent calendar. We will now consider items on the consent calendar. 00:00:53
Which will be enacted in one motion. 00:00:59
Unless there's a request to remove them. 00:01:01
Remove an item for discussion. 00:01:04
May I have a motion to 2nd? 00:01:11
2nd. 00:01:15
Or. 00:01:17
Yes. And the recommendation for the consent is to approve the July 12th. 00:01:19
2023 Transaction and use tax Citizens Oversight Committee Special meeting minutes. 00:01:23
And we have a second. 00:01:31
Allen Vick will second. 00:01:35
All in favour. 00:01:38
Aye. 00:01:39
Motion passes unanimously. 00:01:41
Staff, please present the result the report. 00:01:45
Sort of. 00:02:21
OK. It's on Better. OK. Hello, good afternoon transaction and use tax committee members. 00:02:23
So tonight, today, this afternoon's agenda, I will be presenting to the committee the fiscal year 2023. 00:02:30
Our revenues and expenditures report. This report is unaudited. 00:02:39
We are currently undergoing our year end audit with our independent audit firm. 00:02:44
And once the figures are audited and the financial report is issued? 00:02:51
Then I will come back and present to you the updated numbers if anything changes based on audited figures. 00:02:56
And so let's take a look at our for physical year 23, the measure your revenue is a was 3.4 million three million four 11458. 00:03:04
I just want to share what we had in the budget was three million 426, so we're just slightly below about $14,000. 00:03:16
Slightly under what we had. 00:03:24
In the revised budget for Measure Your Revenues. 00:03:27
And just to give you a little bit of history, the budget, we do a biennial budget. 00:03:30
And so for fiscal year 23, it was the second year of the two year budget, so we did 2122. 00:03:34
20 to 23, so typically the second year of the budget we do an update. 00:03:40
So the original projection for Measure U when we adopted the budget for that two year budget was the revenues were projected just 00:03:45
under 2.9 million. 00:03:50
But then we did an adjustment and increased it by 540,000 because. 00:03:55
You know, when we do that adjustment, we look at trends and where revenues are coming in. We consult with HDL who provides us 00:04:00
projections. 00:04:04
And that's how the three million 426 figure was adjusted to based on on trends at that time. 00:04:09
Things have started to slow down a little bit. You know, sales, consumer goods, people, I think consumers are. 00:04:16
Umm. 00:04:23
Pulling back a little bit, so I'm not surprised that it's just under the 3.24 to 6 million. 00:04:24
And then the expenditures as I'll share with you are. 00:04:31
3 million, four 11458 are actually they're just a little bit over, but revenue and expenditures net to 0. 00:04:35
And so let's take a look at the expenses I put. I broke them out. 00:04:45
Into different departments because the schedule is very busy. 00:04:48
So the revenue is that 3 million, four 11458 and then public safety is our. 00:04:53
1st. 00:04:58
Component of expenditures. 00:05:00
And you can see the total for public safety was two million 398. 00:05:02
And the breakdown includes the different. 00:05:08
Positions that are being paid with measure EU revenue. 00:05:12
We have a police Sergeant, a police officer, senior. We have two full time positions. 00:05:18
A police officer, that's a. 00:05:24
Part time or not a part time, but it's half of a position that's being funded. 00:05:26
Police communication officers for dispatch are three full time positions. 00:05:31
And then the rest of the expenses are either? 00:05:37
A capital look and or equipment like the computer data dispatch, the cat system. 00:05:42
Clothing uniform allowance. 00:05:48
Body cameras and Tasers department. Part of it is the Police Department remodel and that's an ongoing remodel. 00:05:51
But the dollars that you see here, like the 81,000 for the Police Department model, that's what was actually spent in the fiscal 00:05:58
year? 00:06:02
So that's not the total amount of the project, that's just what was spent. 00:06:07
And Police Department upgrades and improvements. 00:06:12
And then the patrol vehicles, we lease our the vehicle. So that's the least expense for the year for all of the patrol vehicles. 00:06:17
And then we have on. 00:06:25
The emergency. 00:06:27
We're leasing vehicles through Fleet Enterprise, correct? 00:06:30
And then the emergency emergency preparedness manager. 00:06:33
And so that's the the total for public safety. 00:06:37
The next. 00:06:41
Component of the expenditures are streets and maintenance. 00:06:44
And again, we have staff that works on maintaining city parks, the pier, removing graffiti. 00:06:48
And that's $119,000 and that's the 1.5. 00:06:55
FT is the 1 1/2 equivalent. 00:07:00
And. 00:07:02
Neighborhood speak. 00:07:03
Speed, cushion, installation and again, actual dollars that were spent. So that is not what the project costed. 00:07:05
But that's what we spend in fiscal year 23. 00:07:12
The pain for the Community Center. 00:07:16
$84,000. 00:07:20
And then on street maintenance and supplies, it's a combination of equipment, a lot of equipment rental. 00:07:22
Purchases of concrete and then other small supplies. 00:07:28
Um, and then? 00:07:32
The streets staff. So this is different than the maintenance is the street staff. 00:07:35
That maintain actual streets alleys. 00:07:40
Sidewalks. That's 2 1/2 full-time equivalent. 00:07:43
Again, St. Equipment and I just put some examples of what the detail of the report. 00:07:49
Provided so it's like blowers. 00:07:56
Ranches. 00:07:59
And then we have also included the Public works break room remodel, the City Hall remodel. 00:08:00
