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Everyone to the special budget workshop meeting calling this meeting to order. The time is now 301 PM. 00:00:15
If anybody from the public wants. 00:00:22
Evening. 00:00:28
Madam Clerk, can you please? 00:00:30
Council Member member Donald Council member member comments here Council Member Member Hernandez ohh no. 00:00:34
Yeah, remember Hernandez here, Council member, Member McQueen was on. 00:00:42
Remember that are black. Yeah, I remember Donnie Brown is absent and Mayor Pro Tem vice chair threats here and Mayor Chair 00:00:47
Martinez. 00:00:52
All right, So soon participant plans. 00:01:00
Please use the Raise your Hand feature if you would like to comment. Comments are limited to 3 minutes and again for anybody in 00:01:03
the public present here. 00:01:07
There are some. 00:01:12
She's over there to submit public comment over there to my left. 00:01:14
Madam Clerk. 00:01:18
Does anybody have a public comment tonight? 00:01:19
There are no public comments. 00:01:21
Ohh I'm sorry. Ohh never mind. 00:01:25
OK, we're good. So our first business item is. 00:01:28
By Annual Budget, Fiscal Years for 2023-2024 and 2024-2025. Workshop. 00:01:32
Was that the present the report? 00:01:39
Good afternoon, everybody and welcome to the biennial budget from the Federal Finance Director. And I would like to thank you for 00:01:43
your time this afternoon to go over the budget. 00:01:48
And would also like to take the time to take the budget team or Tony Stewart. 00:01:55
Pretty manager, my staff actually, Chaparro. 00:02:02
Manager, Angela, accountant and really everyone on the staff who played a critical role in putting the budget together. And as 00:02:07
you'll see when I go through the presentation, we have a balanced budget and everyone knows that's the time to go through and be 00:02:13
very diligent and we appropriations and we asked. 00:02:20
For the next 250 years. 00:02:27
And so this is the agenda for this afternoon. I'm going to go over the proposed citywide operating budget, including general 00:02:33
funds. 00:02:37
Enterprise and other special revenue funds Housing Authority cover the capital improvement plan. 00:02:41
And also talk about some balances and the general fund reserves. 00:02:49
The city has been incorporated in since 20/17/2018 a two year budget, but we're in a biennial budget. We're going to be covering 00:02:59
fiscal year 23/24/24 and fiscal year 242525. 00:03:07
Our city operates on a fiscal year which is from July 1st through June 30th and at mid cycle. 00:03:16
So sometime around, sometime around spring of 2024, we'll be pulling back to council to confirm the revenues and expenses for the 00:03:22
second year of the budget. 00:03:27
I have a lot of information to cover. I intend to go through the slides and take questions at the end of the slide. 00:03:34
Is there any questions? I will take a look at the end of each slide because there is a lot of information. 00:03:42
So this is an overview of the 2324 proposed operating budget. 00:03:52
The city and related entities budget is at $15.1 million. 00:03:59
26.5 in the general fund. 00:04:05
The enterprise and other funds such as your special revenue funds tax. 00:04:08
Gas tax. 00:04:13
25.6 and then all the housing agency related funds by $50 million. 00:04:15
Next, we'll take a look at the same information for the next year, which is for fiscal year 2425. 00:04:22
We have city and related entities at $57 million, so it's slightly less than the prior year by about $1,000,000. 00:04:28
General fund is at 26.8 drawing for little bit more and $100,000 more and then enterprise and other funds that 24.2. 00:04:37
And those are roughly about $1,000,000 left from the prior year and most of that is some of it is related to the other funds. So 00:04:47
we have the markup dollars. 00:04:52
And 2324 in operating which we don't have anything 24.5 and then some other identifies. 00:04:57
For some reason I thought the enterprise funds. 00:05:05
Combined. 00:05:08
Had a bigger total than that. 00:05:09
General Fund. 00:05:11
So the enterprise funds are solid waste water. 00:05:14
Always. 00:05:19
Water. Water. 00:05:21
3/4. 00:05:26
And then that also includes other. 00:05:29
10 million in ARPA funds are. 00:05:43
All that is saying this is operating most of the RICI. 00:05:46
OK. 00:05:51
1000. 00:05:53
2324. 00:05:56
Housing is pretty much the same as the fire. 00:06:02
So let's really take a look at general. 00:06:09
General fund is the primary. 00:06:14
Funding source for the city, which drives benefits to. 00:06:16
Parks and Recreation. 00:06:22
Any of the streets. 00:06:25
Go over the sources. 00:06:28
Franchise. 00:06:49
Permit. 00:06:52
And then? 00:06:58
Maybe. 00:07:21
When you say public safety, that's strictly the Police Department, but they're just. 00:07:25
PD. 00:07:29
So I'm going to start off by going through the general fund revenues. 00:07:39
This is for you. 00:07:49
We're projecting. 00:07:50
The adopted budget is 20, almost $26 million in general fund revenues. 00:07:51
For next year, 2324, we're projecting 26.9. 00:07:56
We're really a growth of under a million dollars, $900,000 more. 00:08:01
And then in 242527.3, so roughly a little bit over $300,000. 00:08:05
And really the growth for this next year is really coming from a couple of buckets and I'm going to go through it in more detail, 00:08:12
But it's really some of it is still tax related, some of it is property taxes. 00:08:18
Were expecting a little bit more revenue from the port agreements. 00:08:24
And then we're also expecting more interest rather than as the cities were looking at securing an RFP for an agreement with an 00:08:28
outside investment firms that want that some of our liquid portfolio assets. 00:08:34
Into some investments that will generate additional interest. 00:08:40
And actually question real quick, you made statement about you'll take questions. 00:08:48
At the end of each slide, you mean at the end of each slide that you're showing or you're going to get to a point to where you 00:08:52
going to start getting? No, there are questions, please stop me from. OK, alright. 00:08:57
And at the end of each slide, so there are questions, I think how many more slides do you know? Do you have one general funds? 00:09:04
I have 36 flights, so I have to go ahead and go because you may answer some of my questions. Yeah, this was just kind of to 00:09:10
provide an overview. 00:09:15
And so the general fund revenues are conservative. 00:09:21
But they're based on historical trends. 00:09:25
Sorry to interrupt. Does that also include the projection that our cannabis tax money might go down? 00:09:29
I will, yes. I'm going to cover that. Yeah. 00:09:36
So in this slide going, just wanted to point out they're conservative and we're looking at history. They're also looking at 00:09:40
trends, the state of the economy we contract out with HDL, who provides U.S. sales taxes and property tax projections. Obviously 00:09:47
they're looking at the economic factors impacting the nation, Ventura County and really for Wani and how some of our businesses 00:09:54
are doing. And that's all factor into the sales, specifically the sales and tax. 00:10:01
And so we see that some of the areas categories are. 00:10:08
Trending down. We made an adjustment and I'm going to cover that. 00:10:12
You saw the three largest sources of revenue for the general fund sales and use taxes make up 28% of the general fund revenue, or 00:10:16
$7.6 million. 00:10:21
Other taxes, 17%. That's the vehicle tax. 00:10:28
That is utility users tax and that is the hotel taxes. 00:10:32
So that's about $4.6 million. 00:10:37
And then property taxes 11.4% or $3,000,000, so all that is about $15 million. 00:10:40
And tax revenue. 00:10:48
Did you think cannabis is in the sales use tax? 00:10:50
So cannabis is in both because we we get sales taxes as well from cannabis. You get the 5%, the contractual balance, we book it 00:10:54
separately, but then we get sales taxes. 00:11:00
So that would be part of the industry. 00:11:07
Yeah. 00:11:09
In the next slide, I wanted to really break out the fact. 00:11:14
Bless you. 00:11:20
Sales taxes make up 28% of the general fund revenue. 00:11:21
The sales taxes in the city are 8.75%. The city receives 2 1/2 percent. 00:11:26
So we received 2.5 cents for every sales tax. 00:11:32
And the breakdown of that is basically we get 1%, that's the the sales tax. 00:11:37
We get. 00:11:45
Command from WW tax. That's half a percent, and then we get the measure. You tax another percent. 00:11:46
So that's your 2 1/2 percent. 00:11:52
The sales tax on percentage of Bradley's tax. 00:11:56
And you can see I can choose like I order a pointer for this. 00:11:59
You can see in 2223, which is this year, we have approved and projected 2.4 is what's in our budget. 00:12:06
For 2324 is gone down slightly, about 1 1/2 percent. 00:12:14
And that's because those are the sales taxes generated for sales in the city. 00:12:19
And in conversations and discussions and reports with HDL, we are seeing a little bit of slowdown in some areas like consumer 00:12:23
goods. 00:12:28
Retail Electronics. 00:12:32
So it looks like disposable income may be getting infected a little bit from the inflation, high interest rates and people are 00:12:35
starting to pull back a little bit. 00:12:39
So these projections are reflect A slight decrease in 2324 and then back up to 2.4 and 2425. 00:12:44
The Measure W and the Measure U tax, if you look at the dollars and you look at the dollars for the 1%. 00:12:54
2.4 and then 35. They're both 1% taxes. 00:13:03
But the measure W and the measure U is the sales and use tax. 00:13:08
And so the city gets taxed on purchases that are made outside of the city, such as someone goes and buys a car in LA because they 00:13:12
live here, we get that tax. 00:13:17
And we also get the tax from online sales. And so that's the reason that those dollars are higher than the 1%. 00:13:23
Any questions? Did you talk about, I'm sorry, I must have spaced out with measure W Did you talk about what the source of that 00:13:35
those taxes are? 00:13:39
The measure was the half a percent special tax that passed. 00:13:45
Was effective April 1st, 2009. So that's .5%, OK. 00:13:49
And the measure you was effective April 1st, 2019. OK, just not familiar with my thank you. 00:13:55
And then what happens to the other percent? 00:14:03
So if we get 2.5, who gets the other six? 00:14:06
And a quarter, well, that's like the county. Yeah, I can get a breakdown for you for that, but yeah. 00:14:10
Is county state effect. 00:14:16
So it's actually closer to you than 10s of a percent of school districts. So yeah, just Measure W run out. 00:14:19
They don't sunset. As far as I know. It does or does. It does not. 00:14:26
And same with measure U does not sunset. 00:14:30
And then on this next slide, I wanted to share the property taxes. 00:14:40
So probably types that make up 11.4% of general fund revenue. 00:14:45
And the city receives just under 14 stacks for each property tax dollar that is paid. 00:14:49
In this case for you know tax value, property tax values. For 2324 we have $3,000,000 in the projective revenue. 00:14:55
And that's in 2425, three-point 1,000,000. 00:15:05
The tax dollars always based on the previous year role, So the 2324 is based on the 2022 roll to those properties that change 00:15:09
hands. You know people selling property, some of the new requirement they get, they get reassessed. 00:15:16
There is a little bit of slowdown right now. We didn't put a a lot of growth in 2425 just because of interest rates. 00:15:24
I think people are holding on to properties they're not selling or people are not. 00:15:31
Because I don't want to pay that high interest rate. 00:15:34
Again, people that own properties, so I'm hearing have a a house, they don't need all those rooms. But to salad and go buy 00:15:37
something smaller, you're paying a higher interest rate. People just not interested in doing that right now. So we get that pretty 00:15:41
conservative. 00:15:46
And then here is a view of the total. 00:15:53
General fund projector remix. So I talked a little bit already about and I touched some property taxes. 00:15:57
And touched on bills and other taxes. 00:16:03
The franchise taxes, Those are franchise fees that are paid the 400,000 by from Public Utilities commissions for the use of rights 00:16:07
of way. 00:16:13
Licenses and Permits and fees. Our business license and permits. 00:16:20
Business licenses that are half a million. 00:16:24
Of this number. 00:16:27
Fines and penalties. Parking citations. 00:16:30
Charges for services. These are the zoning planning fees. 00:16:33
And any other services, such as even the Community Center where it gets running out, That's all the charges for services. 00:16:38
Use of money and properties this is. There's a lot in here. I know the description that we have right now is a little bit improved 00:16:45
and it will be within the system. I have another slide to go through this, but it's basically ran in trust. 00:16:52
And the revenue from the courts, so all of that was into that category. 00:17:00
Intergovernmental disarm grant revenues, so we have grants. 00:17:06
The reason this is going down is because we had a post reimbursement grant. 00:17:11
For training for PD and back in 2022. 00:17:17
The city was able to go back and get reimbursement for a number of years. So that number represented like five years of 00:17:22
reimbursement. 00:17:25
When the budget was created in 23, the number was carried over something that that was undergoing. So the so this number's 00:17:29
inflated and this is more realistic expect unless we get obviously run through us through it, that could change. 00:17:36
Miscellaneous revenues program revenue. This is where the cannabis revenue is. 00:17:43
We projected the 5%. 00:17:48
We projected 2.8 million and 2324. 00:17:51
And then 2.850 and 24.5. 00:17:56
There may be some impact sales impact from Oxnard opening up. We also have some lounges that are going to open up and we expect 00:18:01
those to be in operation for these fiscal years and will mitigate that impact. Did you say you projected 2.8 and it came in at 2.9 00:18:06
for the current year? 00:18:12
2.9 is a projection for this year. 00:18:19
I thought I heard you say 2.8 though in here there's some other miscellaneous revenue that we get from like salvage sales in here. 00:18:22
The bulk of it is, is cannabis. We kept it pretty flat. 00:18:27
To where we think we're going to come in this year. 00:18:33
And that's because of the impact. 00:18:36
Sales impact that may occur from you know in this in the northern cities. 00:18:39
Like I said, we do have the lounges, anatomical hospital it's gonna say. So yes, we're looking at a probably a slight decrease in 00:18:46
the actual cannabis sales, but with the lounges coming online, we're expecting them to kind of balance out the the loss and the 00:18:52
sales and stuff. So that's why we predict they'll probably stay flat for the next couple of years. 00:18:58
That's what you mean by flat, right? OK. 00:19:05
In terms of what we projected last year? 00:19:08
I think we're conservative and we exceeded our projection. That's what I'm trying to. 00:19:12
Yeah. 00:19:17
Yeah. Because we still have some really strong months at the beginning of this fiscal year. 00:19:19
What's done, what we projected last year and what our actual is. 00:19:24
For this year because last year we projected for this year so we we seem to be we're not over we're not overestimating we're 00:19:29
conservative and and we're exceeding our our. 00:19:34
Take it higher than last, OK, because of that. 00:19:40
So the actual number here on page 29 and the electronic version. 00:19:43
Says last year's actual was. 00:19:49
3,149,077 and it has adopted or proposed. I would imagine Ohh and adopted for this year's 28. 00:19:53
So do we know where we are like right now? 00:20:02
But in 20, actually 2022 watch was definitely stronger because that was still part of that pandemic too. There were still. 00:20:09
I mean, we really got an increase during pandemic years. 00:20:16
Yeah. 00:20:26
Because based on these numbers here in in the in the file, it looks like from. 00:20:29
2023 to the proposed for 2324 FY24 there's no change. 00:20:37
2324. 00:20:47
And our projection and the current project and then there is an increase of 50,004 next year. What page are we on 29? Thank you. 00:20:50
Know what page we're on when we're going with the slides. It would be really helpful to have these slides, but I'm taking a lot of 00:21:03
notes. But if you could just tell us what page we're supposed to be on, that would be helpful. Yes. Thank you. 00:21:09
So for this fiscal year 2023, we projected 2,000,000. 00:21:17
Which is really what we projected. 00:21:21
In 2024. 00:21:24
Percent 2.1. 00:21:26
And and we are right now at 2.3. 00:21:28
Even less than that. 00:21:34
Now. 00:21:37
May, June and it's for May are not due till the end of June. The June is not due to the end of July. So we always approved for 00:21:38
that June. 00:21:42
And then the last item here. 00:21:54
The cost allocation transfer in roughly about $2,000,000. 00:21:56
Both are the transference, so this is the cost allocation for the. 00:22:01
We have a couple of centralized service departments that provide centralized service to other departments that would example is 00:22:06
like payroll. 00:22:11
General Fund payroll pays. 00:22:16
Process is favored for all departments, so via the cost allocation plan general fund gets reimbursed for that. 00:22:18
And those numbers come directly from the cost allocation plan that is. 00:22:24
Completed by an outside company. We're actually updating the plan. We did an RFP. 00:22:30
Four months ago and they're in the process of finalizing that. So there are any changes in there probably will be some changes. 00:22:35
And we'll bring him to council for any adjustments and the year. 00:22:42
So here is the breakdown. 00:22:53
Were there any other questions? I'm so sorry. 00:22:56
The other side. 00:23:00
Here's the breakdown of the breakdown of views and money and properties. As I mentioned, this includes grants for city owned 00:23:02
properties. 00:23:06
Which includes, like the peer concession, the houses that the city owns, it used to have, we used to have. 00:23:12
The Little League was in here. We don't have any rents from the Little League in any of these numbers. 00:23:20
And the second number is the interest on notes and investments. 00:23:26
So that's the interest that the general fund receives from the water utility enterprise funds for the notes that are outstanding. 00:23:32
Related to the water plant and that interest is fixed. 00:23:41
Is that 5%? 00:23:45
Send. 00:23:46
The difference that you see are the growth from 23 to 24. 00:23:47
Is primarily due to, as I mentioned earlier, the cities looking at securing an agreement with an investment. 00:23:53
Company and investment firm. 00:24:00
To invest some of the liquid portfolios into. 00:24:02
In investments, prudent investments obviously under the government code that can generate more investment and revenue. 00:24:09
Brought that to Council. 00:24:17
An RFP to to grow investment services and so we're projecting about. 00:24:21
Roughly under $400,000 incremental interest revenue resulting from those investments. 00:24:27
I do have one question. Can you, you mentioned beach and pure concessions one is that the restaurant at the yeah. 00:24:33
Speaking of that, what's the the percentage? What's the? How does that work? 00:24:43
OK. Yeah. 00:24:49
During sales, OK. How how is it? 00:24:52
How much they make? Can you describe it? 00:24:55
Let me just yeah, we can. 00:24:58
Because there's that they they have a tier cells based on the on the sales, on the amount of sales. 00:25:00
Does it go down? Does it go up or? 00:25:07
You know. 00:25:09
The more sales they make, the more percentage they get. 00:25:12
We can get that for you. I don't have any. 00:25:18
One more question in this area and so just trying to understand this is my first time reviewing. 00:25:21
On some of these, so in the area of. 00:25:29
He had licensed permits and then you have paid fines and penalty. You have parking citations, but then down a couple lines from 00:25:34
that. 00:25:38
If there is a cost rec parking code enforcement, what is that? 00:25:43
OK. 00:25:48
Page 2627 and 28 shows. 00:25:50
And they. 00:25:56
So I see if you can see on 27, yeah, I've got. I was confused, I thought maybe there was saying but they're broken out. So I just 00:25:58
want to know what the difference is is for those two. 00:26:02
So the code enforcement is specifically code enforcement. It says cost rec parking recovery slash code enforcement. 00:26:07
We'll see. 00:26:17
That's a charge for service. 00:26:22
I guess my question is really about. 00:26:25
If I look at a line item, let's say parking, and I see the number. 00:26:28
Could there be a number that represents parking somewhere else but this coded different? 00:26:33
And those numbers should really for me. I could look at them as a whole number, the same, the same I would say they were. 00:26:38
It says parking, but then code enforcement, right? So it says code enforcement there. And then there is another I would imagine. I 00:26:45
don't know. I don't know code enforcement. 00:26:50
Is. 00:26:55
Police speeding ticket, I mean, I don't know. 00:26:56
Yeah. So some of that would be code enforcement finds a lot of that's also cost recovery for toes and whatnot. So which are 00:26:59
different from the parking citations. And so the way that our HTS systems set up right now, they basically code those differently. 00:27:07
Once we get our new system in place, hopefully things will be a little bit more simplified. 00:27:14
So, so then, so services. So paying for a ticket but not a parking ticket. 00:27:24
So for instance, if we need to if somebody needs to pay for a vehicle release. 00:27:31
Say it's been towed and impounded. They come in and pay for their vehicle release. That would be under this second. 00:27:36
I just want to make the point that the city. 00:27:44
Makes more money off parking citations than we do off. 00:27:48
Parking permit fees. 00:27:52
Enter. 00:27:55
Am I correct in saying that? 00:27:57
We get more revenue from parking citations than we get from. 00:28:00
Beach parking machines. 00:28:04
Like $100,000 more. Yeah. And the beach parking machines we brought that down. I we made bring it back to council and maybe you're 00:28:07
depending on. 00:28:11
We are our actual signed up this year. The 4:25 is the budget. 00:28:16
And where you're under that right now, but a lot of that activity happens in the summer, so much happening after Memorial Day. So 00:28:21
we did, we're projecting 350. That number may or may not increase. 00:28:27
Right. But I just want to make the point that we're super aggressive with residents. 00:28:33
But we're not so aggressive with our parking machine management out there getting people to pay parking, pay for parking. So I 00:28:38
just wanted to. 00:28:41
Point that out that we've earned more from. 00:28:46
Parking citations that I. 00:28:49
Beach parking machines. 00:28:51
I have one question about a grant that I don't see listed anywhere. The PD for Mental Health Wellness got a $20,000 grant. 00:28:56
This year. 00:29:05
So I don't see that listed. 00:29:06
In 2020. 00:29:10
Happened. 00:29:15
So in regards to the grants in the past. 00:29:25
We'll find where we coded it. 00:29:29
We were creating funds. 00:29:31
Accounts funds for every grant, so. 00:29:33
So we're not necessarily doing that. We're going to treat them more like project codes, kind of like we do see IP. 00:29:36
Because that's why we have like. 00:29:42
Nutrition, the very small grant CDBG and we have all these, the different funds for the grant. 00:29:44
But I'll I'll find where that. 00:29:49
Where do you come from? 00:29:52
The state. 00:29:54
State organization which one believe this came from closed and not sure how it was coded in but it was. 00:29:56
Given to every. 00:30:01
Police Department in california-based on their size. 00:30:03
I'll look into that one. We have this, the concession information as well. 00:30:10
So they do pay a base. The minimum base of monthly rent of 1000 is what they pay. 00:30:16
And then they have the sales space. 00:30:21
Of 5%. 00:30:25
For. 00:30:29
I'm sorry, I'm going back to the the concession that the. 00:30:33
Up here. 00:30:38
Hold up the agreement on that one. Ohh. OK. 00:30:40
So they have a minimum annual rent of $12,000. That's their base rents every month. 00:30:44
And then they say 5% of sales. 00:30:49
Ohh okay. 00:30:53
Restaurant. 00:30:59
And my last question in this area, if you don't mind. 00:31:04
Yes. 00:31:09
Yes. 00:31:13
Yeah. So my last question in this area is the Community Benefit Fund. 00:31:16
I see there is an actual for last fiscal year, but there's nothing for. 00:31:20
Yeah. That's another one of those where we have a separate fund for it, but it's really it has to. So it's a reimbursement, right. 00:31:27
And so we're working that on the balance sheet and. 00:31:32
And it's not because it's a really there's always a timing difference between the time that from the time that we pay. 00:31:38
The agreements and they give you a personal report. 00:31:46
So it's really we're we're booking it through the balance sheet now. 00:31:48
So. 00:31:53
Same topic, so not an additional question. So why is it only 36,000? I thought there was more. 00:31:54
It's more funding in that Community benefit. Community No Community Benefit Fund is over 100,000, this is 100,000 and CPI adjusted 00:32:01
so usually like 118 a 120,000. 00:32:07
Yeah, that's what we have left. But what we haven't spent, No, no, this is actual for 2021-2022, so fiscal year 2022. 00:32:15
There's 36,581 what was transferred in. So I'm wondering, I'm just asking the question. 00:32:25
That's the transport and because the system of different bucket of different funds. 00:32:32
So when we pay the invoices, we came out of the general fund. 00:32:37
OK. So I'm still trying to get to the basic stuff if it's, I understand transferred. So does this mean that there were no other 00:32:41
charges where you had to transfer out? 00:32:47
The other account to an Indian. 00:32:52
Is this all that we spent in that community? 00:32:57
Budget we have not available to us. 00:33:01
Yes, we have not spent at all. We still have to allocate. 00:33:04
Some things. And we get it every year. So now we're in FY, so it carries over. Whatever we don't spend last year, it carries out. 00:33:08
OK, so we don't lose anything. Is there is there a time where we get to a point to where we can't carry over anymore? 00:33:17
That we can meet. We've reached a level that doesn't allow carryover. 00:33:27
2036 when they stopped the revenue, so we can continue to turn off, OK. So I'll just, I'll just say it while we're here talking 00:33:33
about it if we're not spending it in FY21. 00:33:39
There it becomes harder to spend a balance. 00:33:48
Of that kind of funding specifically if it's in collaboration with another organization? 00:33:51
And you have to come to some agreement I thought, yeah, to actually do so it just gets harder to spend. So I would just want to 00:33:56
make sure that we keep an eye on that and that we're. 00:34:01
Continuing to spend it since it is money that we are just being gifted, I mean I guess we'll get there. So you can see the the 00:34:07
allocated about 31, it can only be allocated when we have the meetings when we set with support and discussion. So that's kind of 00:34:13
what I'm saying. If we only spend 3621, I'm not really sure. 00:34:20
22 I'm not really sure what we spent this year. So it it's established as a community benefit. So are we not doing our part? Well, 00:34:27
We are. We just have we have to agree the portant and us have to agree on what we're going to allocate it for and we haven't 00:34:33
agreed on all of them. 00:34:40
So which is our next meeting is this next week, right. So come up with other projects and historically we have not had a. 00:34:46
Process a good working process for spending those funds. We've corrected that in the last year or so. And so we are getting better 00:34:55
at spending those funds. So let me process one more thing. So if we've spent some funding to do, you know if you spent funding 00:35:01
today. 00:35:07
This, this fiscal year, it might not, yeah. 00:35:14
I think a portion of it like went to our beach festival, it goes to different. So that's the last question I have. But I would 00:35:19
really like to know how we're doing with that because it really speaks to are we really doing what we set that money aside every 00:35:25
year, right to do if we're not doing it. And then yes, and there is a breakdown. There is a spreadsheet which shows which projects 00:35:31
have been approved at the spending. And for instance, the Bart, the Bard Memorial part of, yeah, the monument, it's been on there 00:35:37
for many years. 00:35:43
But that's not our project that's supports project. So it's just sitting there or next but and then the you have to also know that 00:35:49
the. 00:35:53
Concept of community development might not be. 00:35:58
How? 00:36:01
How you think about it on on face value, it's it doesn't necessarily mean community benefit. No, no community. I understand. Yeah, 00:36:02
I've had several conversations. OK, Thank you. What's the number? 00:36:08
And where I explore at the end of FY22, we paid. 00:36:15
Yeah. 00:36:20
That's good. I think you and there's a support meeting this week, right? Correct. 00:36:23
Yeah, the agreements that are paid out right away are like the ones that go to organizations we have. We get the agreement and we 00:36:30
send out a check. It's more, you know, ones that carry over the project. 00:36:35
More weapons? 00:36:41
I'm good. I've been just having the conversation is good enough. 00:36:44
And then they'll grant. 00:36:49
We found the Wellness. The Wellness fair is actually in the actuals. We received it. It wasn't budgeted for because it was just. 00:36:52
But it is in our actual numbers under local grants and reimbursements. OK, Thank you. Yeah. 00:37:02
And so I'm just going back to this slide again. The revenue from the four agreements that's following up about liberal or $300,000 00:37:10
for all three agreements and those projections came directly from the sports, that's what they expect the revenues to the city. 00:37:18
It goes to the city. And then I talked about the beach parking. 00:37:27
So now let's take a look at the general fund expenditure. 00:37:37
What page is that? 00:37:43
37. 00:37:48
Thank you. 00:37:51
And so for fiscal year 2223? 00:38:01
Experience CIP. 00:38:04
We have a 26.8 of approved expenditures. 00:38:06
In 2324, the proposed budget is 26.5. 00:38:11
And in 2425 is 26.8. 00:38:17
So again we're looking at the next 2324 budget just slightly less than the approved for this fiscal year. And again I just want 00:38:23
to, I'm not following that because the adopted 2223 budget says 30 million. 00:38:32
It's also in the previous years we included CIP and operating. 00:38:42
We're pulling out CIP and we're presenting it separately. So capital improvement projects are not in the operating. So I pull that 00:38:48
out in order to show apples to apples. 00:38:54
Operating budget. 00:39:00
Does that make sense? 00:39:05
So we could put a footnote under here that 2223 total general fund. 00:39:07
Include CIP, include CIP projects. 00:39:15
Later when I go through a lot of those projects actually are not going to be completed this year. They're. 00:39:19
Rolling over to next year, so for the purposes of page 37. 00:39:24
The bottom line? 00:39:31
