CALL TO ORDER / FLAG SALUTE / ROLL CALL
INSPIRATION
PUBLIC COMMENT
AGENDA APPROVAL FOR CITY COUNCIL
CONFLICT OF INTEREST DECLARATION
PRESENTATIONS

Item 1: Presentation of the State of the City Video

COUNCIL RECOGNITION

Item 2: Honor and Recognize Outgoing 2023 Mayor Pro Tem Misty Perez

Item 3: Honor and Recognize Outgoing 2023 Mayor Bobby Martinez

COUNCIL REORGANIZATION

Item 4: City Clerk to Conduct Election of Mayor

Item 5: City Clerk to Conduct Election of Mayor Pro Tempore

CONSENT CALENDAR
PUBLIC HEARINGS

Item 11: Zone Text Amendment No. PHA-911, the Updated Port Hueneme Landscape Ordinance and Project No. PH-912, the Updated City-Wide Landscape Design Guidelines

Item 12: Adopt a Resolution Granting Special Use Permit No. 25-23 for the City of Port Hueneme

BUSINESS ITEMS

Item 13: Award of Contract with PFM Group Consulting, LLC for the Preparation of an Economic Development Plan

Item 14: 2023 Hueneme Beach Festival Summary and Feedback for 2024

CITY MANAGER COMMENTS AND REPORTS COUNCILMEMBERS’ REPORTS AND COMMENTS
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
All right. Welcome everyone, to the City Council regular meeting. I'm calling this meeting to order. The time is now 6:30 PM. 00:00:48
Will everyone please stand and join us for the flag? 00:00:56
Ready. Begin. 00:01:07
I pledge allegiance to. 00:01:08
The United States of America. 00:01:11
And to the Republic for which? 00:01:13
One Nation under. 00:01:16
Indivisible with. 00:01:18
Madam Clerk, can you please take? 00:01:27
Councilmember Gama. 00:01:29
Council Member Hernandez here, Council Member McQueen Lejeune here, Mayor Pro Temperez here, and Mayor Martinez present. 00:01:32
Tonight's inspiration will be given by myself. 00:01:41
I just want to say that today is my last day as. 00:01:45
And it's been an honor to be the city's mayor, mayor. 00:01:48
And why? I'm not sure if I'm the youngest ever. I know I'm one of the youngest in our history. What what I do know. 00:01:54
I'm the son of. 00:02:03
To immigrant parents who love me very. 00:02:04
I I learn Spanish first before learning English and. 00:02:08
If I can make it up here, I believe that anyone can make. 00:02:13
Regardless of their age, their ethnicity or or their gender. So I hope I can inspire more people in the future and. 00:02:17
And not just our city, but cities all over the world to run for City Council or mayor and and and learn. 00:02:24
You know how a city works because it's been a it's been a great experience. I just want to say thank you to everybody who 00:02:31
supported me and I hope I can inspire other people. And maybe you might not be thinking about running for council, but maybe you 00:02:36
know someone. 00:02:40
Does want to run for council and hopefully you can motivate them and and support them and and help them out in their journey. 00:02:45
Thank you. 00:02:52
We will now hear public comments not pertaining to any items on the agenda. Comments are limited to 3 minutes. This process will 00:03:00
be the same for comments pertaining on to each agenda item. 00:03:05
Madam Clerk, are there any public comments? 00:03:11
You have one in person, and when we're in Joan. 00:03:15
Good evening, Mayor, Mayor Pro Tem. For the moment, City Council staff and public I'm standing here as a representative of Surf. 00:03:25
Ventura County. 00:03:35
And I just wanted to thank all of you for your support over the last couple years in. 00:03:38
Supporting our programs and campaigns to protect the world's oceans, waves and beaches, particularly ours here in Winemie. I 00:03:46
really appreciate everything and all your support. Mr. Spalding, Mr. Vega. 00:03:52
Several others I will call you. 00:03:58
In person. 00:04:01
For specific support that you've given us. 00:04:04
Deputy City Manager Perez and Community Services Resources Manager Anna Henley and reach for support in the installation of 23 00:04:07
cigarette **** canisters throughout the city, mostly along the Promenade and in the parks. 00:04:16
Surfrider, Ventura County. 00:04:26
Recycled over 7000. 00:04:29
755,000 cigarette butts in the last several years. 00:04:32
Thank you, Mayor Martinez. 00:04:36
Council and Mr. Spalding in adopting the ordinance that bans expanded polystyrene. 00:04:39
Which is a toxic pollutant that is ubiquitous in the cleanups that we. 00:04:45
Do at the beach. 00:04:49
Thank you, Councilman Gama, city manager. 00:04:51
And deputy public works director Camar. 00:04:55
And the public works staff Partic. 00:04:58
For your support for the beach cleanups we've done at Ormond in the past, currently and in the future. 00:05:01
This year, we've. 00:05:08
4 1/2 tons of trash off the beach just from going in from the Whinini side. That's not the total we've got out of Ormond. It's 00:05:10
quite a bit of trash. So we really do support or thank you for your support. 00:05:16
We recently started testing ocean water quality at the winding. 00:05:22
Via our Blue Water Task Force program. 00:05:26
Test results. 00:05:29
Available every Friday at Ventura, Surfrider, or. 00:05:31
And while this did not require any city support. 00:05:35
We are happy to be able to test the water and provide our citizens with information about the water quality. 00:05:38
In closing, I wish all of you a Happy New Year. 00:05:44
And a joyful holiday season. Thank you. 00:05:48
Thank you, Joan. 00:05:52
OK, the written public comment. Good evening Mayor and City Council. My name is Julian Laufer and I am President of Soroptimist 00:05:56
International of Channel Islands. I want to cordially invite you to the inauguration of our new club that includes the Port 00:06:03
Hueneme area. The event is scheduled for Friday, January 19th at 5:00. PMI will also follow up with a formal invitation. 00:06:11
If you are not familiar with Soroptimists, we are an international organization whose mission is to work together to transform the 00:06:18
lives of women and girls in our communities. We volunteer in our communities and fundraise so that we can assist women and girls 00:06:23
in our community. 00:06:28
If you are interested in learning more about our Club Oregon, maybe even consider joining, We meet at 1000 Town Center, Suite 520 00:06:33
Oxnard on the 2nd Thursday of each month at noon. 00:06:39
You are more than welcome to attend one of our meetings to learn about what we do and answer any questions you may have. 00:06:45
My contact information is 907-250-0549 or Jay Laufer at guildmortgage.net. 00:06:51
That concludes Public. 00:07:01
Thank you, Madam CL. 00:07:03
May I have a motion in a second to approve tonight's agenda? 00:07:04
Fill moved. 00:07:07
Can we take a vote, please? All in favor. Aye, all opposed. 00:07:09
Carry none. Motion passes unanimous. 00:07:14
Do any members of council have any conflicts of interest to disclose for anyone item? 00:07:17
OK. Hearing none, we're going to move on to our first presentation. 00:07:23
The State of the City video. 00:07:27
Thank you, Mayor. And before we go to the video, we just wanted to. 00:07:30
To take a minute, it's hard to believe that we're at the end of another year, we're at the end of 2023 and so we've prepared our 00:07:35
state of the city and we we've been releasing that to the community in recent weeks. But we also wanted to take the opportunity 00:07:42
before we played it, play the video to just thank some of the key people that have helped. 00:07:48
US accomplished so much this year. 00:07:56
Starting with thanking the City Council for its leadership this year and I think some of the all of the accomplishments that are 00:07:59
listed in our state of the city start with the Council's leadership and it's particularly important during challenging times and 00:08:06
the staff and and myself appreciate the Council's leadership. 00:08:13
I also want to thank all of our staff who worked tirelessly to serve our community this year. 00:08:20
The state of the city has a lot of the big projects we've done this year. 00:08:26
But I also want to highlight the little things and right this minute is a good example of some of those little things where for 00:08:30
example with the rain coming in, our rec team is working as we speak to to reschedule all of the Santa float. 00:08:37
Streets to get to make sure we get out to every street before the rain hits, we have our public works team, our Police Department, 00:08:46
working together to clear channels and preparing. 00:08:50
The community for the coming rain. 00:08:56
We have our housing department working to make sure that we're prepared for the urgent needs of our housing residents. 00:08:59
Our Community Community Development Department working to coordinate. 00:09:05
Permits and help businesses and and residents with their projects. 00:09:10
And then all of our internal services that help to make sure that we can pay for all those things and we have our IT and 00:09:17
everything else. 00:09:20
To do those things. So the state of the city is a great presentation of some of the big things we got done this year, but I want 00:09:24
to thank the council and our staff. 00:09:29
For not only that but also the little things that we do every day. So we have a great team and they're here all the time working. 00:09:34
So I just want to wanted to start with sharing that appreciation. And so with that we will launch into our state of the city 2023. 00:09:43
Is a beautiful place to live. 00:09:54
I absolutely love our city. 00:09:57
Which is why it's such an honor to stand before you today. 00:09:59
As we celebrate the progress and achievements of our remarkable city over the past year. 00:10:02
Before we drove into the exciting updates and future plans, I want to take a moment to express my gratitude to have served as your 00:10:13
mayor here in the city of Port Hueneme this year. We've seen changes. 00:10:20
Growth and the steadfast commitment to making Port Hueneme an even better place to. 00:10:27
Work and thrive. 00:10:33
So without further ado, let's get started. 00:10:35
This year, we welcome James VE. 00:10:39
As our new City Manager, a local born and raised who has proven himself as one of the county's best with over 12 years of city 00:10:42
management experience. 00:10:47
We have also welcomed back Mike Federico as our police. 00:10:52
A former police officer who is proud to have started his career here in Port. 00:10:57
At a young age. 00:11:02
He has been a part of our community for over 30 years. 00:11:04
And he has also the person who started the Police Explorer program here back in the city in 1997. 00:11:08
Communication. 00:11:17
This year we have started for the first time an Instagram page and we have also grown our Facebook page. 00:11:18
