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Transcript

Members Jerry. 00:05:16
Oh, sorry. Go ahead. Remember Bouchard? 00:05:21
Here a member McQueen, Lashawn, Member Perez, and Vice Chair LeBeau. 00:05:24
I'd let the record reflect that Chair Hernandez is currently absent. 00:05:31
We will now hear public comments. You'll have 3 minutes to provide your comments. Madam Clerk, do we have any public comments 00:05:45
today? 00:05:48
No public comments. 00:05:52
And Mr. Agency Attorney, please read the closed session items in direct. Thank you, Vice Chair LeBeau. We have two items of 00:05:58
business on the closed session agenda tonight. 00:06:02
First one is conference with legal counsel regarding existing litigation pursuant to Government Code Section 54956.9 that case 00:06:07
name is OPV Coalition ET al. Versus Fox Canyon Groundwater Management Agency. And the second one is conference with legal counsel 00:06:13
for anticipated litigation and this is a pond based. This is based upon facts and circumstances arising out of a tripartite 00:06:19
agreement between the City of Port Hueneme, City of Oxnard and Cogas. 00:06:25
Municipal Water District regarding water credits and pumping allocations. 00:06:31
Do any agency members have any conflicts to disclose for the listed closed session agenda items? 00:06:35
Thank you, Vice Chair. This is Member Bouchard. I will not be participating for potential conflict reasons in the first item under 00:06:42
the closed session of existing litigation regarding OPB Coalition versus Fox Canning Groundwater Management Agency. 00:06:50
The conflict is related to my employer, Pleasant Valley County Water District, as a potential conflict in the case. 00:07:00
We will recess to closed session. Now the time is 2:36 PM. 00:07:13
Good afternoon. 01:30:22
It is 4:00 and I'd like to call the PHW a regular meeting. 01:30:24
To order. If you don't know what PHWA means, it stands for Port Hueneme Water Agency and. 01:30:29
I'd like to ask Clerk now to take roll call, please. 01:30:37
Remember Bouchard? 01:30:42
Remember McQueen, Lejeune member Perez here, Vice chair LeBeau and Chair Hernandez. 01:30:45
My apologies for missing the closed session. 01:30:53
We will now hear public comments. Do we have any public comments, Madam Clerk? No public comments. 01:30:57
Mr. Agency Attorney, can you please provide the closed session report? Thank you, Chair Hernandez. With respect to the first item 01:31:03
of business, there was no reportable action. With respect to the second item of business, the PHWA Board agreed to enter into a 01:31:10
tolling agreement with the City of Oxnard related relative to the tripartite agreement for a period of six months and authorized 01:31:17
the Executive Director to sign same. The vote was unanimous with Chair Hernandez absent. 01:31:23
The agenda is before us and. 01:31:35
If you not had a chance to take a look at it, please do and then I will entertain a motion to approve. 01:31:38
Move to approve. 01:31:45
All in favor. 01:31:49
Aye, all opposed. 01:31:51
Hearing none motion passes unanimously. 01:31:53
OK, Now we'll consider the items on the consent agenda. 01:31:57
Enact in one motion unless any agency member has the desire to pull an item for discussion. 01:32:01
May I have a motion and a second to approve our consent agenda? 01:32:08
Approve. 01:32:14
All in favor. 01:32:18
All opposed. 01:32:21
Hearing none motion passes unanimously. 01:32:22
This brings us to our business items on item number 5, Port Hueneme Water Agency Audit Report for 20 Fiscal Year 2223 Will staff. 01:32:25
Present. 01:32:37
Yes. And our Finance Director, Lupe Acero is going to be giving us a brief presentation on that item. 01:32:39
Apologize. Give me one moment to pull it up. 01:32:53
Do you want to just walk us through it, Lupe? I think we're having technical difficulties. 01:33:29
Everybody, good afternoon, board members and staff. 01:33:37
I suspect you guys have the financials in front of you. I just had a couple of slides to highlight. 01:33:44
The revenues and expenditures of the agency for the fiscal year that was just audited, which is fiscal year ending ending June 01:33:52
30th, 2023. And I just wanted to recap the audit opinion of the financial statements, so the financial statements. 01:34:00
For this fiscal year represent fairly the financial and all material respects the financial position of the agency as of June 01:34:09