None of those numbers include. Wait those numbers. All of them include CIP. All of them do. And I'm gonna shirt the next line I'm 00:39:33
gonna share the. 00:39:36
Expenditures by department and those include CIP because that's how. 00:39:41
We were presenting the budget in the past. 00:39:47
So if you look at all of these expenses, these are the expenses by department. These include CIP. So what I did to take a look at 00:39:50
the bottom line, Apple to Apple, I excluded the 3.7. 00:39:57
And if you really look at that department, facilities and public Works are the ones because that's where a lot of those CIP 00:40:04
projects were appropriated and those departments you can see the difference in the budget. 00:40:11
General government is also a pretty large number, not a lot of CIP in here, but what's in here is the purchase of the property 00:40:19
that was recently approved 750,000 and also the grand donation to the library and the third page in our book that. 00:40:28
Mirrors that slide. 00:40:38
No, no. 00:40:40
No, because we pulled it because we're pulling this from the system. It's already in the system. So for presentation purposes, 00:40:46
because I'm presenting it separately and we're budgeting going forward, budgeting for it separately. 00:40:53
Right. Or I would just make a suggestion that when we go public with our budget that we actually. 00:41:00
Project. 00:41:08
Why there's a difference? 00:41:10
Because had I not asked the questions, we may not have covered this. 00:41:12
Thank you. 00:41:16
So this next slide is just a graph of the fiscal year 2324 expenditures by department again operating not at this point forward, 00:41:20
we're not including the IP and the operating this is just. 00:41:27
Yeah, and you can. He's a breakdown by department. 00:41:36
And then this is again the same information, but this is by category. 00:41:47
So I want to go through each of these categories, the salaries and benefits. 00:41:52
4. 00:41:57
The budget here at 16.7 million for 20 for this fiscal year, the proposed budget 18.2, so it's going up $1.4 million. 00:41:58
And then in 24/25/1922, so another level dollar increase? 00:42:10
And I'm going to go through salaries and benefits in more detail, operating expenses. 00:42:16
Our 8.3 again some of it is because of the one time non recurring expenses that I just mentioned, the purchase of the property and 00:42:22
the donation to the library. 00:42:28
We're projecting 6.6 in the proposed and then 5.8. 00:42:35
Again, we have the CIP in here. I'm backing it out just to get the numbers to be apples to apples. 00:42:39
Internal service fund charges, that's the risk. That's the insurance property workers comp. 00:42:46
And so we saw a reduction in insurance, but there's also an increase in sweet due to gas prices. 00:42:52
But that's basically that's why you're seeing that we've actually because we saw reduction in insurance. 00:43:02
And then transfer South. This is when the general fund makes the transfer funds out to another fund. 00:43:08
That's $6000 that really represents we have the pension obligation bonds. 00:43:16
Both are kept in a separate fund. 00:43:21
And so when we have to pay the physical agent fees? 00:43:23
We we have a transfer. That's just one example. 00:43:27
And so again, looking at the bottom total expenditures and their capital. 00:43:31
We're projecting to be at 26, five and 26 say. So I really want to thank all the departments. So we went through this budget 00:43:37
cycle. We really went through each line item. 00:43:43
Salaries and benefits and also operating expenses. And I'm going to go through some of the decisions and really the due diligence 00:43:50
that was vested in this budget cycle to 2000 budget. 00:43:57
So when we look at salaries and benefits. 00:44:07
It's $18.2 million. 00:44:10
Yeah, there are 138 full time positions in the budget. 00:44:13
Salaries and benefits 68% of the general fund. 00:44:19
And these numbers that 18 million includes all of the adjustments. 00:44:25
From the just recently signed. 00:44:32
Greenhouse The POA, which was the most recent? 00:44:36
So in essence, there's the. 00:44:40
Cost of living adjustment, the 4% and the 5% for POA. 00:44:42
I wanted to point out I call it a vacancy factor because in past practice. 00:44:48
Unfilled positions were budgeted for the entire fiscal year. So we have a full position for the entire year. With this budget 00:44:53
cycle, we really sat down and with both positions that are not expected to be filled for the entire year. 00:45:01
We adjusted the budget for those months. So if I have a position and no, I'm not going to feel it for the first two months of the 00:45:09
next year, I adjusted it by those two months. So I didn't put all of those dollars in the budget. 00:45:14
And so that's really helping. 00:45:20
Because when you look at the salaries and benefit increase of 1.4, but bottom line we're still pretty flat to this year. 00:45:23
And that's because a lot of conscientious decisions are made when you don't think about it. 00:45:30
Part time positions were not funded. That's another past practice. 00:45:35
We had a new attendance and we had a part time position that was approved by. 00:45:38
Position but not field. 00:45:45
We budgeted for it. So these are not budget and I'm going to go through those numbers. 00:45:46
And then we have a couple new requests. 00:45:51
That. 00:45:53
Physical year 2425 are salaries and benefits, Budget is 19.3 and you can see the percentage goes down 2% of the job and again 00:45:55
people adjustments are included. The only thing that's not included in these numbers for POA is that it's it's an experience pay 00:46:03
because we don't have the numbers yet. 00:46:10
So that number, whatever that number looks like by the mid year will bring that. 00:46:18
To help. 00:46:25
We're asking questions. 00:46:27
Sure so. 00:46:28
I heard you correctly. You said when you have a position that's open and we know it's not going to be expensed, you you take that 00:46:31
out of the budget to be more accurate. 00:46:36
So if there's, let's just not for the entire year. 00:46:42
OK, so if somebody stops working for us. 00:46:46
Do you do the same and it because? 00:46:49
In one case there, there's a new attempt. 00:46:52
And I heard you say that we don't budget for that. 00:46:55
If if we have a position that's built today. 00:46:58
Any position, we don't know when that position is, people leave. We did in fact, but we didn't do a vacancy factor. 00:47:03
Related to people leaving and you know when someone leaves, there's always. 00:47:10
Time. 00:47:15
To that takes time to hire another person, so there's always a gap. 00:47:16
Of I would say at least two months now we didn't factor in. What we factor for is looking at the number of positions and how many 00:47:20
of those positions we have. 00:47:25
If we know we have a position that is approved and feel that I'm going to fill it, but I'm not going to fill it probably until 00:47:31
September. 00:47:35
I only included nine months of that budget in the budget. 00:47:39
Fiscal suppositions that are currently on field that I know. 00:47:45
You know, it takes me two months to hire someone. I'm not going to put 12 months in the budget. But in years past we knew that we 00:47:49
had a bunch of budgeted positions. 00:47:53
That were in the budget that weren't filled and so it was kind of like an insurance policy. 00:47:58
Towards. 00:48:04
Not running a deficit. 00:48:05
So. 00:48:07
I mean some people like to budget that way conservatively like, yeah, it's yes. So you have the salary savings are salary savings 00:48:09
I would venture to say are going to be less. 00:48:15
Because of how we approach this budget cycle and quite honestly that really helped us to get with the first run, just to give a 00:48:22
little background of the budget we put everything in. 00:48:27
And we were in a deficit. 00:48:33
So then we went through the budget with each department and we went line by line, so salaries, benefits and then operating. 00:48:35
Thank you. 00:48:44
And so we have one new request, one new position and six position in classifications. 00:48:49
And I will go through that and. 00:48:57
Yes, the new position requests an associate civil engineer. 00:49:00
And the position will. 00:49:05
Assist in delivering more capital projects and as you'll see when I show you the capital budget, a lot of the budget that was 00:49:08
appropriations that were appropriated for this fiscal year are being carried over to next year and that position is intended to be 00:49:14
funded 25% from the water plant. 00:49:20
25% from water utility, 25% gas tax. 00:49:26
And the 25% general? 00:49:30
Down below here, you can see the estimated. So is that something that the council has to approve or you're just telling us we 00:49:33
approved, approved it, we approved this already? 00:49:38
Give it with the budget. It's in the first, it's part of the proposed budget. New position. Position has not been approved by 00:49:45
council, right. OK, so the proposed new position, OK. And so will we get more information on that or this is it? 00:49:51
When we get to that department, I imagine we can ask questions. We can ask questions more. 00:49:59
Are we gonna go department by department? OK. 00:50:05
No, I haven't answered your question. 00:50:12
So a couple of things. When I came on, one of the things that brought to my attention really quick was our ability to deliver 00:50:16
capital projects. 00:50:19
And as part of that research, I've talked to other department heads. But how much Public Works does for them? And at the time of 00:50:22
very little, Public Works has been really just working on its own. 00:50:26
So there's a desire citywide for Public works to be more broad based and help other departments deliver their capital projects 00:50:30
also. 00:50:34
I then reached out to a couple of the former public works directors to find out what their experience has been, and in the past 00:50:38
the city had an Associate Civil Engineer, a couple of senior civil engineers at Principal Engineer and Engineering Technician. 00:50:43
And we had worked our way down through the recession and the nutrition to having just a principal engineering. 00:50:49
So really. 00:50:54
To develop the capability for delivering capital projects, we got to have some staff. 00:50:56
And if you look at some more fund balances and water and public water agency, it shows that the budgeting for capital projects, 00:50:59
but we really haven't been delivering capital projects, it's because we haven't had people to do that. 00:51:05
So this was a response to that was to add an associate engineer and we already had a vacant senior engineer and Mr. Campbell's 00:51:10
been trying to fill those positions. 00:51:15
At the bolster ability to to deliver capital. So a portion of this only 1/4 of this would actually be general fund, the rest of 00:51:19
it's all carried through those other enterprises. 00:51:23
Thank you. Great. Can we now that we're talking about CIP, can we just have a couple of couple of questions? And so it sounds 00:51:28
like, it sounds like this position would help us because one of the things I think, I think that the council members have been 00:51:35
kind of talking through and asking about this prioritization of CIP projects. 00:51:42
So when we look at a list, we see all this stuff, but it really doesn't tell us what's being done with George when something is 00:51:50
getting done. 00:51:53
And so one of the things that I thought that you used to use the former life was that we were able to, we had an organization that 00:51:57
would go through the list and prioritize based on court FY20, FY23, second quarter this we can expect that this settle the MC gun 00:52:05
in RP or designs 25 percent, 75% designs or whatever it was. 00:52:13
And so right now we just have a list, and we don't know which ones up next, what what. And then you look at the list and say, no, 00:52:21
a battery somewhere. That could be #1, but it's. 00:52:25
Listen to Big List. 00:52:30
Right. And so we would love to get to the point, I think, where we can be able to understand what's going on. 00:52:32
And that weekend. 00:52:41
Ultimately, our constituents are saying. 00:52:42
What if What is this? What is this right? Sometimes it's happening. We just don't know that it's happening. 00:52:45
Respond projects are multi year, yes, takes quite a long time to go through design and maybe you're having to acquire property or 00:52:51
easements and some of the water lines we're talking about are going to be along those lines, others are sidewalk projects 00:52:55
relatively quickly, six or eight months. 00:53:00
To get through the process, and so this position is. 00:53:05
Someone who's going to help with that? And Martha, in past practices, it's actually been the process for council to go in and 00:53:09
prioritize. 00:53:13
How they want the CIP plan to go. 00:53:19
But I always think that it should be our departments that come together and let us know infrastructure wise what's the most 00:53:22
important projects that need to go first. Because I mean we don't have we have layman's knowledge on a lot of this stuff and it 00:53:27
would be much more beneficial and helpful for us to make that determination if we heard from our people as to what they believe is 00:53:32
the most important projects. 00:53:37
And working with other departments, because it's not just every, every department prioritized list, I think the council still can 00:53:45
weigh in on prioritization that it's got to be based on the informed recommendation of staff, which is. 00:53:52
Basically how we. 00:54:00
The operator. 00:54:01
Well, it's been a frustrating process. I think you picked up on that and and I'll just throw it out there, dog park, you know, 00:54:04
probably the pretty simple project, but it's still languishing out there. So yeah, we, we would love and then you know, 00:54:12
prioritizing safety as being our number one priority, which is something that I think gets lost. 00:54:20
In some of the things that we've approved that we're addressing a safety issue, it should be in my opinion. 00:54:28
It should go to the top of the list, the infrastructure. Also, we need to have understanding from our engineers and our the 00:54:33
experts in this as to what's the most. 00:54:37
Important thing that we need to fix as a city also, because I don't have that understanding. Yeah, I'm looking at the list I would 00:54:42
like to hear from. 00:54:46
Those departments telling me, OK, this is really. 00:54:51
What we need to fix right now and. 00:54:54
Let us prioritize. Maybe you wanna hold that for the capital, but some of those things are included in the capital budget that you 00:54:56
have, which is some water line replacements. We got some very old water lines. We're seeing an increasing number of breakage. 00:55:02
Pretty good indication it's time to replace those some water line looping, which is water quality issues. 00:55:08
A lot of those things are built in and they're, but they're dependent on being able to build a position. And I tell you we we did 00:55:13
hire our interview for senior engineer, We didn't find any qualified candidates. 00:55:18
So we're going to wait and be going out. Again, it's a very tight market out there for trying to hire people. I think we're much 00:55:24
more competitive than we were as a city with some of the adjustments that were made, but are still very tight labor market, hard 00:55:29
to find people clothes. I think it's important that council also understand that certain things have to happen before a project 00:55:34
gets implemented, I mean. 00:55:39
Bring up water lines and perhaps we have water lines that need to be repaired at the same location where the dog park is. You 00:55:44
can't just go in and throw in the dog park without, you know, doing the infrastructure. 00:55:50
Right. You don't want to do that. So we have to understand that. 00:55:57
Thank you. 00:56:01
And so as I mentioned, we have an incision and we have 6 opposition request applications. 00:56:09
And have been requested to continue to provide exceptional level of service to customers, to our our citizens. So these are the 00:56:21
positions right now that are being reclassifications. 00:56:27
Some of these are promotional opportunities for staff. 00:56:35
And others are really. 00:56:38
Holiday really taking two-part time positions into one time position. Assistant planner to associate planner. 00:56:42
Officer. 00:56:49
Compliance Officer Senior and Engineer Technician 1. 00:56:51
That. 00:56:56
These are more promotional in nature. We did not budget for the existing position. 00:57:01
We're not intent. The intent is not to fill both positions. It's really turning quantify existing positions for each title. 00:57:11
The neighbor we have two-part time positions. 00:57:18
That we are requesting to convert to any regulation technician for time position. 00:57:20
And then the custodian one of the part time positions. 00:57:26
Position. 00:57:31
And. 00:57:32
Needed in order to request this due to the fact that there's a lot of. 00:57:35
Just to maintain the level of service, especially with the Community Center with a lot of the events that are going on. 00:57:42
And then we have an irrigation technician position that we're looking at. And what is the water services technician? Really this 00:57:50
is more of a customer service focus. 00:57:54
Position that is going to be focusing on customer request, water conservation efforts. 00:58:00
Quick question on the custodian, that's not about the position, but the custodian, there's one custodian. 00:58:10
On the city staff. 00:58:16
4554 part time and we're requesting to convert 1 of the part time into. 00:58:19
So we're ready and they're the custodian for. 00:58:24
Building. 00:58:29
For the entire city, for the City Hall, for the. 00:58:30
Facility for the Community Center. 00:58:33
That's where the need is to add another, either another half. 00:58:35
Position, but it's a lot easier to recruit full time. 00:58:40
Right. Yeah. And. 00:58:42
Service level improvement when you you're versioning need for increased service so. 00:58:45
Every service level and so based on. 00:58:50
The estimated budget for those decisions. 00:58:54
And here are the impact of. 00:58:56
To the General fund. 00:59:00
Classification. 00:59:04
We're just changing the title change. 00:59:09
Looking at $88,000 impact in 2324 and then 95,000. 00:59:12
Could I hear? 00:59:22
Can I get some more information on the justification for the promotional? 00:59:24
Moved on the associate planner. 00:59:31
Approved it. 00:59:33
Sure. So again, that is just what you said. It's a promotional opportunity. We have an assistant planner actually came to us, was 00:59:35
an associate planner with Rockstar and came to us took a step down and at this point he is. 00:59:43
Performing at an associate level position, so we felt it was justifiable to. 00:59:51
Title him accordingly and compensate him for that. He basically has taken on a lot of the day-to-day planning duties that I used 00:59:57
to do because I'll be looking at more in the long range planning projects that we have coming on with general plans, state parks, 01:00:04
master plan like that. So that makes sense. Yeah. So that's why. And will you have any supervisory responsibilities? Not yet, not 01:00:11
unless we get like a planning technician or intern, but that's obviously not part of this list right now. 01:00:17
But the work certainly is there, the increase in demand for the. 01:00:24
The project will be putting more, some of our, say, our annual cannabis reporting. He'll be taking over that as well. 01:00:29
Any other questions? 01:00:41
I don't know if you had addressed this before, but for facilities and maintenance on the adopted was 4,000,000, but it's usually 01:00:44
like between 1:00 and 2:00. 01:00:49
Both. 01:00:55
For 2022-2023 Facilities Maintenance. 01:00:58
Believe that was the CIP reduction again. Yeah, took out, yeah, that was the facilities, yes, in public works had a lot of. 01:01:02
Most of the capital projects. 01:01:10
Yeah. 01:01:13
And so I wanted to touch on the number of full time. 01:01:19
That increase the shipping and I will go through a reconciliation of how that number came about. 01:01:23
And then we're reducing the part time position. So this is I broke down part time and seasonal for the seasonal always. 01:01:29
Challenging to get him into a part time position because they're here for, you know, a number of months, and based on the number 01:01:36
of hours that they're working, it's almost like a fraction. So I rounded these numbers. 01:01:40
But these are really cool. 01:01:45
Full time equivalent when you start part time full time equivalent. 01:01:49
Position. So we're really reducing 6 positions. 01:01:53
In total and that's related to our positions, I talked about that we they were funded before, they're not funded now. We're going 01:01:56
up to a net of two and this is. 01:02:03
The new position for the civil engineer. 01:02:10
The custodian is obviously going from part time to full time. So that's another composition herniation Commission. We're combining 01:02:13
the two-part time labor positions into one and then we have an administrative specialist position and community development that 01:02:20
based on the needs, the request to promote an existing position, we're not going to fill that position. 01:02:27
And so that's a reduction. 01:02:35
So the net is the net of the two positions at the time. 01:02:37
And then here's the part time. So we have 1 administrative coordinator, 2 specialists equal 1 full time. 01:02:41
4 new Attendants. 01:02:50
So that's two full time positions. 01:02:51
One in turn. 01:02:54
Parking enforcement, We have two. We're not feeling one. We only have one right now. We're not intending to for the other. 01:02:55
Park Rangers. We had him up .24 FT E so it's kind of funky, but his 1.2 positions, so it really is a decrease of about 6 01:03:01
physicians. 01:03:06
Can I ask a question about the intern? Where was the intern place? 01:03:10
We have interests almost in a couple of department. 01:03:14
We did keep one and we kept the one in public works because they intend to. 01:03:18
To fill that position, we had an intern in HR. 01:03:22
I think that's the one that we're not feeling HR, So you have. 01:03:29
So we're eliminating one out of how many? 01:03:33
We were eliminating one out of. 01:03:38
4/3. 01:03:42
Sound like you just. 01:03:44
Give us at least three. 01:03:46
Public works and HR. 01:03:49
HR and I think there's one housing, right? An intern and housing. But it was. 01:03:51
We've got, we have one with City ministration, we've got one community development in the public works as we just mentioned as 01:03:59
well. So it looks like we've still got three that we're keeping. 01:04:04
Just wanted to make sure we weren't eliminating our intern. 01:04:12
Capacity entirely. So and just I mean. 01:04:16
If we don't fund it. And so that's the other thing with the point that was made earlier that we're. 01:04:21
We don't have a cushion, if you will, because we really went through this budget. 01:04:26
Reductions. 01:04:30
That going forward and there's a need for an internship program, will be coming back to council. 01:04:32
Thank you. 01:04:39
And so here is a summary of. 01:04:43
Projective cost? 01:04:47
Or ask for any position that reclassifications. 01:04:49
134,000 and 2324. 01:04:54
And then 145 and 2425? 01:04:59
And then the reduction of the six part time positions, this is really just taking. 01:05:03
Part time at $18.00 an hour. 01:05:10
It's not in the budget. 01:05:13
230,000. 01:05:16
So the next topic I wanted to talk about is pension costs. 01:05:25
Because obviously pension is that we component because of the salaries and benefits. 01:05:29
And. 01:05:36
The city contracts with CalPERS for retirement benefits. These are funded for the proposed retirement. 01:05:38
Is funded by employer contributions. 01:05:46
Members and then their earnings on the investments. 01:05:49
Is this in our notebook at the back? 01:05:55
Attention fans, right here. 01:06:00
This extra. 01:06:02
Right here. 01:06:10
Ohh okay. 01:06:12
Yeah, I know. But I was looking for it in the book to see what was OK, never mind that's it is. But it's kind of it's when you 01:06:14
look at very different departments. 01:06:19
Got it. There is a summary on page 12 though as well. OK. 01:06:25
Thank you. 01:06:31
And so the helpers performs the actual valuations and they determine. 01:06:35
What the city contributions are going to be for the next fiscal year. 01:06:41
In the city makes two types of contributions to their retirement plans. One is the normal contribution. 01:06:46
And the other one is a human towards the unfunded accrued liability. 01:06:52
So I just want to talk a little bit about that. The normal contribution is based on a based on active employees. 01:06:57
And that is paid through the payroll. So that's that is paid for the payroll. 01:07:05
The UAL, which is the unfunded accrued liability. 01:07:10
That is the amount that is determined by CalPERS based on an amortization schedule. 01:07:13
For the city, that amortization schedule for the miscellaneous plant, which is the largest funds. 01:07:19
Stacey Cover. 01:07:25
That amortization schedule goes through 2021. 01:07:28
If the city makes these required payments every year. 01:07:32
Assuming all the assumptions that go into this valuation remain the same because of assumptions are a lot of assumptions right? 01:07:37
And telling you ways. 01:07:41
Federal age factors and. 01:07:45
The unfunded accrued liability would be 100% funded at the end of 2021. 01:07:48
And so that's the amortization that's now being followed or the city is making payments based on that schedule. 01:07:55
And the payments are made, we have an option with cities have an option to pay in monthly or annually. 01:08:02
Past practice. 01:08:09
Has been the city pieces up front, so we prepare it. 01:08:11
And we get a little bit of savings, about 3 1/2 percent. 01:08:14
Interest saving by doing that, so $100,000. 01:08:18
And so that's those are the two contribution elements that the city makes. 01:08:23
So ohh yes. 01:08:29
I wanted to see the next slide. OK. 01:08:33
Now that we have your hand out of looking ahead, so in this next slide, I wanted to share the funded percentage for each one of 01:08:37
the plans. 01:08:41
He saw the largest plants. He saw the miscellaneous plants before the the reform, the pension reform. 01:08:46
You can see from. 01:08:53
From June 30th, 2020 to June 30th, 21, we funded percentage is increased substantially and these valuation reports are at June 01:08:55
30th, 2021. 01:09:00
That increase is really primarily due to the fact that in 2021 health first experience of. 01:09:07
21.3%. 01:09:14
Wait. 01:09:15
Preliminary data and that's what these valuations that they did, they report. 01:09:16
So very strong returns. 01:09:23
Resulted in the plan being. 01:09:25
Some of the paper funds being over 100% funded. 01:09:28
Or forward that would likely change because the returns are not sustaining that 21%, but that that's just for that year, right? 01:09:32
So this was the funded percentage the year before? 01:09:40
This is the funding percentage. The big jump is because of the destruction. Likely we're gonna go back somewhere. 01:09:44
Because any chance on that system? 01:09:50
But even if they were, OK, let's. 01:09:54
Looking forward to. 01:09:57
Where we are now and with the economic downturn, so. 01:09:59
Our URL payments will go up. 01:10:04
Because if if the rate of return isn't there. 01:10:08
Right. 01:10:11
Is that correct? 01:10:12
Because basically they they it's more than doubled. 01:10:15
The unfunded accrued liability is the factor of, yes, the return because that is the value of the assets, right. So I just want to 01:10:18
make the, I'm just trying to make the point that even with that great year behind us. 01:10:24
Look at our payments. They're almost doubled. 01:10:31
And and that's projected to? 01:10:35
OK, so the bottom section here, these are our two payments that we name. These are the normal cost as a percentage of pay. These 01:10:37
are paid payroll. This is based on active employees. 01:10:42
This is a UAL this is the payment the city makes to bring down the unfunded liability. 01:10:49
And this is based on the amortization schedule through 2014 one, so 19 more years of payments. 01:10:54
That are going up. 01:11:02
That will go up and down depending on where your trucks. 01:11:04
Yes, because it's the IT. 01:11:08
But yeah, the return is the interest rate. 01:11:10
Yeah, that's very determined. 01:11:14
Based upon the, the CalPERS is. 01:11:17
Targeted 7% and if they exceed 7% in growth then. 01:11:21
We have a year like. 01:11:27
2021 but if they. 01:11:28
Earn less than 7%, then that's where our payments really increase the actually using a discount rate of 6.1%, OK. 01:11:31
And so on regards to this. 01:11:43
The pension, the city, myself, Tony, the city will be coming back at a future time. This is one of the areas that we want to take 01:11:47
a look at. 01:11:51
To develop our reserve policy and really take a look at and really. 01:11:55
Look, and have a meeting or separate meetings, really more than one meeting to take a look at. What does that aversion schedule 01:11:59
look like? The city does have opportunity to make additional discretionary payments to bring down that amortization schedule from 01:12:05
19 years to maybe 15 or 10. 01:12:11
So that all just has to be looked at. 01:12:17
With a strategy in mind and then a policy in place so that we know going forward, but we also have a a trust set up, right. So we 01:12:20
can't lose sight of that. I think there's like 3,000,000 maybe more in the trust. 01:12:27
Assisted, most of that trust is open, so other pension employment benefits. 01:12:35
We're gonna separate valuation for profit. 01:12:41
And then we have very similar to this. 01:12:43
Where they tell us how much the minimum contribution is. 01:12:46
And we make that contribution on an annual basis, right. But we're we we interact with a company called RSI. 01:12:49
I understand, but we. 01:13:00
There's a company called Retirement Stability Incorporated Retirement RSI. 01:13:02
Peter Constant and he was working with us at some point and I hope that we could reengage with him and and I mean he works for a 01:13:09
nonprofit to help public agencies stabilize their retirement benefit costs and. 01:13:15
Yeah, that is one of the. 01:13:22
I say longer term but near future strategies is to take a look at this pension. 01:13:25
And you'll see when I go through the pension reserve policy and the revised policy that the pension is not part of it because I 01:13:30
feel like there's a lot in there. We really need to sit down and strategize and do a five year forecast for the city to include. 01:13:38
Projected revenues, expenditures, CIP and then really take a look at how do we address the pension and how do we fund it. 01:13:46
So that was my detail information presentation on salaries and benefits and now I want to talk about operating expenses. 01:14:02
And as I mentioned, the operating expenses in 20/22/23. 01:14:10
8.3. 01:14:15
And in the budget years 2324? 01:14:17
We're projecting 6.6 and then 5.8. 01:14:21
In 2223, as I mentioned, there were a couple of. 01:14:25
One time and or non recurring expenses that we did not budget for some of them because they were one time and here are those 01:14:29
expenses. So the purchase of the property for $750,000, the library grant contribution of 454,000 opened up. We had the 55,000. We 01:14:38
still have ongoing software costs but this was one of the setup, the conversion cost. 01:14:47
That was a one time that's not in the budget because we're not going to be having to pay that. 01:14:57