Additionally, we now have a newsletter and are actively using our YouTube channel. 00:11:25
Onto environmental safety. 00:11:32
This year we have banned E, which is very expensive to recycle and not very good for our environment. 00:11:35
We also are in the process of providing clean and renewable electricity. 00:11:44
Through the use of clean power lines to all of our residents, we have also updated our landscape guidelines to encourage drought 00:11:50
tolerant plants. 00:11:55
In regards to. 00:12:00
We have added new safety measures including new speed limits, Rd. humps. 00:12:03
City cameras and the addition of a new motorcycle officer. 00:12:08
Here in the City of Port Hueneme, we have continued to provide citywide sponsored events and have introduced some new new events 00:12:13
to the city, including the Winemie Fun Run, which was a great success. 00:12:19
And it was a 1 1/2 mile. 00:12:26
Where adults, children and teenagers and seniors can all participate. 00:12:28
We also had a music and literature event. 00:12:34
A Health and Wellness. 00:12:37
The Halloween Spectacular. 00:12:39
Continue the touch of truck. 00:12:41
Movies at. 00:12:43
The Winemie Beach. 00:12:45
And celebrated our 75th anniversary. 00:12:48
We also have new city partnerships. 00:12:52
We open the new teen center here in Orvin Carpenter Community Center and we also opened up the gym. 00:12:55
On Tuesday nights and Saturday mornings. 00:13:02
There are many new city up. 00:13:06
Just to mention a couple the city Chambers now has new TV's, new microphones. 00:13:09
And a new system for us to. 00:13:16
The best service during City Council meetings. 00:13:19
We also have new employee tech that will help out with finances. 00:13:23
Business licenses and emails. 00:13:29
Public Works also has new vehicles, including trash trucks, so they can now accept the green waste business opportunities. 00:13:31
This year we introduced 2 new cannabis lounges. 00:13:40
And are also expecting their. 00:13:44
Of the new Grocery Outlet store here in the old Mary's Market and old Tradewinds Market. 00:13:47
We also have a library. 00:13:53
The. 00:13:56
Has received some Rep. 00:13:57
And we're also proud to announce that the new mural will be in the front of the library here in Port Hueneme. 00:14:00
In regards to public housing. 00:14:06
We've added some new improvements to Mar Vista. 00:14:09
Including a new sidewalk and new Windows for our residents. 00:14:12
City Council is moving forward to the renovation of Bubbling Springs Park. 00:14:16
Which will. 00:14:21
Two dog parks, new baseball fields, soccer fields and a snack bar to support the Winemie Little League. 00:14:23
As we wrap U this reflection on our city's progress. 00:14:31
I am filled with immense pride and gratitude because we've accomplished so much. 00:14:35
As we move forward, let's carry this momentum with us. Let's continue to collaborate and innovate and strive for the future. 00:14:41
That's the reflects. 00:14:46
The strength and spirit of wine. 00:14:51
Thank you to every resident. 00:14:53
Every community partner. 00:14:55
And every individual who contributes to the vibrancy of our city. 00:14:57
Your dedication is a driving force. 00:15:02
Behind our success. 00:15:05
In closing, let's embrace the opportunities that lie. 00:15:07
Knowing that together, there's no limit to what we can achieve. 00:15:11
Poor Winimi, you make us. 00:15:16
And I'm excited for the chapters that are yet to be written in our city's history. 00:15:18
Thank you, and may the spirit of the city continue to shine bright. 00:15:24
I just want to take the time to thank Councilmember Hernandez because. 00:15:38
I was. I was new to to my position and I didn't realize that it was my responsibility to come up with the state of the city. 00:15:42
And it was running kind of late and. 00:15:49
And. 00:15:51
City Manager Vega. We decided to make a video and I think it came. 00:15:53
Came out great. 00:15:57
Just want to say thanks to Councilmember Hernandez because I don't think we would add the video if it wasn't for her. Thank you. 00:15:59
Are you ready to move on? Yeah, we can. We can move on. OK. Thank you. 00:16:12
So tonight we have two items. 00:16:16
To Council recognition items honoring and recognizing our outgoing 2023 Mayor Pro Tem, Misty Perez, and our 2023 Mayor, Bobby 00:16:21
Martinez. 00:16:26
And so we have some things we'd like to present and and give some opportunity to some of our speakers. I think we have several 00:16:32
speakers here from other cities, council members and supervisors office, assembly members office. So we really appreciate them 00:16:39
coming out on a Monday night. So we're going to make sure we give them the opportunity to to speak if they'd like to. 00:16:46
And so as we start the recognition, we're moving to recognition of Mayor Pro Tem Misty Perez. 00:16:54
And we'd like to honor and recognize Mayor Pro Tem Misty Perez for her dedicated service and contributions this past year. 00:17:03
We mentioned a lot of things in that State of the City video, but there's a lot of other things that that Mayor Pro Tem Perez. 00:17:09
Participated in and attended regular meetings. Things like the landscape design guidelines that was mentioned was a committee. 00:17:19
For quite a while that had multiple meetings and took a lot of time to move that forward and it's moved forward and it's on our 00:17:27
agenda tonight to be complete. 00:17:32
And so we want to thank Mayor Pro Tem Perez for her help in projects like the Landscape Design Guidelines Committee project, the 00:17:37
Serving on the City Port Joint Committee and representing the city in Washington, DC this year. And it would be impossible to name 00:17:43
all of the things. So that's just a few. 00:17:49
But it has been an honor to work with you, Mayor Pro Tem, and and we'd like to present you with a small token of appreciation in 00:17:56
recognition of your service from the city. 00:18:00
And it is this desktop clock. 00:18:05
And. 00:18:11
And before we call up our some of our guests to speak, I'd like to present you with the certificates on behalf of several people 00:18:16
who also wanted to be here but were unable to attend. We have a certificate from the Ventura City Council and Mayor Joe Schroeder. 00:18:24
A certificate from the Moorpark City Council and Mayor EN. 00:18:33
And with. 00:18:39
We will invite our speakers to attend. Do you want to? 00:18:42
Or to to speak, I'm sorry. 00:18:47
We can go ahead. 00:18:50
OK. 00:18:52
Thank you. OK, Well, I'll start with a supervisor, Vienna Lopez. 00:18:54
Hi, good evening and thank you for the opportunity to join this reorganization meeting, but in particular to celebrate and 00:19:06
recognize the incredible leadership of the City of Port Hueneme. And I've really enjoyed the past year to say that I've reached a 00:19:13
full year of of serving alongside all of you, but in particular Mayor Pro Tem Perez as we began early in the year talking about 00:19:21
Bubbling Springs Park and meeting out. 00:19:28
On site and and looking at at at what opportunities. 00:19:36
Existence. So it's really incredible to see the progress that has been made under your leadership. And I do look forward to our 00:19:40
continued partnership on the Board of Supervisors and here with the City of Port Hueneme to support the residents of the of the 00:19:46
city. And just want to thank you for for being a very engaged and active mayor Pro Tem whether it's youth or mental health or 00:19:52
public safety. You have definitely been advocating for so many of the important aspects of the city and just want to thank you and 00:19:58
recognize. 00:20:04
Your contributions this past year. 00:20:11
I have a certificate for you. I'll bring up there. Thank you. 00:20:13
Patty Garos from Assembly Member Bennett's office. 00:20:25
Hi, good evening. My name is Tariq Kiros. I'm here on behalf of Assembly Member Steve Bennett. He's the representative in the for 00:20:36
the 38th District, which includes the City of Port Hueneme. And on behalf of him, I just really want to extend his appreciation 00:20:43
and thank you for the service as mayor Pro Tem this past year. Your vision for the City of Winemie, for the residents, the 00:20:50
opportunities that you create, the success. We really thank you for that dedication to public service. 00:20:57
And we look forward to any partnerships in the future. And once again, just want to thank you for all your contributions. 00:21:05
They were released from Congresswoman Brownlee's office. 00:21:19
Everyone, I unfortunately don't have a certificate for you, but I know the Congresswoman would love to send her sincere gratitude 00:21:27
and thanks for all the service that you've provided the City of Port Hueneme this year. So thank you very much. 00:21:33
Kevin McNamee, mayor of Thousand Oaks. 00:21:46
Mayor, City Council members, City staff. 00:21:54
My name is Kevin McNamee and I am proud to say that I am a City Council member in Thousand Oaks. As of Tuesday, I have now 00:21:56
relinquished the reins to someone else to do it for a full year, thank you very much. 00:22:01
I would like to say. 00:22:07
54 years ago this wonderful city was founded had a population of 33,000 people. Today it boasts of a population of 22,000. 00:22:09
It has blossomed. It has. 00:22:18
54 years. 00:22:21
We at our harbour. 00:22:23
But more importantly, we had the train system that connected the economy here. 00:22:25
Ort Hueneme and the Venture County with the rest of the. 00:22:30
Today, 54 years. 00:22:34
We have our Deep Harbor, which is key to economic growth, the one of three Deep Harbors we have in California, San Francisco, LA 00:22:36
and Port Hueneme. 00:22:40
Military 54 years ago was pretty much non-existent, but. 00:22:46
We have a combat ready. 00:22:51
Naval base that can go at the. 00:22:54
And Port Hueneme is a proud member of that. 00:22:56
I have to say that much has changed in 54 years in Port Wayne. 00:23:00
You are an incredible economic vital link not only to the County of Ventura, the state of California, United States, but also the 00:23:04
rest of the world. Because now we are no longer exporting green, but fruits, vegetables, importing auto and HomeGoods. 00:23:11
You guys are an economic H. 00:23:19
For this county, the state, and this country and I thank you for. 00:23:21
You have a strong city staff. 00:23:25
You have much to be proud of. 00:23:27
From Mayor Martinez presentation, I could look forward to the continued growth of this wonderful city and the people of this city 00:23:28
should be very proud of the dedication all of you put into it myself as a council member. 00:23:35