Streets, landscape vehicles, again, those are the vehicles that are leased. 00:08:07
For Street. 00:08:12
The generator and then the storm drain repair. 00:08:14
There's are several, so this is #2. 00:08:18
For $971,000 nine 80. 00:08:21
And then the last slide is the Parks and Recreation. 00:08:34
Again, the vehicles are broken down. They have one vehicle we have recreation staff working on a lot, all the recreation 00:08:38
activities. 00:08:42
That the city has sponsored. 00:08:47
Contract supplies than other equipment needed for recreation. We separate the senior exercise program and then the last component 00:08:50
is the information technology, which is really our enterprise system. 00:08:58
We are converting our legacy system. 00:09:06
Into a new Tyler software. 00:09:10
And those are the costs for the in in the fiscal year. 00:09:13
That were supported by Measure U funds. 00:09:18
For the conversion. 00:09:22
And so that actually the total expenditures are three million 421, so it's just a little bit over. 00:09:24
The three million 411. 00:09:32
In revenues? 00:09:35
And what I have here as next step is, is what I talked about earlier that we'll be coming back, likely it'll be the March 24, 2024 00:09:41
meeting because the auditors. 00:09:47
Typically, our audited financials are completed by March 31st. 00:09:53
And then we take those to council and unless we had a meeting like in January, but it's going to be sometime in early 2024 when 00:09:57
we'll have audited numbers that we can present to to the committee again. 00:10:04
And then the other. 00:10:12
Component I wanted to talk about the. The was that and I think. 00:10:14
Part of the agenda is forming an ad hoc committee. 00:10:18
And looking at the committee providing input to staff on prioritization of projects that we can take into consideration when we 00:10:22
generate the budget and when we generate the mid year updates. 00:10:27
Umm. And so wanted to include this in as the next step. 00:10:34
Any questions? 00:10:39
Generally speaking, the numbers I've looked over between the audited and the. 00:10:47
Straight numbers are about the same. Does it change much? I don't expect, I don't expect a lot of adjustments specific as it 00:10:52
relates to master you because the measure your revenue is very specific and so there shouldn't be anything related to the revenue. 00:10:59
There shouldn't be anything related to the expenses unless we missed an accrual. So if there was an invoice that we. 00:11:07
Paid in 24, that relates to 23. The authors might have us booked that or or vice versa. I don't. I don't expect anything changing 00:11:13
significantly if it does. 00:11:18
Any significant changes? 00:11:24
Then the other question is with the software, the information technology stuff, is that what does that benefit the entire city? Is 00:11:27
it police? Is it? 00:11:31
It benefits the city. The ERP software is being rolled out in phases. 00:11:36
I mean it's it's a long process, it's a two year process to get the city all converted. 00:11:45
Into the new system we started out with the financials, making payments. 00:11:51
And we're rolling out utility billing. We're actually in the middle of doing payroll, so it benefits the entire city public works. 00:11:58
It's entire. 00:12:08
Enterprise system. 00:12:11
I guess I don't know what that means. 00:12:13
We have a legacy system that I think, I don't know how long we've had it, but it's a legacy system. So this is more of a cloud 00:12:15
based. 00:12:19
Type of system and it allows the city to also. 00:12:22
Go paperless so we can upload. 00:12:26
Documentation like when we pay invoices, they're uploaded into the system so they're available. 00:12:29
And allows for more transparency of records because everything's electronic versus having. 00:12:36
Um. 00:12:42
Hard copies the information. 00:12:43
And is this gonna this will then change the way citizens pay our utility bills. 00:12:46
Eventually it will change, it will be, it will be updates, then it will be more efficient. Effective, yes or not. 00:12:51
Quite there yet actually the utility portion of it. 00:12:59
It's going to start in December and it takes some time to implement. 00:13:03
But it eventually it will. 00:13:07
Last question I I would have is are. 00:13:10
I'm sure somebody's thought about this, but. 00:13:13
You got all this ransomware stuff with. 00:13:16
This is getting crashed and. 00:13:19
You can't do that to paper, but it seems like. 00:13:20
We've heard cities and. 00:13:24
Organizations being attacked and yeah, do we have or is that part of or paying for to protect us part of? 00:13:26
Nation of our IT department. 00:13:33
And then part of the contract that we have is with Tyler Muniz, who's a reputable. 00:13:35
You know company, they've converted a couple a lot of cities I should say. 00:13:41
So that should not be an issue, yeah? 00:13:45
Yeah, but a lot of it is our internal. 00:13:49
Controls that we have in. 00:13:52
And firewalls. 00:13:54
I have some questions. 00:13:58
Ohh what? 00:14:00
I I kind of did what David did and and broke it down with the percentages we were. 00:14:02
The trends we were seeing over the fiscal year with the percentages we were seeing in each department. 00:14:08
Hmm, I'm totally on board, with more than half of it being. 00:14:13
Police or public safety, I think that's great. 00:14:17
What percentage? 00:14:21
Of. 00:14:24
There. 00:14:25
Budget. 00:14:26
Does measure you actually fund their yearly budget? 00:14:28
I can take a look and give you that. 00:14:33
Reply I have my laptop to give you, Yeah. 00:14:35