City Breakfast and other application software that we paid conversion cost for. 01:15:03
And then the contingency, so the contingency and we had a contingency in the budget in 20 to 23 which we don't. So as I mentioned 01:15:08
if there are any. 01:15:13
Expenditures that we need to move in that we need, we don't have that contingency anymore. We'll have to be kind of successful for 01:15:18
her permission for that. 01:15:22
That's kind of concerning that we wouldn't have. 01:15:27
Isn't that just standard practice budgeting practice to always have contingency funds set aside? 01:15:29
Not necessarily. I mean, we did have it in our existing policy, so we did have. 01:15:36
I'll go through the policy, OK, their policies, but in the reserve policies there were a number of things that were included in 01:15:43
there. But and that was one of them. 01:15:48
But not. 01:15:53
Because it's really like a cushion. 01:15:56
But it's also there in, well, unless there's another source of funding that's also there if we have a major emergency and we need 01:15:59
to draw funds. Yeah, somewhere. And that's in the language now of the proposed reserve policy. 01:16:06
So that the that states that the city manager there's an emergency money from that committed fund. 01:16:14
And then, OK, so it's somewhere felt like, you know, if we need something, it has to be appropriate. 01:16:20
OK. 01:16:26
Well, it's good to know it's somewhere, Yeah, yeah. 01:16:29
And then? 01:16:33
For the next two fiscal years, researchers projects that are notable, it's not all inclusive because we have a lot that's in that 01:16:36
budget. 01:16:40
But some of the IP so these are operating. 01:16:44
Projects that are going to be. 01:16:50
That are in the budget for the next two fiscal years. 01:16:53
Obviously this is a meeting. Your meeting to recommend any changes in these projects or move them from. 01:16:55
Like one year to another. So this is kind of what? 01:17:05
Not all inclusive, but just highlights some of those. 01:17:08
Projects. 01:17:11
There any? 01:17:15
Sand moving. 01:17:17
Equipment. Yeah, proposed somewhere, but I don't see it. 01:17:19
The new mowers and tractor for beach. 01:17:24
And so there's going to be 4 fire pits at the beach, 2 looks like. 01:17:28
We still trying to recover from what we lost. 01:17:35
4000 ohh. 01:17:39
So only two. So do we will we look at all this stuff? Do we explore grants and everything that we could use to apply towards some 01:17:41
of the stuff? You know there's right now, there's. 01:17:47
A ton of different categories for grants and. 01:17:53
Do we have somebody that explores those options? 01:17:55
Looks at grants. 01:17:58
We don't specifically have a grant. 01:17:59
Manager But we explore the math as they've come to us as your council or. 01:18:02
Depending on. 01:18:09
Which department was one some more applicable to? 01:18:10
So we have these in the budget, but certainly there's a grant, we wouldn't, we would use a grant for these. 01:18:13
Expenses, which is using budget you have nobody that goes out there and specifically looks to see if there are any grants to apply 01:18:20
to any of the projects that we have. 01:18:24
You just you hear about them? 01:18:29
As they come in or as. 01:18:31
How it is? 01:18:34
Yeah, we don't specifically count that person on staff who specializes in grants and obtaining grants, but you do monitor. 01:18:37
She's our grand Ohh. 01:18:48
Nice. 01:18:51
It's got ball and told. 01:18:54
Like tracking mechanism, right now it's it's manual. 01:18:57
HE. 01:19:00
We have converted that to to Tyler to manage the grants. 01:19:02
Know how many grants we have. 01:19:07
I would just add that each department has different professional resources that were tapped into, whether it be Listservs or. 01:19:13
Different associations, state associations or what have you when we get grant opportunities, so. 01:19:19
Recreation and communicate about that. I know that public works, they're often Privy to different opportunities and kind of get 01:19:24
those compared to. 01:19:27
What projects we have on the books to see if we can. 01:19:32
How do we get more than just two fire pits at the beach? Because I feel like everybody's going to fight for the fire pit. 01:19:36
I mean we can add more. 01:19:43
The intent of this meeting is today, the day that we add on, Wow, that's this CIP, is that CIP project? 01:19:45
Operating. So there are many modifications that the proposed budget then we'll make those modifications, we'll bring it back. 01:19:54
Just to be clear on the fire pits. 01:20:05
One unit it's a scalable at the council's direction, but one unit, so to speak. 01:20:08
Is 2 fire pits, hot cold dispenser and a pack to place those on. So for instance mayor if you wanted to have. 01:20:12
824 units of those and as finance record just saying it's, it's the council's discretion and direction for how many one authorized 01:20:19
in the budget. 01:20:24
So I would like to make a suggestion that we stay away from the hot cold thing because it. 01:20:30
It's always full of trash and it never gets emptied. Well, it gets emptied, but. 01:20:37
So I don't know how that came about, but I would like to make the point that we lost. 01:20:42
Picnic areas in 20/12/13 and we haven't replaced those, so I'd hope that if we're going to. 01:20:47
Do a fire pit that it's it's a replacement of that really nice picnic area that we lost that had a a really nice fire pit. It was 01:20:54
the picnic area is going to be replaced by our beach playground that's coming in that will include picnic areas but I'm suggesting 01:21:00
that we should replace what we lost. 01:21:05
Kind of like that swing set that, that bigger swing set, yeah, I mean, we had a brand new swing set. 01:21:14
More about volleyball pits. 01:21:21
But again, I just wanted to just make the point that there's I think 4 picnic areas that we lost in the 20. 01:21:24
12 and 13. 01:21:30
I would hope that we could bring him back. 01:21:32
How many picnic areas are in a beach playground? 01:21:34
I'll have to ask Gabby that, but I believe we've got a couple. We've also got this swing set as well, should be upgraded to a 01:21:39
successful. 01:21:43
And what is the? 01:21:50
Butler Building. 01:21:52
That is the other building. Sorry. That's kind of a brand name that probably shouldn't use that name. 01:21:54
Is basically those really simple steel frame buildings like the one that got injured on industrial, the tree fell down but the 01:22:01
roof on that's an old building so it's it's a replacement steel building. Ohh OK yeah why do you call it that's the manufacturer 01:22:07
of choice like Kleenex I guess would really should have said you know pre manufactured. 01:22:12
I looked it up. 01:22:22
And then the economic development study, community profile, what what is that? It's pretty much what you were asking for the last 01:22:24
council meeting. OK, sorry about that. 01:22:28
I meant to talk to you about that today. 01:22:34
So this is our more comprehensive economic development study. 01:22:36
So there's no money on landscape design guidelines. Why is that? 01:22:47
Actually, there is. There's a 250 thousand 2000. 01:22:52
Ohh, because it's broken in two lines, OK. 01:22:55
Thank you. Questions. 01:23:05
And. 01:23:07
And so in summary for general fund, for the proposed budget, we're looking at again revenues of 26.9. 01:23:09
In 2324 and then total expenses 26.3, so we're looking at a surplus of $371,000 and then in 2425 revenues of 27.40. 01:23:18
Expenses at 2016. 01:23:33
$59,000. 01:23:36
And the only thing that is not included in here, as I mentioned, was the experience differential for. 01:23:38
Joy. 01:23:44
Some of it we just don't know how much we just. 01:23:47
Exercise. 01:23:51
Determining. 01:23:52
And so the next. 01:23:58
Items that I wanted to cover with the reserves. 01:24:02
And general fund reserves are. 01:24:05
Based on the updated reserve policy, which pretty much mirrors what we had before on the top three, like I said, we there was 01:24:08
something in the policy related to pension. 01:24:14
Which we really at the city get out here to it was mentioned that we should put two years of tension over a five year period, so 01:24:20
really 20% every year. But the funds were not really being allocated to pension and as I mentioned before, I could mention just 01:24:26
that there's a lot of attention. 01:24:31
To generate a specific pension policy for retention that it is not included in there obviously once we have that. 01:24:37
Policy in place will be included as part of their service. The three reserves that are in here are the economic emergency, which 01:24:46
is Lim of six months of general fund operating expenses. 01:24:52
Stability reserve, 10% of general fund operating expenses and this is our reserve where if we have some unexpected expenditures or 01:24:58
a shortfall in revenue. 01:25:03
City manager can drop the savings account. 01:25:08
It's another set sort of savings account, yeah. And then the risk management is 50% of the responsibility. So it's. 01:25:12
How much is that amount to? 01:25:20
So when I do the math will be the calculations based on the budget. 01:25:23
Proposed budget, the economic emergency. Obviously that's for an economic catastrophe. 01:25:31
3.2 million $13.2 million I'm sorry, it's mobility reserve 2.6. 01:25:37
And then the risk management online? 01:25:43
And I'm sorry, this is for 23 and then in 24, these are the numbers based on the. 01:25:47
Budget IT in the budget and this is always going to change because obviously it's a it's a calculation based on operating 01:25:53
expenses. So expenses go up and it really gets screwed up when we do the audit because that's when we know the true actual 01:25:58
expenses. This is based on on projections. 01:26:02
2420 five $17 million You can see it growing. 01:26:08
And actually from 22 which is the positive year, the committed reserves for for the Acura, the audited financial statements. 01:26:12
Was 13.3 million. 01:26:21
So that's what we honor this report that estimated based on the actual expenses of this policy. So that is going up because we 01:26:24
have more expenses and so really what happens. 01:26:28
Because we have the other side found balance. 01:26:34
As we go through the calculation, we sweep some of that money we put it in. 01:26:37
The. 01:26:41
You're taking it from. 01:26:42
Cool. 01:26:45
And so the next slide I want to show what does that do to the unassigned fund now? So the unassigned fund balance is the the 01:26:48
dollars that are available for. 01:26:52
Extensive appropriations, CIP. 01:26:57
And here is a look at that. 01:27:01
So we started off with a 16.7 million. 01:27:05
Beginning of the cycle. 01:27:10
Audit numbers based on projections. 01:27:12
And we went through revenues, expenses and then we had the one time expenditures. 01:27:15
This CIP is different from the 3.1, even though this is adopted budget. These are numbers are adopted budget. 01:27:22
This is a more realistic. 01:27:29
As the NP expenditures that we intend to expand this year. 01:27:33
Because in order to for me to come up with an assigned fund balance most of this month to here. 01:27:37
So and then this is the adjustment to the committed reserve. So we're taking 3.4353 point 5,000,000 from the unassigned and we're 01:27:44
going to put it in a savings account. 01:27:51
And then this will forward starting with 20 fiscal year 2324. 01:28:00
This is the unassigned 11.8, and again we're looking at having a surplus of roughly 371,000. 01:28:05
And then the CIP is being funded. This is general fund CIP. The CIP in total is a lot more than the $3,000,000, but this is the 01:28:14
CIP for the general fund. The adjustments to the committee, obviously it's going to be smaller because it changes the. 01:28:22
Expenses are not changing much. 01:28:32
So the ending on assigned fund balance is projected to be $9.1 million. 01:28:34
Same now we start with 9.1. 01:28:41
And then we're projecting A surplus of 459,000. 01:28:45
The CT in year two of the budget is 1.4 General Fund CIP. 01:28:51
And the adjustment is $165,000. So we're really projecting right now to for the unassigned fund balance at the end of the 24245 01:28:56
budget need to be just under $8 million. 01:29:03
So we did I hear you correctly that we have pulled 5,000,000 out of our. 01:29:10
On assigned fund balance and move it to a savings account, is that what you said? We haven't done any, we haven't moved anything, 01:29:17
but this is basically on a proposed that we would move, we were quantified, OK, so just. 01:29:24
If we were to continue on this projectory. 01:29:33
We would have a. 01:29:36
We wouldn't have a fund balance that. 01:29:38
At some point down the road, right, because we're going from 11:00 to 9:00 to 7:00. 01:29:39
So can you? That's not a structural deficit, but you could explain to us why that's a good thing. If it is, this is a short part 01:29:44
of it is going to resort, so this money is still available. 01:29:50
So we're just really reclassifying from. 01:29:56
From the unassigned to a committee, right? I know, but I'm just looking at the top. You go from 16 to 11:00 to 9:00, so. 01:30:00
How do we explain that in a positive light? 01:30:08
The other sign is funding for the CIA is funding the CIP. 01:30:13
For general fund. 01:30:17
I think what member gamma is is trying to say is that is it OK that it's going down? 01:30:19
And that's the reason, one of the reasons that I personally want to do a talk to Mr. Tony Stewart and I see manager Charles, we're 01:30:25
going to do a five year projection, a forecast. 01:30:31
It is not. 01:30:37
We don't want this to continue. 01:30:39
That's what I'm trying to do. 01:30:41
$17 million today could be $3,000,000 three years from now. 01:30:44
So but it's really funding the CIP. So we're using it to fund CP on this, we fund CIP through debt. So we're we're. 01:30:49
So we're not experiencing A structural deficit with regards to our unassigned fund balance. 01:30:59
No, we are. 01:31:05
I wouldn't say that we're experiencing A structural deficit. We're still have a balanced budget and we still have a fund balance 01:31:09
is going down and dollars in committed. 01:31:14
If I may. 01:31:20
So the honest sign went down, but this. 01:31:23
Committed went up from 13 million in 2022. 01:31:26
To 17. 01:31:31
So the other fund is going up, but again we. 01:31:34
We do not want to have our fund balance continue on that trajectory, right? 01:31:37
I mean. 01:31:43
But it looks like after next year, that's a huge chunk of infrastructure costs going towards CIP that we don't have to do every 01:31:44
year. 01:31:48
That's correct and one of the reasons again why we want to look at this five year plan. 01:31:53
Is because. 01:31:58
We will need to continue to look at our CIP program. 01:31:59
And. 01:32:04
Plan accordingly. Basically, you know. 01:32:05
Need to make sure that we can pay for these. We may luck out and get some additional grants like we did with the Parks grant, 01:32:09
which will help offset some of it, but we need to look at the worst case scenario and be ready to come back to the council when we 01:32:14
start talking about this list of projects. 01:32:19
How it will impact? 01:32:25
Of the bottom line basically and whether or not we want to spread it out further so that we don't have those that continue drop in 01:32:27
the. 01:32:31
From the balance. 01:32:35
It's it's a work in progress basically. But we do the answer your question Council member, comma do you want to plan for it and 01:32:39
try not to see it drop? 01:32:44
And do we all agree that we don't want to see our? 01:32:51
On the side, fund balance continuing getting lower and lower each year, that's not quite sustainable. 01:32:55
CP projects when it was just approved, the three million was approved by council. 01:33:03
So it has to be funded somehow. 01:33:08
Any questions? 01:33:19
That was. 01:33:28
For general fund, I'm going to cover the enterprise and other funds they want to share or just need a break. 01:33:31
No, because we are inching closer to council meeting. 01:33:39
So the enterprise and other funds. 01:33:45
Our special revenue funds used to track revenue process. So these are very restrictive funds, grants, last tracks of our 01:33:48
proprietary funds which are this. 01:33:54
Have business life funds, water, sewer, storm water where we really recovering across the street. 01:34:00
In the journal service funds are our risk and our fleets. 01:34:09
Which are? 01:34:13
Where we code our all of our risk management and our police cost and then those get allocated out. 01:34:18
And we. 01:34:28
Lives are kind of in the. 01:34:30
Fund balance schedule for us, where a lot of this information is, is just something a little bit different. 01:34:34
And so some of these are small plants and like I said. 01:34:40
Historically, we created a lot of just created funds for different types of brands. 01:34:45
Like you can see here on the Homeland Security and Traffic Safety. 01:34:50
We're starting to put them all in a brand account. We will. And then we're going to have subsidiary accounts for because it just 01:34:55
gets really busy and they're small plants. 01:34:59
I wanted to point out the stormwater that's one where except projections. So at the end of the year when national costs come in. 01:35:05
In the storm, water is in the negative position that does the funded by general fund. 01:35:12
We didn't make the transfer right now because I wanted to show exactly. 01:35:18
And then the other that is showing sliding and then seeing nutrition and that's mostly to do with the timing of the room morsels. 01:35:24
The county. 01:35:35
The American rescue fund is in here because, again, it is a separate fund and we have to keep it in a separate fund. 01:35:37
This is the operating portion. So this is the $240,000 appropriated couples and dances. 01:35:44
Key still have 3.3 in the balance that we haven't. 01:35:51
And that is in CIP. 01:35:55
So this is just what's in the operating and then we have the community benefit again going in and out. 01:35:59
We're not gonna come for it that way. We're gonna put in a balance sheet for this, for the past. 01:36:06
Is the money we paid out. 01:36:10
Then if they can, you explain the bike path. 01:36:13
Yeah, those are specific funds that we get are specifically. 01:36:16
4. 01:36:21
A. Maintenance of. 01:36:22
Finance. 01:36:24
And they're very specific. So we have to for these, even though they're small grants like the Bypass and the Transportation 01:36:25
Development Act, we get audited and we have to submit reporting on how those funds for staff you have to use it specifically for. 01:36:31
Could we get a report on that because I think that has to do with Channel Island Blvd. 01:36:37
I'm not. 01:36:44
Always get get a report Where are the bike paths that apply to that grant? 01:36:46
We can. 01:36:52
The. 01:36:53
Lovely telephone. 01:36:54
Fun. 01:36:56
The bike path was specific. 01:36:58
Just along those lines, who administers that particular grant a bike path? 01:37:00
Our administered by public works obviously finance administer, saw. 01:37:05
The account, all of that we work with. 01:37:10
And so all of these are fall under finance and we work with the various departments. 01:37:14
OK, but you're just talking public works. Does the bike track not all day? 01:37:21
What about the next neighborhood preservation? Can you describe what that is and who administers that that's? 01:37:26
Community development and that's. 01:37:34
Ohh, again, it's a special program that we have actually Jennifer in the backyard administers for us and it primarily has to do at 01:37:37
this point with our rehab loan program. 01:37:43
So. 01:37:50
As far as property maintenance, property improvements. 01:37:53
It's not been. 01:37:56
Dairy actively, not for lack of trying, but just for the lack of applications coming in. But it is a program that we want to keep 01:38:00
on the focus of. 01:38:04
Can we nominate? 01:38:11
If we see something that looks like it may qualify candy, can we nominate a? 01:38:14
Property for that, it's actually a property owner. So they come to us, some of them with an application if they've got projects 01:38:21
that, but I'm just trying to figure out a way to utilize those funds because I could think of a number of properties. 01:38:27
Is there a way for? 01:38:35
Any of us to to encourage people and look into it or be. 01:38:37
Well, we have to look at the actual specifics of the project of the program first. Let's see if it would allow something like 01:38:42
that. Is it available to Hoas? 01:38:46
Umm. 01:38:51
Jennifer, it's not, is it? It's primarily for single family, you know, say for instance, the neighborhood that we're sitting in 01:38:52
right now. 01:38:56
This type of residential unit as well as primarily for. 01:39:00
And then the bike path, that means we have 14,000. 01:39:06
Dollars at the end, by the end of 2324, yeah. And then I have this slide for 2425. So those are the. 01:39:10
So that at the end of 2425. 01:39:20
For the gas, I mean, I'm sorry for the bypass, we had 20,000 estimated to the mountains. 01:39:23
The gasoline tax. What's that's for Rd. improvements. 01:39:32
That's it. 01:39:36
Yes, it is, yeah. What else other than roads. So if we if we came up with a plan, I'm not saying that we have a plan, but let's 01:39:38
just say if we came up with a plan to deal with Channel Islands and. 01:39:44
Was reoccurring complaints we would be able to use that those funds for some of those Traffic Safety come up here and speak to 01:39:50
that. I'll talk to all three of those together just real quick. 01:39:56
They all come. 01:40:02
Well. 01:40:03
The TDA funds, we get a very small portion. Almost all of that goes to Gold Coast transit to operate our bus system. 01:40:05
So the cities that are part of the Gold Coast system, that's where they're TDA funds and we get a portion back that funds our bus 01:40:10
stops. And so you'll see and this one projects going on now and it came through that in the gas tax we're using for St. overlays 01:40:16
and payment. So we look at the capital budget, we've got Channel Islands, Blvd. WANAMI, Rd. Patterson and something else that we 01:40:21
program. You'll see those funds program doing St. overlay work and the bike path funds by recall that's strictly maintenance on 01:40:27
bike paths. 01:40:33
I have to look to see exactly which one that is not to expand and make more bike. No there there is funding for that but if I 01:40:39
recall this one and this remind me, I think this was. 01:40:44
The the fund that's for maintenance only on our existing bike pass. 01:40:49
But there is funding available. 01:40:53
For any of the non motorized for basically reducing traffic to things you can generally find. 01:40:56
All kinds of grants, a lot for bike paths and for coordinating traffic signals and for trying to reduce congestion and Traffic 01:41:03
Safety. 01:41:06
I have a project that had just mentioned on the CIP, so this is operating so it doesn't. 01:41:12
And so here is the summary for the Water Enterprise Fund. 01:41:26
And again, the water operations, the water plant place water and power waste. 01:41:32
The water plant right now is showing a pending from balance and negative income balance. 01:41:39
In time has to do with the restatement of pension liability that we have just recently actually addressed and working through the 01:41:45
page that we need more numbers. That's what we approved recently, correct. Yes. So there will be an injection. 01:41:53
Of funds coming in to alleviate suspended. 01:42:01
And we are doing it in regards to the water operations, We're going to be doing another Watergate study. So the water based study 01:42:09
that was done by your fellows a couple of years ago and this is the last year that has the information. 01:42:16
Let's not do it. I'll start did. 01:42:26
And raise it like 15%. How much do they raise it? Raise it? 01:42:29
You water it. 01:42:33
So again, this is. 01:42:38
This will not. 01:42:40
This will be. 01:42:41
Funded and there will not be eliminated. 01:42:42
So the enterprise funds also have a reserve and their reserve is 3 months of operating. 01:42:47
Reserves. 01:42:54
Enterprise. 01:42:56
And then the internal service funds talked about this week those. 01:43:06
Really are in and out, so at the end of the year everything gets allocated out. 01:43:10
To the departments. 01:43:15
And then the drainage districts, we have 3 assessment not drainage assessment districts. So we have three different assessment 01:43:21
drainage St. line and the industries with special tax. 01:43:26
Associated with this distress to find the. 01:43:32
Special District. 01:43:37
And then the housing funds. 01:43:44
So Housing Authority, this is everything, including the conventional housing program, the voucher program. 01:43:47
And capital grant program? 01:43:55
That rent is in a specific fund. Housing gets grants. It's not. 01:43:59
Fun. 01:44:07
Housing Successor Agency which is managing the housing from the Redevelopment Agency when they dissolve. 01:44:09
And then circle structure. 01:44:16
The. 01:44:19
The funds are falling under what we call housing and here is the budget. This is the only dollars. 01:44:20
Same thing for 2020. 01:44:29
425. 01:44:32
And then I just wanted to mention, I know Gabby will be bringing. 01:44:33
The difference? A new strategy to the Housing Board in regards to housing and optimizing how the housing voucher program will 01:44:38
enable FEED, however, unable to have. 01:44:46
Modernization in providing affordable housing. 01:44:54
Strategy. 01:44:59
I have a question on the surplus property authority. We're supposed to eventually zero out on that, right? 01:45:02
Do we have a projection of ahead as to what year we're going to be able to do that? 01:45:09
We're working through that right now because we're dissolving the Redevelopment Agency. 01:45:16
Working with. 01:45:21
City Attorney. 01:45:22
To ensure that everything that all of the pieces that the city needs to do. 01:45:26
Surface property address. 01:45:31
Thank you. 01:45:35
So CIP. 01:45:40
We wanted to improve the IP and the budget. Typically CP have been separate and adopted some separately. You'll see that a lot of 01:45:43
the projects that are in, in CIP are continuing projects. So as we talked about continuation of projects that have been approved 01:45:49
by council. 01:45:56
And here is a summary of those sneaky projects. 01:46:05
The general fund for 2320 four $3,000,000 total CIP is $14.6 million. So that's where some of the like we talked about gas tax a 01:46:10
little bit. 01:46:15
Almost $2,000,000 is in the budget for CAP for gas tax. 01:46:22
Yeah, Million 78 and I'm going to cover Alpha. 01:46:27
And then the water funds and we have water. 01:46:33
And this number includes 65 total projects. 01:46:37
24 new projects and then 41 are continuing projects really starting over from. 01:46:42
Is that? 01:46:49
So can we make for example, if I wanted to make a request for increased Traffic Safety? 01:46:55
Funds in our budget. 01:47:03
How do we do that? 01:47:05
I mean how how would I do other than me making a statement right now that I think we need to? 01:47:07
Dedicate some more funds to Traffic Safety. 01:47:12
Umm. 01:47:15
You know, we see accidents all the time. Channel Islands is like a freeway, I mean. 01:47:17
I got stuck at Lido the other day trying to do a U-turn and I swear I had to let 300 cars pass before I even had a chance to get 01:47:21
across. So. 01:47:26
Umm. 01:47:31
How do we? 01:47:32
Have a conversation on Traffic Safety, for example. 01:47:34
Or do we just? 01:47:38
Well, at this point near that would go back to needing to revisit the CIP itself. 01:47:40
Um, which wasn't really part of, you know, the budgetary process at this point. You know, that was something that was ferreted out 01:47:47
a little while ago. 01:47:51
And we want to bring that back as a separate item. 01:47:55
In the future date, but it's out of the purview right now. 01:47:59
The actual budget process, right? But if I'm trying to prioritize Traffic Safety? 01:48:03
Safety being the. 01:48:10
The buzzword. 01:48:12
You know, do we just say ohh, well it's in the CIP project, we'll just, you know, but I mean how do we, how do we have a policy 01:48:13
driven discussion by this council to consider? 01:48:19
Traffic Safety improvement measures make it an agenda item tonight at the Council meeting. 01:48:26
I know. Why do you keep saying I was like, so scared? I look at my tennis shoes. I don't even have a tie on. 01:48:32
I just wanted to say at the last council meeting I mentioned the scale grants that are available to us for Traffic Safety bike 01:48:39
lanes. 01:48:44
You know, other Traffic Safety kinds of projects and so I've been in discussion with Skagg about. 01:48:51
Getting some money into Port Winema for those purposes, just to address some of the complaints that we've been receiving for 01:48:58
citizens, so I hope to be bringing that to council soon. 01:49:03
But in response to the times. 01:49:09
Comment it would be the proper way of doing this would be to bring it up as a council request at the next or to go out and. 01:49:13
Doing my own research and then, you know, is that what we're no, no. 01:49:21
If you want to discuss it as a council. 01:49:26
As a whole. 01:49:29
It sounds like we do again. That needs to be brought up through our standard process. But you can't just decide, hey, I'm gonna 01:49:32
put Traffic Safety on the agenda until you hear from us. I mean, you can't do that. 01:49:37
I would rather have the Council request requested and add it to the list that we already have. 01:49:43
Or at least add it for a discussion item. 01:49:50
So at our next meeting, why don't you go ahead and bring that up, OK. And then we can go ahead if the council majority wants to. 01:49:52
To study it. Then we'll go ahead and agendize it for future. 01:50:01
I think one thing about about the money, I I don't really think it's about the money because I think if we have, if we really 01:50:04
needed to do something and we had a a project or something that we've identified, I believe the money will be there, we'll be able 01:50:10
to get it done. But I think that the the issue is not. 01:50:17
You know, we, we know we hear from our constituents and they want things to be done and we all want things to be done too. But we 01:50:23
want the things that are going to be able to help whatever the situation is to be the thing. Yeah. And so it's getting to that. 01:50:29
And I think if we can get to that, then we have a way to then talk about the money. But it's really never really just about the 01:50:35
money because we could have money and not. 01:50:41
Know what to do with it, right? 01:50:47
Right. And then, you know, when do we become experts in Traffic Safety? We don't. We don't have staff. 01:50:50
Right. OK, so. 01:50:56
So again, there's. 01:50:59
All right. We'll just table this to our next council meeting and take a vote tonight. Ohh. Yeah, we'll be able to. 01:51:01
I don't know. It's been a long week. 01:51:09
I've got my wrong shoes on. 01:51:14
Ohh, I'm so glad that it's not so. Thank you. 01:51:15
I was. 01:51:20
Reconnect. 01:51:22
And so I'm looking at capital improvement projects for 2425, the total $3.4 million. 01:51:23
General Fund. 01:51:32
And you can see we have very little archive because we're basically have it all separated for and the previous year. 01:51:34
So there's 17 projects. 01:51:41
Even you and 9 continuing projects. 01:51:43
And again, in dividing up the CIP list, there were a lot of projects that were carried over from. 01:51:49
As we were 23, we also stepped up into consideration the Bubble Springs Park and the efforts that will need to be. 01:51:54
Place to get that project on the way and complete it. 01:52:03