They pay us millions of dollars to do this job, don't they? 00:23:42
It is essentially to those who may not know this is a volunteer position, we get a stipend. 00:23:46
But you put in many more hours and maybe there's a labor issue here that we're getting paid below minimum wage, but that's another 00:23:51
discussion. 00:23:54
That said, on behalf of my. 00:23:58
Al Adam myself as Council member, my fellow Council members. 00:24:01
The people of Thousand Oaks, we wish to recognize our outgoing. 00:24:05
Bobby. 00:24:10
And the mayor Pro Tem, Misty Perez. With these certificates of recognition, I'd like to make an observation. 00:24:11
We only have like a $2 million budget, something like that, not a $2 billion like the county. 00:24:16
We provide frames. 00:24:22
And Tony Tremblay from Mayor of City of Camar. 00:24:38
Thank you, Mr. Mayor. 00:24:45
And Vice Mayor Pro Tem and members of the City Council. It's a privilege to be here tonight. 00:24:47
It's very difficult to top Mayor McNamee on on his remarks. 00:24:53
I was struck during the video presentation. 00:24:58
By how many good things you have going on here in the city of Port Hueneme? 00:25:01
And I'm very proud as a as a fellow council member who unlike mayor, I just became mayor again last week. So now I'm in for the 00:25:05
duration, Tina's for the next year. But you have so many good things going here and going on here in the city. 00:25:11
And I'm privileged to know several of you through our work on regional commissions and regional. 00:25:18
Boards. 00:25:25
It all starts with your leadership. 00:25:28
It all starts with the hours and hours and hours that I know each of you individually put in. 00:25:30
And it's hard to find. 00:25:37
Good people. 00:25:41
Who use the best interests of their city as their North Star to make their decisions and all of you. 00:25:42
That. 00:25:51
We're here specifically to honor you tonight, Mr. Mayor and Madam Mayor Pro Tem, and I want to thank you and thank all of you for 00:25:52
your leadership coming from. 00:25:57
Not so distant neighbor over on that side of the Oxnard plane. We're very proud of you. We're proud of our relationship about 00:26:02
Mayor McNamee. 00:26:06
I'm sorry, Councilmember McNamee said it best. Mayor McNamee said it best relative to your importance to all of us. And again, 00:26:11
just wanted to thank you very, very much for your dedication. 00:26:15
Camarillo does not provide frames. I don't know what to tell you. I'm sorry about that, but what can I tell you? Anyway, thank you 00:26:20
very much. Congratulations. 00:26:25
And I apologize if I didn't recognize you, but Angelica Cisneros, is she here? No. Right. OK, so she did. They stopped by 00:26:39
representatives from Senator Limon's office. So I do have these certificates here for you both Mayor Martinez and Mayor pro 00:26:45
tempore. So thank you. 00:26:51
I was going to suggest at some point maybe you were going to say the same thing as have you guys. 00:27:02
The two of you down in the front with. 00:27:07
Who's honored you and take a photo? 00:27:09
Yeah, do you want to take a photo with your family first? 00:27:13
Yeah, we can do that. I want to say a few words before we do that. I just want to say it's been a blessing and an opportunity, a 00:27:17
learning experience. And from somebody who's not very good at public speaking, this gave me an opportunity to practice that. 00:27:22
And, you know, it was an honor to help Mayor Martinez fill in where he wasn't able to. So I'm looking forward to the next chapter. 00:27:29
And this was a great experience. So thank you all. 00:27:33
Thinking we can pause for one minute to get some photos. 00:27:45
The mayor, too. 00:28:04
OK. 00:28:07
You guys let me know I mean. 00:28:17
Effort and Res. 00:28:21
OK. 00:28:23
Come not in the picture, right? 00:28:34
You're gonna come out looking like this. 00:28:37
And could we get one for with the electeds? Yeah. 00:28:52
Yeah. 00:28:58
Your case up. 00:29:23
So Mayor will continue on with yours, and then maybe we can take a short break after we do yours to give people an opportunity to 00:29:56
leave. But but we'd now like. 00:30:01
Honor and recognize Mayor Martinez for his dedicated service and contributions this past year. 00:30:08
As Mayor Pro Tem mentioned, the Mayor and the Mayor Pro Tem have worked very closely on several of the projects of several of the 00:30:13
ones we already mentioned. 00:30:17
Umm, they were collaborating on through this year, but also we wanted to recognize Mayor Martinez for his focus on. 00:30:21
Representing the city in numerous events this year, such as the city's first Fun Run event. 00:30:32
And also, as mentioned, represented the city with Mayor Pro Tem Perez on the port, the Joint Port City Committee and in Washington 00:30:38
DC this year. 00:30:43
To advocate for our Wenimi community. 00:30:48
Mayor, likewise, it has been an honor to work with you, and I'd like to present you with a gavel plaque in recognition and 00:30:51
appreciation of your service. 00:30:55
And so with that, I know some people spoke to both, but if anybody did want to speak, we'd invite you back up to to speak at this 00:31:14
time. 00:31:19
Hi, good evening, Mayor, Mayor Pro Tem Council, thank you again for the opportunity to stand before you as your 5th District 00:31:30
County Supervisor and again to thank you for your leadership as Mayor. I really enjoyed your enthusiasm, the the enthusiasm you 00:31:38
bring to every space where there are discussions about the residents and what is going to make the lives of of Port Hueneme 00:31:45
residents better. And and that is something that that I've appreciated and I know I will continue to see that. 00:31:53
And and appreciate how you have worked really well with your, with your Council colleagues. 00:32:01
In representing the city in bringing a vision that is going to make our community stronger and better. So thank you for your 00:32:05
service in every capacity and to look forward to continuing to work with with all of you in the coming year. And we'll also take 00:32:12
an opportunity just to wish everyone a very happy holiday as we head into the New Year. So thank you, Mayor. 00:32:20
Good evening. On behalf of Assembly Member Steve Bennett, I want to extend his congratulations upon your completion of your term 00:32:41
as mayor. You know, the City of Wenimi had some really exciting projects as we all saw. And I know there were also some 00:32:47
challenges. So I really want to thank you for the leadership for the work that you did with your fellow council members. We've 00:32:53
seen some very exciting developments and projects and I know that you'll continue to work hard for all the residents in order to 00:32:59
keep our communities thriving. Thank you. 00:33:05
Hello again. I do have some remarks on behalf of the Congresswoman. So Congresswoman Julia Brownlee would like me to extend and 00:33:22
recognize Mayor Martinez for his leadership and contributions to the City of Port Hueneme and his role as Mayor. 00:33:29
Congresswoman Brownlee has often said it is her greatest privilege to represent the people of the California's 26th District, 00:33:37
which includes the wonderful city of Port Hueneme. 00:33:41
This year, the congresswoman was happy to celebrate the city's 75th birthday, and she looks forward to many more prosperous years 00:33:46
ahead for the friendly city by the sea. 00:33:49
The Congresswoman has worked alongside Mayor Martinez and the entire City Council to move our community forward to do all that she 00:33:54
can in partnership with all of you to improve the lives of all of those who call the City of Port Hueneme. 00:34:00
One noteworthy example of this work is the 15,000,000 the Congresswoman secured for the dredging and maintenance at Channel 00:34:07
Islands Harbor. Not only is maintaining A navigable depth of the channel critical for residents and local businesses that rely on 00:34:13
the waterways, but the sand that is dredge is essential for beach nourishment down the coast, including on Silver Strand and Port 00:34:19
Hueneme Beach. 00:34:26
And as a community that boasts the picturesque views, this funding is also supports important preservation and conservation 00:34:32
efforts. Congresswoman Brownlee extends her sincere appreciation to Mayor Martinez for his commitment and service to the residents 00:34:37
of Port Hueneme, and she will continue to work with him and also the incoming Mayor and the rest of the Council to best serve the 00:34:42
city. 00:34:48
For his contributions to the city, I am pleased to present Mayor Martinez with this Congressional recognition on behalf of the 00:34:54
Congresswoman. 00:34:58
And then I don't know if you both are done or if there's any other comments that would. 00:35:10
To come up. 00:35:15
No. OK, over then. Likewise, I wanted to present the certificates from the City of Ventura and Mayor Joe Schroeder and City of 00:35:17
Moorpark and Mayor Integr. 00:35:21
To you as well. 00:35:27
I feel like I'm back at one of the assemblies back in at Wanima Elementary getting all these certificates. 00:35:34
I also want to say that I'm extremely blessed and honored and privileged to have served as the mayor of a city that I call my 00:35:42
home, city that I love. 00:35:47
And I I couldn't. 00:35:51
Done it without the support of our. 00:35:54
Our Mayor Pro Tem, Missy Perez, Our. 00:35:57
And of course the love and dedication of my family, my parents who are here today. 00:36:01
Stephanie, my girlfriend, my fiance and my brother and his his fiancee Vettel, thank you so much and. 00:36:08
I'm here to serve my community. I'm not going anywhere. I still got another year, all right, but just just want to say thank you 00:36:16
to everybody and I appreciate you very much. 00:36:20
Before we take a break, do we want to give the OR would any council member like to say any words to either the mayor or mayor Pro 00:36:32
Tem? 00:36:36
Yeah, it's been a a really good year and I just want to thank both Mayor Pro Tem Misty Perez and the Mayor, Mayor Martinez for 00:36:44
your service. 00:36:48
And umm, wish you a good next year and mayor. 00:36:53
Pro Tem. 00:36:58
Perez, you are a great speaker. 00:37:00
So, yeah, I would never say that about yourself. Yeah, you're a good speaker. Thank you. 00:37:02
Yeah, it's been a real pleasure to serve with both. 00:37:09
We've accomplished a lot post COVID. I think it was kind thinking back a couple years it was a little different. 00:37:12
And it's really nice to see everybody here participating in our community and witnessing a peaceful transition. 00:37:20