And what was what was involved in the remodel and is that an ongoing thing or for the police remodel? It's a project, it's. 00:14:39
Not what's ongoing because it's it's the. 00:14:48
It rolled over from prior year to 24, but it should be completed. 00:14:52
This fiscal year in 2024 and do you know anything what that was about? I have the, yeah, I have the details of the total cost of 00:14:57
the project if if. 00:15:01
I was just wondering what what it entailed, what they were actually? 00:15:07
Remove. 00:15:10
And then this emergency. 00:15:12
Prep Communications manager. So that's a. 00:15:15
That's a single position that's being funded, OK. 00:15:19
So we can expect to see that on every. 00:15:22
That the positions are on or like I put FTE full-time equivalents. 00:15:26
And so those are ongoing obviously. 00:15:32
Staff. 00:15:35
Leaves, but we'll replace with the, replace with somebody else. So yes, those are full-time equivalents. That's the full time 00:15:36
equivalent position. 00:15:39
Well, because I'm seeing this year the and the 23. 00:15:44
We spent 181,000 on emergency prep slash. 00:15:47
Call manager. 00:15:51
In the previous. 00:15:53
Report was 154,000, so I'm just wondering if this is likely related to like? 00:15:56
Meriting Cola increases. 00:16:04
We had living wage or market increases. 00:16:06
That were impacted 2023? 00:16:10
OK. Because I'm yeah, I understand because that's everything's all that includes everything, correct. That's benefits. 00:16:13
And then OK, so I think. 00:16:20
That's it for public safety. Now what about the? 00:16:22
On the the public works. 00:16:26
What is the City Hall remodel and is that also an ongoing? 00:16:28
City Hall remodel is completed now. 00:16:33
So that was a lot of the retrofit like the lighting that was done. 00:16:37
Umm. 00:16:42
And and really remodeling to the like the carpet. 00:16:43
But the roof? 00:16:46
HVAC. 00:16:48
And that was closed out in fiscal year 2023? 00:16:50
OK, so we shouldn't we shouldn't see a remodel. 00:16:54
Not for the City Hall. 00:16:57
Correct. 00:17:00
And then the Public Works break room remodel. 00:17:04
I'm just. I'm kind of. 00:17:08
I'm a little stuck on that one because I don't see how that benefits the the public. 00:17:10
Or the citizens of Fort Wayne Yemi, I understand is. 00:17:15
Comfort and everything for the public works, but what? 00:17:19
What what? What issues did they have or what was needed there? 00:17:22
It's remodeling and it's also enhancing the ability for public works to store information. 00:17:26
I mean basically stored there. 00:17:32
Their information, Their working record. 00:17:35
Um. 00:17:40
I can give you more detail, I can pull more. I can retrieve the details that were exactly yeah, because it says break room, it 00:17:42
doesn't say office. 00:17:46
You know, yeah, they all, yeah. Well, I can give you more details on that project. 00:17:51
And that's also one times the ones that's completed, which will be completed this fiscal year, it will not be RE. 00:17:56
Occurring expense. 00:18:03
And the IT do we do we expect more more coming on that or is that? 00:18:05
IT we do expect more because as I mentioned it's the multi year and we're paying it as they complete the work. So we certainly you 00:18:11
know don't want to pay them ahead of time so as they complete the faces. 00:18:16
They're billing the billing us for the work that has been completed. 00:18:22
OK. 00:18:28
Good. Thank you. 00:18:29
Any other questions? 00:18:31
OK. 00:18:37
Aye. 00:18:38
Ohh from the audience. 00:18:40
Yeah. No, So and sorry I'm late, I was. 00:18:43
Double booked but. 00:18:46
I don't wanna repeat, you know, because I know I'm coming in late, but I I don't know if Lupe said this, but you know, Lupe and I 00:18:48
had talked a lot about this meeting beforehand and. 00:18:53
Talked about just big picture wanting to make sure that. 00:18:59
We have that ongoing dialogue with the committee about. 00:19:02
Exactly the kinds of questions you're asking. So I appreciate it cause it's like what what kinds of things are the committee? 00:19:07
Supportive of using this funding for and what kind of things? 00:19:14
You know, we shouldn't. We should start steering away from and start planning for other. 00:19:17
Funds to to use, you know to utilize for the projects. 00:19:22
So we'll get some more information on. 00:19:26
Some, like the public works break room, I'm not. I think that it might be connected. It might actually be two pieces and it was 00:19:28
the conference room and the break room. 00:19:32
And the conference room would have a little bit more of a justification for like we have meetings with contractors and you know, 00:19:36
things like that in there. 00:19:40
But we can look at that closer. But. 00:19:44
I don't know. 00:19:48
Lupe had already said this, but one of the things where we were looking for is sort of that big picture guidance. 00:19:49
We went through the ballot language and we we. 00:19:55
Well. 00:19:57
Put together the list. 00:19:58
Because we believe that the ballot language spoke to. 00:20:00
Police services. 00:20:03
Services that sort of impact our customer service and serving the community. 00:20:05
And recreational programming and public works improvement. 00:20:10
So we tried to put together a list focused on those things, and so your feedback on which of those to keep focusing on and which 00:20:15
maybe don't make sense is is appreciated and. 00:20:20
We'll use that. I know one of the questions was. 00:20:25
You know, or some of these things gonna continue next year? 00:20:28