And also the five year CIP disease kind of five year CIP fund we have one. 01:52:06
That. 01:52:11
Originally created. 01:52:12
And so. 01:52:18
And those projects can obviously. 01:52:18
Yeah, we assess. 01:52:22
In. 01:52:24
And so next slide. 01:52:28
I hope you are performance and I wanted to provide a summary of where we are with those. So the City received an allocation for 01:52:31
our cost of $5.2 million. 01:52:35
That was the. 01:52:40
Reallocation that was received council appropriated by .1. 01:52:43
It was a little bit of a shortfall, you $1000 that were not appropriated. 01:52:48
And then we had a couple projects that came in under. 01:52:53
And I'm going to go through that. 01:52:58
So here are the alpha operations of 5.1 and in fiscal year 22. 01:53:00
The. 01:53:09
Now stand with $551,000. 01:53:10
This year we're projecting to spend 500, I'm sorry, 732,000. 01:53:14
And in 20241.6. 01:53:19
And then the remainder of the 155 in 2025. Now the bubble is springs. 01:53:23
There were a couple of projects that were appropriated for Balance Springs. 01:53:28
In the amount of $2,000,000. 01:53:32
And that with the brand now that's going to be incorporated into the entire scope of the project. 01:53:34
And then stop will be coming back to council with. 01:53:41
All the components of the project and appropriation is for that. 01:53:45
And. 01:53:50
The amounts that still remain to be appropriated is $124,000, so I mentioned. 01:53:51
We found 80,000, the difference between the appropriation and the initial. 01:53:57
The the allocation and the the city received in the initial appropriation. 01:54:03
There was a difference in the hazardous payments in free and paid. 01:54:07
We paid 36,000 less than what was originally appropriated. 01:54:12
And then the principal library as well, we had appropriated 20,000. They were paid based on a revenue loss and they. 01:54:16
Received 13,000 based on the lost revenue during COVID and so there's $7000 that. 01:54:24
Alright. 01:54:31
So that means we still have $124,000 of ARPA funds that we can do and use, correct. When would we be able to talk about that needs 01:54:34
to be obligated by December 2020 fourth? 01:54:40
Done by December 31st. 01:54:47
Fire pit. 01:54:52
Yes, there's. 01:54:54
There's something. There's specific things that they can be used for. 01:54:56
And also staff supposed to be coming back to let us know exactly what that means. I think we asked somebody asked for that last 01:55:00
comment, right. But I'm just saying even this, this is 124,000, yeah. 01:55:05
But even with that, we did. 01:55:10
There's specific things that we can use at home. 01:55:12
But this is not. 01:55:16
I think we all have more. When we were talking about ARPA funds, I think we have a pretty good idea of what cause it's all the 01:55:18
stuff that we had already appropriated it. It's not the same categories. 01:55:22
But you weren't here when we did. 01:55:29
OK, you get on the agenda. 01:55:32
Get the baby. 01:55:39
And umm. 01:55:40
That is the proposed balanced budget for fiscal year 2024. 01:55:42
Presented for your review and consideration. 01:55:46
Thank you for your time. 01:55:50
And next steps? We are looking to have a budget hearing. 01:55:51
And budget adoption. 01:55:55
All right. 01:55:58
24 days ahead of time. 01:56:00
I'm good tonight. 01:56:04
Can I ask some questions, but not not later tonight. 01:56:08
Miss, you'll be there. 01:56:13
On the capital improvement projects, Wanami Beach sand Retention wall Extension. 01:56:15
Parentheses period of flags $250,000 can. 01:56:21
I don't know if Mark can explain it a little bit better, but. 01:56:25
Is that just the wall or what is that? Well I think that's that was my request you know 2 flag was my request and. 01:56:28
My request was that let's get the left side of the pier looking like the right side of the pier would. 01:56:37
OK, that's cool. And then the Miranda Park building. 01:56:42
Building that we're sitting there, Yeah. The one in Miranda Park, would that allow us to open it up? Yeah, yeah. 01:56:48
OK, because that's a break. Tonight was gonna be $1,000,000. 01:56:54
OK. 01:56:58
I think I'm good with that. 01:56:59
Thank you again. 01:57:03
Thank you. 01:57:04
2. 01:57:08
Well, so at our next council meeting, that's when we can say, hey, throw in two more fire pits or yes. 01:57:11
Or is it today? Ohh, OK, OK because I made some notes, so I know forward our notes to Tony. 01:57:22
So we wanna do we adjourn? 01:57:32
Can't wait. Wait. 01:57:36
No, he wants to appropriate some money to to multiple fire pits. I think he wants to appropriate. 01:57:39
Serious question. 01:57:48
Where? 01:57:51
Do you have a recommendation for a motion? 01:57:53
Yeah. 01:57:57
Yeah. So if you have any amendments, you guys would agree on that now and then go ahead and direct and bed to come back at the 01:57:58
next meeting to adopt that budget for any amendments. But today is the day that we add them, right. Alright. So yeah, Council may 01:58:05
not provide feedback on the proposed draft budget. Are there any public comments regarding this item? I know I've asked already. 01:58:13
So the recommendation is to direct staff to incorporate any amendments and return with a final budget for June. 01:58:20
They have 2020 resort. 01:58:28
Are there any recommendations? Some amendments? I know I have some, but I don't know if anyone else has any. 01:58:30
Go ahead. 01:58:37
Um. 01:58:38
I was going to suggest more fire pits. I don't know how many more you guys would like, but I was. I was gonna recommend that we at 01:58:40
least minimum at least a total of eight. But I was gonna suggest, do we have space for 8:00 and all our beef can? We need to have 01:58:46
staff explore that and come back to us with the implications of having more firefights and what that might mean for the community 01:58:53
and whether there's space in after our beach playground that's going to take a large portion of our country. 01:58:59
Can I have an amendment to add at least two more fire pits but? 01:59:07
This year? Because I know that was for 2425. And I'm just thinking like, why? Why do we have to wait? 01:59:11
Several years, if I may. I would just like to try to see us get the picnic areas that we lost. 01:59:18
Well you can make an amendment to that but I want to amend to that we add. But when you say fire pit are you saying picnic area 01:59:26
cause cause like to me they go hand in hand. Well we have picnic areas in our beach playground so we need to find out whether they 01:59:31
were all put back in because we do have picnic areas in our new playgrounds coming. 01:59:37
Was talking about both those items if we had our facilities person here and our parks person here and they're not. So I'd like to 01:59:44
table it for our next council meeting. I still want to make a motion to add 2 fire pits this year, which would be only $8000. I 01:59:50
mean this is. 01:59:57
Only $8000 in my well. It's also if we're going to discuss the motion. 02:00:03
Can we discuss? I mean, we haven't voted. Yeah, No, I haven't gotten a second. But yeah, I mean, I I'm concerned about. 02:00:10
Having too many fire pits on the beach and the implications of people on the beach at night and safety issues related to that, so 02:00:17
I think it just requires a larger discussion. 02:00:23
Nobody wants an extra 2 fire pits. I I I think like I tried to say is that the fire pits go with the picnic area because we just 02:00:30
don't stick. Well we can we can talk about the picnic after. I'm I'm trying to add 1 right now so yeah so my motion is to add 2 02:00:37
fire pits on our beats for this year. 02:00:43
Of the 2020. 02:00:52
Yeah, 2023, yeah. 02:00:54
No, not the fault, not the not the next one. That's what I saw that it was on one of this, yeah. 02:01:00
Like 24? 02:01:06
That's 20/23/24 this, this one. 02:01:07
And two more fire pits for a total of 4. 02:01:11
Yeah. And that's not a lot. That's just asking that we that means we would only have four at the end in in two years. So what's 4 02:01:16
fire pits? I mean, honestly, I'd rather have more, but. 02:01:20
If. 02:01:25
OK. So I'll second that. 02:01:27
We can have a discussion. So let's let's if we can have a discussion that would be great. Yeah. Can I go ahead and start? 02:01:31
So. 02:01:37
As someone who was just at. 02:01:39
Wilder Park last night, who has 40? 02:01:44
Pets. 02:01:48
And you could probably smell my smell, my hair and my purse. 02:01:49
But they have a park that has that closes at 10. 02:01:54
Me. 02:01:58
Again, people can't get in there after SO, so it closes down at 10:00 o'clock. 02:01:58
So our beach is. 02:02:04
They're open 24 hours. Someone could go to the pit at anytime and start. 02:02:06
We already approved. 02:02:11
On our, on one of your first meetings, we have approved a gate. OK, so good. I didn't hear that. So there's a gate around the pit. 02:02:12
No, I mean at our parking lot. Ohh. 02:02:17
I backed up here. 02:02:23
And on the parking structure, people could just step over that and go through. 02:02:24
So all I'm saying is that. 02:02:29
Our beach is open beach. 02:02:32
Right now we don't have a I think we have. The only thing that we have a time set for is the peer. 02:02:35
Is that correct? 02:02:44
So people can't go on up here. 02:02:45
And building on that. 02:02:46
Again, came on here, but the beach can be accessed at anytime. 02:02:48
And so I would imagine, you know, there's safety implications with the fire. 02:02:52
While people can get hurt, I mean is that going to be something that we're responsible for? 02:03:00
Or how is that seen there? Has I don't, I don't. For me, there hasn't been enough discussion to say whether. 02:03:06
You know what the implications are? Well, we're already getting 2 already, so I'm just asking for more postal. 02:03:12
No, no, no, no. Those are you all approve that. 02:03:21
I mean it's it's on there. Well, yeah. So we've got. 02:03:25
Two on the list for 2425 right now. 02:03:28
So what, what conversation have you all had about seniority and safety and things like that? 02:03:32
Yeah, there really hasn't been one. I know our physicalities director actually just came back in, but we've we've not had an 02:03:37
actual discussion on the safety and the. 02:03:42
Because for instance, she mentioned that could also be used for for by the homeless and whatnot as well. And you know, right now 02:03:48
we we don't really. 02:03:52
Police or have the capability of policing the beach, you know, 24/7 basically. 02:03:58
And I would like to get mine. 02:04:05
You know, I agree with Councilwoman. 02:04:08
McQueen, Lesean and would also like to know what the environmental implications are for any wood at the beach, considering we've 02:04:12
got Ormond, a nature Conservancy, right next door. 02:04:17
I would just like to hear more information. I'm not opposed to the recreational value of. 02:04:24
The, the fire pits, but I just want to make sure that we're doing our due diligence and looking at all implications before we 02:04:29
increase the number. 02:04:33
I again I. 02:04:39
I would hope that when we talk about fire pit, we're talking about a picnic area because that's basically what the fire pit is at 02:04:42
Wanami Beach. It is. He's talking about. No, if I could talk about what's out there, they're barbecues and talking about. 02:04:50
He's talking about on the Sand fire pit. This is his motion though not not picnic table, but I'm just. 02:04:58
Trying to understand. 02:05:05
What's currently out there and what is going to come? 02:05:07
So if we're just going to stick a fire pit out there on the beach without a concrete pad and following the way we've had picnics 02:05:10
now for 40-50 years, I want Amy Beach. 02:05:16
You know, I think we should follow our past practice and because we when when there's a when there's a BBQ pit. 02:05:22
It's attached to a picnic area with a table and an awning and the like, so. 02:05:29
I mean, I'm in favor. And So what I'm trying to say is if we, whatever we approve, it should be tied to a picnic area because we 02:05:35
lost six of them, OK? But that wasn't what was asked for. So you know, But again, are we talking about putting a fire pit in the 02:05:42
middle of the sand without anything else around it? Because if that's what we're talking about, it's insane. 02:05:49
Fire pits. 02:05:58
What am I trying to talk? 02:05:58
I just wanna finish. 02:06:01
We have picnic areas and every picnic area has a fire pit per se. Now it may not be. 02:06:04
The one that's near the Alaska 261 Memorial, where it's an actual fire pit that has a grill that you can barbecue on if you go out 02:06:11
to the beach where there's these. 02:06:15
Picnic areas they have elevated BBQ. 02:06:21
OK, So what I'm trying to say is, if we just approve a fire, we really don't know what we're approving. Are we're going to stick a 02:06:25
1/2 barrel in the sand somewhere and call it a fire pit, or are we going to have a picnic and they seem like they're going to be 02:06:31
nice if they're $4000 each? The concrete. Nobody's telling us what this entails. 02:06:37
Of clarity, I had provided an informational memo to council a few months back. So the units, as I've mentioned before, it's 02:06:46
scalable. It would provide for a concrete pad to fire pits and a hot cold dispenser that would be effectively the the unit that 02:06:50
could be installed. 02:06:55
So it does not currently include any other picnic area amenities, but. 02:07:01
I know that's the discussion certainly could be to councils. I mean just for the record, I I would like to add more picnic tables. 02:07:06
So just so you know. 02:07:10
But this is something that we don't have currently on our beach, right? Like, you know, just like in regards to the hot cold 02:07:14
dispenser. 02:07:18
Sounds like a great idea. 02:07:22
But it's being used as a trash can. So you know, people come and and they throw their trash in the hot coal place, not knowing 02:07:24
that even though there's a sign there. I get it, you know, whatever. But so then a guy comes and puts his hot coals in there and 02:07:29
now he lights plastic on fire. 02:07:34
I mean so you know, just no, no, I I pointed out that that the I spent a lot of time on the beach and these are things that 02:07:40
happen. 02:07:43
And so we have to. 02:07:47
Think about. 02:07:48
So I don't like the idea of putting. 02:07:50
Hot cold dispensers out there cause. 02:07:53
We didn't have them for prior 50 years that we've had them now for. 02:07:55
I don't know, two or three years and they they don't seem to be used properly. 02:07:59
Well, look, we're going to get 2 fire pits either way, but not for like another two years. My suggestion is let's get two. It's 02:08:04
going to take about a year anyways. We can figure out where they're going to be put. 02:08:10
From now to then. I mean, this is not gonna happen tomorrow. 02:08:16
Yeah, so. 02:08:21
I mean, did you did you enjoy going to finally enjoyed it? I like the idea, but. 02:08:23
Would pay that, he said he would pay. 02:09:01
I know it's when I went up to. 02:09:03
Portland. I saw that when people parked. It was all through an app. 02:09:06
And he was. And so he said something similar like that. It's like, hey, you pay for it in advance and then you go on your server. 02:09:10
But yeah, obviously staff would have to come and make sure that hey, you gotta move on. 02:09:15
In San Diego, they have very similar thing. It's don't know which beach, El Coronado Beach. 02:09:20
As fire pits and open to the public and. 02:09:26
Anyone can use them and they get a ton of people out there. I thought it was an awesome concept and. 02:09:29
And then in terms of the parking, I mean, we're still going to be having like 8. I mean, we wanted to keep people out, but the 02:09:34
parking lots are closed. 02:09:38
At the certain time, are they not? Yes, the gate will close them down there. 02:09:43
So I would like you to amend your motion, if you would, to add that we will follow up with some discussions and our safety and 02:09:48
security, yeah, I think that's definitely necessary. 02:09:55
Umm. 02:10:03
I'd like to amend my motion so that we we can talk about safety and implications of how staff. 02:10:05
Are going to be taking care of the fireplace. 02:10:11
2nd that amendment. 02:10:15
And just for further discussion, I would like to make sure that the residents. 02:10:18
In the area are informed because. 02:10:22
Your information is anecdotal. It's based on a few people who. 02:10:25
Who had some positive experiences with fire pits, but we have to consider the residents that live in that area and and make sure 02:10:29
that they have an opportunity to weigh in. 02:10:33
As well. 02:10:38
No, I agree. Just like how I I would have probably also liked that too when we when we set at times and when we can open up here, 02:10:39
you know, I I would have liked to have seen that happen too back then. 02:10:45
But I I agree so. 02:10:50
Let's go ahead and have a vote. 02:10:54
Unless anybody wants to discuss anything else. 02:10:56
I'll do a roll call vote and the motion again is to The motion is to add 2 fire pits for fiscal year 2324. 02:11:01
And then to. 02:11:10
Have a discussion on safety and implications on how staff will take care of the fireworks. 02:11:12
So council member Member Fuller. 02:11:19
Council member Member Hernandez Yes, Council member Member Michael Jean. 02:11:21
Council OHH Flipper. 02:11:27
Blackwell member Brown is absent and Mayor Protem Vice Chair Perez Yes and mayor chair. 02:11:30
OK. Thank you. 02:11:37
And then I I just want to bring this up. 02:11:40
We had. 02:11:43
I was told that we have several volleyball courts, so we've already paid for them, right? 02:11:45
Like we have one. Like we still have other volleyball courts that just haven't gone on on the on the beach. 02:11:49
I know we have two in. 02:11:55
And the works were planned. Gabby, where are we at that? 02:11:57
So we do have an additional two that have been purchased and we are going to be going out. 02:12:03
The contract for the installation of those two? 02:12:10
And the patients have already. 02:12:13
OK. And then I know we had also talked about. 02:12:16
Possibly converting one of the tennis courts to like an the soccer like, Is that still in the works? 02:12:20
That is something that I'm still looking at, but you know, I would really caution the council to give us a little bit of leeway 02:12:26
because we are in full design mode for the bubble of springs. 02:12:31
And we are. 02:12:36
Really swamped right now with a lot of projects. So it's something that we are taking a look at and it's something that will be 02:12:37
done. I just can't tell you what, but it's not in the budget. 02:12:42
No, it's not. 02:12:48
OK. So would it need to be budgeted? It needs, it needs to be budgeted. The cost isn't going to be, it's not going to be a lot to 02:12:50
convert them. 02:12:54
But it's just a matter of getting. 02:12:58
OK, then I'd I'd like to make a motion to budget for the soccer court at the tennis courts. 02:13:01
You know, so are you just looking at, we're looking just at 1:00? 02:13:08
Correct. 02:13:11
Again, that's going to generate some discussion here because I have not heard that. I don't know what that's about. I don't know 02:13:15
what's going to be eliminated in exchange for. 02:13:19
For a soccer field a couple years ago, we approved the. 02:13:24
It's called the Parks Master Plan. Parks Master Plan, which had it in there. 02:13:29
Right. So it's the conversion of 1 the tennis courts into like an. 02:13:35
Like a indoor outdoor soccer area. So it would be contained within the existing footprint of that tennis court, not via. 02:13:40
Totally new structure or field or anything like that. And it is, as Mayor Martinez mentioned, contemplated in the parks master 02:13:48
plan. 02:13:52
And that was. 02:13:58
Yes, that was approved in 2020. 02:13:59
I said yeah, like 2-2 years ago. 02:14:03
And then of course it's gonna come down to programming because of the fixtures that we're in are going to install. They're going 02:14:06
to be able to be moved and will review our indoor soccer. But that's also going to have to do a lot with recreation and their 02:14:12
ability to get this back. But you said it wasn't going to be a lot. Like how much do you project it would cost? 02:14:18
So it'll be about 10. 02:14:25
We're going to do is just the poles, right? 02:14:29
Because I just want to remind everyone. I mean, I know we have soccer fields. 02:14:34
But they're not really good soccer fields. I've I've been doing my soccer pop ups and I moved them from Bubbling Springs to 02:14:38
Miranda Park just because. 02:14:42
Public Springs Park is not big enough for soccer. 02:14:46
And Miranda Park is good. We got, we got rid of the Gopher hole. We got rid of the weeds and the weeds. But it's still not like a 02:14:48
flat surface for people. Like, I mean, I'm playing out there with my students and I still think I'm like, I just hope nobody gets 02:14:55
hurt. Luckily I haven't signed the waivers, but but the other thing to consider is that once we open this. 02:15:02
Eastern soccer teams are going to want to be using this area and the. 02:15:10
If they're not indoor soccer shoes, they do a lot of damage to the current tennis courts, so we are going to see additional 02:15:15
maintenance. 02:15:18
That we're gonna have to put money into to redo the courts because it's just the amount of damage that the clicks. 02:15:22
Private to the tennis courts. It's it's a lot of damage You'll if you don't think they play with, I don't think they play with 02:15:30
cleats. So they put their shoes, they do, they they don't. But some of the soccer teams will go out there with kids. 02:15:36
If you look at orchard carbon oxide, it's a great example. They have those movable tennis courts. 02:15:44
It's just it's bad. 02:15:51
I mean, so it's just something for you to consider as we move forward. There's unintentional consequences of doing things. 02:15:53
That's gonna generate additional money being spent. 02:15:59
If I may, yeah. Listening to a whole bunch of different people. 02:16:03
So I'll I'll back up and say the Parks Master plan was a concept. So this is actually the physical design that we need to look at. 02:16:09
So my suggestion is, is that if we want to consider that at some point again, we bring it back at a later date. Again, like we 02:16:15
were discussing with your item earlier, Councilman Obama. 02:16:22
And staff will go ahead and research that. 02:16:30
Look at the cost, look at the implications. 02:16:33
We'll bring it back as an actual modification to the park itself so that way the public has a chance to weigh in on it as well. 02:16:37
And at that point if it looks like that it's a go, we can look at like a mid year adjustment if we need to to the budget. 02:16:44
Since since I since since Tony's been on as interim city manager, you know that every week I've been, I've been asking like, hey, 02:16:53
what's up date on this? What's up date? So you know, it's something that I care about. 02:16:58
And you know, I, I keep bringing it up and I know I don't necessarily want to keep, I don't want to talk to Gabby directly. So 02:17:04
I've been talking to you. So you're my middle person for for for Gabby, right. 02:17:09
But one of the things that I've gotten from our discussions is that like it it's it's gonna get done, but I don't feel like it's 02:17:14
gonna get done because I already learned my lesson from the. 02:17:18
Prior city manager. 02:17:22
Where it's just like, hey, it's gonna get done, it's gonna get done. Two years passed and nothing happens. 02:17:24
So that's what I don't want to see happen especially because we do have our conversations on one-on-one. So I get the feeling that 02:17:28
hit and you know that I talked about. 02:17:32
Having something like having soccer like this summer and I was told yeah, I it's not that hard to just take off the tennis net, 02:17:38
right for your particular event coming up, that's something again we can look at for that, for that event. 02:17:45
Didn't anticipate that we were well in the way we did anticipate a grant, but the grant and the time that it's consuming staff I 02:18:22
think. 02:18:27
We need to be really respective of that, but they are, their hands are tied right now and they're so involved with that project. 02:18:32
That to expect them to deliver something. 02:18:39
Right away. We shouldn't expect that we we need to let them. 02:18:44
Complete this grant project. Well, for the project, I wasn't expecting it to be done right away. All I'm trying to say is like, 02:18:47
hey, let's let's appropriate some money for the soccer court, just because. 02:18:52
I mean, I think soccer is the most popular sport in the nation and we don't even have any soccer fields and I would just like to 02:18:57
add that we've been told. 02:19:01
Over and over and over again that improvements to the fields of all our parks fields are coming and they haven't come. 02:19:06
And we just heard that, you know, it's still a risk out there, so. 02:19:13
Yeah. 02:19:18
All I'm asking is that we appropriate some money for soccer court in the future, and I'm not even asking for that to be done the 02:19:20
next year. I'm just saying, hey, I would just want to put it. 02:19:24
Like we can even say for the following year after and then we can still always have a discussion. 02:19:29
Let the public know. 02:19:33
I think staff just made a recommendation to agendize it for later meeting. Is that? 02:19:38
What you're suggesting, that would be a suggestion for the permanent. Now, like I said, Gabby and I have been talking about at 02:19:43
least a temporary fix for the event in July. 02:19:50
But for an actual permanent change, I think we should look at that. 02:19:57
With further discussion again if we're because. 02:20:04
Again, if it requires new pavement or whatnot out there on a permanent basis. 02:20:08
That is something that we need to be able to. 02:20:13
Look into further and budget accordingly. And I would like to hear more about this event in July. I don't know anything about it. 02:20:17
Well, it will be coming forward. Yeah, I've been wanting to. 02:20:21
I think I asked for it to get agenda. I sent a couple meetings ago but we're just it's just being it's just waiting to get agenda 02:20:26
so that I can so that I can talk about it. 02:20:31
It will be coming as a special use permit to you. OK, so. 02:20:36
Are we done on the on on the soccer now? 02:20:43
I mean, I I still made a motion. 02:20:48
To get at it on the budget and I don't mind if this gets done 2425, you know, or if you I know we're not trying to put anymore 02:20:50
pressure on staff. 02:20:55
Or something like that. Operating the budget that's appropriating funds doesn't necessarily mean it's going to get done, correct? 02:20:59
So just appropriating fast, So is there a second, I'll second? 02:21:06
Anybody want to entertain a discussion? 02:21:12
How much are we talking about? 02:21:15
I'm recusing myself $10,000 Ohh. 02:21:17
You're kidding yourself for for Miranda soccer. 02:21:23
Yeah. Session of residence, yes. 02:21:29
Any discussion? 02:21:34
It's for CIP, is it? 02:21:38
CIP, it's only 10,000. You know, it's part of the ARPA, I know, but it's a capital improvement. It's not a capital improvement 02:21:41
project, it's 10,000. 02:21:45
Is everyone else in favor? 02:21:50
So it can be covered with artwork. 02:21:53
So I was gonna say that it was just the CIP, but Laura saying that, it's not enough. 02:21:57
I'm just saying to get allocated, yeah, I'm just, I'm just asking for that you want to draw the money from. 02:22:03
So what are we doing? 02:22:12
Council member Member Hernandez Yes Council member Member McQueen Lejeune. 02:22:14
Member Blackwell, yes. 02:22:19
Mayor Pro Tem, Vice Chair Perez, and Mayor Martinez motion passes. Please let the record reflect that Council Member Member comma 02:22:22
recuse himself. 02:22:27
I'd like to make a motion to. 02:22:33
For staff to come back with a Traffic Safety study analysis so that we could. 02:22:36
Elevate Traffic Safety along Channel Islands and Ventura Road to a high priority so that we could look at this is other. 02:22:43
I think they they had asked for that to be asked for the next week. Because this is just for budget, just for budget, I'm asking 02:22:52
to add. 02:22:56
Money in the budget to address Traffic Safety on Channel Islands in Ventura Rd. 02:23:01
Well, we don't, we don't know how much that's going to cost. We don't know if it's already been done. There is traffic. 02:23:10
I think I did see that. 02:23:17
Is it there? 02:23:20
Like we've heard, we've heard that we can't do anything, so I would like to get a fresh set of eyes. 02:23:21
When it comes to. 02:23:30
Specific like put a signal here. No, you can't do that. No, that's not true. We we spoke about the intersection at. 02:23:31
Anyways, I would like I would like to. There's more to be done there. 02:23:41
Like to elevate Traffic Safety with additional money so that we could take a hard look at it and try and come up with a new 02:23:46
alternative. 02:23:50
Is there Spalding? Did you want to say something? 02:23:56
He just needed his microphone. 02:24:01
Sorry, No, I'm good. 02:24:06
OK. 02:24:07
Loop it. Is there any funds? 02:24:10
For Traffic Safety to do that study that member Gammas asking for 20,000. 02:24:13
Currently appropriated. 02:24:20
Preparations right now. 02:24:25
What's the special revenue funds for 2425 under Traffic Safety? Says 20,000. 02:24:26
We have an appropriate that we can take a look at that, so we can take a look at, there's a request or recommendation. 02:24:33
We can take a look at that. 02:24:40
Yeah. 02:24:43
That. 02:24:47
How much do you think this study is? You think it's that $20,000? 02:24:50
Are are we did internally last well and then I think we need Mark, Mr. Watkins to weigh in on it. I spoke with that Kristen Decas 02:24:56
last week and she was. 02:25:00
She brought up a. 02:25:05
Of the fact that they owe us a traffic study as well, so. 02:25:06
But for when? Why wouldn't I know, But again, it seems to me that traffic should be elevated to a priority safety. 02:25:12
So I move that and I'm going to go through a whole motion, thank So I move that. 02:25:23
If you come back with us at the is the next meeting you you said earlier June 16th, June 5th meeting with the type of funding that 02:25:29
might be available. 02:25:34
4. 02:25:40
Such a survey. 02:25:41
But then I so that's one. So can we go ahead and do we need to tell second it? OK. 02:25:45
All in favor, aye, opposed. 02:25:52
Very none. And secondly, I would like to ask that. 02:25:55
Staff. 02:26:01
Look into what we already have, what surveys we've already done as it relates to Channel Islands and Ventura Rd. 02:26:03
To see if we have something already. So if you can just do some kind of research and. 02:26:13
And then with that information and with the information you look at, then we can determine how we need to 2nd. 02:26:19
All in favor? Aye. All opposed. 02:26:28
Hearing none Motion carries. 02:26:30
Very. 02:26:32
Key worded and then. 02:26:33
Ohh yeah. Does anybody else want to? 02:26:37
Incorporate any more amendments? 02:26:41
Knock. Knock. 02:26:45
The sooner you didn't, you didn't add anymore picnic table. So I don't want to hear in the future that we don't have any, you know 02:26:46
where we when we discuss BBQ pits, picnic tables, we'll come up. No, not the same discussion. All right, So I think we're good. 02:26:53
I'd like to adjourn the meeting. The time is now 5:28 PM. 02:27:00
The next regular meeting is scheduled for Monday, June. 02:27:09
5th 2023 Did we have to do any other votes? 02:27:13
No, that was it. 02:27:16
OK. Alright. Thank you so much. Thank you so much. Thank you. Thank you. 02:27:18