But you know, we. 00:37:29
We all love each other. We all work hard, we love our city and like Mayor Martinez said. We're not going anywhere, so. 00:37:31
Continue to work hard for the benefit of our residents and I know we'll continue to do that as a body. 00:37:39
Yes. And I just like to say just thank you for your service and your leadership. I think that Mayor Martinez, you this year. 00:37:46
Did bring some things to the city and I I really enjoyed your innovative thinking and I appreciate it. And Mayor Pro Tem Perez, 00:37:55
I'm like a council member. Hernandez, you're a great speaker. 00:38:02
You show up for everything that you can show up for, and there's really nothing else you can do. You're doing a great job. 00:38:10
So congratulations for your completion of your year. Looking forward to continue to work with you. 00:38:16
I think we'll move into a 5 minute recess. Is that is that good for everyone? 00:38:25
Or yeah, I'm, I'm, I'm, I'll go up and take some photos right now too, I promise. 00:38:29
Yeah, that's part of the break. We'll we'll be back in 5 minutes. Thank you. 00:38:38
All right. Let's go ahead and continue with. 00:45:07
Regular Council. 00:45:10
We're going to move on to council reorganization an I'm going to have the city clerk conduct the election of the mayor. 00:45:12
The floor is now open for nominations for mayor. 00:45:22
May I nominate Mayor Pro Tem Missy Perez for Mayor? 00:45:26
I'll do a roll call vote. So council member McQueen Lejeune, yes, council member Gama. 00:45:34
Yes, Council Member Hernandez, yes. 00:45:45
For right now, Mayor Martinez. 00:45:49
And Mayor Pro Tempore motion passes unanimously. Congratulations to Mayor Garrett. 00:45:52
What's an hour? Do you switch off this? Wait till. 00:46:04
OK, I will go ahead and open the nominations for Mayor Pro Tem. 00:46:10
Councilmember Hernandez Yes, I'd like to nominate Councilwoman Martha McQueen. 00:46:16
I will gladly second that. 00:46:22
OK, I will do a roll call, Council member McQueen Lejeune. 00:46:24
Yes, Council member Gama. 00:46:30
Council member Hernandez. 00:46:33
Mayor. 00:46:36
I'm getting confused right now. OK, well, Council Member Martinez and Mayor Perez. OK, motion passes. Congratulations, Mayor of 00:46:38
Torch and McMahon. 00:46:43
How do we do the seating? Did we just scoot? I thought we just screwed it down. 00:47:17
Those two chairs that are OK. 00:47:24
Congratulations. 00:47:45
That we are ready to move on to our consent calendar. That concludes the reorganization. Thank you all for showing up and 00:48:03
participating. 00:48:07
All right, moving on to the consent calendar, we will now consider items on the consent calendar which will be enacted in one 00:48:17
motion unless the Council member has a request to remove an item for discussion. 00:48:23
2nd. 00:48:32
Oh, you're looking for anyone motion to remove? 00:48:35
Move to Approve. Does anyone want to remove an item for discussion? No. 00:48:38
All right. So do we have a motion? 00:48:43
I'll send it Gamma Councilman Gama's. 00:48:46
Madam Clerk, will we have a? 00:48:49
All in favor? Aye. All opposed. 00:48:50
Hearing none motion passes unanimously. 00:48:53
Mayor I did. I did miss one thing which was if you were mayor, Pro Tem wanted to say any words with the. 00:48:58
Reorganization. 00:49:06
Let's get to work. 00:49:08
OK, that works. 00:49:11
Moving on South, we're now going to. 00:49:16
Looks like next public hearing. 00:49:25
Yes, thank you and. 00:49:29
We'll have our community development director, Tony Stewart. 00:49:32
Lead us through the Landscape Design Guidelines, which was a long. 00:49:36
Process. 00:49:43
Where the community development director worked with the Mayor and Mayor Pro Tem but also with our different community 00:49:44
representatives to try to work together to come up with new landscape design guidelines that. 00:49:50
Are going to position us better for the future. So with that I'll turn it over to. 00:49:56
Mr. Stewart for a presentation. 00:50:01
Great. Thank you, City Manager. 00:50:04
And a good evening Council staff audience, congratulations Mayor Perez and Mayor Pro Tem at Queen Lejeune and also thank you 00:50:07
Councilmember Martinez. 00:50:12
It's been a pleasure working with you so far and good to talk about the two of you at least here shortly. But yes, so this is the 00:50:19
culmination of a little bit over a year. We are the. 00:50:25
Committee that was formed is now ready to bring before you a new updated landscape ordinance as well as landscape design 00:50:32
guidelines. 00:50:36
So back in 1993, the city established some landscape design guidelines that are currently in use. Sort of. 00:50:43
And along with the guidelines, A citywide theme for what they call the tropical seaside village. And most of us are well aware 00:50:50
that that consists of, you know, the coral trees. 00:50:55
The wood signs and all the little green posts holding up those signs and just scattered around the city, the lights that you see 00:51:00
with them and etc. 00:51:03
However, since that time, new water efficient laws have been enacted by the state. 00:51:08
And landscaping within many of the homeowners associations as well as just throughout the city, including our own properties and 00:51:13
mediums and whatnot. 00:51:17
Have become overgrown and in need of replacement, so. 00:51:21
Last September, the City Council directed staff to form a committee to work with staff and the cities contract landscape. Arctic 00:51:26
sitting next to me here. 00:51:30
To establish an updated set of guidelines. And along with that came the landscape Ordinance, because that's the mechanism to. 00:51:35
And that the guidelines. 00:51:44
So the committee itself I want to introduce here now consisted of our now Mayor Misty Perez as the primary City Council 00:51:48
representative along with former Mayor Martinez is the council alternate and thank you both for attending most of our meetings 00:51:54
that we had, if not all of them. 00:52:00
We also had representing the Anacapa View Beach Homes as well as what we call the. 00:52:08
The HOA Coalition is Jan Burke. Sharon Kloris was also representing Anna Cafe View Beach Homes, but also the business community, 00:52:15
in this case Ocean View Pavilion. 00:52:20
A Tebow Robert representing Beachport Villas Joan Tharp, our community member at large, and Rod Norton, also a community member at 00:52:26
large and former public works at Landscape staff. 00:52:31
Staff that worked on this, including myself. 00:52:37
Included our former landscape supervisor, Leland Baxter, and then after Leland left the city. 00:52:41
Our Interim Direct Public Works Director Fred Camarillo and also Principal Engineered Charles Cable stepped in to fill Leland's. 00:52:48
We also had Jose Coyote, our associate planner, and he'll be the one that gets to implement a lot of these for, or at least 00:52:59
working with the applicants when they come in. 00:53:03
And then of course, we have the city's consulting landscape architect, Brian Robertson. 00:53:08
During the course of the period between October of last year and November of this year. 00:53:13
Of the committee met 11 times. 00:53:19
And towards the end of that, to public workshops in a survey which were conducted both in English and Spanish were also. 00:53:22
Also done, and that was to gain public input on the committee's ideas and recommendations. 00:53:29
O I'm going to talk about the landscape ordinance. I'm going to do the dry stuff here, and then I'll turn over the fun stuff to to 00:53:36
Brian. But I. 00:53:40
So in order to implement the guidelines, the Landscape Ordinance also needed to be revised and updated. 00:53:44
Not only to bring it into conformance with state law, but also just to make sure that our new guidelines could be implemented. 00:53:51
The other problem with our current landscape, ordinance or standards I should say, is that we don't really have an ordinance. 00:53:58
Instead, we have standards as scattered in several places throughout the existing municipal code. And so we're aiming to. 00:54:04
A. Correct. 00:54:12
So in summary, the updated Landscape Ordinance contains definitions that are specific to the standards. 00:54:15
Provide standards where landscaping is required and general planting standards. It updates maintenance requirements and adds 00:54:21
specific standards for the maintenance and or removal of trees as well as their preservation. 00:54:27
But also of importance is the processes that the Landscape Ordinance now sets forth for processing applications, primarily 00:54:35
modifications to previously approved plans. 00:54:40
As I mentioned before. 00:54:46
Many of our landscape plans and our HOA's and whatnot are 30 to 40 years old. They were over planted when they were initially put 00:54:48
in. 00:54:52
And they are definitely in need of replacement as we're hearing from many entities so. 00:54:56
We looked at how to simplify and reduce the cost for processing these modifications. 00:55:02
So currently, if an applicant wishes to make revisions to their existing landscape plan, say for their homeowners association or 00:55:10
shopping center. 00:55:13
But it's going to be minor and it doesn't change the overall character. The approved plan we process what we call a minor 00:55:16
modification. 00:55:20
And while it's a staff level approval, it's still a little complex, requires staff reports and what not for the file. 00:55:24
And then for applications for substantial changes that will and we're going to be probably seeing those come through with our 00:55:32
homeowners associations are really wanting to do some whole scale new landscaping. 00:55:38
We currently require what we call a modification to the existing plan development permit and that requires your approval at a 00:55:45
public hearing. 00:55:49
And then after all of that is said and done, if tree removals are being proposed. 00:55:53
Then that requires A subsequent tree removal. 00:55:58
So what the staff and the committee came up with were the new processes that I'm going to be discussing here. 00:56:02
So for the ones with the minor changes to their landscaping. 00:56:11
The proposed concept would be similar to what we call ministerial permit or AKA an over the counter permit. 00:56:15
It would be basically. 00:56:23
Pretty quick run through, either by myself or Mr. Coyote. 00:56:25
And because it would be a fairly simple process to go through. 00:56:31
This could save an applicant with these smaller projects you know, most likely at least $800 at more, not more, while it doesn't 00:56:35
sound like much. 00:56:38