Our plan is to use the feedback from these meetings to start putting the list together for next year and. 00:20:32
Some projects like the council chambers remodel, which actually includes these TV's and audio, the new equipment that you're using 00:20:38
and the new buttons and all that. 00:20:42
We finished that, but now we have a new phase, which is the police station remodel, that one I do think. 00:20:47
Has a huge public impact where it's going to have new, you know, customer service at the front here for the police station again, 00:20:53
which I guess we had had many years ago. 00:20:58
So, So what we're kind of fine tuning those those. 00:21:03
Projects fine tuning the lists. 00:21:07
And just your. 00:21:09
Feedback and these conversations are really. 00:21:12
Appreciated and helping us do that, so thank you. 00:21:14
You mean we wouldn't have to come and knock on the police door and wait for someone? It's a pet peeve of mine right now. I just 00:21:19
walk in every morning and look at it and I'm just like. 00:21:24
And. 00:21:30
Probably too much information, but it's we're doing like a full police station remodel. 00:21:31
And we were looking at moving our records, keeping up to the front and then we started to realize, well, we want more customer 00:21:36
service focus there. So it ended up causing a little bit of a, a hiccup and a delay where it's going to take a few more months. 00:21:42
But the end result is going to be an improvement in customer service and I would say. 00:21:48
I'm always surprised at how many people come into City Hall to go up and just talk to the Police Department, you know, cause I 00:21:56
would think. 00:22:00
My sort of my thought is like I only call the police. 00:22:04
When if I need to by calling 911. You know I don't. I'm not just going to the Police Department to to hang out. 00:22:07
But we get a lot of foot traffic, a lot of visitors and right now it's not really the most conducive. 00:22:14
Environment for that, so we're working on it. 00:22:20
Any other questions or comments or? 00:22:26
I know I saw our police chief the other day and I asked him. 00:22:31
And so that and the oversight committee. 00:22:35
And I go. 00:22:37
By getting the funds that you need. 00:22:39
And he goes, Well, I'm relieved. 00:22:43
There he goes. We have a new city manager. I've been working with them and he's found some funds to keep us going in the 00:22:45
direction, so it was. 00:22:49
Is like is good to hear. 00:22:53
That. 00:22:56
At our funds. 00:22:57
That our city manager is. 00:22:59
Making sure our. 00:23:01
Police Department gets what he needs. 00:23:03
Because they're out in force now. I saw them on four bikes the other night. 00:23:05
OK. 00:23:10
And so. 00:23:11
I think that was. 00:23:12
That was funds that we really hadn't put away for. We just. 00:23:13
I don't know where you found those funds, but you did. 00:23:16
Thanks. Thank you. Thank you for that. The bicycles we were able to do on no budget but the motorcycles that are coming those are 00:23:19
going to you know we're we we identified some funding for that. So we were able to do that. 00:23:25
But there's some things we're gonna need coming up. We sort of started with the free and then the things we could move money 00:23:31
around on. There's gonna be some things coming up. 00:23:36
That. 00:23:41
Will have to be budget discussions. 00:23:41
But but it's a we we're. 00:23:44
Sort of getting there, and we're all working together to make it happen. 00:23:47
Had seen him the other day at that HOA coalition meeting, David and and we had. 00:23:51
We'd ask if there was a way we could help him with anything that he couldn't get from the city. 00:23:57
English, so sometimes people donate things. 00:24:03
And and we talked about. 00:24:06
When I saw him on the street. 00:24:10
I talked about. 00:24:12
That he's. 00:24:15
And a regular bicycle helmet. But those are there's some bicycle helmets that have lights built into them as far as not 00:24:16
headlights, but tail lights with blinkers and stuff on them like that. 00:24:21
And that's something we could be. 00:24:26
Looking at here so that we. 00:24:29
That we can get him some side equipment that might not be the mainstream, the accoutrement to go with it, right. That's right. 00:24:32
Yeah. 00:24:35
It was a good discussion. 00:24:40
And he, and by the way, he's saying that he's getting bagged, bagged all the time, no matter where he goes on that bicycle people. 00:24:42
Pull him over so he thinks they're getting a lot of exposure, right? 00:24:48
Now you mentioned the motorcycles. Is it going to be just just one or is it more than one? So we got approval to purchase one sort 00:24:54
of to the point that was being made. We found some money, I hate to say found money because we know where all our money is. We're 00:24:59
not finding it, but we looked in prioritized the motorcycles. 00:25:05
Are the first motorcycle. 00:25:12
So we're we have the purchase of the first, the Chief and I are actually working on a plan to get a second and we may actually be 00:25:13
able to do that. 00:25:17
Either at no impact or very little impact. 00:25:21
By partnering with another city, So. 00:25:24
We're working on that right now to you, but you know. 00:25:26
All this stuff is, you know, it's like we sort of. 00:25:30
We are working in One Direction if we get stuck in in that. 00:25:32
Opportunity we thought we had doesn't pan out, then we might have to come back and have a budget conversation. 00:25:36
But we think we're going to be able to get to. 00:25:42
Based on where we're at right now. 00:25:44
Now, does that mean the hiring of? 00:25:46