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Everyone to the special budget workshop meeting calling this meeting to order. The time is now 301 PM. 00:00:15
If anybody from the public wants. 00:00:22
Evening. 00:00:28
Madam Clerk, can you please? 00:00:30
Council Member member Donald Council member member comments here Council Member Member Hernandez ohh no. 00:00:34
Yeah, remember Hernandez here, Council member, Member McQueen was on. 00:00:42
Remember that are black. Yeah, I remember Donnie Brown is absent and Mayor Pro Tem vice chair threats here and Mayor Chair 00:00:47
Martinez. 00:00:52
All right, So soon participant plans. 00:01:00
Please use the Raise your Hand feature if you would like to comment. Comments are limited to 3 minutes and again for anybody in 00:01:03
the public present here. 00:01:07
There are some. 00:01:12
She's over there to submit public comment over there to my left. 00:01:14
Madam Clerk. 00:01:18
Does anybody have a public comment tonight? 00:01:19
There are no public comments. 00:01:21
Ohh I'm sorry. Ohh never mind. 00:01:25
OK, we're good. So our first business item is. 00:01:28
By Annual Budget, Fiscal Years for 2023-2024 and 2024-2025. Workshop. 00:01:32
Was that the present the report? 00:01:39
Good afternoon, everybody and welcome to the biennial budget from the Federal Finance Director. And I would like to thank you for 00:01:43
your time this afternoon to go over the budget. 00:01:48
And would also like to take the time to take the budget team or Tony Stewart. 00:01:55
Pretty manager, my staff actually, Chaparro. 00:02:02
Manager, Angela, accountant and really everyone on the staff who played a critical role in putting the budget together. And as 00:02:07
you'll see when I go through the presentation, we have a balanced budget and everyone knows that's the time to go through and be 00:02:13
very diligent and we appropriations and we asked. 00:02:20
For the next 250 years. 00:02:27
And so this is the agenda for this afternoon. I'm going to go over the proposed citywide operating budget, including general 00:02:33
funds. 00:02:37
Enterprise and other special revenue funds Housing Authority cover the capital improvement plan. 00:02:41
And also talk about some balances and the general fund reserves. 00:02:49
The city has been incorporated in since 20/17/2018 a two year budget, but we're in a biennial budget. We're going to be covering 00:02:59
fiscal year 23/24/24 and fiscal year 242525. 00:03:07
Our city operates on a fiscal year which is from July 1st through June 30th and at mid cycle. 00:03:16
So sometime around, sometime around spring of 2024, we'll be pulling back to council to confirm the revenues and expenses for the 00:03:22
second year of the budget. 00:03:27
I have a lot of information to cover. I intend to go through the slides and take questions at the end of the slide. 00:03:34
Is there any questions? I will take a look at the end of each slide because there is a lot of information. 00:03:42
So this is an overview of the 2324 proposed operating budget. 00:03:52
The city and related entities budget is at $15.1 million. 00:03:59
26.5 in the general fund. 00:04:05
The enterprise and other funds such as your special revenue funds tax. 00:04:08
Gas tax. 00:04:13
25.6 and then all the housing agency related funds by $50 million. 00:04:15
Next, we'll take a look at the same information for the next year, which is for fiscal year 2425. 00:04:22
We have city and related entities at $57 million, so it's slightly less than the prior year by about $1,000,000. 00:04:28
General fund is at 26.8 drawing for little bit more and $100,000 more and then enterprise and other funds that 24.2. 00:04:37
And those are roughly about $1,000,000 left from the prior year and most of that is some of it is related to the other funds. So 00:04:47
we have the markup dollars. 00:04:52
And 2324 in operating which we don't have anything 24.5 and then some other identifies. 00:04:57
For some reason I thought the enterprise funds. 00:05:05
Combined. 00:05:08
Had a bigger total than that. 00:05:09
General Fund. 00:05:11
So the enterprise funds are solid waste water. 00:05:14
Always. 00:05:19
Water. Water. 00:05:21
3/4. 00:05:26
And then that also includes other. 00:05:29
10 million in ARPA funds are. 00:05:43
All that is saying this is operating most of the RICI. 00:05:46
OK. 00:05:51
1000. 00:05:53
2324. 00:05:56
Housing is pretty much the same as the fire. 00:06:02
So let's really take a look at general. 00:06:09
General fund is the primary. 00:06:14
Funding source for the city, which drives benefits to. 00:06:16
Parks and Recreation. 00:06:22
Any of the streets. 00:06:25
Go over the sources. 00:06:28
Franchise. 00:06:49
Permit. 00:06:52
And then? 00:06:58
Maybe. 00:07:21
When you say public safety, that's strictly the Police Department, but they're just. 00:07:25
PD. 00:07:29
So I'm going to start off by going through the general fund revenues. 00:07:39
This is for you. 00:07:49
We're projecting. 00:07:50
The adopted budget is 20, almost $26 million in general fund revenues. 00:07:51
For next year, 2324, we're projecting 26.9. 00:07:56
We're really a growth of under a million dollars, $900,000 more. 00:08:01
And then in 242527.3, so roughly a little bit over $300,000. 00:08:05
And really the growth for this next year is really coming from a couple of buckets and I'm going to go through it in more detail, 00:08:12
But it's really some of it is still tax related, some of it is property taxes. 00:08:18
Were expecting a little bit more revenue from the port agreements. 00:08:24
And then we're also expecting more interest rather than as the cities were looking at securing an RFP for an agreement with an 00:08:28
outside investment firms that want that some of our liquid portfolio assets. 00:08:34
Into some investments that will generate additional interest. 00:08:40
And actually question real quick, you made statement about you'll take questions. 00:08:48
At the end of each slide, you mean at the end of each slide that you're showing or you're going to get to a point to where you 00:08:52
going to start getting? No, there are questions, please stop me from. OK, alright. 00:08:57
And at the end of each slide, so there are questions, I think how many more slides do you know? Do you have one general funds? 00:09:04
I have 36 flights, so I have to go ahead and go because you may answer some of my questions. Yeah, this was just kind of to 00:09:10
provide an overview. 00:09:15
And so the general fund revenues are conservative. 00:09:21
But they're based on historical trends. 00:09:25
Sorry to interrupt. Does that also include the projection that our cannabis tax money might go down? 00:09:29
I will, yes. I'm going to cover that. Yeah. 00:09:36
So in this slide going, just wanted to point out they're conservative and we're looking at history. They're also looking at 00:09:40
trends, the state of the economy we contract out with HDL, who provides U.S. sales taxes and property tax projections. Obviously 00:09:47
they're looking at the economic factors impacting the nation, Ventura County and really for Wani and how some of our businesses 00:09:54
are doing. And that's all factor into the sales, specifically the sales and tax. 00:10:01
And so we see that some of the areas categories are. 00:10:08
Trending down. We made an adjustment and I'm going to cover that. 00:10:12
You saw the three largest sources of revenue for the general fund sales and use taxes make up 28% of the general fund revenue, or 00:10:16
$7.6 million. 00:10:21
Other taxes, 17%. That's the vehicle tax. 00:10:28
That is utility users tax and that is the hotel taxes. 00:10:32
So that's about $4.6 million. 00:10:37
And then property taxes 11.4% or $3,000,000, so all that is about $15 million. 00:10:40
And tax revenue. 00:10:48
Did you think cannabis is in the sales use tax? 00:10:50
So cannabis is in both because we we get sales taxes as well from cannabis. You get the 5%, the contractual balance, we book it 00:10:54
separately, but then we get sales taxes. 00:11:00
So that would be part of the industry. 00:11:07
Yeah. 00:11:09
In the next slide, I wanted to really break out the fact. 00:11:14
Bless you. 00:11:20
Sales taxes make up 28% of the general fund revenue. 00:11:21
The sales taxes in the city are 8.75%. The city receives 2 1/2 percent. 00:11:26
So we received 2.5 cents for every sales tax. 00:11:32
And the breakdown of that is basically we get 1%, that's the the sales tax. 00:11:37
We get. 00:11:45
Command from WW tax. That's half a percent, and then we get the measure. You tax another percent. 00:11:46
So that's your 2 1/2 percent. 00:11:52
The sales tax on percentage of Bradley's tax. 00:11:56
And you can see I can choose like I order a pointer for this. 00:11:59
You can see in 2223, which is this year, we have approved and projected 2.4 is what's in our budget. 00:12:06
For 2324 is gone down slightly, about 1 1/2 percent. 00:12:14
And that's because those are the sales taxes generated for sales in the city. 00:12:19
And in conversations and discussions and reports with HDL, we are seeing a little bit of slowdown in some areas like consumer 00:12:23
goods. 00:12:28
Retail Electronics. 00:12:32
So it looks like disposable income may be getting infected a little bit from the inflation, high interest rates and people are 00:12:35
starting to pull back a little bit. 00:12:39
So these projections are reflect A slight decrease in 2324 and then back up to 2.4 and 2425. 00:12:44
The Measure W and the Measure U tax, if you look at the dollars and you look at the dollars for the 1%. 00:12:54
2.4 and then 35. They're both 1% taxes. 00:13:03
But the measure W and the measure U is the sales and use tax. 00:13:08
And so the city gets taxed on purchases that are made outside of the city, such as someone goes and buys a car in LA because they 00:13:12
live here, we get that tax. 00:13:17
And we also get the tax from online sales. And so that's the reason that those dollars are higher than the 1%. 00:13:23
Any questions? Did you talk about, I'm sorry, I must have spaced out with measure W Did you talk about what the source of that 00:13:35
those taxes are? 00:13:39
The measure was the half a percent special tax that passed. 00:13:45
Was effective April 1st, 2009. So that's .5%, OK. 00:13:49
And the measure you was effective April 1st, 2019. OK, just not familiar with my thank you. 00:13:55
And then what happens to the other percent? 00:14:03
So if we get 2.5, who gets the other six? 00:14:06
And a quarter, well, that's like the county. Yeah, I can get a breakdown for you for that, but yeah. 00:14:10
Is county state effect. 00:14:16
So it's actually closer to you than 10s of a percent of school districts. So yeah, just Measure W run out. 00:14:19
They don't sunset. As far as I know. It does or does. It does not. 00:14:26
And same with measure U does not sunset. 00:14:30
And then on this next slide, I wanted to share the property taxes. 00:14:40
So probably types that make up 11.4% of general fund revenue. 00:14:45
And the city receives just under 14 stacks for each property tax dollar that is paid. 00:14:49
In this case for you know tax value, property tax values. For 2324 we have $3,000,000 in the projective revenue. 00:14:55
And that's in 2425, three-point 1,000,000. 00:15:05
The tax dollars always based on the previous year role, So the 2324 is based on the 2022 roll to those properties that change 00:15:09
hands. You know people selling property, some of the new requirement they get, they get reassessed. 00:15:16
There is a little bit of slowdown right now. We didn't put a a lot of growth in 2425 just because of interest rates. 00:15:24
I think people are holding on to properties they're not selling or people are not. 00:15:31
Because I don't want to pay that high interest rate. 00:15:34
Again, people that own properties, so I'm hearing have a a house, they don't need all those rooms. But to salad and go buy 00:15:37
something smaller, you're paying a higher interest rate. People just not interested in doing that right now. So we get that pretty 00:15:41
conservative. 00:15:46
And then here is a view of the total. 00:15:53
General fund projector remix. So I talked a little bit already about and I touched some property taxes. 00:15:57
And touched on bills and other taxes. 00:16:03
The franchise taxes, Those are franchise fees that are paid the 400,000 by from Public Utilities commissions for the use of rights 00:16:07
of way. 00:16:13
Licenses and Permits and fees. Our business license and permits. 00:16:20
Business licenses that are half a million. 00:16:24
Of this number. 00:16:27
Fines and penalties. Parking citations. 00:16:30
Charges for services. These are the zoning planning fees. 00:16:33
And any other services, such as even the Community Center where it gets running out, That's all the charges for services. 00:16:38
Use of money and properties this is. There's a lot in here. I know the description that we have right now is a little bit improved 00:16:45
and it will be within the system. I have another slide to go through this, but it's basically ran in trust. 00:16:52
And the revenue from the courts, so all of that was into that category. 00:17:00
Intergovernmental disarm grant revenues, so we have grants. 00:17:06
The reason this is going down is because we had a post reimbursement grant. 00:17:11
For training for PD and back in 2022. 00:17:17
The city was able to go back and get reimbursement for a number of years. So that number represented like five years of 00:17:22
reimbursement. 00:17:25
When the budget was created in 23, the number was carried over something that that was undergoing. So the so this number's 00:17:29
inflated and this is more realistic expect unless we get obviously run through us through it, that could change. 00:17:36
Miscellaneous revenues program revenue. This is where the cannabis revenue is. 00:17:43
We projected the 5%. 00:17:48
We projected 2.8 million and 2324. 00:17:51
And then 2.850 and 24.5. 00:17:56
There may be some impact sales impact from Oxnard opening up. We also have some lounges that are going to open up and we expect 00:18:01
those to be in operation for these fiscal years and will mitigate that impact. Did you say you projected 2.8 and it came in at 2.9 00:18:06
for the current year? 00:18:12
2.9 is a projection for this year. 00:18:19
I thought I heard you say 2.8 though in here there's some other miscellaneous revenue that we get from like salvage sales in here. 00:18:22
The bulk of it is, is cannabis. We kept it pretty flat. 00:18:27
To where we think we're going to come in this year. 00:18:33
And that's because of the impact. 00:18:36
Sales impact that may occur from you know in this in the northern cities. 00:18:39
Like I said, we do have the lounges, anatomical hospital it's gonna say. So yes, we're looking at a probably a slight decrease in 00:18:46
the actual cannabis sales, but with the lounges coming online, we're expecting them to kind of balance out the the loss and the 00:18:52
sales and stuff. So that's why we predict they'll probably stay flat for the next couple of years. 00:18:58
That's what you mean by flat, right? OK. 00:19:05
In terms of what we projected last year? 00:19:08
I think we're conservative and we exceeded our projection. That's what I'm trying to. 00:19:12
Yeah. 00:19:17
Yeah. Because we still have some really strong months at the beginning of this fiscal year. 00:19:19
What's done, what we projected last year and what our actual is. 00:19:24
For this year because last year we projected for this year so we we seem to be we're not over we're not overestimating we're 00:19:29
conservative and and we're exceeding our our. 00:19:34
Take it higher than last, OK, because of that. 00:19:40
So the actual number here on page 29 and the electronic version. 00:19:43
Says last year's actual was. 00:19:49
3,149,077 and it has adopted or proposed. I would imagine Ohh and adopted for this year's 28. 00:19:53
So do we know where we are like right now? 00:20:02
But in 20, actually 2022 watch was definitely stronger because that was still part of that pandemic too. There were still. 00:20:09
I mean, we really got an increase during pandemic years. 00:20:16
Yeah. 00:20:26
Because based on these numbers here in in the in the file, it looks like from. 00:20:29
2023 to the proposed for 2324 FY24 there's no change. 00:20:37
2324. 00:20:47
And our projection and the current project and then there is an increase of 50,004 next year. What page are we on 29? Thank you. 00:20:50
Know what page we're on when we're going with the slides. It would be really helpful to have these slides, but I'm taking a lot of 00:21:03
notes. But if you could just tell us what page we're supposed to be on, that would be helpful. Yes. Thank you. 00:21:09
So for this fiscal year 2023, we projected 2,000,000. 00:21:17
Which is really what we projected. 00:21:21
In 2024. 00:21:24
Percent 2.1. 00:21:26
And and we are right now at 2.3. 00:21:28
Even less than that. 00:21:34
Now. 00:21:37
May, June and it's for May are not due till the end of June. The June is not due to the end of July. So we always approved for 00:21:38
that June. 00:21:42
And then the last item here. 00:21:54
The cost allocation transfer in roughly about $2,000,000. 00:21:56
Both are the transference, so this is the cost allocation for the. 00:22:01
We have a couple of centralized service departments that provide centralized service to other departments that would example is 00:22:06
like payroll. 00:22:11
General Fund payroll pays. 00:22:16
Process is favored for all departments, so via the cost allocation plan general fund gets reimbursed for that. 00:22:18
And those numbers come directly from the cost allocation plan that is. 00:22:24
Completed by an outside company. We're actually updating the plan. We did an RFP. 00:22:30
Four months ago and they're in the process of finalizing that. So there are any changes in there probably will be some changes. 00:22:35
And we'll bring him to council for any adjustments and the year. 00:22:42
So here is the breakdown. 00:22:53
Were there any other questions? I'm so sorry. 00:22:56
The other side. 00:23:00
Here's the breakdown of the breakdown of views and money and properties. As I mentioned, this includes grants for city owned 00:23:02
properties. 00:23:06
Which includes, like the peer concession, the houses that the city owns, it used to have, we used to have. 00:23:12
The Little League was in here. We don't have any rents from the Little League in any of these numbers. 00:23:20
And the second number is the interest on notes and investments. 00:23:26
So that's the interest that the general fund receives from the water utility enterprise funds for the notes that are outstanding. 00:23:32
Related to the water plant and that interest is fixed. 00:23:41
Is that 5%? 00:23:45
Send. 00:23:46
The difference that you see are the growth from 23 to 24. 00:23:47
Is primarily due to, as I mentioned earlier, the cities looking at securing an agreement with an investment. 00:23:53
Company and investment firm. 00:24:00
To invest some of the liquid portfolios into. 00:24:02
In investments, prudent investments obviously under the government code that can generate more investment and revenue. 00:24:09
Brought that to Council. 00:24:17
An RFP to to grow investment services and so we're projecting about. 00:24:21
Roughly under $400,000 incremental interest revenue resulting from those investments. 00:24:27
I do have one question. Can you, you mentioned beach and pure concessions one is that the restaurant at the yeah. 00:24:33
Speaking of that, what's the the percentage? What's the? How does that work? 00:24:43
OK. Yeah. 00:24:49
During sales, OK. How how is it? 00:24:52
How much they make? Can you describe it? 00:24:55
Let me just yeah, we can. 00:24:58
Because there's that they they have a tier cells based on the on the sales, on the amount of sales. 00:25:00
Does it go down? Does it go up or? 00:25:07
You know. 00:25:09
The more sales they make, the more percentage they get. 00:25:12
We can get that for you. I don't have any. 00:25:18
One more question in this area and so just trying to understand this is my first time reviewing. 00:25:21
On some of these, so in the area of. 00:25:29
He had licensed permits and then you have paid fines and penalty. You have parking citations, but then down a couple lines from 00:25:34
that. 00:25:38
If there is a cost rec parking code enforcement, what is that? 00:25:43
OK. 00:25:48
Page 2627 and 28 shows. 00:25:50
And they. 00:25:56
So I see if you can see on 27, yeah, I've got. I was confused, I thought maybe there was saying but they're broken out. So I just 00:25:58
want to know what the difference is is for those two. 00:26:02
So the code enforcement is specifically code enforcement. It says cost rec parking recovery slash code enforcement. 00:26:07
We'll see. 00:26:17
That's a charge for service. 00:26:22
I guess my question is really about. 00:26:25
If I look at a line item, let's say parking, and I see the number. 00:26:28
Could there be a number that represents parking somewhere else but this coded different? 00:26:33
And those numbers should really for me. I could look at them as a whole number, the same, the same I would say they were. 00:26:38
It says parking, but then code enforcement, right? So it says code enforcement there. And then there is another I would imagine. I 00:26:45
don't know. I don't know code enforcement. 00:26:50
Is. 00:26:55
Police speeding ticket, I mean, I don't know. 00:26:56
Yeah. So some of that would be code enforcement finds a lot of that's also cost recovery for toes and whatnot. So which are 00:26:59
different from the parking citations. And so the way that our HTS systems set up right now, they basically code those differently. 00:27:07
Once we get our new system in place, hopefully things will be a little bit more simplified. 00:27:14
So, so then, so services. So paying for a ticket but not a parking ticket. 00:27:24
So for instance, if we need to if somebody needs to pay for a vehicle release. 00:27:31
Say it's been towed and impounded. They come in and pay for their vehicle release. That would be under this second. 00:27:36
I just want to make the point that the city. 00:27:44
Makes more money off parking citations than we do off. 00:27:48
Parking permit fees. 00:27:52
Enter. 00:27:55
Am I correct in saying that? 00:27:57
We get more revenue from parking citations than we get from. 00:28:00
Beach parking machines. 00:28:04
Like $100,000 more. Yeah. And the beach parking machines we brought that down. I we made bring it back to council and maybe you're 00:28:07
depending on. 00:28:11
We are our actual signed up this year. The 4:25 is the budget. 00:28:16
And where you're under that right now, but a lot of that activity happens in the summer, so much happening after Memorial Day. So 00:28:21
we did, we're projecting 350. That number may or may not increase. 00:28:27
Right. But I just want to make the point that we're super aggressive with residents. 00:28:33
But we're not so aggressive with our parking machine management out there getting people to pay parking, pay for parking. So I 00:28:38
just wanted to. 00:28:41
Point that out that we've earned more from. 00:28:46
Parking citations that I. 00:28:49
Beach parking machines. 00:28:51
I have one question about a grant that I don't see listed anywhere. The PD for Mental Health Wellness got a $20,000 grant. 00:28:56
This year. 00:29:05
So I don't see that listed. 00:29:06
In 2020. 00:29:10
Happened. 00:29:15
So in regards to the grants in the past. 00:29:25
We'll find where we coded it. 00:29:29
We were creating funds. 00:29:31
Accounts funds for every grant, so. 00:29:33
So we're not necessarily doing that. We're going to treat them more like project codes, kind of like we do see IP. 00:29:36
Because that's why we have like. 00:29:42
Nutrition, the very small grant CDBG and we have all these, the different funds for the grant. 00:29:44
But I'll I'll find where that. 00:29:49
Where do you come from? 00:29:52
The state. 00:29:54
State organization which one believe this came from closed and not sure how it was coded in but it was. 00:29:56
Given to every. 00:30:01
Police Department in california-based on their size. 00:30:03
I'll look into that one. We have this, the concession information as well. 00:30:10
So they do pay a base. The minimum base of monthly rent of 1000 is what they pay. 00:30:16
And then they have the sales space. 00:30:21
Of 5%. 00:30:25
For. 00:30:29
I'm sorry, I'm going back to the the concession that the. 00:30:33
Up here. 00:30:38
Hold up the agreement on that one. Ohh. OK. 00:30:40
So they have a minimum annual rent of $12,000. That's their base rents every month. 00:30:44
And then they say 5% of sales. 00:30:49
Ohh okay. 00:30:53
Restaurant. 00:30:59
And my last question in this area, if you don't mind. 00:31:04
Yes. 00:31:09
Yes. 00:31:13
Yeah. So my last question in this area is the Community Benefit Fund. 00:31:16
I see there is an actual for last fiscal year, but there's nothing for. 00:31:20
Yeah. That's another one of those where we have a separate fund for it, but it's really it has to. So it's a reimbursement, right. 00:31:27
And so we're working that on the balance sheet and. 00:31:32
And it's not because it's a really there's always a timing difference between the time that from the time that we pay. 00:31:38
The agreements and they give you a personal report. 00:31:46
So it's really we're we're booking it through the balance sheet now. 00:31:48
So. 00:31:53
Same topic, so not an additional question. So why is it only 36,000? I thought there was more. 00:31:54
It's more funding in that Community benefit. Community No Community Benefit Fund is over 100,000, this is 100,000 and CPI adjusted 00:32:01
so usually like 118 a 120,000. 00:32:07
Yeah, that's what we have left. But what we haven't spent, No, no, this is actual for 2021-2022, so fiscal year 2022. 00:32:15
There's 36,581 what was transferred in. So I'm wondering, I'm just asking the question. 00:32:25
That's the transport and because the system of different bucket of different funds. 00:32:32
So when we pay the invoices, we came out of the general fund. 00:32:37
OK. So I'm still trying to get to the basic stuff if it's, I understand transferred. So does this mean that there were no other 00:32:41
charges where you had to transfer out? 00:32:47
The other account to an Indian. 00:32:52
Is this all that we spent in that community? 00:32:57
Budget we have not available to us. 00:33:01
Yes, we have not spent at all. We still have to allocate. 00:33:04
Some things. And we get it every year. So now we're in FY, so it carries over. Whatever we don't spend last year, it carries out. 00:33:08
OK, so we don't lose anything. Is there is there a time where we get to a point to where we can't carry over anymore? 00:33:17
That we can meet. We've reached a level that doesn't allow carryover. 00:33:27
2036 when they stopped the revenue, so we can continue to turn off, OK. So I'll just, I'll just say it while we're here talking 00:33:33
about it if we're not spending it in FY21. 00:33:39
There it becomes harder to spend a balance. 00:33:48
Of that kind of funding specifically if it's in collaboration with another organization? 00:33:51
And you have to come to some agreement I thought, yeah, to actually do so it just gets harder to spend. So I would just want to 00:33:56
make sure that we keep an eye on that and that we're. 00:34:01
Continuing to spend it since it is money that we are just being gifted, I mean I guess we'll get there. So you can see the the 00:34:07
allocated about 31, it can only be allocated when we have the meetings when we set with support and discussion. So that's kind of 00:34:13
what I'm saying. If we only spend 3621, I'm not really sure. 00:34:20
22 I'm not really sure what we spent this year. So it it's established as a community benefit. So are we not doing our part? Well, 00:34:27
We are. We just have we have to agree the portant and us have to agree on what we're going to allocate it for and we haven't 00:34:33
agreed on all of them. 00:34:40
So which is our next meeting is this next week, right. So come up with other projects and historically we have not had a. 00:34:46
Process a good working process for spending those funds. We've corrected that in the last year or so. And so we are getting better 00:34:55
at spending those funds. So let me process one more thing. So if we've spent some funding to do, you know if you spent funding 00:35:01
today. 00:35:07
This, this fiscal year, it might not, yeah. 00:35:14
I think a portion of it like went to our beach festival, it goes to different. So that's the last question I have. But I would 00:35:19
really like to know how we're doing with that because it really speaks to are we really doing what we set that money aside every 00:35:25
year, right to do if we're not doing it. And then yes, and there is a breakdown. There is a spreadsheet which shows which projects 00:35:31
have been approved at the spending. And for instance, the Bart, the Bard Memorial part of, yeah, the monument, it's been on there 00:35:37
for many years. 00:35:43
But that's not our project that's supports project. So it's just sitting there or next but and then the you have to also know that 00:35:49
the. 00:35:53
Concept of community development might not be. 00:35:58
How? 00:36:01
How you think about it on on face value, it's it doesn't necessarily mean community benefit. No, no community. I understand. Yeah, 00:36:02
I've had several conversations. OK, Thank you. What's the number? 00:36:08
And where I explore at the end of FY22, we paid. 00:36:15
Yeah. 00:36:20
That's good. I think you and there's a support meeting this week, right? Correct. 00:36:23
Yeah, the agreements that are paid out right away are like the ones that go to organizations we have. We get the agreement and we 00:36:30
send out a check. It's more, you know, ones that carry over the project. 00:36:35
More weapons? 00:36:41
I'm good. I've been just having the conversation is good enough. 00:36:44
And then they'll grant. 00:36:49
We found the Wellness. The Wellness fair is actually in the actuals. We received it. It wasn't budgeted for because it was just. 00:36:52
But it is in our actual numbers under local grants and reimbursements. OK, Thank you. Yeah. 00:37:02
And so I'm just going back to this slide again. The revenue from the four agreements that's following up about liberal or $300,000 00:37:10
for all three agreements and those projections came directly from the sports, that's what they expect the revenues to the city. 00:37:18
It goes to the city. And then I talked about the beach parking. 00:37:27
So now let's take a look at the general fund expenditure. 00:37:37
What page is that? 00:37:43
37. 00:37:48
Thank you. 00:37:51
And so for fiscal year 2223? 00:38:01
Experience CIP. 00:38:04
We have a 26.8 of approved expenditures. 00:38:06
In 2324, the proposed budget is 26.5. 00:38:11
And in 2425 is 26.8. 00:38:17
So again we're looking at the next 2324 budget just slightly less than the approved for this fiscal year. And again I just want 00:38:23
to, I'm not following that because the adopted 2223 budget says 30 million. 00:38:32
It's also in the previous years we included CIP and operating. 00:38:42
We're pulling out CIP and we're presenting it separately. So capital improvement projects are not in the operating. So I pull that 00:38:48
out in order to show apples to apples. 00:38:54
Operating budget. 00:39:00
Does that make sense? 00:39:05
So we could put a footnote under here that 2223 total general fund. 00:39:07
Include CIP, include CIP projects. 00:39:15
Later when I go through a lot of those projects actually are not going to be completed this year. They're. 00:39:19
Rolling over to next year, so for the purposes of page 37. 00:39:24
The bottom line? 00:39:31
None of those numbers include. Wait those numbers. All of them include CIP. All of them do. And I'm gonna shirt the next line I'm 00:39:33