For a small project that at least could be used for new landscaping materials and whatnot. 00:56:43
For the more complex projects, instead of going through the major modification process with the City Council approval. 00:56:48
Instead, it is envisioned that a landscape Review Committee would be created and we have a similar process now with the Design 00:56:56
Review Committee. 00:57:00
Where the the process is called the Administration administrative permit process and it still requires a staff level hearing, but 00:57:05
it's much simpler process to go through. 00:57:10
The major modification. 00:57:16
And so the landscape review committee, which we would have made-up of myself or designee, most likely Jose. 00:57:18
The police chief who would be looking, or his designee because he'd be looking at safety aspects of the new landscaping. 00:57:27
The public works director or designee? Our new arborist. 00:57:34
As well as our. 00:57:38
The only architect again, plus our programs manager. 00:57:40
And the Community Development Department. 00:57:44
And that again is similar to the makeup. It is a little bit different than our current design review committee. 00:57:47
And because of the the simplification of the process, it would save most likely several weeks in just processing time. 00:57:52
And we estimate the savings could be upward of about $3000 with the exception of Brian's cost. 00:58:01
But that could also be modified or at least kept to a minimum. 00:58:10
Based on our new checklist that we'll be talking about in a little bit. 00:58:15
The other thing to note of importance is that both of these would incorporate truth removal permits with them, so there would be 00:58:21
no more need for a separate. 00:58:26
Removal permit or application fee. 00:58:31
For projects that are going to be doing some significant. 00:58:35
Revisions, tree removals, replacements, etcetera. This could be a significant cost, you know, possibly well over $10,000 for 00:58:40
instance, with some of these large projects. 00:58:44
And. 00:58:52
With regard to actually getting the planting done, and the main reason why the committee was formed was to look at updating our 00:58:54
current guidelines. 00:58:59
Our guidelines are 1993. Guidelines are this document. 00:59:04
Pretty much made-up of many, many, many pages of details pertaining to wood posts and light fixtures and whatnot. 00:59:09
And So what we ultimately came up with, it was a much more user friend. 00:59:17
Simpler. 00:59:21
Less complex set of guidelines that will also be. 00:59:25
Not as restrictive. 00:59:30
In other words, we're no longer the committee is no longer recommending that. 00:59:33
A single coral tree themed. 00:59:37
Designed for everything in the city BE. 00:59:41
Be imposed basically. 00:59:44
Depending on where the where the project is located. For instance if it's a city owned, you know. 00:59:46
Street or right of way, obviously Surfside drives a little bit different than say Channel Islands and so there could be a 00:59:54
different design palette for each one of those areas. 00:59:58
And also this would allow each HOA or each shopping center to have their own unique stamp based on what their. 01:00:03
What their wants are. 01:00:10
And so the guidelines are updated in six different sections, and the first one was the introduction of and applicability, which is 01:00:12
pretty self-explanatory. 01:00:17
The second set or a second section would be general requirements and these are more like some more general where we're talking 01:00:24
about making sure that landscaping is drought tolerant. 01:00:29
That the plants are also climatically appropriate for the particular location in Surfside Drive versus Pleasant Valley or Channel 01:00:35
Islands. 01:00:39
This also talks about planting for certain situations such as utility screening, planting for shade, etcetera, and it also touches 01:00:45
on irrigation. 01:00:49
And also when irrigation may not be necessary at all once the plants are established. 01:00:53
The third section talks about guidelines for residential landscaping projects and this would be for single family and multifamily 01:00:58
projects as well as project entries. 01:01:01
The 4th would be for all non residential projects and this also touches on buffers between residential and non residential 01:01:06
properties. 01:01:10
As well as parking lots, including those for multifamily developments. 01:01:14
The fifth section is Design Guidelines for City Owned Rights of Way and Properties. 01:01:20
And originally the when we started this project we had our city arborist with. 01:01:26
And the committee was going down the pathway of. 01:01:33
Looking at some specific designs for locations, you know, say project and major entries into the city or whatnot. 01:01:37
Especially to coincide with cities 75th anniversary, however, since the arborist left us during the process. 01:01:45
The committee felt it was best to wait until a new arborist came on board, but before we came up with specific designs for certain 01:01:52
areas because, again, you know, they could be subject to change. 01:01:57
And the nice thing about guidelines is they're easier to change the land than ordinances. And so when we do have those finally 01:02:03
set, we can go ahead and bring this back to you for a modification with a modification to the resolution of approval. 01:02:10
So the other thing that we were looking at the time was new signage for the city. 01:02:19
And what the committee came up with was the idea that obviously new signage citywide is going to be an expensive endeavor. 01:02:25
Because there are, I think, Mayor Perez, you pointed out that you didn't realize how many of those green posts and signs were out 01:02:33
there until you really started looking at them and realizing how many there are. 01:02:39
So in the interim, the committee decided that at least the the green paint should be replaced with more of a weathered grey to 01:02:45
reflect our seaside. 01:02:50
Umm location? 01:02:55
And that at least at primary entries into the city the the existing wood signs as they need replacement, would be replaced with. 01:02:58
A new kind of fancy looking aggregate where you have different layers of the aggregate concrete with a simplified font for the 01:03:06
lettering. 01:03:10
However, again waiting until we get the arborist on board and some designs tied down. 01:03:16
The committee decided to not pun intended or not set in stone the the new sign design, but we will staff will go back and 01:03:23
hopefully hire a sign company to work with. 01:03:30
Within these parameters to come up with the new assigned program for the city, which should also include wayfinding signs to some 01:03:38
of our. 01:03:41
Umm major landmarks here in the city such as the beach, Ocean View Pavilion, better signage for the library and the Community 01:03:46
Center and parks, etcetera. 01:03:50
So hopefully we'll be bringing back something to you later in 2024 to address these final items. 01:03:55
And then the last section has to deal with maintenance requirements and that provides recommendations and guidance and details. 01:04:03
There are also three appendices. Appendix A is The Client List and it's important to keep in mind that these plant lists are 01:04:10
recommended. They are no longer mandatory or what not so and they're quite vast. They are primarily either drought tolerant and or 01:04:16
native or at least adaptable. 01:04:22
But they give the user a wide variety to choose from. However, if a user comes and put a species that may not be on the plant 01:04:29
palette but is close enough and would work. 01:04:36
We'll certainly consider that as well. So again, a lot of flexibility with our new plant list. 01:04:42
Appendix B is what we call the guide to the landscape plan approval process and what that is, is a fairly detailed guide. 01:04:48
To help an applicant put together their application package. 01:04:55
And if they do it correctly, obviously it requires less review by staff and therefore lower costs from our from our staff as well 01:05:00
as our landscape architect here. 01:05:05
And this will also be used by the LRC to evaluate the application submittals. 01:05:12
And then finally, Appendix C is rather than page after page of details. It's four details at this point for berms and planting. 01:05:16
So with that, I'm going to turn it over to Brian to. 01:05:25
Test out the design and just show. Basically tell you and the audience what we've really been doing as a committee for the last. 01:05:31
14 months or so when coming up with the new guidelines here so. 01:05:38
Thank you. I will be I. 01:05:47
Walking you through a brief history of. 01:05:52
Of what we've done on the committee. 01:05:54
I'd I'd like to start by just saying that it's been a pleasure working with Tony and and with all the committee members, it was a 01:05:57
great group of people. People showed up, people gave. 01:06:02
Positive and and and good input and. 01:06:07
Even when we had the community workshops, there were people that offered. 01:06:11
Some very good comments and I think it was just a very nice process. 01:06:15
So this is where we started and you can see that looks like somebody typed that on a typewriter. 01:06:20
The 1993 guidelines, the original guidelines included. 01:06:26
Trees for every street in the. 01:06:35
In the. 01:06:38
It includes a theme which talks about. 01:06:40
A sense of place and we didn't want to lose that. We wanted to maintain. 01:06:44
The unity and the sense of place that exists in Port Huenem. 01:06:48
We don't want to throw the baby out with the bathwater if. 01:06:52
But at the same time it included the word tropical. 01:06:56
And that's the one that kind of jumped out at me. 01:07:00
We're in a whole different time period. We're in a time period where suddenly we've we've realized. 01:07:04
Even though a lot of the people who settled here may have come from the East Coast or from a place where they had mowed lawns and 01:07:11
hedges and things that. 01:07:15
Maybe that doesn't really make sense anymore. And of course going through the drought, I think. 01:07:19
Came closer to home for many. 01:07:24
I think most of the community understands that. 01:07:27
We can have a wonderful, vibrant land. 01:07:31
But it can be drought tolerant and. 01:07:34
Care about the word drought tolerant as much as I care about. 01:07:38
Sustainability. 01:07:40
Because if you have a sustainable. 01:07:42
That means there's less cost and maintenance. 01:07:44
That means there's less inputs, and the key is inputs. How much are you putting into it? Fertilizer. All those things, you know. 01:07:47