More police officers to go with it or where you take police officers that we already have not not yet. As far as hiring new 00:25:50
people, we have a. 00:25:54
We actually have an officer and he spoke at the meeting. I try not to single people out. I don't know if they want to be singled 00:25:58
out, but he spoke at the meeting and I think most people maybe kind of recognize that he had been a motorcycle officer for the 00:26:02
city previously. 00:26:06
And I get the sense that he's actually excited about. 00:26:11
Getting back on a bike, so. 00:26:14
So he I think he's gonna be the first. 00:26:17
And then we have a couple officers who are talking to him about getting trained up to be the 2nd. 00:26:19
And so we'd start out with internal, you know, officers. But all of this is part of. 00:26:24
You know, I want this to be really more forward-looking than backwards looking and we're getting to that point, but. 00:26:30
You know, in the future I want to be able to come and say here's what we're thinking about doing next year and we want to use 00:26:37
these funds to do it. And I think we're gonna start working towards doing that. Yeah, no, I'm, I'm excited about that and I think. 00:26:42
Um. 00:26:50
Public safety is of the utmost importance in our city and especially Traffic Safety and. 00:26:52
I think that really needs to be a priority. We have way too many speeders and. 00:27:00
I've been shocked. I've been shocked coming back. So people who know my history is I lived in Miami for 10 years while I worked 00:27:06
for Oxnard. 00:27:10
And then I ended up moving cause I got the pigs. I don't know if people know that, but I got pigs and. 00:27:15
They're not allowed in Portland, Miami. So you're famous for you. Yeah. Good thing. 00:27:22
Can't tell. 00:27:27
But so we we moved out and as I've come back. 00:27:28
The. 00:27:31
Amount of the traffic incidents that I see, I'm like this was not how it was 10 years ago and. 00:27:33
The challenge is, you know, things change and it's harder to. 00:27:40
Fix maybe. And now there's faster cars. You know, even. 00:27:43
Electric cars, you know, accelerate faster than you know, older cars used to accelerate. You know, there's just new challenges. 00:27:46
And so. 00:27:54
We recognize it, we're working on it and now if the challenge is going to be making the impact, but we just did a big council 00:27:57
meeting where we focused on, we tried to. 00:28:01
So kind of show that by focusing on Traffic Safety. 00:28:06
That's where we talked about bringing back the motorcycles, installing more speed humps and. 00:28:09
And then lowering the speed limits in eight locations, so. 00:28:15
Part. Putting those all together, we're hoping that makes an impact. 00:28:19
But even the day after we had an accident, you know, so. 00:28:22
We're working on it. 00:28:26
Umm. 00:28:29
For what it's worth, I get the. 00:28:30
* 00:28:32
Ventura County Star. I read it every morning. 00:28:33
And the amount of people getting killed. 00:28:36
In Ventura County is appalling, I mean. 00:28:38
You don't. 00:28:41
Run across seeing an accident every day but. 00:28:42
There's two or three people a week, oftentimes pedestrians, bicycles. People get run over by trains. 00:28:44
Crazy people driving. I mean, it's it's. 00:28:50
It's really alarming. 00:28:53
And umm. 00:28:54
So anything we can do to to slow these people down, I think we're all in favor of. 00:28:57
And. 00:29:03
Dig deep in whatever funds we have to get that done as that saves lives. 00:29:04
And plus, it's just irritating. I mean. 00:29:08
These idiots with the loud cars and the the Donuts and. 00:29:10
It's a. 00:29:14
When I was a kid. 00:29:15
Bluntly, we did terrible things like drag race every place. 00:29:17
Which was probably even more dangerous, but we grew out of it. 00:29:20
And now we've got. 00:29:24
These cars that are modern, I don't think they're as fast as the old ones, or from zero to. 00:29:26
100 whatever but. 00:29:31
They're pretty fast and. 00:29:33
And they're loud, so I'm I'm hoping. 00:29:36
And we get up and and I think. 00:29:38
Let me back up. 00:29:41
I worked in Thousand Oaks for many years and on the Ostrich Blvd. There's a guy on a motorcycle that sat there with the radar. 00:29:43
By the 23 freeway. 00:29:49
Point in it. 00:29:51
He didn't have to wait. 00:29:54
I mean as soon as death or in pointed his radar gun. 00:29:56
Got somebody and and? 00:30:01
And it did. 00:30:03
Slow traffic down somewhat, so I'm hoping. 00:30:05
We can get. 00:30:08
Somebody who's aggressive and can be on top of this and they should radar guns. 00:30:09
I think so. That's a good question. I think so, but I'll follow up on that. Well, at one point they didn't have radar guns and if 00:30:15
that would be something I would really have not that seems like want to. 00:30:19
You know we. 00:30:25
The chief didn't give me permission to tell this story, but I'm going to anyway. 00:30:26
Because it was just on Monday night, I think he went out on his bicycle. 00:30:31
And he rolled up. 00:30:35
And as he rolled up, you know, people didn't realize it was the chief of police on the bicycle and the car starts doing the 00:30:37
Donuts. 00:30:40
And he flashes his, the, the, you know, it's not police lights, but the lights. And he catches their attention and they speed 00:30:44
away. 00:30:48
And umm. 00:30:52
We were talking about it and he goes, That's why next time we're gonna have as soon as we get the motorcycle, we're gonna have 00:30:53
them. 00:30:56
50 feet down the the road and when they try to speed away the motorcycles will get on them so. 00:30:59
I think we're starting. We just at this point they can outrun the chief on his bike, unfortunately. 00:31:04