gonna share the. 00:39:36
Expenditures by department and those include CIP because that's how. 00:39:41
We were presenting the budget in the past. 00:39:47
So if you look at all of these expenses, these are the expenses by department. These include CIP. So what I did to take a look at 00:39:50
the bottom line, Apple to Apple, I excluded the 3.7. 00:39:57
And if you really look at that department, facilities and public Works are the ones because that's where a lot of those CIP 00:40:04
projects were appropriated and those departments you can see the difference in the budget. 00:40:11
General government is also a pretty large number, not a lot of CIP in here, but what's in here is the purchase of the property 00:40:19
that was recently approved 750,000 and also the grand donation to the library and the third page in our book that. 00:40:28
Mirrors that slide. 00:40:38
No, no. 00:40:40
No, because we pulled it because we're pulling this from the system. It's already in the system. So for presentation purposes, 00:40:46
because I'm presenting it separately and we're budgeting going forward, budgeting for it separately. 00:40:53
Right. Or I would just make a suggestion that when we go public with our budget that we actually. 00:41:00
Project. 00:41:08
Why there's a difference? 00:41:10
Because had I not asked the questions, we may not have covered this. 00:41:12
Thank you. 00:41:16
So this next slide is just a graph of the fiscal year 2324 expenditures by department again operating not at this point forward, 00:41:20
we're not including the IP and the operating this is just. 00:41:27
Yeah, and you can. He's a breakdown by department. 00:41:36
And then this is again the same information, but this is by category. 00:41:47
So I want to go through each of these categories, the salaries and benefits. 00:41:52
4. 00:41:57
The budget here at 16.7 million for 20 for this fiscal year, the proposed budget 18.2, so it's going up $1.4 million. 00:41:58
And then in 24/25/1922, so another level dollar increase? 00:42:10
And I'm going to go through salaries and benefits in more detail, operating expenses. 00:42:16
Our 8.3 again some of it is because of the one time non recurring expenses that I just mentioned, the purchase of the property and 00:42:22
the donation to the library. 00:42:28
We're projecting 6.6 in the proposed and then 5.8. 00:42:35
Again, we have the CIP in here. I'm backing it out just to get the numbers to be apples to apples. 00:42:39
Internal service fund charges, that's the risk. That's the insurance property workers comp. 00:42:46
And so we saw a reduction in insurance, but there's also an increase in sweet due to gas prices. 00:42:52
But that's basically that's why you're seeing that we've actually because we saw reduction in insurance. 00:43:02
And then transfer South. This is when the general fund makes the transfer funds out to another fund. 00:43:08
That's $6000 that really represents we have the pension obligation bonds. 00:43:16
Both are kept in a separate fund. 00:43:21
And so when we have to pay the physical agent fees? 00:43:23
We we have a transfer. That's just one example. 00:43:27
And so again, looking at the bottom total expenditures and their capital. 00:43:31
We're projecting to be at 26, five and 26 say. So I really want to thank all the departments. So we went through this budget 00:43:37
cycle. We really went through each line item. 00:43:43
Salaries and benefits and also operating expenses. And I'm going to go through some of the decisions and really the due diligence 00:43:50
that was vested in this budget cycle to 2000 budget. 00:43:57
So when we look at salaries and benefits. 00:44:07
It's $18.2 million. 00:44:10
Yeah, there are 138 full time positions in the budget. 00:44:13
Salaries and benefits 68% of the general fund. 00:44:19
And these numbers that 18 million includes all of the adjustments. 00:44:25
From the just recently signed. 00:44:32
Greenhouse The POA, which was the most recent? 00:44:36
So in essence, there's the. 00:44:40
Cost of living adjustment, the 4% and the 5% for POA. 00:44:42
I wanted to point out I call it a vacancy factor because in past practice. 00:44:48
Unfilled positions were budgeted for the entire fiscal year. So we have a full position for the entire year. With this budget 00:44:53
cycle, we really sat down and with both positions that are not expected to be filled for the entire year. 00:45:01
We adjusted the budget for those months. So if I have a position and no, I'm not going to feel it for the first two months of the 00:45:09
next year, I adjusted it by those two months. So I didn't put all of those dollars in the budget. 00:45:14
And so that's really helping. 00:45:20
Because when you look at the salaries and benefit increase of 1.4, but bottom line we're still pretty flat to this year. 00:45:23
And that's because a lot of conscientious decisions are made when you don't think about it. 00:45:30
Part time positions were not funded. That's another past practice. 00:45:35
We had a new attendance and we had a part time position that was approved by. 00:45:38
Position but not field. 00:45:45
We budgeted for it. So these are not budget and I'm going to go through those numbers. 00:45:46
And then we have a couple new requests. 00:45:51
That. 00:45:53
Physical year 2425 are salaries and benefits, Budget is 19.3 and you can see the percentage goes down 2% of the job and again 00:45:55
people adjustments are included. The only thing that's not included in these numbers for POA is that it's it's an experience pay 00:46:03
because we don't have the numbers yet. 00:46:10
So that number, whatever that number looks like by the mid year will bring that. 00:46:18
To help. 00:46:25
We're asking questions. 00:46:27
Sure so. 00:46:28
I heard you correctly. You said when you have a position that's open and we know it's not going to be expensed, you you take that 00:46:31
out of the budget to be more accurate. 00:46:36
So if there's, let's just not for the entire year. 00:46:42
OK, so if somebody stops working for us. 00:46:46
Do you do the same and it because? 00:46:49
In one case there, there's a new attempt. 00:46:52
And I heard you say that we don't budget for that. 00:46:55
If if we have a position that's built today. 00:46:58
Any position, we don't know when that position is, people leave. We did in fact, but we didn't do a vacancy factor. 00:47:03
Related to people leaving and you know when someone leaves, there's always. 00:47:10
Time. 00:47:15
To that takes time to hire another person, so there's always a gap. 00:47:16
Of I would say at least two months now we didn't factor in. What we factor for is looking at the number of positions and how many 00:47:20
of those positions we have. 00:47:25
If we know we have a position that is approved and feel that I'm going to fill it, but I'm not going to fill it probably until 00:47:31
September. 00:47:35
I only included nine months of that budget in the budget. 00:47:39
Fiscal suppositions that are currently on field that I know. 00:47:45
You know, it takes me two months to hire someone. I'm not going to put 12 months in the budget. But in years past we knew that we 00:47:49
had a bunch of budgeted positions. 00:47:53
That were in the budget that weren't filled and so it was kind of like an insurance policy. 00:47:58
Towards. 00:48:04
Not running a deficit. 00:48:05
So. 00:48:07
I mean some people like to budget that way conservatively like, yeah, it's yes. So you have the salary savings are salary savings 00:48:09
I would venture to say are going to be less. 00:48:15
Because of how we approach this budget cycle and quite honestly that really helped us to get with the first run, just to give a 00:48:22
little background of the budget we put everything in. 00:48:27
And we were in a deficit. 00:48:33
So then we went through the budget with each department and we went line by line, so salaries, benefits and then operating. 00:48:35
Thank you. 00:48:44
And so we have one new request, one new position and six position in classifications. 00:48:49
And I will go through that and. 00:48:57
Yes, the new position requests an associate civil engineer. 00:49:00
And the position will. 00:49:05
Assist in delivering more capital projects and as you'll see when I show you the capital budget, a lot of the budget that was 00:49:08
appropriations that were appropriated for this fiscal year are being carried over to next year and that position is intended to be 00:49:14
funded 25% from the water plant. 00:49:20
25% from water utility, 25% gas tax. 00:49:26
And the 25% general? 00:49:30
Down below here, you can see the estimated. So is that something that the council has to approve or you're just telling us we 00:49:33
approved, approved it, we approved this already? 00:49:38
Give it with the budget. It's in the first, it's part of the proposed budget. New position. Position has not been approved by 00:49:45
council, right. OK, so the proposed new position, OK. And so will we get more information on that or this is it? 00:49:51
When we get to that department, I imagine we can ask questions. We can ask questions more. 00:49:59
Are we gonna go department by department? OK. 00:50:05
No, I haven't answered your question. 00:50:12
So a couple of things. When I came on, one of the things that brought to my attention really quick was our ability to deliver 00:50:16
capital projects. 00:50:19
And as part of that research, I've talked to other department heads. But how much Public Works does for them? And at the time of 00:50:22
very little, Public Works has been really just working on its own. 00:50:26
So there's a desire citywide for Public works to be more broad based and help other departments deliver their capital projects 00:50:30
also. 00:50:34
I then reached out to a couple of the former public works directors to find out what their experience has been, and in the past 00:50:38
the city had an Associate Civil Engineer, a couple of senior civil engineers at Principal Engineer and Engineering Technician. 00:50:43
And we had worked our way down through the recession and the nutrition to having just a principal engineering. 00:50:49
So really. 00:50:54
To develop the capability for delivering capital projects, we got to have some staff. 00:50:56
And if you look at some more fund balances and water and public water agency, it shows that the budgeting for capital projects, 00:50:59
but we really haven't been delivering capital projects, it's because we haven't had people to do that. 00:51:05
So this was a response to that was to add an associate engineer and we already had a vacant senior engineer and Mr. Campbell's 00:51:10
been trying to fill those positions. 00:51:15
At the bolster ability to to deliver capital. So a portion of this only 1/4 of this would actually be general fund, the rest of 00:51:19
it's all carried through those other enterprises. 00:51:23
Thank you. Great. Can we now that we're talking about CIP, can we just have a couple of couple of questions? And so it sounds 00:51:28
like, it sounds like this position would help us because one of the things I think, I think that the council members have been 00:51:35
kind of talking through and asking about this prioritization of CIP projects. 00:51:42
So when we look at a list, we see all this stuff, but it really doesn't tell us what's being done with George when something is 00:51:50
getting done. 00:51:53
And so one of the things that I thought that you used to use the former life was that we were able to, we had an organization that 00:51:57
would go through the list and prioritize based on court FY20, FY23, second quarter this we can expect that this settle the MC gun 00:52:05
in RP or designs 25 percent, 75% designs or whatever it was. 00:52:13
And so right now we just have a list, and we don't know which ones up next, what what. And then you look at the list and say, no, 00:52:21
a battery somewhere. That could be #1, but it's. 00:52:25
Listen to Big List. 00:52:30
Right. And so we would love to get to the point, I think, where we can be able to understand what's going on. 00:52:32
And that weekend. 00:52:41
Ultimately, our constituents are saying. 00:52:42
What if What is this? What is this right? Sometimes it's happening. We just don't know that it's happening. 00:52:45
Respond projects are multi year, yes, takes quite a long time to go through design and maybe you're having to acquire property or 00:52:51
easements and some of the water lines we're talking about are going to be along those lines, others are sidewalk projects 00:52:55
relatively quickly, six or eight months. 00:53:00
To get through the process, and so this position is. 00:53:05
Someone who's going to help with that? And Martha, in past practices, it's actually been the process for council to go in and 00:53:09
prioritize. 00:53:13
How they want the CIP plan to go. 00:53:19
But I always think that it should be our departments that come together and let us know infrastructure wise what's the most 00:53:22
important projects that need to go first. Because I mean we don't have we have layman's knowledge on a lot of this stuff and it 00:53:27
would be much more beneficial and helpful for us to make that determination if we heard from our people as to what they believe is 00:53:32
the most important projects. 00:53:37
And working with other departments, because it's not just every, every department prioritized list, I think the council still can 00:53:45
weigh in on prioritization that it's got to be based on the informed recommendation of staff, which is. 00:53:52
Basically how we. 00:54:00
The operator. 00:54:01
Well, it's been a frustrating process. I think you picked up on that and and I'll just throw it out there, dog park, you know, 00:54:04
probably the pretty simple project, but it's still languishing out there. So yeah, we, we would love and then you know, 00:54:12
prioritizing safety as being our number one priority, which is something that I think gets lost. 00:54:20
In some of the things that we've approved that we're addressing a safety issue, it should be in my opinion. 00:54:28
It should go to the top of the list, the infrastructure. Also, we need to have understanding from our engineers and our the 00:54:33
experts in this as to what's the most. 00:54:37
Important thing that we need to fix as a city also, because I don't have that understanding. Yeah, I'm looking at the list I would 00:54:42
like to hear from. 00:54:46
Those departments telling me, OK, this is really. 00:54:51
What we need to fix right now and. 00:54:54
Let us prioritize. Maybe you wanna hold that for the capital, but some of those things are included in the capital budget that you 00:54:56
have, which is some water line replacements. We got some very old water lines. We're seeing an increasing number of breakage. 00:55:02
Pretty good indication it's time to replace those some water line looping, which is water quality issues. 00:55:08
A lot of those things are built in and they're, but they're dependent on being able to build a position. And I tell you we we did 00:55:13
hire our interview for senior engineer, We didn't find any qualified candidates. 00:55:18
So we're going to wait and be going out. Again, it's a very tight market out there for trying to hire people. I think we're much 00:55:24
more competitive than we were as a city with some of the adjustments that were made, but are still very tight labor market, hard 00:55:29
to find people clothes. I think it's important that council also understand that certain things have to happen before a project 00:55:34
gets implemented, I mean. 00:55:39
Bring up water lines and perhaps we have water lines that need to be repaired at the same location where the dog park is. You 00:55:44
can't just go in and throw in the dog park without, you know, doing the infrastructure. 00:55:50
Right. You don't want to do that. So we have to understand that. 00:55:57
Thank you. 00:56:01
And so as I mentioned, we have an incision and we have 6 opposition request applications. 00:56:09
And have been requested to continue to provide exceptional level of service to customers, to our our citizens. So these are the 00:56:21
positions right now that are being reclassifications. 00:56:27
Some of these are promotional opportunities for staff. 00:56:35
And others are really. 00:56:38
Holiday really taking two-part time positions into one time position. Assistant planner to associate planner. 00:56:42
Officer. 00:56:49
Compliance Officer Senior and Engineer Technician 1. 00:56:51
That. 00:56:56
These are more promotional in nature. We did not budget for the existing position. 00:57:01
We're not intent. The intent is not to fill both positions. It's really turning quantify existing positions for each title. 00:57:11
The neighbor we have two-part time positions. 00:57:18
That we are requesting to convert to any regulation technician for time position. 00:57:20
And then the custodian one of the part time positions. 00:57:26
Position. 00:57:31
And. 00:57:32
Needed in order to request this due to the fact that there's a lot of. 00:57:35
Just to maintain the level of service, especially with the Community Center with a lot of the events that are going on. 00:57:42
And then we have an irrigation technician position that we're looking at. And what is the water services technician? Really this 00:57:50
is more of a customer service focus. 00:57:54
Position that is going to be focusing on customer request, water conservation efforts. 00:58:00
Quick question on the custodian, that's not about the position, but the custodian, there's one custodian. 00:58:10
On the city staff. 00:58:16
4554 part time and we're requesting to convert 1 of the part time into. 00:58:19
So we're ready and they're the custodian for. 00:58:24
Building. 00:58:29
For the entire city, for the City Hall, for the. 00:58:30
Facility for the Community Center. 00:58:33
That's where the need is to add another, either another half. 00:58:35
Position, but it's a lot easier to recruit full time. 00:58:40
Right. Yeah. And. 00:58:42
Service level improvement when you you're versioning need for increased service so. 00:58:45
Every service level and so based on. 00:58:50
The estimated budget for those decisions. 00:58:54
And here are the impact of. 00:58:56
To the General fund. 00:59:00
Classification. 00:59:04
We're just changing the title change. 00:59:09
Looking at $88,000 impact in 2324 and then 95,000. 00:59:12
Could I hear? 00:59:22
Can I get some more information on the justification for the promotional? 00:59:24
Moved on the associate planner. 00:59:31
Approved it. 00:59:33
Sure. So again, that is just what you said. It's a promotional opportunity. We have an assistant planner actually came to us, was 00:59:35
an associate planner with Rockstar and came to us took a step down and at this point he is. 00:59:43
Performing at an associate level position, so we felt it was justifiable to. 00:59:51
Title him accordingly and compensate him for that. He basically has taken on a lot of the day-to-day planning duties that I used 00:59:57
to do because I'll be looking at more in the long range planning projects that we have coming on with general plans, state parks, 01:00:04
master plan like that. So that makes sense. Yeah. So that's why. And will you have any supervisory responsibilities? Not yet, not 01:00:11
unless we get like a planning technician or intern, but that's obviously not part of this list right now. 01:00:17
But the work certainly is there, the increase in demand for the. 01:00:24
The project will be putting more, some of our, say, our annual cannabis reporting. He'll be taking over that as well. 01:00:29
Any other questions? 01:00:41
I don't know if you had addressed this before, but for facilities and maintenance on the adopted was 4,000,000, but it's usually 01:00:44
like between 1:00 and 2:00. 01:00:49
Both. 01:00:55
For 2022-2023 Facilities Maintenance. 01:00:58
Believe that was the CIP reduction again. Yeah, took out, yeah, that was the facilities, yes, in public works had a lot of. 01:01:02
Most of the capital projects. 01:01:10
Yeah. 01:01:13
And so I wanted to touch on the number of full time. 01:01:19
That increase the shipping and I will go through a reconciliation of how that number came about. 01:01:23
And then we're reducing the part time position. So this is I broke down part time and seasonal for the seasonal always. 01:01:29
Challenging to get him into a part time position because they're here for, you know, a number of months, and based on the number 01:01:36
of hours that they're working, it's almost like a fraction. So I rounded these numbers. 01:01:40
But these are really cool. 01:01:45
Full time equivalent when you start part time full time equivalent. 01:01:49
Position. So we're really reducing 6 positions. 01:01:53
In total and that's related to our positions, I talked about that we they were funded before, they're not funded now. We're going 01:01:56
up to a net of two and this is. 01:02:03
The new position for the civil engineer. 01:02:10
The custodian is obviously going from part time to full time. So that's another composition herniation Commission. We're combining 01:02:13
the two-part time labor positions into one and then we have an administrative specialist position and community development that 01:02:20
based on the needs, the request to promote an existing position, we're not going to fill that position. 01:02:27
And so that's a reduction. 01:02:35
So the net is the net of the two positions at the time. 01:02:37
And then here's the part time. So we have 1 administrative coordinator, 2 specialists equal 1 full time. 01:02:41
4 new Attendants. 01:02:50
So that's two full time positions. 01:02:51
One in turn. 01:02:54
Parking enforcement, We have two. We're not feeling one. We only have one right now. We're not intending to for the other. 01:02:55
Park Rangers. We had him up .24 FT E so it's kind of funky, but his 1.2 positions, so it really is a decrease of about 6 01:03:01
physicians. 01:03:06
Can I ask a question about the intern? Where was the intern place? 01:03:10
We have interests almost in a couple of department. 01:03:14
We did keep one and we kept the one in public works because they intend to. 01:03:18
To fill that position, we had an intern in HR. 01:03:22
I think that's the one that we're not feeling HR, So you have. 01:03:29
So we're eliminating one out of how many? 01:03:33
We were eliminating one out of. 01:03:38
4/3. 01:03:42
Sound like you just. 01:03:44
Give us at least three. 01:03:46
Public works and HR. 01:03:49
HR and I think there's one housing, right? An intern and housing. But it was. 01:03:51
We've got, we have one with City ministration, we've got one community development in the public works as we just mentioned as 01:03:59
well. So it looks like we've still got three that we're keeping. 01:04:04
Just wanted to make sure we weren't eliminating our intern. 01:04:12
Capacity entirely. So and just I mean. 01:04:16
If we don't fund it. And so that's the other thing with the point that was made earlier that we're. 01:04:21
We don't have a cushion, if you will, because we really went through this budget. 01:04:26
Reductions. 01:04:30
That going forward and there's a need for an internship program, will be coming back to council. 01:04:32
Thank you. 01:04:39
And so here is a summary of. 01:04:43
Projective cost? 01:04:47
Or ask for any position that reclassifications. 01:04:49
134,000 and 2324. 01:04:54
And then 145 and 2425? 01:04:59
And then the reduction of the six part time positions, this is really just taking. 01:05:03
Part time at $18.00 an hour. 01:05:10
It's not in the budget. 01:05:13
230,000. 01:05:16
So the next topic I wanted to talk about is pension costs. 01:05:25
Because obviously pension is that we component because of the salaries and benefits. 01:05:29
And. 01:05:36
The city contracts with CalPERS for retirement benefits. These are funded for the proposed retirement. 01:05:38
Is funded by employer contributions. 01:05:46
Members and then their earnings on the investments. 01:05:49
Is this in our notebook at the back? 01:05:55
Attention fans, right here. 01:06:00
This extra. 01:06:02
Right here. 01:06:10
Ohh okay. 01:06:12
Yeah, I know. But I was looking for it in the book to see what was OK, never mind that's it is. But it's kind of it's when you 01:06:14
look at very different departments. 01:06:19
Got it. There is a summary on page 12 though as well. OK. 01:06:25
Thank you. 01:06:31
And so the helpers performs the actual valuations and they determine. 01:06:35
What the city contributions are going to be for the next fiscal year. 01:06:41
In the city makes two types of contributions to their retirement plans. One is the normal contribution. 01:06:46
And the other one is a human towards the unfunded accrued liability. 01:06:52
So I just want to talk a little bit about that. The normal contribution is based on a based on active employees. 01:06:57
And that is paid through the payroll. So that's that is paid for the payroll. 01:07:05
The UAL, which is the unfunded accrued liability. 01:07:10
That is the amount that is determined by CalPERS based on an amortization schedule. 01:07:13
For the city, that amortization schedule for the miscellaneous plant, which is the largest funds. 01:07:19
Stacey Cover. 01:07:25
That amortization schedule goes through 2021. 01:07:28
If the city makes these required payments every year. 01:07:32
Assuming all the assumptions that go into this valuation remain the same because of assumptions are a lot of assumptions right? 01:07:37
And telling you ways. 01:07:41
Federal age factors and. 01:07:45
The unfunded accrued liability would be 100% funded at the end of 2021. 01:07:48
And so that's the amortization that's now being followed or the city is making payments based on that schedule. 01:07:55
And the payments are made, we have an option with cities have an option to pay in monthly or annually. 01:08:02
Past practice. 01:08:09
Has been the city pieces up front, so we prepare it. 01:08:11
And we get a little bit of savings, about 3 1/2 percent. 01:08:14
Interest saving by doing that, so $100,000. 01:08:18
And so that's those are the two contribution elements that the city makes. 01:08:23
So ohh yes. 01:08:29
I wanted to see the next slide. OK. 01:08:33
Now that we have your hand out of looking ahead, so in this next slide, I wanted to share the funded percentage for each one of 01:08:37
the plans. 01:08:41
He saw the largest plants. He saw the miscellaneous plants before the the reform, the pension reform. 01:08:46
You can see from. 01:08:53
From June 30th, 2020 to June 30th, 21, we funded percentage is increased substantially and these valuation reports are at June 01:08:55
30th, 2021. 01:09:00
That increase is really primarily due to the fact that in 2021 health first experience of. 01:09:07
21.3%. 01:09:14
Wait. 01:09:15
Preliminary data and that's what these valuations that they did, they report. 01:09:16
So very strong returns. 01:09:23
Resulted in the plan being. 01:09:25
Some of the paper funds being over 100% funded. 01:09:28
Or forward that would likely change because the returns are not sustaining that 21%, but that that's just for that year, right? 01:09:32
So this was the funded percentage the year before? 01:09:40
This is the funding percentage. The big jump is because of the destruction. Likely we're gonna go back somewhere. 01:09:44
Because any chance on that system? 01:09:50
But even if they were, OK, let's. 01:09:54
Looking forward to. 01:09:57
Where we are now and with the economic downturn, so. 01:09:59
Our URL payments will go up. 01:10:04
Because if if the rate of return isn't there. 01:10:08
Right. 01:10:11
Is that correct? 01:10:12
Because basically they they it's more than doubled. 01:10:15
The unfunded accrued liability is the factor of, yes, the return because that is the value of the assets, right. So I just want to 01:10:18
make the, I'm just trying to make the point that even with that great year behind us. 01:10:24
Look at our payments. They're almost doubled. 01:10:31
And and that's projected to? 01:10:35
OK, so the bottom section here, these are our two payments that we name. These are the normal cost as a percentage of pay. These 01:10:37
are paid payroll. This is based on active employees. 01:10:42
This is a UAL this is the payment the city makes to bring down the unfunded liability. 01:10:49
And this is based on the amortization schedule through 2014 one, so 19 more years of payments. 01:10:54
That are going up. 01:11:02
That will go up and down depending on where your trucks. 01:11:04
Yes, because it's the IT. 01:11:08
But yeah, the return is the interest rate. 01:11:10
Yeah, that's very determined. 01:11:14
Based upon the, the CalPERS is. 01:11:17
Targeted 7% and if they exceed 7% in growth then. 01:11:21
We have a year like. 01:11:27
2021 but if they. 01:11:28
Earn less than 7%, then that's where our payments really increase the actually using a discount rate of 6.1%, OK. 01:11:31
And so on regards to this. 01:11:43
The pension, the city, myself, Tony, the city will be coming back at a future time. This is one of the areas that we want to take 01:11:47
a look at. 01:11:51
To develop our reserve policy and really take a look at and really. 01:11:55
Look, and have a meeting or separate meetings, really more than one meeting to take a look at. What does that aversion schedule 01:11:59
look like? The city does have opportunity to make additional discretionary payments to bring down that amortization schedule from 01:12:05
19 years to maybe 15 or 10. 01:12:11
So that all just has to be looked at. 01:12:17
With a strategy in mind and then a policy in place so that we know going forward, but we also have a a trust set up, right. So we 01:12:20
can't lose sight of that. I think there's like 3,000,000 maybe more in the trust. 01:12:27
Assisted, most of that trust is open, so other pension employment benefits. 01:12:35
We're gonna separate valuation for profit. 01:12:41
And then we have very similar to this. 01:12:43
Where they tell us how much the minimum contribution is. 01:12:46
And we make that contribution on an annual basis, right. But we're we we interact with a company called RSI. 01:12:49
I understand, but we. 01:13:00
There's a company called Retirement Stability Incorporated Retirement RSI. 01:13:02
Peter Constant and he was working with us at some point and I hope that we could reengage with him and and I mean he works for a 01:13:09
nonprofit to help public agencies stabilize their retirement benefit costs and. 01:13:15
Yeah, that is one of the. 01:13:22
I say longer term but near future strategies is to take a look at this pension. 01:13:25
And you'll see when I go through the pension reserve policy and the revised policy that the pension is not part of it because I 01:13:30
feel like there's a lot in there. We really need to sit down and strategize and do a five year forecast for the city to include. 01:13:38
Projected revenues, expenditures, CIP and then really take a look at how do we address the pension and how do we fund it. 01:13:46
So that was my detail information presentation on salaries and benefits and now I want to talk about operating expenses. 01:14:02
And as I mentioned, the operating expenses in 20/22/23. 01:14:10
8.3. 01:14:15
And in the budget years 2324? 01:14:17
We're projecting 6.6 and then 5.8. 01:14:21
In 2223, as I mentioned, there were a couple of. 01:14:25
One time and or non recurring expenses that we did not budget for some of them because they were one time and here are those 01:14:29
expenses. So the purchase of the property for $750,000, the library grant contribution of 454,000 opened up. We had the 55,000. We 01:14:38
still have ongoing software costs but this was one of the setup, the conversion cost. 01:14:47
That was a one time that's not in the budget because we're not going to be having to pay that. 01:14:57