The usual example is turf grass, where you're fertilizing and mowing and maintaining. 01:07:53
If that's in an important place like a sports field or somewhere, that's being used a lot. 01:07:59
But in places where we're, we're not really using those areas. 01:08:04
You know, it's more progressive thinking now to say, hey, what would be here or what would be beautiful. 01:08:09
By this, by the by the shore, we live, right by the sea. 01:08:14
So with that in mind, we sort of developed a an idea of a concept. 01:08:19
Sorry, I'm not very much for reading anything. 01:08:25
So we started with existing conditions and we might as well just start with the coral tree because that's the. 01:08:28
Sort of the. 01:08:34
The most misunderstood element of the landscape here in Port Miami. So they said, hey, let's plant coral trees. They're beautiful, 01:08:37
They. 01:08:41
Incredible flow. 01:08:45
And. 01:08:46
But what the part of the information that wasn't there was that they they don't need water. 01:08:48
Once you. 01:08:54
And they're. 01:08:56
Don't water. 01:08:57
But we Wat. 01:08:59
So what happened was the trees grew a little faster than normal. 01:09:01
And also what? 01:09:06
Is that through Arbor practices the pruning? 01:09:07
They were pruned in a way that caused them to become taller and and and open. 01:09:12
And in a way that we really don't have a way to prune them down or make them smaller. 01:09:17
Also the species that was chosen for. 01:09:23
For all the, you know, the main entry points. 01:09:26
And the medians. 01:09:30
You know, as a species it gets quite large. 01:09:31
So with all that information, we said, well, we got to do something different. We have to think. 01:09:34
Of other opportunities. 01:09:40
And and also we have the large eucalyptus and the medians which. 01:09:43
Actually are very stable because they're tall. 01:09:48
And they tend to hold each other together, so. 01:09:51
It's a shallow rooted tree. 01:09:55
But when grown the way. 01:09:58
Excuse me, And when grown the way they are. 01:10:00
It's a pretty. 01:10:03
It's a pretty stable condition at the moment, so we decided to leave. 01:10:04
That alone. 01:10:08
And then we do have on on the Parkways and that slide on the left. 01:10:09
On the right side of that is a Sycamore underneath power lines and that was also seen as a as. 01:10:15
Something to address by by the city Arborist Leland and and will continue to address that. 01:10:23
And left side is another example of. 01:10:32
Gigantic coral trees that are overgrown because they're being watered in. 01:10:35
And then on. 01:10:40
Just a quick 1A City Hall. 01:10:42
And then another big issue that we wanted to make sure we address were the H. 01:10:45
Where the where the homeless associations, where they have a landscape which has been there a long time. 01:10:51
Was done at a different time. 01:10:57
Perhaps. Well, it still occurs, but we're landscape architects tend to over plant. 01:10:59
And so too many. 01:11:05
Not enough rooting space. 01:11:08
And now, years later, they're suffering the consequences of that and they're like, what do we do? 01:11:10
And so we have to have a plan in place that helps them to. 01:11:17
Their, their landscapes. 01:11:22
So a new vision, Something different. 01:11:25
We did. I did review the plans for the. 01:11:28
And they wanted to do something really different and really drought tolerant. 01:11:31
And so we paid attention to that. We looked at it. We looked at what was on their list. We included many of the plants that are. 01:11:36
The landscape list for the new. 01:11:43
Port and we. 01:11:45
Looked at how we could reduce the maintenance in some of the city. 01:11:49
Planted streets and things like. 01:11:53
How could you know what do we keep? Which parts of the sign should we keep? How can we renovate them? 01:11:56
And looked at typical streets and what we want to do to get trees out of power lines, etcetera. 01:12:04
And also. 01:12:12
I think it's still a little bit. 01:12:14
Potential project. 01:12:17
The idea of bringing back some of the. 01:12:20
Plantings to the seaside, right against the beach. 01:12:22
Which requires a very specific type of plant pallet and we do have plants in our plant list and they are noted that way that they 01:12:27
can be. 01:12:31
In that what we call the first exposure zone. 01:12:35
A lot of salt. A lot of. 01:12:38
So. 01:12:42
Goal being to gradually replace the coral. 01:12:45
But if we're going to replace the coral trees, what do we replace them with? 01:12:48
And what the committee talked about when we came up with was this notion of instead. 01:12:52
Just coral trees. 01:12:57
The option. 01:12:59
Perhaps a smaller coral tree? 01:13:00
Or a variety of different accent trees. 01:13:03
Which? 01:13:06
In scale and stay in scale potentially. 01:13:08
And our drought tolerant and are adapted to our. 01:13:12
Seaside community. 01:13:15
We do live. 01:13:18
Pretty amazing place horticulturally and unique. So we want to main, we want to embrace that. 01:13:20
So a variety of flowering trees and trees with interest. 01:13:26
And then what about the other plantings? What is a seaside planting look like? 01:13:33
Well, if you. 01:13:38
In a classic design sense. 01:13:40
You combine color and texture and variety, and you arrange it certain ways and. 01:13:43
You can close. 01:13:49
Very something, very, very nice. We have a lot of great options and a lot of the seaside succulents are really nice. Aloes and 01:13:51
things that are not native but. 01:13:55
But sort of look native, if you've been to Monterey, you've seen lots of. 01:14:00
So just running you through a few slides to kind of get the idea. 01:14:06
Another thing we talked about was. 01:14:12
Carbon sequestration, some of the environmental aspects of plants. 01:14:14
A lot of people don't know it, but the grass? 01:14:19
Actually are incredible carbon. 01:14:23
Carbon sequest. 01:14:28
Vehicles, trees are the best. 01:14:30
Grasses are really great and they're very adaptable. 01:14:33
So we'd like to encourage people. 01:14:36
Include grasses and other plants as. 01:14:38
Just going to run through these real quick. 01:14:43
There's lots of color. The one on the right is a native plant verbena. The one on the left is an. 01:14:46
Plant that most of us are familiar with. Pride of Madeira. 01:14:52
And then we talked about the potential for something low and green and the grass substitute. 01:15:05
Is Evergreen and this is a plant called cropia. 01:15:11
Or Libya, nada flor. 01:15:15
It's seen in lots of places now they're they're using it. 01:15:17
Parkway and median plantings with. 01:15:23
In in developments and things. 01:15:25
It's a. 01:15:30
It's a tight ground cover. It does attract a lot of bees, but it's an option. 01:15:31
And then here's. 01:15:36
Lots of There are lots of native grasses with different colors and textures. 01:15:37
And then? 01:15:44
Well, this was that same sign we saw a few minutes ago. 01:15:47
This is the. 01:15:51
The concept drawing. 01:15:52
For a a new. 01:15:57
And once again, I'll go back to sustainability, the notion being what are sustainable materials in a seaside environment? 01:15:59
Because here because we have. 01:16:06
And we have the wind. 01:16:09
A lot of times. 01:16:11
Does not last like some other things concrete, being very, very durable. 01:16:14
Is certainly a good option. 01:16:19
And if it's poured in, layers and aggregates can be added. It can create a really beautiful. 01:16:21
Texture. The one on the right is. 01:16:27
Is a, is. 01:16:30
Concrete installation like that. The one on the left of course is an illustration of what that might could be. 01:16:33
And once again. 01:16:41
That's that's. 01:16:42
And then what would happen if we were at City Hall and suddenly we said, hey, maybe we should have a demonstration garden at City 01:16:47
Hall and make City Hall look. 01:16:51
The rest? 01:16:55
And all the grass went away and we used the Carapia to create that big sweeping. 01:16:57
A sense of having the turf and an open space, but included a lot of native plants and things. 01:17:03
So that's a brief introduction. I'm glad to answer any questions you might have. 01:17:11
Thank you. So we just had the report presented to us. Have a little bit more. 01:17:19
I'm sorry about that, but actually just real quick, this project is exempt from the California Environmental Quality Act. 01:17:25
And before we get to the recommendation, we have at least two of our committee members here. 01:17:32
Who I'd like to actually, who have offered to speak. And because this is their project, I'd like to call them up. So that would be 01:17:38
Jan Burke. 01:17:41
And Joan Tharp. 01:17:45
Jones is coming up first and I just like to give them the opportunity to speak real quick before we get to the recommendation. 01:17:48
First of all, I would like to congratulate the new mayor and the mayor. 01:17:54
Thank you. And I did want to say, I echo what Brian said about it being a really good team of people. Things were considered, 01:17:58
people's inputs were considered. We had a good representation from the experts, from staff. 01:18:06
From homeowners from HOA's SO. 01:18:14
It was really, it was a real pleasure to serve on that team. I do want to say that the things that people consider all the time, 01:18:17
you look on social media and the public says, Oh no, what's the city doing now? It's going to cost a ton and they're going to 01:18:23
disrupt everything. And you know what's going on here and what do they want to do? 01:18:30
So things that work have top of mind for us or the costs because everybody's concerned about costs. 01:18:36
Umm the sustainability maintenance for the city. 01:18:44
And also consideration for the cost of the HOA's consideration. 01:18:48
Or homeowner, individual homeowners. And what that means to them, you know, is do I need to change my landscaping at my house? And 01:18:54
if I do, do I have to, you know, go to the city to get it approved? 01:18:59
O It was very well considered. I don't think Tony thought it was going to take a full year. 01:19:04
But it was well worth the time because I think it was very well thought out and very well planned an I am really proud to be part 01:19:09
of the team. So hopefully you will consider and and adopted at your next meeting. 01:19:16
Thank you. 01:19:23
Congratulations, Mayor Perez and Mayor Pro Tem. We're excited to see what the New Year brings us. 01:19:34
Tonight I'm here representing the Landscape Design Committee, but also umm. 01:19:44
The Winemie HOA Coalition. 01:19:49
Umm, we came. 01:19:52