But we're getting there. 00:31:12
But I think I think there's a pretty good consensus in the city with everybody. 00:31:14
Historically, the things have been the biggest problem or homeless people in the. 00:31:19
In the traffic and. 00:31:22
You know there's been a. 00:31:24
When you go around, there's a lot more homeless people. Other places in here. We've done a pretty good job at it. 00:31:26
And and it's a far cry from what it was a few years ago. So that's. 00:31:31
We got that mole walked down and now we got the traffic popping back up, so hopefully we can. 00:31:35
Piggyback on this and yeah, there's a rumor that the state, you know, one of the challenges on the the unhoused issue is that the 00:31:41
state was really tying cities hands on what they could do. And there's a. 00:31:46
I guess there's a case pending where the state might finally sort of. 00:31:51
Like undo some of those restrictions, so over the next. 00:31:55
Six months to a year, we might actually. 00:32:00
Be able to implement some new things on that too, so. 00:32:02
Questions. I have a couple things comments I'd like to do about the budget, but go ahead, anybody. 00:32:08
So going back to the city, working with the committee. 00:32:15
On budget planning, do you guys normally do that, like at a certain time of the year? 00:32:19
And is that when we will also be? 00:32:24
Notified of any upcoming expenses, yes. So we do that two year budget and normally we start planning for that like in. 00:32:27
Well, early on, but we adopted sometime in May. 00:32:35
For the next two years. 00:32:38
But then we also do what we call a revised budget because it is a two year budget budget. So it's always tougher to to project out 00:32:40
for the second year of it. So we do come back to council with adjustments, A revised budget. So for example we adopted. 00:32:47
23242425. 00:32:55
But 2425 will be going back to council like sometime in May and doing an update because based on trends, you know a lot of the 00:32:57
projections may. 00:33:02
May change one way or another. So we'll be bringing that back. So that's an opportunity to take a look at. 00:33:08
How much we budgeted for Measure Your Revenues? 00:33:12
Looking at the revisions based on trends and then also looking at expenditures. 00:33:16
So that's an opportunity to to look at. 00:33:22
At those expenditures, yeah. 00:33:24
And. 00:33:26
We'll put together. 00:33:27
A schedule for doing that and we'll commit that as part of that schedule. Early on, it'll be a conversation with this group. 00:33:30
Because at least then we could sort of tell you what the budgets looking like and what we're seeing and then get some, you know, 00:33:38
feedback from a. 00:33:41
From the measure you. 00:33:45
The. 00:33:47
So we'll build that in typically. 00:33:47
When I go through the budgeting process, I like to put like a budget calendar together and that has all the different committees 00:33:50
and things we'll work with and I think for whenever we don't have many committees but this. 00:33:55
Primary one I. 00:34:01
I'll try to include in that. 00:34:02
Process leading up to that going to council. 00:34:04
So early next year. 00:34:08
OK. 00:34:11
So I sat down and did an analysis. So I got all the. 00:34:12
Going back to 19 and added this all together and. 00:34:17
I'm not an accountant, so I may have messed this up, but it looks like we have about. 00:34:21
Close to $2,000,000 in unspent. 00:34:27
Fees. Money. 00:34:29
Is that? 00:34:31
So we had because initially when measure U was adopted. 00:34:31
We didn't specifically have a tracking mechanism to track the expenses which I had mentioned before. Now we do. We have a project 00:34:37
code and then. 00:34:41
Now we're even taking it a step further to even plan ahead and and know what we're going to spend it on. 00:34:45
Umm. 00:34:52
The information that was provided in First off, the information was provided in fiscal year 2020. 00:34:54
Was based on a It was. I think it was mostly safety because of the fact that. 00:35:00
There was not a specific project code, not that expenses. 00:35:05
There were expenditures related to Measure You, but they were tougher to track because we didn't have that. 00:35:09
Um. 00:35:14
And what you're referring to is that I think it was fiscal year 2021. 00:35:15
That we had, but what I have is when I when I looked at the handout you gave us. 00:35:20
We had a surface. 00:35:26
In. 00:35:28
19. 00:35:30
19 gets squirrely because it was the first. It hadn't been a fiscal year. That was a wash. It looks like all the money went to the 00:35:31
Police Department the next year, 20/20/20 and 20/21. 00:35:37
It's all the attachments. 00:35:59
And so I wanted to attach the historical information. It's in your package so that we can. 00:36:03
Umm. 00:36:10
Go back and cover. 00:36:11
So we covered 2023 unaudited and then in 2020. 00:36:14
So in 2020. 00:36:19
2. 00:36:23
We. 00:36:25
There were 3,000,068 and measure your revenues. 00:36:26
And based on. 00:36:30
The amounts that were actually quote UN quote that. 00:36:33
Quoted to the measure you expended expenses. 00:36:38
It was 2.4 million, so there were. 00:36:41
645,000 available for administration and operations. 00:36:44
Um, that weren't specifically identified to the measure you. 00:36:50
And then in 2022, I think that's the one that. 00:36:55
You are referring to 02021, I'm sorry, 2020 and 2021? 00:37:00
Was about. 00:37:06
A million. 00:37:07
Almost 1,000,000 four that wasn't spent on measure U. 00:37:08
That wasn't identified as measure U and was available. 00:37:13