City Breakfast and other application software that we paid conversion cost for. 01:15:03
And then the contingency, so the contingency and we had a contingency in the budget in 20 to 23 which we don't. So as I mentioned 01:15:08
if there are any. 01:15:13
Expenditures that we need to move in that we need, we don't have that contingency anymore. We'll have to be kind of successful for 01:15:18
her permission for that. 01:15:22
That's kind of concerning that we wouldn't have. 01:15:27
Isn't that just standard practice budgeting practice to always have contingency funds set aside? 01:15:29
Not necessarily. I mean, we did have it in our existing policy, so we did have. 01:15:36
I'll go through the policy, OK, their policies, but in the reserve policies there were a number of things that were included in 01:15:43
there. But and that was one of them. 01:15:48
But not. 01:15:53
Because it's really like a cushion. 01:15:56
But it's also there in, well, unless there's another source of funding that's also there if we have a major emergency and we need 01:15:59
to draw funds. Yeah, somewhere. And that's in the language now of the proposed reserve policy. 01:16:06
So that the that states that the city manager there's an emergency money from that committed fund. 01:16:14
And then, OK, so it's somewhere felt like, you know, if we need something, it has to be appropriate. 01:16:20
OK. 01:16:26
Well, it's good to know it's somewhere, Yeah, yeah. 01:16:29
And then? 01:16:33
For the next two fiscal years, researchers projects that are notable, it's not all inclusive because we have a lot that's in that 01:16:36
budget. 01:16:40
But some of the IP so these are operating. 01:16:44
Projects that are going to be. 01:16:50
That are in the budget for the next two fiscal years. 01:16:53
Obviously this is a meeting. Your meeting to recommend any changes in these projects or move them from. 01:16:55
Like one year to another. So this is kind of what? 01:17:05
Not all inclusive, but just highlights some of those. 01:17:08
Projects. 01:17:11
There any? 01:17:15
Sand moving. 01:17:17
Equipment. Yeah, proposed somewhere, but I don't see it. 01:17:19
The new mowers and tractor for beach. 01:17:24
And so there's going to be 4 fire pits at the beach, 2 looks like. 01:17:28
We still trying to recover from what we lost. 01:17:35
4000 ohh. 01:17:39
So only two. So do we will we look at all this stuff? Do we explore grants and everything that we could use to apply towards some 01:17:41
of the stuff? You know there's right now, there's. 01:17:47
A ton of different categories for grants and. 01:17:53
Do we have somebody that explores those options? 01:17:55
Looks at grants. 01:17:58
We don't specifically have a grant. 01:17:59
Manager But we explore the math as they've come to us as your council or. 01:18:02
Depending on. 01:18:09
Which department was one some more applicable to? 01:18:10
So we have these in the budget, but certainly there's a grant, we wouldn't, we would use a grant for these. 01:18:13
Expenses, which is using budget you have nobody that goes out there and specifically looks to see if there are any grants to apply 01:18:20
to any of the projects that we have. 01:18:24
You just you hear about them? 01:18:29
As they come in or as. 01:18:31
How it is? 01:18:34
Yeah, we don't specifically count that person on staff who specializes in grants and obtaining grants, but you do monitor. 01:18:37
She's our grand Ohh. 01:18:48
Nice. 01:18:51
It's got ball and told. 01:18:54
Like tracking mechanism, right now it's it's manual. 01:18:57
HE. 01:19:00
We have converted that to to Tyler to manage the grants. 01:19:02
Know how many grants we have. 01:19:07
I would just add that each department has different professional resources that were tapped into, whether it be Listservs or. 01:19:13
Different associations, state associations or what have you when we get grant opportunities, so. 01:19:19
Recreation and communicate about that. I know that public works, they're often Privy to different opportunities and kind of get 01:19:24
those compared to. 01:19:27
What projects we have on the books to see if we can. 01:19:32
How do we get more than just two fire pits at the beach? Because I feel like everybody's going to fight for the fire pit. 01:19:36
I mean we can add more. 01:19:43
The intent of this meeting is today, the day that we add on, Wow, that's this CIP, is that CIP project? 01:19:45
Operating. So there are many modifications that the proposed budget then we'll make those modifications, we'll bring it back. 01:19:54
Just to be clear on the fire pits. 01:20:05
One unit it's a scalable at the council's direction, but one unit, so to speak. 01:20:08
Is 2 fire pits, hot cold dispenser and a pack to place those on. So for instance mayor if you wanted to have. 01:20:12
824 units of those and as finance record just saying it's, it's the council's discretion and direction for how many one authorized 01:20:19
in the budget. 01:20:24
So I would like to make a suggestion that we stay away from the hot cold thing because it. 01:20:30
It's always full of trash and it never gets emptied. Well, it gets emptied, but. 01:20:37
So I don't know how that came about, but I would like to make the point that we lost. 01:20:42
Picnic areas in 20/12/13 and we haven't replaced those, so I'd hope that if we're going to. 01:20:47
Do a fire pit that it's it's a replacement of that really nice picnic area that we lost that had a a really nice fire pit. It was 01:20:54
the picnic area is going to be replaced by our beach playground that's coming in that will include picnic areas but I'm suggesting 01:21:00
that we should replace what we lost. 01:21:05
Kind of like that swing set that, that bigger swing set, yeah, I mean, we had a brand new swing set. 01:21:14
More about volleyball pits. 01:21:21
But again, I just wanted to just make the point that there's I think 4 picnic areas that we lost in the 20. 01:21:24
12 and 13. 01:21:30
I would hope that we could bring him back. 01:21:32
How many picnic areas are in a beach playground? 01:21:34
I'll have to ask Gabby that, but I believe we've got a couple. We've also got this swing set as well, should be upgraded to a 01:21:39
successful. 01:21:43
And what is the? 01:21:50
Butler Building. 01:21:52
That is the other building. Sorry. That's kind of a brand name that probably shouldn't use that name. 01:21:54
Is basically those really simple steel frame buildings like the one that got injured on industrial, the tree fell down but the 01:22:01
roof on that's an old building so it's it's a replacement steel building. Ohh OK yeah why do you call it that's the manufacturer 01:22:07
of choice like Kleenex I guess would really should have said you know pre manufactured. 01:22:12
I looked it up. 01:22:22
And then the economic development study, community profile, what what is that? It's pretty much what you were asking for the last 01:22:24
council meeting. OK, sorry about that. 01:22:28
I meant to talk to you about that today. 01:22:34
So this is our more comprehensive economic development study. 01:22:36
So there's no money on landscape design guidelines. Why is that? 01:22:47
Actually, there is. There's a 250 thousand 2000. 01:22:52
Ohh, because it's broken in two lines, OK. 01:22:55
Thank you. Questions. 01:23:05
And. 01:23:07
And so in summary for general fund, for the proposed budget, we're looking at again revenues of 26.9. 01:23:09
In 2324 and then total expenses 26.3, so we're looking at a surplus of $371,000 and then in 2425 revenues of 27.40. 01:23:18
Expenses at 2016. 01:23:33
$59,000. 01:23:36
And the only thing that is not included in here, as I mentioned, was the experience differential for. 01:23:38
Joy. 01:23:44
Some of it we just don't know how much we just. 01:23:47
Exercise. 01:23:51
Determining. 01:23:52
And so the next. 01:23:58
Items that I wanted to cover with the reserves. 01:24:02
And general fund reserves are. 01:24:05
Based on the updated reserve policy, which pretty much mirrors what we had before on the top three, like I said, we there was 01:24:08
something in the policy related to pension. 01:24:14
Which we really at the city get out here to it was mentioned that we should put two years of tension over a five year period, so 01:24:20
really 20% every year. But the funds were not really being allocated to pension and as I mentioned before, I could mention just 01:24:26
that there's a lot of attention. 01:24:31
To generate a specific pension policy for retention that it is not included in there obviously once we have that. 01:24:37
Policy in place will be included as part of their service. The three reserves that are in here are the economic emergency, which 01:24:46
is Lim of six months of general fund operating expenses. 01:24:52
Stability reserve, 10% of general fund operating expenses and this is our reserve where if we have some unexpected expenditures or 01:24:58
a shortfall in revenue. 01:25:03
City manager can drop the savings account. 01:25:08
It's another set sort of savings account, yeah. And then the risk management is 50% of the responsibility. So it's. 01:25:12
How much is that amount to? 01:25:20
So when I do the math will be the calculations based on the budget. 01:25:23
Proposed budget, the economic emergency. Obviously that's for an economic catastrophe. 01:25:31
3.2 million $13.2 million I'm sorry, it's mobility reserve 2.6. 01:25:37
And then the risk management online? 01:25:43
And I'm sorry, this is for 23 and then in 24, these are the numbers based on the. 01:25:47
Budget IT in the budget and this is always going to change because obviously it's a it's a calculation based on operating 01:25:53
expenses. So expenses go up and it really gets screwed up when we do the audit because that's when we know the true actual 01:25:58
expenses. This is based on on projections. 01:26:02
2420 five $17 million You can see it growing. 01:26:08
And actually from 22 which is the positive year, the committed reserves for for the Acura, the audited financial statements. 01:26:12
Was 13.3 million. 01:26:21
So that's what we honor this report that estimated based on the actual expenses of this policy. So that is going up because we 01:26:24
have more expenses and so really what happens. 01:26:28
Because we have the other side found balance. 01:26:34
As we go through the calculation, we sweep some of that money we put it in. 01:26:37
The. 01:26:41
You're taking it from. 01:26:42
Cool. 01:26:45
And so the next slide I want to show what does that do to the unassigned fund now? So the unassigned fund balance is the the 01:26:48
dollars that are available for. 01:26:52
Extensive appropriations, CIP. 01:26:57
And here is a look at that. 01:27:01
So we started off with a 16.7 million. 01:27:05
Beginning of the cycle. 01:27:10
Audit numbers based on projections. 01:27:12
And we went through revenues, expenses and then we had the one time expenditures. 01:27:15
This CIP is different from the 3.1, even though this is adopted budget. These are numbers are adopted budget. 01:27:22
This is a more realistic. 01:27:29
As the NP expenditures that we intend to expand this year. 01:27:33
Because in order to for me to come up with an assigned fund balance most of this month to here. 01:27:37
So and then this is the adjustment to the committed reserve. So we're taking 3.4353 point 5,000,000 from the unassigned and we're 01:27:44
going to put it in a savings account. 01:27:51
And then this will forward starting with 20 fiscal year 2324. 01:28:00
This is the unassigned 11.8, and again we're looking at having a surplus of roughly 371,000. 01:28:05
And then the CIP is being funded. This is general fund CIP. The CIP in total is a lot more than the $3,000,000, but this is the 01:28:14
CIP for the general fund. The adjustments to the committee, obviously it's going to be smaller because it changes the. 01:28:22
Expenses are not changing much. 01:28:32
So the ending on assigned fund balance is projected to be $9.1 million. 01:28:34
Same now we start with 9.1. 01:28:41
And then we're projecting A surplus of 459,000. 01:28:45
The CT in year two of the budget is 1.4 General Fund CIP. 01:28:51
And the adjustment is $165,000. So we're really projecting right now to for the unassigned fund balance at the end of the 24245 01:28:56
budget need to be just under $8 million. 01:29:03
So we did I hear you correctly that we have pulled 5,000,000 out of our. 01:29:10
On assigned fund balance and move it to a savings account, is that what you said? We haven't done any, we haven't moved anything, 01:29:17
but this is basically on a proposed that we would move, we were quantified, OK, so just. 01:29:24
If we were to continue on this projectory. 01:29:33
We would have a. 01:29:36
We wouldn't have a fund balance that. 01:29:38
At some point down the road, right, because we're going from 11:00 to 9:00 to 7:00. 01:29:39
So can you? That's not a structural deficit, but you could explain to us why that's a good thing. If it is, this is a short part 01:29:44
of it is going to resort, so this money is still available. 01:29:50
So we're just really reclassifying from. 01:29:56
From the unassigned to a committee, right? I know, but I'm just looking at the top. You go from 16 to 11:00 to 9:00, so. 01:30:00
How do we explain that in a positive light? 01:30:08
The other sign is funding for the CIA is funding the CIP. 01:30:13
For general fund. 01:30:17
I think what member gamma is is trying to say is that is it OK that it's going down? 01:30:19
And that's the reason, one of the reasons that I personally want to do a talk to Mr. Tony Stewart and I see manager Charles, we're 01:30:25
going to do a five year projection, a forecast. 01:30:31
It is not. 01:30:37
We don't want this to continue. 01:30:39
That's what I'm trying to do. 01:30:41
$17 million today could be $3,000,000 three years from now. 01:30:44
So but it's really funding the CIP. So we're using it to fund CP on this, we fund CIP through debt. So we're we're. 01:30:49
So we're not experiencing A structural deficit with regards to our unassigned fund balance. 01:30:59
No, we are. 01:31:05
I wouldn't say that we're experiencing A structural deficit. We're still have a balanced budget and we still have a fund balance 01:31:09
is going down and dollars in committed. 01:31:14
If I may. 01:31:20
So the honest sign went down, but this. 01:31:23
Committed went up from 13 million in 2022. 01:31:26
To 17. 01:31:31
So the other fund is going up, but again we. 01:31:34
We do not want to have our fund balance continue on that trajectory, right? 01:31:37
I mean. 01:31:43
But it looks like after next year, that's a huge chunk of infrastructure costs going towards CIP that we don't have to do every 01:31:44
year. 01:31:48
That's correct and one of the reasons again why we want to look at this five year plan. 01:31:53
Is because. 01:31:58
We will need to continue to look at our CIP program. 01:31:59
And. 01:32:04
Plan accordingly. Basically, you know. 01:32:05
Need to make sure that we can pay for these. We may luck out and get some additional grants like we did with the Parks grant, 01:32:09
which will help offset some of it, but we need to look at the worst case scenario and be ready to come back to the council when we 01:32:14
start talking about this list of projects. 01:32:19
How it will impact? 01:32:25
Of the bottom line basically and whether or not we want to spread it out further so that we don't have those that continue drop in 01:32:27
the. 01:32:31
From the balance. 01:32:35
It's it's a work in progress basically. But we do the answer your question Council member, comma do you want to plan for it and 01:32:39
try not to see it drop? 01:32:44
And do we all agree that we don't want to see our? 01:32:51
On the side, fund balance continuing getting lower and lower each year, that's not quite sustainable. 01:32:55
CP projects when it was just approved, the three million was approved by council. 01:33:03
So it has to be funded somehow. 01:33:08
Any questions? 01:33:19
That was. 01:33:28
For general fund, I'm going to cover the enterprise and other funds they want to share or just need a break. 01:33:31
No, because we are inching closer to council meeting. 01:33:39
So the enterprise and other funds. 01:33:45
Our special revenue funds used to track revenue process. So these are very restrictive funds, grants, last tracks of our 01:33:48
proprietary funds which are this. 01:33:54
Have business life funds, water, sewer, storm water where we really recovering across the street. 01:34:00
In the journal service funds are our risk and our fleets. 01:34:09
Which are? 01:34:13
Where we code our all of our risk management and our police cost and then those get allocated out. 01:34:18
And we. 01:34:28
Lives are kind of in the. 01:34:30
Fund balance schedule for us, where a lot of this information is, is just something a little bit different. 01:34:34
And so some of these are small plants and like I said. 01:34:40
Historically, we created a lot of just created funds for different types of brands. 01:34:45
Like you can see here on the Homeland Security and Traffic Safety. 01:34:50
We're starting to put them all in a brand account. We will. And then we're going to have subsidiary accounts for because it just 01:34:55
gets really busy and they're small plants. 01:34:59
I wanted to point out the stormwater that's one where except projections. So at the end of the year when national costs come in. 01:35:05
In the storm, water is in the negative position that does the funded by general fund. 01:35:12
We didn't make the transfer right now because I wanted to show exactly. 01:35:18
And then the other that is showing sliding and then seeing nutrition and that's mostly to do with the timing of the room morsels. 01:35:24
The county. 01:35:35
The American rescue fund is in here because, again, it is a separate fund and we have to keep it in a separate fund. 01:35:37
This is the operating portion. So this is the $240,000 appropriated couples and dances. 01:35:44
Key still have 3.3 in the balance that we haven't. 01:35:51
And that is in CIP. 01:35:55
So this is just what's in the operating and then we have the community benefit again going in and out. 01:35:59
We're not gonna come for it that way. We're gonna put in a balance sheet for this, for the past. 01:36:06
Is the money we paid out. 01:36:10
Then if they can, you explain the bike path. 01:36:13
Yeah, those are specific funds that we get are specifically. 01:36:16
4. 01:36:21
A. Maintenance of. 01:36:22
Finance. 01:36:24
And they're very specific. So we have to for these, even though they're small grants like the Bypass and the Transportation 01:36:25
Development Act, we get audited and we have to submit reporting on how those funds for staff you have to use it specifically for. 01:36:31
Could we get a report on that because I think that has to do with Channel Island Blvd. 01:36:37
I'm not. 01:36:44
Always get get a report Where are the bike paths that apply to that grant? 01:36:46
We can. 01:36:52
The. 01:36:53
Lovely telephone. 01:36:54
Fun. 01:36:56
The bike path was specific. 01:36:58
Just along those lines, who administers that particular grant a bike path? 01:37:00
Our administered by public works obviously finance administer, saw. 01:37:05
The account, all of that we work with. 01:37:10
And so all of these are fall under finance and we work with the various departments. 01:37:14
OK, but you're just talking public works. Does the bike track not all day? 01:37:21
What about the next neighborhood preservation? Can you describe what that is and who administers that that's? 01:37:26
Community development and that's. 01:37:34
Ohh, again, it's a special program that we have actually Jennifer in the backyard administers for us and it primarily has to do at 01:37:37
this point with our rehab loan program. 01:37:43
So. 01:37:50
As far as property maintenance, property improvements. 01:37:53
It's not been. 01:37:56
Dairy actively, not for lack of trying, but just for the lack of applications coming in. But it is a program that we want to keep 01:38:00
on the focus of. 01:38:04
Can we nominate? 01:38:11
If we see something that looks like it may qualify candy, can we nominate a? 01:38:14
Property for that, it's actually a property owner. So they come to us, some of them with an application if they've got projects 01:38:21
that, but I'm just trying to figure out a way to utilize those funds because I could think of a number of properties. 01:38:27
Is there a way for? 01:38:35
Any of us to to encourage people and look into it or be. 01:38:37
Well, we have to look at the actual specifics of the project of the program first. Let's see if it would allow something like 01:38:42
that. Is it available to Hoas? 01:38:46
Umm. 01:38:51
Jennifer, it's not, is it? It's primarily for single family, you know, say for instance, the neighborhood that we're sitting in 01:38:52
right now. 01:38:56
This type of residential unit as well as primarily for. 01:39:00
And then the bike path, that means we have 14,000. 01:39:06
Dollars at the end, by the end of 2324, yeah. And then I have this slide for 2425. So those are the. 01:39:10
So that at the end of 2425. 01:39:20
For the gas, I mean, I'm sorry for the bypass, we had 20,000 estimated to the mountains. 01:39:23
The gasoline tax. What's that's for Rd. improvements. 01:39:32
That's it. 01:39:36
Yes, it is, yeah. What else other than roads. So if we if we came up with a plan, I'm not saying that we have a plan, but let's 01:39:38
just say if we came up with a plan to deal with Channel Islands and. 01:39:44
Was reoccurring complaints we would be able to use that those funds for some of those Traffic Safety come up here and speak to 01:39:50
that. I'll talk to all three of those together just real quick. 01:39:56
They all come. 01:40:02
Well. 01:40:03
The TDA funds, we get a very small portion. Almost all of that goes to Gold Coast transit to operate our bus system. 01:40:05
So the cities that are part of the Gold Coast system, that's where they're TDA funds and we get a portion back that funds our bus 01:40:10
stops. And so you'll see and this one projects going on now and it came through that in the gas tax we're using for St. overlays 01:40:16
and payment. So we look at the capital budget, we've got Channel Islands, Blvd. WANAMI, Rd. Patterson and something else that we 01:40:21
program. You'll see those funds program doing St. overlay work and the bike path funds by recall that's strictly maintenance on 01:40:27
bike paths. 01:40:33
I have to look to see exactly which one that is not to expand and make more bike. No there there is funding for that but if I 01:40:39
recall this one and this remind me, I think this was. 01:40:44
The the fund that's for maintenance only on our existing bike pass. 01:40:49
But there is funding available. 01:40:53
For any of the non motorized for basically reducing traffic to things you can generally find. 01:40:56
All kinds of grants, a lot for bike paths and for coordinating traffic signals and for trying to reduce congestion and Traffic 01:41:03
Safety. 01:41:06
I have a project that had just mentioned on the CIP, so this is operating so it doesn't. 01:41:12
And so here is the summary for the Water Enterprise Fund. 01:41:26
And again, the water operations, the water plant place water and power waste. 01:41:32
The water plant right now is showing a pending from balance and negative income balance. 01:41:39
In time has to do with the restatement of pension liability that we have just recently actually addressed and working through the 01:41:45
page that we need more numbers. That's what we approved recently, correct. Yes. So there will be an injection. 01:41:53
Of funds coming in to alleviate suspended. 01:42:01
And we are doing it in regards to the water operations, We're going to be doing another Watergate study. So the water based study 01:42:09
that was done by your fellows a couple of years ago and this is the last year that has the information. 01:42:16
Let's not do it. I'll start did. 01:42:26
And raise it like 15%. How much do they raise it? Raise it? 01:42:29
You water it. 01:42:33
So again, this is. 01:42:38
This will not. 01:42:40
This will be. 01:42:41
Funded and there will not be eliminated. 01:42:42
So the enterprise funds also have a reserve and their reserve is 3 months of operating. 01:42:47
Reserves. 01:42:54
Enterprise. 01:42:56
And then the internal service funds talked about this week those. 01:43:06
Really are in and out, so at the end of the year everything gets allocated out. 01:43:10
To the departments. 01:43:15
And then the drainage districts, we have 3 assessment not drainage assessment districts. So we have three different assessment 01:43:21
drainage St. line and the industries with special tax. 01:43:26
Associated with this distress to find the. 01:43:32
Special District. 01:43:37
And then the housing funds. 01:43:44
So Housing Authority, this is everything, including the conventional housing program, the voucher program. 01:43:47
And capital grant program? 01:43:55
That rent is in a specific fund. Housing gets grants. It's not. 01:43:59
Fun. 01:44:07
Housing Successor Agency which is managing the housing from the Redevelopment Agency when they dissolve. 01:44:09
And then circle structure. 01:44:16
The. 01:44:19
The funds are falling under what we call housing and here is the budget. This is the only dollars. 01:44:20
Same thing for 2020. 01:44:29
425. 01:44:32
And then I just wanted to mention, I know Gabby will be bringing. 01:44:33
The difference? A new strategy to the Housing Board in regards to housing and optimizing how the housing voucher program will 01:44:38
enable FEED, however, unable to have. 01:44:46
Modernization in providing affordable housing. 01:44:54
Strategy. 01:44:59
I have a question on the surplus property authority. We're supposed to eventually zero out on that, right? 01:45:02
Do we have a projection of ahead as to what year we're going to be able to do that? 01:45:09
We're working through that right now because we're dissolving the Redevelopment Agency. 01:45:16
Working with. 01:45:21
City Attorney. 01:45:22
To ensure that everything that all of the pieces that the city needs to do. 01:45:26
Surface property address. 01:45:31
Thank you. 01:45:35
So CIP. 01:45:40
We wanted to improve the IP and the budget. Typically CP have been separate and adopted some separately. You'll see that a lot of 01:45:43
the projects that are in, in CIP are continuing projects. So as we talked about continuation of projects that have been approved 01:45:49
by council. 01:45:56
And here is a summary of those sneaky projects. 01:46:05
The general fund for 2320 four $3,000,000 total CIP is $14.6 million. So that's where some of the like we talked about gas tax a 01:46:10
little bit. 01:46:15
Almost $2,000,000 is in the budget for CAP for gas tax. 01:46:22
Yeah, Million 78 and I'm going to cover Alpha. 01:46:27
And then the water funds and we have water. 01:46:33
And this number includes 65 total projects. 01:46:37
24 new projects and then 41 are continuing projects really starting over from. 01:46:42
Is that? 01:46:49
So can we make for example, if I wanted to make a request for increased Traffic Safety? 01:46:55
Funds in our budget. 01:47:03
How do we do that? 01:47:05
I mean how how would I do other than me making a statement right now that I think we need to? 01:47:07
Dedicate some more funds to Traffic Safety. 01:47:12
Umm. 01:47:15
You know, we see accidents all the time. Channel Islands is like a freeway, I mean. 01:47:17
I got stuck at Lido the other day trying to do a U-turn and I swear I had to let 300 cars pass before I even had a chance to get 01:47:21
across. So. 01:47:26
Umm. 01:47:31
How do we? 01:47:32
Have a conversation on Traffic Safety, for example. 01:47:34
Or do we just? 01:47:38
Well, at this point near that would go back to needing to revisit the CIP itself. 01:47:40
Um, which wasn't really part of, you know, the budgetary process at this point. You know, that was something that was ferreted out 01:47:47
a little while ago. 01:47:51
And we want to bring that back as a separate item. 01:47:55
In the future date, but it's out of the purview right now. 01:47:59
The actual budget process, right? But if I'm trying to prioritize Traffic Safety? 01:48:03
Safety being the. 01:48:10
The buzzword. 01:48:12
You know, do we just say ohh, well it's in the CIP project, we'll just, you know, but I mean how do we, how do we have a policy 01:48:13
driven discussion by this council to consider? 01:48:19
Traffic Safety improvement measures make it an agenda item tonight at the Council meeting. 01:48:26
I know. Why do you keep saying I was like, so scared? I look at my tennis shoes. I don't even have a tie on. 01:48:32
I just wanted to say at the last council meeting I mentioned the scale grants that are available to us for Traffic Safety bike 01:48:39
lanes. 01:48:44
You know, other Traffic Safety kinds of projects and so I've been in discussion with Skagg about. 01:48:51
Getting some money into Port Winema for those purposes, just to address some of the complaints that we've been receiving for 01:48:58
citizens, so I hope to be bringing that to council soon. 01:49:03
But in response to the times. 01:49:09
Comment it would be the proper way of doing this would be to bring it up as a council request at the next or to go out and. 01:49:13
Doing my own research and then, you know, is that what we're no, no. 01:49:21
If you want to discuss it as a council. 01:49:26
As a whole. 01:49:29
It sounds like we do again. That needs to be brought up through our standard process. But you can't just decide, hey, I'm gonna 01:49:32
put Traffic Safety on the agenda until you hear from us. I mean, you can't do that. 01:49:37
I would rather have the Council request requested and add it to the list that we already have. 01:49:43
Or at least add it for a discussion item. 01:49:50
So at our next meeting, why don't you go ahead and bring that up, OK. And then we can go ahead if the council majority wants to. 01:49:52
To study it. Then we'll go ahead and agendize it for future. 01:50:01
I think one thing about about the money, I I don't really think it's about the money because I think if we have, if we really 01:50:04
needed to do something and we had a a project or something that we've identified, I believe the money will be there, we'll be able 01:50:10
to get it done. But I think that the the issue is not. 01:50:17
You know, we, we know we hear from our constituents and they want things to be done and we all want things to be done too. But we 01:50:23
want the things that are going to be able to help whatever the situation is to be the thing. Yeah. And so it's getting to that. 01:50:29
And I think if we can get to that, then we have a way to then talk about the money. But it's really never really just about the 01:50:35
money because we could have money and not. 01:50:41
Know what to do with it, right? 01:50:47
Right. And then, you know, when do we become experts in Traffic Safety? We don't. We don't have staff. 01:50:50
Right. OK, so. 01:50:56
So again, there's. 01:50:59
All right. We'll just table this to our next council meeting and take a vote tonight. Ohh. Yeah, we'll be able to. 01:51:01
I don't know. It's been a long week. 01:51:09
I've got my wrong shoes on. 01:51:14
Ohh, I'm so glad that it's not so. Thank you. 01:51:15
I was. 01:51:20
Reconnect. 01:51:22
And so I'm looking at capital improvement projects for 2425, the total $3.4 million. 01:51:23
General Fund. 01:51:32
And you can see we have very little archive because we're basically have it all separated for and the previous year. 01:51:34
So there's 17 projects. 01:51:41
Even you and 9 continuing projects. 01:51:43
And again, in dividing up the CIP list, there were a lot of projects that were carried over from. 01:51:49
As we were 23, we also stepped up into consideration the Bubble Springs Park and the efforts that will need to be. 01:51:54
Place to get that project on the way and complete it. 01:52:03