About a year and a half, almost two years ago, and some of our members are here tonight as well. 01:19:54
It's the holidays, the summer, sick and summer with families. 01:20:01
But this was a very big top of. 01:20:05
Project for us and we and I. 01:20:09
And we came to you with our mission, and I'll repeat the mission tonight. 01:20:13
A year and a half ago, we introduced ourselves as a grassroots organization. We shared our mission as follows. 01:20:18
To provide Winemie HOA representatives a forum to identify and address common issues and to collaborate with local government 01:20:25
officials in the development and implementation of policies. 01:20:30
And projects that impact HOA. 01:20:36
And the quality of life for our city. 01:20:39
Today we have about 50% of the HOA is represented in our coalition. It's about 3000 homeowners. 01:20:42
And when we came to you in May of 21, we shared our concerns specifically about landscaping because we had so many problems with 01:20:50
these overgrown trees. 01:20:54
And the end. 01:20:59
And the policies were outdated and we had water intensive plants, environmentally inappropriate for our community and for our 01:21:02
climate. In addition, we had. 01:21:07
Shared our concerns for the untenable permitting process and policies that were overreaching for nonprofit organizations like 01:21:13
HOA's. 01:21:17
So you heard? 01:21:21
And we really appreciate the fact that you heard us and we want to thank you for giving us the opportunity to have a seat at the 01:21:24
table. 01:21:27
To be a part of this process, I think it was a great process that we went through. We had a lot of robust discussions. 01:21:31
Didn't always agree. 01:21:41
But that's OK, you know, we walked through it. 01:21:42
We we, I think the most important thing is we we all have the same goal of wanting to have do what's right and come out with the 01:21:46
best possible. 01:21:50
Project and a best possible process. 01:21:54
So I commend. 01:21:57
Brian Staff. 01:22:01
The Council thank you very much for giving us this opportunity. 01:22:03
I. The HOA Coalition has reviewed all the guidelines, the ordinance and the policies and the permits. 01:22:08
And we're here tonight to support this, and we hope that you will. 01:22:16
Thank you very much. 01:22:21
Thank you. And so with that, it is recommended that the City Council open the public hearing and take testimonial and documentary 01:22:26
evidence. 01:22:30
Then close the public hearing and consider that evidence. 01:22:34
And three introduced by title only, waving full reading an ordinance amending article X, sections 1O2O3F1 and 1O2O3F2. 01:22:38
1030210483 I 1A and 10483 I, 210544 B and 10582 C, Three of the Port Winding Municipal Code pertaining to Landscape standards, 01:22:49
with adoption to follow at the next regularly scheduled City Council meeting. 01:22:59
And for, after considering the evidence, adopt A resolution of the City Council, the city Port Wayne, ME, approving the citywide 01:23:09
landscape design guidelines, which is Project number PH9-91. 01:23:14
Five make a determination that the project is exempt under Sequa, and six takes such additional related action as may be 01:23:20
desirable. 01:23:24
And with that, that concludes our presentation. Thank you. And we are here to answer any questions that you may have. 01:23:28
Thank you, Director. 01:23:35
So we just had our report. So Madam Clerk, do you have proof of publication as required by law and a complete file? Reports and 01:23:37
Exhibits? Yes, Mayor, thank you. Does Council have any questions for staff? Only questions will be taken at this time. Comments 01:23:42
and discussion will be heard. 01:23:47
Go ahead, Mr. Bum. 01:23:52
Thank you, Mayor Perez. 01:23:55
I'm glad you have this photo U because I'm I'm a huge fan of coastal oak trees. 01:23:57
And I noticed that there's two memorial coastal oak trees that aren't in this drawing. 01:24:03
Are they? 01:24:10
So is this suggesting that we're going to remove those trees? 01:24:13
Oh no. 01:24:18
The the intent would be. 01:24:19
To keep what's good. 01:24:22
And our coastal oak trees, good for this environment. 01:24:24
They are. They're slow growing. 01:24:29
They typically. 01:24:31
Slightly more inland, but they do exist. 01:24:34
In this environment. 01:24:38
Guys. 01:24:40
Yeah, and I'm just would like to echo. 01:24:42
That there's 38 Hoas in our community. All five of us up here are part of Hoas and we all face similar. 01:24:46
Very similar issues. 01:24:55
In our Hoas An. 01:24:58
I think it's a great example of a community coming together. 01:25:01
And establishing the homeowners association coalition and I hope that we could get more involvement. 01:25:05
And. 01:25:14
Yeah, I really appreciate all the information you provided tonight. 01:25:15
And my only concern is the smaller HOA's. 01:25:19
I know of a couple that are very close to here that they have 3. 01:25:25
We're going to leave. We're going to leave, yeah, doing questions right now. We're going to leave comments for later. 01:25:29
Oh that thought you have any more questions? My question is, is there any? 01:25:36
Is there any assistance or any way to help the smaller Hoas? 01:25:43
The cost to deal with the problems. 01:25:49
Are very large. 01:25:52
Again, it depends on exactly what they're proposing, but some of these smaller Hoas may have. 01:25:57
Relatively small projects that they're proposing, in which case again the the new minor process. 01:26:03
Only cost a couple $100. Basically it's a very simple process to go through. There's no separate tree removal permit required or 01:26:12
anything like that. So it it should be again a fairly simple and cost effective process for them to go through for the city in 01:26:18
that way. That cost savings can then go back towards their actual projects. 01:26:24
Council member. 01:26:35
Thank you, Mayor Perez, and thank you staff for your work and thank you Amir Perez. 01:26:36
Umm, Councilman Martinez, for your service on the committee and thank you for two members of our community, Joan and Jan, and the 01:26:42
others who helped make this happen. 01:26:47
A lot of good work I can see is put into this. My question is, umm, I have a few questions. What is the weathering Gray when 01:26:53
you're talking about the color weathering Gray? Is that the concrete color you showed us, as in one of the signs? 01:26:59
You said the signage was going to be. 01:27:06
And we're going to get away from the green. 01:27:08
And we're going to go to a weathering Gray. 01:27:11
Is that what you meant, the cement color? 01:27:14
Well, it would be a shade of Gray. We again working with the signed contractor will actually bring a specific color back to you. 01:27:16
Or shades to select from. OK, because I thought, yeah, I thought the picture looked great. All right, thank you. 01:27:24
The coral trees. 01:27:31
What about the coral trees that exist within Hoas? Are there? 01:27:34
Will they fall under the same requirements for removal, eventual removal, or? 01:27:39
What would be the conditions that they would have to be removed? Well, the thing to keep in mind that's very important about these 01:27:44
guidelines again, is that they're flexible, they're not mandatory. 01:27:49
So if an HOA wants to remove their coral trees or needs to, this is set up to really assist them do that more easily. But there is 01:27:54
nothing that's mandating that they do so. So it's really up to the individual HOA. 01:28:01
Thank you. And then the process, the question, I have a question on the process. 01:28:09
The Landscape Review Committee will consist of. 01:28:15
From what I understand, and these are going to be considered public hearings, does that mean that they will be open to the public? 01:28:21
Yes, yes, they they will be noticed just like. 01:28:29
And keep in mind also I didn't mention it earlier, these are also appealable, so if somebody had a problem with the decision, they 01:28:33
could always appeal it to the City Council. 01:28:36
And then for the HOA coalition, what's next? That's kind of a rhetorical question, but I hope that you stay intact. 01:28:42
Because I there's there's lots more things that you can help the city with. 01:28:51
Yeah. Thank you. 01:28:55
Quest. 01:28:59
OK. So we're going to open the public hearing and take public comment. The public hearing is now open for public comment. 01:29:02
757. 01:29:10
Are there any public comments regarding this item? 01:29:13
We have a public comment from David. 01:29:17
Congratulations are in order. 01:29:25
Thank you. I hope you enjoy your time doing this and I'm sure you did a great job. 01:29:27
I moved to Windemia in 1880 and we moved into Surfside Village and the thing that struck me to start with was how beautiful the 01:29:34
place was then with all the trees. 01:29:38
I remember years ago Tama Fig talked to me and said. 01:29:43
She's a compliance officer, said. Basically, you know, the minute you drove into Wayne, me because. 01:29:47
It changes and and she's absolutely right, so. 01:29:53
We've had this beautiful place, but unfortunately. 01:29:56
Too many trees, wrong trees, wrong places. And now, 45 years later, we're having to pay the price for it. 01:30:00
You know, we started the issue, a coalition basically that it was trees. We'll get into other matters. 01:30:07
After some bumps in the road, we got the. 01:30:14
Committee started. You guys have done great work. I'm really pleased I've read the proposal. 01:30:17
I think it answers most of our concerns and I'm hopefully we. 01:30:23
You know, move towards. 01:30:27
More sustainable environment that looks better and. 01:30:30
You know, we have the long term problems. 01:30:33
I think it all the HOA's are still looking at having to get rid of huge trees creating huge problems. 01:30:36
So this is going to go on for a while, but we have a plan, and I think it looks like the whole thing's going to work too really 01:30:42
well, the only two criticisms I had about the proposal that I read. 01:30:48
First one is I don't have a dog in this fight, but I don't know. I don't have a view property, but one of the rules was you. 01:30:54
If you had a view and a tree was blocking. 01:31:02
Essentially, that wasn't a reason to take out the tree. 01:31:06
I think if I was living in Surfside. 01:31:10
And my ocean view was obstructed. I'd be pretty upset about it. 01:31:12
So I'm wondering if there's something that can be done to change trees around. Maybe that's part of the the major modification. 01:31:16
Not to do that, but no, I don't have a view. 01:31:24
Just looking at it I thought this this doesn't seem right. 01:31:27
And the other was kind of a minor one, which is. 01:31:30