For administration and operations then at that time we had identified. 00:37:18
A schedule of CIP projects that. 00:37:23
We're going to be. 00:37:29
Funded by Measure U. 00:37:31
And actually some of those projects are still in the works. Some of them have rolled over to 2024. 00:37:33
And so we can take a look at that at the next meeting and provide you with the that schedule. 00:37:39
Of what projects were looks like there's about. 00:37:45
From what I can see almost $2,000,000 close to two with the 1.3 correct and the 645. 00:37:48
Those are funds. So those are like I mentioned we had. 00:37:59
Construction larger projects that were. 00:38:03
In progress Which? 00:38:06
Have rolled over now to this year. 00:38:09
And so those will be fund paid for I should say with the measure you funds. 00:38:11
Because those are going to be completed likely in 2024, we rolled a lot of those to 2024. 00:38:16
I did pull them to get a status. Some of them are complete but very minimal. Some of the larger ones rolled over. 00:38:22
So there's still, can you tell me what sort of projects they were? 00:38:28
OK. 00:38:32
Here's this, but I had a list of the. 00:39:08
Ohh, here it is smaller version. 00:39:12
And I can make copies of. 00:39:15
And so some of them work like the tree inventory software 25,000 that was completed. 00:39:22
Some of it is um. 00:39:29
Have been started is the Roof Beach lifeguard. 00:39:33
Building. 00:39:37
Beach parking lots. Balker parking lots. 00:39:40
And so those projects are rolled into 2024. 00:39:43
At the Bubbling Springs parking lot. 00:39:47
Community Center parking lot. 00:39:52
Miranda Park Building structural engineer. 00:39:55
The Miranda Park Building remodel Miranda Park parking lot. 00:39:59
And in the. 00:40:05
Big One was the Miranda Park Tennis and Pickleball court reconstruction. 00:40:06
We spend. 00:40:11
Actually that one was completed. It was 240,000. 00:40:14
We actually spent 252,000. 00:40:18
Umm. 00:40:22
And then the Miranda Park tennis tennis court automated lights 80,000 that was complete. 00:40:24
Umm. 00:40:30
And then we had a total of a total of 106,186 in. 00:40:32
Facility WE Community Center exterior painting the HB AC. 00:40:37
Um. 00:40:42
And electrical pole paint at bubbling springs. So they were. 00:40:44
It was a total of 186,000 that was complete. 00:40:49
And so some of it has been completed, some of it has rolled over to 2024. 00:40:55
If I may offer at the next meeting, we can. 00:41:02
Review this and update it with the projects that have been completed and then the ones that rolled into 2024 and that is. 00:41:05
I was actually that was my next point. We have a meeting in December and we don't really have because I won't have audited 00:41:12
financials by then. 00:41:15
O If the committee provides direction, I can do that and update the list of those projects. 00:41:19
That'd be good because it looks. 00:41:26
And it looks like we have. 00:41:29
2,000,000 bucks and. 00:41:30
If we don't, we don't. If it's, if it's been spent on things like. 00:41:33
You know, the lifeguards, I mean, that's fine. 00:41:37
It's been spent on a trip to. 00:41:40
Hawaii for the City Council. 00:41:42
It might be OK if they take us, but yeah, yeah. 00:41:47
OK. So if you could break that down for us, we could see where the money is, so? 00:41:52
The question is, do we have a surplus sitting there? Has it already been allocated? It's part of the general fund, so it's really 00:41:56
part of the general fund balance. 00:42:02
So anytime that we don't spend. 00:42:08
And because the measure you is part of the general fund. 00:42:11
But there are projects, like I said, that we had identified. 00:42:16
That we will be completed that our. 00:42:20
Going to be funded with measure you. 00:42:23
Of revenues. 00:42:25
But to answer your question, we don't, we don't have a separate fund with for the measure you. 00:42:27
Part of the job general fund, yeah. 00:42:32
Our job is to make sure that that money gets spent. 00:42:35
And and to be blunt, since the dog goes to the general fund. 00:42:39
In many ways you can just change the name of something and. 00:42:42
So it becomes. 00:42:45
It becomes a measure you thing, yeah. 00:42:48
Yeah. Lupe and I, as we speak, are working on. 00:42:50
Sort of creating some. 00:42:54
Specific funds for things like capital improvement projects and we talked about. 00:42:57
You know whether we need to do it for Measure U or if just tracking it more closely moving forward, we'll sort of accomplish the 00:43:02
same thing, but. 00:43:06
The maybe the? 00:43:12
Longer answer of what Lupe was saying is up until now we did not have separate funds for Measure U, we did not have separate funds 00:43:13
for CIP. We did not have separate funds for. 00:43:19
The port. 00:43:27
Revenue sharing agreement. 00:43:29
And so one of the things that for me coming in that we've talked about is. 00:43:31
I do want to create separate funds for those so that if you don't spend money from. 00:43:35
This fund. 00:43:40
One year it stays in that fund and it builds up a fund that you can use for a project. 00:43:41
Versus I think the. 00:43:47
Practice three or four years ago was it went into the pot And who? 00:43:49
Sort of. Who knew where the? 00:43:53
Where that money got shuffled and went to, you know. 00:43:55
So, so we are working on that now we have, I think Lupe had a draft of it. 00:43:58
To me this morning that I haven't gotten to read yet, but we want to create some of those. 00:44:03
Those. 00:44:07
Reserve funds or I'm sorry, funds, so that we can track these things better moving forward? 00:44:09
And. 00:44:15