And also the five year CIP disease kind of five year CIP fund we have one. 01:52:06
That. 01:52:11
Originally created. 01:52:12
And so. 01:52:18
And those projects can obviously. 01:52:18
Yeah, we assess. 01:52:22
In. 01:52:24
And so next slide. 01:52:28
I hope you are performance and I wanted to provide a summary of where we are with those. So the City received an allocation for 01:52:31
our cost of $5.2 million. 01:52:35
That was the. 01:52:40
Reallocation that was received council appropriated by .1. 01:52:43
It was a little bit of a shortfall, you $1000 that were not appropriated. 01:52:48
And then we had a couple projects that came in under. 01:52:53
And I'm going to go through that. 01:52:58
So here are the alpha operations of 5.1 and in fiscal year 22. 01:53:00
The. 01:53:09
Now stand with $551,000. 01:53:10
This year we're projecting to spend 500, I'm sorry, 732,000. 01:53:14
And in 20241.6. 01:53:19
And then the remainder of the 155 in 2025. Now the bubble is springs. 01:53:23
There were a couple of projects that were appropriated for Balance Springs. 01:53:28
In the amount of $2,000,000. 01:53:32
And that with the brand now that's going to be incorporated into the entire scope of the project. 01:53:34
And then stop will be coming back to council with. 01:53:41
All the components of the project and appropriation is for that. 01:53:45
And. 01:53:50
The amounts that still remain to be appropriated is $124,000, so I mentioned. 01:53:51
We found 80,000, the difference between the appropriation and the initial. 01:53:57
The the allocation and the the city received in the initial appropriation. 01:54:03
There was a difference in the hazardous payments in free and paid. 01:54:07
We paid 36,000 less than what was originally appropriated. 01:54:12
And then the principal library as well, we had appropriated 20,000. They were paid based on a revenue loss and they. 01:54:16
Received 13,000 based on the lost revenue during COVID and so there's $7000 that. 01:54:24
Alright. 01:54:31
So that means we still have $124,000 of ARPA funds that we can do and use, correct. When would we be able to talk about that needs 01:54:34
to be obligated by December 2020 fourth? 01:54:40
Done by December 31st. 01:54:47
Fire pit. 01:54:52
Yes, there's. 01:54:54
There's something. There's specific things that they can be used for. 01:54:56
And also staff supposed to be coming back to let us know exactly what that means. I think we asked somebody asked for that last 01:55:00
comment, right. But I'm just saying even this, this is 124,000, yeah. 01:55:05
But even with that, we did. 01:55:10
There's specific things that we can use at home. 01:55:12
But this is not. 01:55:16
I think we all have more. When we were talking about ARPA funds, I think we have a pretty good idea of what cause it's all the 01:55:18
stuff that we had already appropriated it. It's not the same categories. 01:55:22
But you weren't here when we did. 01:55:29
OK, you get on the agenda. 01:55:32
Get the baby. 01:55:39
And umm. 01:55:40
That is the proposed balanced budget for fiscal year 2024. 01:55:42
Presented for your review and consideration. 01:55:46
Thank you for your time. 01:55:50
And next steps? We are looking to have a budget hearing. 01:55:51
And budget adoption. 01:55:55
All right. 01:55:58
24 days ahead of time. 01:56:00
I'm good tonight. 01:56:04
Can I ask some questions, but not not later tonight. 01:56:08
Miss, you'll be there. 01:56:13
On the capital improvement projects, Wanami Beach sand Retention wall Extension. 01:56:15
Parentheses period of flags $250,000 can. 01:56:21
I don't know if Mark can explain it a little bit better, but. 01:56:25
Is that just the wall or what is that? Well I think that's that was my request you know 2 flag was my request and. 01:56:28
My request was that let's get the left side of the pier looking like the right side of the pier would. 01:56:37
OK, that's cool. And then the Miranda Park building. 01:56:42
Building that we're sitting there, Yeah. The one in Miranda Park, would that allow us to open it up? Yeah, yeah. 01:56:48
OK, because that's a break. Tonight was gonna be $1,000,000. 01:56:54
OK. 01:56:58
I think I'm good with that. 01:56:59
Thank you again. 01:57:03
Thank you. 01:57:04
2. 01:57:08
Well, so at our next council meeting, that's when we can say, hey, throw in two more fire pits or yes. 01:57:11
Or is it today? Ohh, OK, OK because I made some notes, so I know forward our notes to Tony. 01:57:22
So we wanna do we adjourn? 01:57:32
Can't wait. Wait. 01:57:36
No, he wants to appropriate some money to to multiple fire pits. I think he wants to appropriate. 01:57:39
Serious question. 01:57:48
Where? 01:57:51
Do you have a recommendation for a motion? 01:57:53
Yeah. 01:57:57
Yeah. So if you have any amendments, you guys would agree on that now and then go ahead and direct and bed to come back at the 01:57:58
next meeting to adopt that budget for any amendments. But today is the day that we add them, right. Alright. So yeah, Council may 01:58:05
not provide feedback on the proposed draft budget. Are there any public comments regarding this item? I know I've asked already. 01:58:13
So the recommendation is to direct staff to incorporate any amendments and return with a final budget for June. 01:58:20
They have 2020 resort. 01:58:28
Are there any recommendations? Some amendments? I know I have some, but I don't know if anyone else has any. 01:58:30
Go ahead. 01:58:37
Um. 01:58:38
I was going to suggest more fire pits. I don't know how many more you guys would like, but I was. I was gonna recommend that we at 01:58:40
least minimum at least a total of eight. But I was gonna suggest, do we have space for 8:00 and all our beef can? We need to have 01:58:46
staff explore that and come back to us with the implications of having more firefights and what that might mean for the community 01:58:53
and whether there's space in after our beach playground that's going to take a large portion of our country. 01:58:59
Can I have an amendment to add at least two more fire pits but? 01:59:07
This year? Because I know that was for 2425. And I'm just thinking like, why? Why do we have to wait? 01:59:11
Several years, if I may. I would just like to try to see us get the picnic areas that we lost. 01:59:18
Well you can make an amendment to that but I want to amend to that we add. But when you say fire pit are you saying picnic area 01:59:26
cause cause like to me they go hand in hand. Well we have picnic areas in our beach playground so we need to find out whether they 01:59:31
were all put back in because we do have picnic areas in our new playgrounds coming. 01:59:37
Was talking about both those items if we had our facilities person here and our parks person here and they're not. So I'd like to 01:59:44
table it for our next council meeting. I still want to make a motion to add 2 fire pits this year, which would be only $8000. I 01:59:50
mean this is. 01:59:57
Only $8000 in my well. It's also if we're going to discuss the motion. 02:00:03
Can we discuss? I mean, we haven't voted. Yeah, No, I haven't gotten a second. But yeah, I mean, I I'm concerned about. 02:00:10
Having too many fire pits on the beach and the implications of people on the beach at night and safety issues related to that, so 02:00:17
I think it just requires a larger discussion. 02:00:23
Nobody wants an extra 2 fire pits. I I I think like I tried to say is that the fire pits go with the picnic area because we just 02:00:30
don't stick. Well we can we can talk about the picnic after. I'm I'm trying to add 1 right now so yeah so my motion is to add 2 02:00:37
fire pits on our beats for this year. 02:00:43
Of the 2020. 02:00:52
Yeah, 2023, yeah. 02:00:54
No, not the fault, not the not the next one. That's what I saw that it was on one of this, yeah. 02:01:00
Like 24? 02:01:06
That's 20/23/24 this, this one. 02:01:07
And two more fire pits for a total of 4. 02:01:11
Yeah. And that's not a lot. That's just asking that we that means we would only have four at the end in in two years. So what's 4 02:01:16
fire pits? I mean, honestly, I'd rather have more, but. 02:01:20
If. 02:01:25
OK. So I'll second that. 02:01:27
We can have a discussion. So let's let's if we can have a discussion that would be great. Yeah. Can I go ahead and start? 02:01:31
So. 02:01:37
As someone who was just at. 02:01:39
Wilder Park last night, who has 40? 02:01:44
Pets. 02:01:48
And you could probably smell my smell, my hair and my purse. 02:01:49
But they have a park that has that closes at 10. 02:01:54
Me. 02:01:58
Again, people can't get in there after SO, so it closes down at 10:00 o'clock. 02:01:58
So our beach is. 02:02:04
They're open 24 hours. Someone could go to the pit at anytime and start. 02:02:06
We already approved. 02:02:11
On our, on one of your first meetings, we have approved a gate. OK, so good. I didn't hear that. So there's a gate around the pit. 02:02:12
No, I mean at our parking lot. Ohh. 02:02:17
I backed up here. 02:02:23
And on the parking structure, people could just step over that and go through. 02:02:24
So all I'm saying is that. 02:02:29
Our beach is open beach. 02:02:32
Right now we don't have a I think we have. The only thing that we have a time set for is the peer. 02:02:35
Is that correct? 02:02:44
So people can't go on up here. 02:02:45
And building on that. 02:02:46
Again, came on here, but the beach can be accessed at anytime. 02:02:48
And so I would imagine, you know, there's safety implications with the fire. 02:02:52
While people can get hurt, I mean is that going to be something that we're responsible for? 02:03:00
Or how is that seen there? Has I don't, I don't. For me, there hasn't been enough discussion to say whether. 02:03:06
You know what the implications are? Well, we're already getting 2 already, so I'm just asking for more postal. 02:03:12
No, no, no, no. Those are you all approve that. 02:03:21
I mean it's it's on there. Well, yeah. So we've got. 02:03:25
Two on the list for 2425 right now. 02:03:28
So what, what conversation have you all had about seniority and safety and things like that? 02:03:32
Yeah, there really hasn't been one. I know our physicalities director actually just came back in, but we've we've not had an 02:03:37
actual discussion on the safety and the. 02:03:42
Because for instance, she mentioned that could also be used for for by the homeless and whatnot as well. And you know, right now 02:03:48
we we don't really. 02:03:52
Police or have the capability of policing the beach, you know, 24/7 basically. 02:03:58
And I would like to get mine. 02:04:05
You know, I agree with Councilwoman. 02:04:08
McQueen, Lesean and would also like to know what the environmental implications are for any wood at the beach, considering we've 02:04:12
got Ormond, a nature Conservancy, right next door. 02:04:17
I would just like to hear more information. I'm not opposed to the recreational value of. 02:04:24
The, the fire pits, but I just want to make sure that we're doing our due diligence and looking at all implications before we 02:04:29
increase the number. 02:04:33
I again I. 02:04:39
I would hope that when we talk about fire pit, we're talking about a picnic area because that's basically what the fire pit is at 02:04:42
Wanami Beach. It is. He's talking about. No, if I could talk about what's out there, they're barbecues and talking about. 02:04:50
He's talking about on the Sand fire pit. This is his motion though not not picnic table, but I'm just. 02:04:58
Trying to understand. 02:05:05
What's currently out there and what is going to come? 02:05:07
So if we're just going to stick a fire pit out there on the beach without a concrete pad and following the way we've had picnics 02:05:10
now for 40-50 years, I want Amy Beach. 02:05:16
You know, I think we should follow our past practice and because we when when there's a when there's a BBQ pit. 02:05:22
It's attached to a picnic area with a table and an awning and the like, so. 02:05:29
I mean, I'm in favor. And So what I'm trying to say is if we, whatever we approve, it should be tied to a picnic area because we 02:05:35
lost six of them, OK? But that wasn't what was asked for. So you know, But again, are we talking about putting a fire pit in the 02:05:42
middle of the sand without anything else around it? Because if that's what we're talking about, it's insane. 02:05:49
Fire pits. 02:05:58
What am I trying to talk? 02:05:58
I just wanna finish. 02:06:01
We have picnic areas and every picnic area has a fire pit per se. Now it may not be. 02:06:04
The one that's near the Alaska 261 Memorial, where it's an actual fire pit that has a grill that you can barbecue on if you go out 02:06:11
to the beach where there's these. 02:06:15
Picnic areas they have elevated BBQ. 02:06:21
OK, So what I'm trying to say is, if we just approve a fire, we really don't know what we're approving. Are we're going to stick a 02:06:25
1/2 barrel in the sand somewhere and call it a fire pit, or are we going to have a picnic and they seem like they're going to be 02:06:31
nice if they're $4000 each? The concrete. Nobody's telling us what this entails. 02:06:37
Of clarity, I had provided an informational memo to council a few months back. So the units, as I've mentioned before, it's 02:06:46
scalable. It would provide for a concrete pad to fire pits and a hot cold dispenser that would be effectively the the unit that 02:06:50
could be installed. 02:06:55
So it does not currently include any other picnic area amenities, but. 02:07:01
I know that's the discussion certainly could be to councils. I mean just for the record, I I would like to add more picnic tables. 02:07:06
So just so you know. 02:07:10
But this is something that we don't have currently on our beach, right? Like, you know, just like in regards to the hot cold 02:07:14
dispenser. 02:07:18
Sounds like a great idea. 02:07:22
But it's being used as a trash can. So you know, people come and and they throw their trash in the hot coal place, not knowing 02:07:24
that even though there's a sign there. I get it, you know, whatever. But so then a guy comes and puts his hot coals in there and 02:07:29
now he lights plastic on fire. 02:07:34
I mean so you know, just no, no, I I pointed out that that the I spent a lot of time on the beach and these are things that 02:07:40
happen. 02:07:43
And so we have to. 02:07:47
Think about. 02:07:48
So I don't like the idea of putting. 02:07:50
Hot cold dispensers out there cause. 02:07:53
We didn't have them for prior 50 years that we've had them now for. 02:07:55
I don't know, two or three years and they they don't seem to be used properly. 02:07:59
Well, look, we're going to get 2 fire pits either way, but not for like another two years. My suggestion is let's get two. It's 02:08:04
going to take about a year anyways. We can figure out where they're going to be put. 02:08:10
From now to then. I mean, this is not gonna happen tomorrow. 02:08:16
Yeah, so. 02:08:21
I mean, did you did you enjoy going to finally enjoyed it? I like the idea, but. 02:08:23
Would pay that, he said he would pay. 02:09:01
I know it's when I went up to. 02:09:03
Portland. I saw that when people parked. It was all through an app. 02:09:06
And he was. And so he said something similar like that. It's like, hey, you pay for it in advance and then you go on your server. 02:09:10
But yeah, obviously staff would have to come and make sure that hey, you gotta move on. 02:09:15
In San Diego, they have very similar thing. It's don't know which beach, El Coronado Beach. 02:09:20
As fire pits and open to the public and. 02:09:26
Anyone can use them and they get a ton of people out there. I thought it was an awesome concept and. 02:09:29
And then in terms of the parking, I mean, we're still going to be having like 8. I mean, we wanted to keep people out, but the 02:09:34
parking lots are closed. 02:09:38
At the certain time, are they not? Yes, the gate will close them down there. 02:09:43
So I would like you to amend your motion, if you would, to add that we will follow up with some discussions and our safety and 02:09:48
security, yeah, I think that's definitely necessary. 02:09:55
Umm. 02:10:03
I'd like to amend my motion so that we we can talk about safety and implications of how staff. 02:10:05
Are going to be taking care of the fireplace. 02:10:11
2nd that amendment. 02:10:15
And just for further discussion, I would like to make sure that the residents. 02:10:18
In the area are informed because. 02:10:22
Your information is anecdotal. It's based on a few people who. 02:10:25
Who had some positive experiences with fire pits, but we have to consider the residents that live in that area and and make sure 02:10:29
that they have an opportunity to weigh in. 02:10:33
As well. 02:10:38
No, I agree. Just like how I I would have probably also liked that too when we when we set at times and when we can open up here, 02:10:39
you know, I I would have liked to have seen that happen too back then. 02:10:45
But I I agree so. 02:10:50
Let's go ahead and have a vote. 02:10:54
Unless anybody wants to discuss anything else. 02:10:56
I'll do a roll call vote and the motion again is to The motion is to add 2 fire pits for fiscal year 2324. 02:11:01
And then to. 02:11:10
Have a discussion on safety and implications on how staff will take care of the fireworks. 02:11:12
So council member Member Fuller. 02:11:19
Council member Member Hernandez Yes, Council member Member Michael Jean. 02:11:21
Council OHH Flipper. 02:11:27
Blackwell member Brown is absent and Mayor Protem Vice Chair Perez Yes and mayor chair. 02:11:30
OK. Thank you. 02:11:37
And then I I just want to bring this up. 02:11:40
We had. 02:11:43
I was told that we have several volleyball courts, so we've already paid for them, right? 02:11:45
Like we have one. Like we still have other volleyball courts that just haven't gone on on the on the beach. 02:11:49
I know we have two in. 02:11:55
And the works were planned. Gabby, where are we at that? 02:11:57
So we do have an additional two that have been purchased and we are going to be going out. 02:12:03
The contract for the installation of those two? 02:12:10
And the patients have already. 02:12:13
OK. And then I know we had also talked about. 02:12:16
Possibly converting one of the tennis courts to like an the soccer like, Is that still in the works? 02:12:20
That is something that I'm still looking at, but you know, I would really caution the council to give us a little bit of leeway 02:12:26
because we are in full design mode for the bubble of springs. 02:12:31
And we are. 02:12:36
Really swamped right now with a lot of projects. So it's something that we are taking a look at and it's something that will be 02:12:37
done. I just can't tell you what, but it's not in the budget. 02:12:42
No, it's not. 02:12:48
OK. So would it need to be budgeted? It needs, it needs to be budgeted. The cost isn't going to be, it's not going to be a lot to 02:12:50
convert them. 02:12:54
But it's just a matter of getting. 02:12:58
OK, then I'd I'd like to make a motion to budget for the soccer court at the tennis courts. 02:13:01
You know, so are you just looking at, we're looking just at 1:00? 02:13:08
Correct. 02:13:11
Again, that's going to generate some discussion here because I have not heard that. I don't know what that's about. I don't know 02:13:15
what's going to be eliminated in exchange for. 02:13:19
For a soccer field a couple years ago, we approved the. 02:13:24
It's called the Parks Master Plan. Parks Master Plan, which had it in there. 02:13:29
Right. So it's the conversion of 1 the tennis courts into like an. 02:13:35
Like a indoor outdoor soccer area. So it would be contained within the existing footprint of that tennis court, not via. 02:13:40
Totally new structure or field or anything like that. And it is, as Mayor Martinez mentioned, contemplated in the parks master 02:13:48
plan. 02:13:52
And that was. 02:13:58
Yes, that was approved in 2020. 02:13:59
I said yeah, like 2-2 years ago. 02:14:03
And then of course it's gonna come down to programming because of the fixtures that we're in are going to install. They're going 02:14:06
to be able to be moved and will review our indoor soccer. But that's also going to have to do a lot with recreation and their 02:14:12
ability to get this back. But you said it wasn't going to be a lot. Like how much do you project it would cost? 02:14:18
So it'll be about 10. 02:14:25
We're going to do is just the poles, right? 02:14:29
Because I just want to remind everyone. I mean, I know we have soccer fields. 02:14:34
But they're not really good soccer fields. I've I've been doing my soccer pop ups and I moved them from Bubbling Springs to 02:14:38
Miranda Park just because. 02:14:42
Public Springs Park is not big enough for soccer. 02:14:46
And Miranda Park is good. We got, we got rid of the Gopher hole. We got rid of the weeds and the weeds. But it's still not like a 02:14:48
flat surface for people. Like, I mean, I'm playing out there with my students and I still think I'm like, I just hope nobody gets 02:14:55
hurt. Luckily I haven't signed the waivers, but but the other thing to consider is that once we open this. 02:15:02
Eastern soccer teams are going to want to be using this area and the. 02:15:10
If they're not indoor soccer shoes, they do a lot of damage to the current tennis courts, so we are going to see additional 02:15:15
maintenance. 02:15:18
That we're gonna have to put money into to redo the courts because it's just the amount of damage that the clicks. 02:15:22
Private to the tennis courts. It's it's a lot of damage You'll if you don't think they play with, I don't think they play with 02:15:30
cleats. So they put their shoes, they do, they they don't. But some of the soccer teams will go out there with kids. 02:15:36
If you look at orchard carbon oxide, it's a great example. They have those movable tennis courts. 02:15:44
It's just it's bad. 02:15:51
I mean, so it's just something for you to consider as we move forward. There's unintentional consequences of doing things. 02:15:53
That's gonna generate additional money being spent. 02:15:59
If I may, yeah. Listening to a whole bunch of different people. 02:16:03
So I'll I'll back up and say the Parks Master plan was a concept. So this is actually the physical design that we need to look at. 02:16:09
So my suggestion is, is that if we want to consider that at some point again, we bring it back at a later date. Again, like we 02:16:15
were discussing with your item earlier, Councilman Obama. 02:16:22
And staff will go ahead and research that. 02:16:30
Look at the cost, look at the implications. 02:16:33
We'll bring it back as an actual modification to the park itself so that way the public has a chance to weigh in on it as well. 02:16:37
And at that point if it looks like that it's a go, we can look at like a mid year adjustment if we need to to the budget. 02:16:44
Since since I since since Tony's been on as interim city manager, you know that every week I've been, I've been asking like, hey, 02:16:53
what's up date on this? What's up date? So you know, it's something that I care about. 02:16:58
And you know, I, I keep bringing it up and I know I don't necessarily want to keep, I don't want to talk to Gabby directly. So 02:17:04
I've been talking to you. So you're my middle person for for for Gabby, right. 02:17:09
But one of the things that I've gotten from our discussions is that like it it's it's gonna get done, but I don't feel like it's 02:17:14
gonna get done because I already learned my lesson from the. 02:17:18
Prior city manager. 02:17:22
Where it's just like, hey, it's gonna get done, it's gonna get done. Two years passed and nothing happens. 02:17:24
So that's what I don't want to see happen especially because we do have our conversations on one-on-one. So I get the feeling that 02:17:28
hit and you know that I talked about. 02:17:32
Having something like having soccer like this summer and I was told yeah, I it's not that hard to just take off the tennis net, 02:17:38
right for your particular event coming up, that's something again we can look at for that, for that event. 02:17:45
Didn't anticipate that we were well in the way we did anticipate a grant, but the grant and the time that it's consuming staff I 02:18:22
think. 02:18:27
We need to be really respective of that, but they are, their hands are tied right now and they're so involved with that project. 02:18:32
That to expect them to deliver something. 02:18:39
Right away. We shouldn't expect that we we need to let them. 02:18:44
Complete this grant project. Well, for the project, I wasn't expecting it to be done right away. All I'm trying to say is like, 02:18:47
hey, let's let's appropriate some money for the soccer court, just because. 02:18:52
I mean, I think soccer is the most popular sport in the nation and we don't even have any soccer fields and I would just like to 02:18:57
add that we've been told. 02:19:01
Over and over and over again that improvements to the fields of all our parks fields are coming and they haven't come. 02:19:06
And we just heard that, you know, it's still a risk out there, so. 02:19:13
Yeah. 02:19:18
All I'm asking is that we appropriate some money for soccer court in the future, and I'm not even asking for that to be done the 02:19:20
next year. I'm just saying, hey, I would just want to put it. 02:19:24
Like we can even say for the following year after and then we can still always have a discussion. 02:19:29
Let the public know. 02:19:33
I think staff just made a recommendation to agendize it for later meeting. Is that? 02:19:38
What you're suggesting, that would be a suggestion for the permanent. Now, like I said, Gabby and I have been talking about at 02:19:43
least a temporary fix for the event in July. 02:19:50
But for an actual permanent change, I think we should look at that. 02:19:57
With further discussion again if we're because. 02:20:04
Again, if it requires new pavement or whatnot out there on a permanent basis. 02:20:08
That is something that we need to be able to. 02:20:13
Look into further and budget accordingly. And I would like to hear more about this event in July. I don't know anything about it. 02:20:17
Well, it will be coming forward. Yeah, I've been wanting to. 02:20:21
I think I asked for it to get agenda. I sent a couple meetings ago but we're just it's just being it's just waiting to get agenda 02:20:26
so that I can so that I can talk about it. 02:20:31
It will be coming as a special use permit to you. OK, so. 02:20:36
Are we done on the on on the soccer now? 02:20:43
I mean, I I still made a motion. 02:20:48
To get at it on the budget and I don't mind if this gets done 2425, you know, or if you I know we're not trying to put anymore 02:20:50
pressure on staff. 02:20:55
Or something like that. Operating the budget that's appropriating funds doesn't necessarily mean it's going to get done, correct? 02:20:59
So just appropriating fast, So is there a second, I'll second? 02:21:06
Anybody want to entertain a discussion? 02:21:12
How much are we talking about? 02:21:15
I'm recusing myself $10,000 Ohh. 02:21:17
You're kidding yourself for for Miranda soccer. 02:21:23
Yeah. Session of residence, yes. 02:21:29
Any discussion? 02:21:34
It's for CIP, is it? 02:21:38
CIP, it's only 10,000. You know, it's part of the ARPA, I know, but it's a capital improvement. It's not a capital improvement 02:21:41
project, it's 10,000. 02:21:45
Is everyone else in favor? 02:21:50
So it can be covered with artwork. 02:21:53
So I was gonna say that it was just the CIP, but Laura saying that, it's not enough. 02:21:57
I'm just saying to get allocated, yeah, I'm just, I'm just asking for that you want to draw the money from. 02:22:03
So what are we doing? 02:22:12
Council member Member Hernandez Yes Council member Member McQueen Lejeune. 02:22:14
Member Blackwell, yes. 02:22:19
Mayor Pro Tem, Vice Chair Perez, and Mayor Martinez motion passes. Please let the record reflect that Council Member Member comma 02:22:22
recuse himself. 02:22:27
I'd like to make a motion to. 02:22:33
For staff to come back with a Traffic Safety study analysis so that we could. 02:22:36
Elevate Traffic Safety along Channel Islands and Ventura Road to a high priority so that we could look at this is other. 02:22:43
I think they they had asked for that to be asked for the next week. Because this is just for budget, just for budget, I'm asking 02:22:52
to add. 02:22:56
Money in the budget to address Traffic Safety on Channel Islands in Ventura Rd. 02:23:01
Well, we don't, we don't know how much that's going to cost. We don't know if it's already been done. There is traffic. 02:23:10
I think I did see that. 02:23:17
Is it there? 02:23:20
Like we've heard, we've heard that we can't do anything, so I would like to get a fresh set of eyes. 02:23:21
When it comes to. 02:23:30
Specific like put a signal here. No, you can't do that. No, that's not true. We we spoke about the intersection at. 02:23:31
Anyways, I would like I would like to. There's more to be done there. 02:23:41
Like to elevate Traffic Safety with additional money so that we could take a hard look at it and try and come up with a new 02:23:46
alternative. 02:23:50
Is there Spalding? Did you want to say something? 02:23:56
He just needed his microphone. 02:24:01
Sorry, No, I'm good. 02:24:06
OK. 02:24:07
Loop it. Is there any funds? 02:24:10
For Traffic Safety to do that study that member Gammas asking for 20,000. 02:24:13
Currently appropriated. 02:24:20
Preparations right now. 02:24:25
What's the special revenue funds for 2425 under Traffic Safety? Says 20,000. 02:24:26
We have an appropriate that we can take a look at that, so we can take a look at, there's a request or recommendation. 02:24:33
We can take a look at that. 02:24:40
Yeah. 02:24:43
That. 02:24:47
How much do you think this study is? You think it's that $20,000? 02:24:50
Are are we did internally last well and then I think we need Mark, Mr. Watkins to weigh in on it. I spoke with that Kristen Decas 02:24:56
last week and she was. 02:25:00
She brought up a. 02:25:05
Of the fact that they owe us a traffic study as well, so. 02:25:06
But for when? Why wouldn't I know, But again, it seems to me that traffic should be elevated to a priority safety. 02:25:12
So I move that and I'm going to go through a whole motion, thank So I move that. 02:25:23
If you come back with us at the is the next meeting you you said earlier June 16th, June 5th meeting with the type of funding that 02:25:29
might be available. 02:25:34
4. 02:25:40
Such a survey. 02:25:41
But then I so that's one. So can we go ahead and do we need to tell second it? OK. 02:25:45
All in favor, aye, opposed. 02:25:52
Very none. And secondly, I would like to ask that. 02:25:55
Staff. 02:26:01
Look into what we already have, what surveys we've already done as it relates to Channel Islands and Ventura Rd. 02:26:03
To see if we have something already. So if you can just do some kind of research and. 02:26:13
And then with that information and with the information you look at, then we can determine how we need to 2nd. 02:26:19
All in favor? Aye. All opposed. 02:26:28
Hearing none Motion carries. 02:26:30
Very. 02:26:32
Key worded and then. 02:26:33
Ohh yeah. Does anybody else want to? 02:26:37
Incorporate any more amendments? 02:26:41
Knock. Knock. 02:26:45
The sooner you didn't, you didn't add anymore picnic table. So I don't want to hear in the future that we don't have any, you know 02:26:46
where we when we discuss BBQ pits, picnic tables, we'll come up. No, not the same discussion. All right, So I think we're good. 02:26:53
I'd like to adjourn the meeting. The time is now 5:28 PM. 02:27:00
The next regular meeting is scheduled for Monday, June. 02:27:09
5th 2023 Did we have to do any other votes? 02:27:13
No, that was it. 02:27:16
OK. Alright. Thank you so much. Thank you so much. Thank you. Thank you. 02:27:18
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