30th, 20. 01:34:14
Three, so the audit is was conducted by Brown Armstrong, a CPA firm located in Bakersfield. 01:34:20
They've been conducting the audit for PHWA for. 01:34:27
A number of years, actually, over 20. 01:34:32
Management is responsible for the preparation and the fair presentation of financial statements. 01:34:35
And the auditors responsibility for the audit of the financial statements is to obtain reasonable assurance that whether the 01:34:42
financial statements. 01:34:47
Are free of material misstatements. So basically we, the agency received a clean opinion. 01:34:52
For this audit. 01:34:59
And. 01:35:02
The summary of the revenues and expenditures. There's a lot of detail in the audit report, but the total revenues for the agency 01:35:04
were $5.7 million. 01:35:11
And the expenditures were just under six point. 01:35:19
So the loss is 433,000? 01:35:23
And that loss is annually we're depreciating the assets. 01:35:27
So the losses is the depreciation. So it's a book entry, so it's not a. 01:35:33
Outlay of funds. It's a depreciation. 01:35:37
I think they got it up, so I'll just pause for a second. 01:35:47
OK. Thank you. 01:35:51
Hence, the tonight's board action steps, just to back up a little bit, is to receive and file the Annual Comprehensive Financial 01:35:55
Report for the year ended June 30th, 2023. 01:36:00
And I kind of went through this. It is a clean audit opinion from the auditors that just completed the audit. 01:36:07
And then here are is the are the highlights of the agencies. 01:36:16
Financials, audited financials, I think, I apologize, I think the years cut off, but the first column is the 2023 as compared to 01:36:20
last year 2022. 01:36:25
And so again revenues at 5.7. 01:36:30
Million and expenditures were six point. 01:36:33
And you can see that the last year was basically the net loss is the same every year because like I said, we have. 01:36:37
The assets that are being depreciated every year and that's really the net loss other than it the position and that's the change 01:36:43
in that position every year you start with the beginning. 01:36:47
And then the ending. 01:36:52
And and this next slide is a lot more detail of really what makes up all those revenues and so from it's the variable and fixed 01:36:56
revenue from the various customers which is the city, the Navy. 01:37:02
Channel Islands, some irrigation revenue down towards the middle of variable revenue. 01:37:09
Want to talk a little bit about the billing adjustment. Every year per the agreement, we do a reconciliation at the end of the 01:37:17
year, staff does the reconciliation of revenues versus expenditures and then that gets trued up. 01:37:23
And then? 01:37:30
Passed through to the members in the next billing cycle. So usually it gets passed through like around October because it takes a 01:37:33
little bit to close it and do the reconciliation. So when, so I guess passed through. 01:37:39
And. 01:37:46
So the total revenue for the year was like $370,000 higher? 01:37:49
Than the. 01:37:55
On the billing adjustment. 01:37:57
It all, it's a variable based on the budget because we do a budget every year and those are the inputs. 01:38:00
That we input to come up with what the rates are going to be, the fixed and the variable. So the if something is in the budget, an 01:38:07
item and expense and it doesn't take place then that will create that billing adjustment because that expense didn't occur, but 01:38:14
those expenses were charged to the customer. So that's basically what we have that. 01:38:20
If we could get in a perfect world, you know, the budget a little bit tighter, that billing adjustment would be less. 01:38:28
And then here are the expenditures. I get the water purchases, the largest expense. 01:38:38
We had a little bit of part-time charges that were being charged. 01:38:44
We didn't build any into this year's budget for. 01:38:49
And then so those. 01:38:54
Benefits associated with the part time. 01:38:56
Legal fees, The audit. 01:38:59
Property insurance. 01:39:02
Interest expense and then the water plant expenses, those are the operating expenses. 01:39:04
Of the water plant. So those are all of the salaries, benefits. 01:39:10
Of and other expenses incurred for the water plan, the enterprise fund that are passed through at the end of the year. 01:39:16
To PHW. 01:39:25
And then there's the depreciation expands, stays pretty consistent because not a whole lot of new assets have been added. 01:39:27