Sort of keep it from getting mixed into the pot, but the the challenge with that and the reason why. 00:44:17
People sometimes don't want to do that is it means you have less money in the general fund and then less money for operations. So 00:44:23
there's there's the trade off, but I think the way we've been proposing it and I think with your feedback. 00:44:29
Of like if we can use this to help pay for like public safety, that will relieve some pressure from the general fund. You know, 00:44:36
there's you, there's a little bit of a trade off you can do there. 00:44:40
I have to say that this is kind of all badly managed. Until recently, I mean. 00:44:45
Uh. 00:44:52
We our our first report basically said we gave all the money, the cops go away, OK? We didn't have any meetings for three years. 00:44:54
They wouldn't couldn't get any data. 00:44:58
That that's kind of what you're walking into now. So there's there's this big mess that that was created by. 00:45:04
Designed or by incompetence or by God knows what. But anyway I think it's you're so you're you're taking this over now and. 00:45:11
You got to deal with that, which is, I don't envy you that's. 00:45:18
I think it would be sort of the elephant in the room was we had all these revenue sources and we just put them into a pot and we 00:45:21
paid our bills, you know. 00:45:24
For the last 10 years and. 00:45:28
And it was, sort of. 00:45:30
Like, well, this is a general fund, our general tax, which it was. 00:45:32
So it can be mixed in and it can just pay for what we need. But then if you go back and you read the ballot language that was 00:45:36
promised to the voters, yeah, it's a general tax, but we did tell people. 00:45:41
We will use it for these things, you know. 00:45:46
And probably the frustrating thing for me going back is. 00:45:48
They they did have enough expenses in these areas that they could have. 00:45:52
Shown that. 00:45:56
It we are using it for what we promised we'd use it for, but there was just always. 00:45:58
I think that disconnect. 00:46:03
So. 00:46:04
We're looking at how to sort of make that clearer and. 00:46:05
And umm. 00:46:09
Really show like. 00:46:11
The reports revenue sharing. 00:46:13
The contract says we'll use it for certain things. We need to start tracking it and show that we're using it for certain things. 00:46:15
Measure you. We said we'd use it for certain things. We're going to start tracking it showing that. 00:46:20
So I think just in the two months I've been here, I feel like we've already like made really good progress on it. So I don't think 00:46:24
it's, it's not impossible, you know, it's just somebody has to sit down and do it. But this, this, this latest packet was 00:46:30
completely transparent. I mean it was there. That was a day that you had. I appreciate that. It's just we we have to answer to 00:46:36
people you know the, the. 00:46:41
Doing our job and I want to make sure. 00:46:48
That. 00:46:51
At least on paper we can go. You're spending what you're supposed to do and and this weird thing where you can really rename 00:46:52
something and. 00:46:55
Call public safety. 00:46:59
Because it is and. 00:47:02
Take it, move it around. That's fine with me. 00:47:03
Questions. 00:47:08
David told me about this before I joined the committee. 00:47:11
Which gave me some anxiety about joining this committee. 00:47:14
I'm glad that we're on the right track, so. 00:47:19
We can blame all this stuff on David, since he was the only one who was here before. 00:47:22
OK. Well, thank you. 00:47:32
Yes. 00:47:43
Yes, we'll add it as an agenda item for the next meeting. 00:47:44
Provide a follow up. 00:47:49
E-mail on the budget question of. 00:47:51
You know, sort of our. 00:47:54
Timeline for the budget and when we'll have the Measure U meeting up front in front of that. 00:47:57
OK. 00:48:03
Thank you. 00:48:04
I'd sure like to make a motion that we adjourn. 00:48:06
We have one more thing to do. 00:48:09
So. 00:48:11
Find my script here. 00:48:13
Part of the agenda was to appoint an ad hoc committee to. 00:48:24
Write a report and it feels like. 00:48:28
Maybe we need or need more data before we can do that? 00:48:31
So I'd like to a motion, maybe to. 00:48:34
Postpone that till the next. 00:48:38
Session. 00:48:40
With this report. 00:48:55
We have received a recommendation to receive the financial year 2000. 00:49:00
23 audited. 00:49:05
Review and expenditure report. 00:49:07
May I have a motion? 00:49:10
There's just a motion to receive the report. I mean, we have a motion to receive. 00:49:13
Motion to receive the report Do we have a second? 00:49:19
2nd. 00:49:25
All in favor. 00:49:27
Aye. 00:49:28
Motion passes unanimously. 00:49:29
OK. So then I guess the next agenda is to consider appointment of one or two members to prepare an annual report. 00:49:34
Or other documents for submission to the Measure U Committee prior to. 00:49:41
Submission to the City Council. 00:49:44
I would like to. 00:49:47
Consider moving that to till after we get the. 00:49:48
New data. 00:49:51
Do I have a motion? 00:49:54
I would motion to. 00:49:59
Adjourn it to our next meeting. 00:50:04
You have a second. 00:50:07
I'll second. 00:50:08
All in favor. 00:50:11
Motion passes unanimously. 00:50:14
OK. 00:50:17
I believe. Is there anything else we need to do? 00:50:18
You're a fearless leader here, so. 00:50:24
Just hitting hitting the gavel to adjourn. 00:50:27
Is there a motion to adjourn the meeting? 00:50:31
You have to call the. 00:50:34
Very good. 00:50:36
At. 00:50:38
We're adjourning the meeting at 456. 00:50:41
PM. 00:50:44
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