And. 01:39:37
Again, that's the operating loss at $433,000. 01:39:39
Just restating the tonight's action to receive and file the report. 01:39:49
And I did want to talk a little bit about future action items for the agency. 01:39:55
My recommendation would be to do an RFP for a new just to receive proposals for audit firm since the audit firm has been preparing 01:40:01
the report for over 20 years. 01:40:07
Usually it's recommended every five to six years a new audit to change auditors just because of the independence and. 01:40:13
And it's always nice to have a new set of ice. New auditors take a look at it. So I would propose that. 01:40:21
We issue an RFP and then we would bring back to the board the recommendation of. 01:40:26
The farm that is being recommended. 01:40:32
To do. 01:40:34
And then we'll be working on the operating budget for fiscal year 2425 and we'll. 01:40:36
We're targeting to present that to the board. 01:40:42
In May and June, so we'll be working on. 01:40:45
So those are the. 01:40:48
Items that we have for. 01:40:49
Any questions? 01:40:53
Any questions for miss? 01:40:55
I was going to ask the question about the auditor, whether or not we had plans. 01:40:59
To go out to bed for a new. 01:41:05
Company it's not in the recommendation I've noticed in the report, so is that an issue? 01:41:08
Agency director or city? 01:41:15
We. 01:41:20
We will bring items back to the board to approve the actual. 01:41:22
Selection and everything of new auditors, so at this time. 01:41:28
No actions needed other than just we're well, we're reporting that we will go through that process. 01:41:32
Thank you. 01:41:39
Umm any questions for staff? Any more questions for staff? 01:41:40
All right. How about public comments? Any public comments? 01:41:46
No public comments. 01:41:49
Roy, did you have something? OK, going to move staff's recommendation. 01:41:54
We have a motion. 01:42:00
2nd 2nd. 01:42:02
Motion then. 01:42:05
Madam Clerk, please take. 01:42:07
All in favor? Aye. All opposed. 01:42:09
Hearing none motion passes unanimously. 01:42:12
Here you. 01:42:15
Hey, on the next item is item 6, the 2024 PHWA meeting schedule. 01:42:19
Mr. Agency Director, are you going to present that or is that somebody else's? 01:42:26
I I don't see that in. 01:42:33
Oh, there it is in the pocket. OK. 01:42:36
So with the approval. 01:42:39
With that council last meeting of our regular council meeting schedule, we also want to follow that up with our approval of our 01:42:44
regular PHWA meeting schedule and the two are a little bit interrelated because some of the dates are are coordinated. 01:42:52
So we've presented A proposed schedule. The schedule shows meetings on page three of three, it shows our meetings for the year and 01:43:01
it proposes being dark for the month of August. 01:43:06
But otherwise. 01:43:13
Meeting each month with the dates proposed I. 01:43:14
On that schedule, typically on Mondays, but today and on next month, we propose moving to Tuesday due to the holidays. 01:43:18
So in line with how we normally schedule it, nothing really out of place. We are recommending that the PHWA approve that meeting 01:43:28
schedule and then we will move forward with regular meeting set for those dates. 01:43:35
Very good. Any questions for? 01:43:42
Just very quickly, I want to confirm because I didn't see it that we're we're going to continue at 4:00, right? 01:43:45
Yes, I just saw that the first two paragraphs of the of the staff report and I thought, are we recommending a change? Am I missing 01:43:53
it here OK? 01:43:58
Any other questions for? 01:44:05
OK. 01:44:09
A motion to approve the meeting scheduled for 2024. Move to approve second. You, Madam Clerk, may we have a vote, please? All in 01:44:12
favor. Aye. All opposed. 01:44:17
Hearing none motion passes unanimously. 01:44:22
Oh, I forgot to ask for public comments. 01:44:25
There's no public comment. 01:44:28
All right. Agency member reports comments and requests for future agenda items. Does anybody have? 01:44:32
Comments or requests? 01:44:38
Hearing. 01:44:42
I'll go ahead and adjourn this meeting. 01:44:44
Our next regular meeting is scheduled for Tuesday, February 20th. 01:44:46
Due to the observance of President's Day and will start the meeting at 4:00 Tuesday, February 20th. 01:44:51
I'd like to adjourn the meeting. The time is now 414. Thank you, everybody. 01:44:58