One of the requirements is a 24 inch box tree was the only size that was listed there. 01:31:34
And that's my understanding after dealing with arborists. 01:31:40
That pretty much any tree you plant is going to be the same size over time, and there are times where smaller trees are going to 01:31:44
do better than bigger trees because of root. 01:31:49
So I would maybe consider that putting that up to the arborist to make a decision about. I don't know, not anything about this 01:31:54
stuff other than. 01:31:59
It looked beautiful. Or it's a big problem? 01:32:04
You you know, so I. 01:32:07
Encourage, maybe a modification to let an arborist make that decision. Otherwise it's I'm very thankful and I'm really happy to 01:32:09
live in the city with it. Small. You listen to what we have to say. 01:32:15
Doesn't always go easy to start with, but over time pretty much everything we've come up to discuss and ask. 01:32:21
You guys have done so. Thank you. 01:32:28
Thank you. So we're going to close the public hearing. The public input has been concluded. Are those, are there any written 01:32:31
comments? Sorry. 01:32:35
Never in common. OK, thank you. I will now close the public hearing, the time being 80. 01:32:39
M We have before us a recommendation to introduce by title only, waiving full reading and ordinance amending. 01:32:47
Ten. Oh my gosh, my mind is blank. 01:32:56
X is 10 Article 10 Sections 10203 F One and one 02/03, F 21030210483 I, 1A and 10483. 01:32:59
I-2105 Four 4B and 10582 C 3. 01:33:18
Of the Port Hueneme municipal code pertaining to landscaping standards, with adoption to follow at the next regularly scheduled 01:33:25
City Council meeting. 01:33:29
And after considering the evidence, adot a resolution of the City Council of the City of Port, Wyoming approving the citywide 01:33:34
landscape design guidelines Project number H912. 01:33:39
And make a determination the project is exempt from Sequa and take additional related action that may be desirable. 01:33:45
May I have a motion and a second? 01:33:53
I'll move approval of the recommendations one through 6. 01:33:55
Is there any discussion? 01:34:06
Thank you for the good work. 01:34:13
Is the time for comments. 01:34:17
Yes, but one of the areas that was problematic for my HOA and still is, and there was a picture there. There was. I don't know the 01:34:18
name of the tree, but I think it's a ficus or something, but it's planted. 01:34:25
3 foot wide area and the roots are coming over the sidewalk. 01:34:32
And I know once we started. 01:34:39
Listening to Arborist, we I think it was determined that. 01:34:42
That was a poor planting decision. 01:34:46
OK and so. 01:34:48
My HOA we. 01:34:50
Assessment, Special assessment to deal with all these tree issues and when those trees are removed. 01:34:52
What is going to go in its place? 01:35:02
My understanding is that the tree should have never been planted there to begin. 01:35:05
So it's kind of like a condom, so I didn't pronounce that right, but how does this? 01:35:09
Landscape design address. 01:35:16
Could you bring that up because that was one of the the big issues that came up to the committee and. 01:35:19
As part of our deliberations and how to. 01:35:25
There, there is flexibility. 01:35:29
Designed into the new ordinance and the guidelines. 01:35:31
That allow an HOA. It isn't A1 for one absolute replacement. 01:35:34
Because of the over planting that I mentioned when I was trying to Orient you. 01:35:40
So that's where. 01:35:45
A reasonable. 01:35:48
Plan that's presented to the city for a renovation of a of an HOA, for instance, we would evaluate. 01:35:51
For applicability and whether it's in substantial conformance with the intent of the original design. 01:36:00
The original. 01:36:07
For most of the HOA's is to have trees and have a beautiful environment for the residents, right? 01:36:08
And what happens is if you have the wrong tree in the wrong place, it becomes a problem. You can take it out. 01:36:14
Where you can replace it with a tree that grows 15 feet tall, or you can replace it with a plant that grows 100. 01:36:20
15 feet tall. 01:36:26
One of them is appropriate, one of them is not. 01:36:28
In some places, attrition have never been. 01:36:31
Because we know that their utility issues and all sorts of conflicts. 01:36:33
That can occur with trees over. 01:36:37
So we did kind of bake that into the into our findings so that there would be a process. 01:36:40
That isn't absolute because the old code. 01:36:46
Basically. 01:36:49
If you're taking a tree out, you have to put the same tree back the same. 01:36:51
Not just not just the a certain size tree or the location you had to put it in the place. It had to be the exact same tree. We 01:36:54
know that that's a problem and so that was that was taken care of. 01:37:00
That's really gratifying for a City Council when we trying to make things better and it sounds like we did. I'm a I'm a watching 01:37:07
the port through their big landscape project right now and I'm just amazed. 01:37:13
When a 40 year old coral tree is removed. 01:37:21
That the amount of roots left behind and it turns into like almost grass when they grind it out and then it's my understanding 01:37:23
that you know the work is to get all that material out before you replant because nothing will grow because of the deterioration 01:37:29
is is that true? 01:37:36
When you take a tree out, you have to remember that it's it's an organic, it's a carbon based Organism. 01:37:43
And all of that material that makes up that tree once it's no longer living? 01:37:49
Is going to be broken down by Organism, by microorganisms, and it's going to, it's going to basically disappear. 01:37:54
Literally just disappear over time. 01:38:01
So if you leave a big, if you don't stump, grind and you have a. 01:38:04
Root system. 01:38:08
And the ground is going to sink overtime. 01:38:10
So that's a huge consideration in a tree removal. 01:38:13
When you remove a coral tree and I'm picking on them, and you don't have the money to to excavate all the root material out, then 01:38:17
you're setting up a situation where a tree won't do well there. 01:38:24
That's correct because they need soil contact. It needs a mixture of mineral and and and carbon based material. So if you think 01:38:31
about the mulch or how much. 01:38:36
How much amendment you put in your soil? 01:38:41
It's usually, you know, 4%, four percent, you know, in this case it could be more than 50% if the tree's still there. So really 01:38:44
part of the tree removal process to be to be completed. 01:38:50
It has to be, has to be done thoroughly, very thoroughly. And it's not cheap. I understand and that and that was my. 01:38:56
Comment earlier is that you know some of these smaller Hoas. I just wonder how they're going to deal with it. 01:39:04
Financially, because I know it's difficult. Anyways, I appreciate the work that you've all done and I'm just really gratifying. 01:39:09
To have something. 01:39:19
Our community is buying into and I think it's was really needed and really appreciate everybody's work on this. 01:39:21
Do anyone else have any discussion or comments? 01:39:29
OK, Madam Clerk, can we take A roll call vote? 01:39:33
Council member Gama. 01:39:36
Yes. Councilmember Hernandez, Yes. Council Member Martinez, Yes. Mayor Pro Tem McQueen Lejeune, yes. And Mayor Perez, yes. Motion 01:39:39
passes unanimously. 01:39:43
Thank. 01:39:49
Now we're moving on to item number. 01:39:50
Which is to do I need? 01:39:53
Just for future reference. 01:39:55
May I ask one more? 01:39:59
Will there be any chance to make any amendments to the policy or we just moving forward with what we've just approved? 01:40:02
It will come back for a second reading at the next meeting. 01:40:13
Right. The policy itself was was to be adopted via resolution, so that can be amended at any time effective the date of the 01:40:19
resolution the ordinance. However, any amendments to the ordinance would have to be read into the record tonight. 01:40:25
Otherwise, we'd need to go back for a first reading at second reading. We can't substantively change an ordinance on second 01:40:33
reading. 01:40:36
But. 01:40:40
Is there a way to make like Mr. Scrivener made a couple suggestions. How do we? 01:40:41
How do we look into those? 01:40:47
Or can we at this point? 01:40:49
There's going to be. 01:40:52
There's several follow up steps. 01:40:54
Several of the items are going to would have to come back to council, like even just the like. 01:40:57
Mr. Stewart mentioned. Even just like picking the Gray color that could go on the signs and things like that, we'll all have to 01:41:02
come back. 01:41:05
So I would say that we could come back and bring back some of that analysis. 01:41:08
If the Council asks us. 01:41:14
So I guess what I'm alluding to is the fact that the landscape policy that was in play. 01:41:17
Was. 01:41:24
Rigid. And it was in play for a very long time and it it took a Herculean effort to change it. And as we move down the road, if we 01:41:25
see things that, hey, maybe we should rethink this, You know, there's there's a process to do that. 01:41:33
Yes, and. 01:41:43
The intent of adopting it via resolution was to make it easier to do that. 01:41:46
Thank you. 01:41:50
So. 01:41:54
That's fine. You need to come up to the podium. 01:42:01
Yes, the the orig. 01:42:08
Ordinance and policy was very rigid. 01:42:12
And I and to Tony's credit and Brians credit they we talked about that was one of the things that we did talk a lot about was to. 01:42:16
To ensure there's flexibility. 01:42:23
And in in in the plans that are presented from the HOA's and the various organizations that are presenting new landscaping plans. 01:42:26
And so, you know, that's why they get the guidelines are have a lot. 01:42:33
Selections of plants and a lot of ideas to inspire and I think that that's where I think that. 01:42:38
It's it's not black and white. There's a lot of Gray. And with the professional expertise of landscape architects and arborists 01:42:45
and others, that will be coming. 01:42:50
To present their plans to the. 01:42:56
We could come up with a good. 01:42:58
Get approval from. 01:43:00
Mr. Stewart and the Committ. 01:43:03
And I think that I think this is a really good, good process to go through because it's not. 01:43:06
That rigid anymore And I think that there's there's common sense. 01:43:12
Put it put it bluntly. 01:43:16
Thank you. 01:43:18
Thank you. All right, we're moving on to item number 12, which is to adopt A resolution granting special use permit #25-23 for the 01:43:25
City of Port Hueneme run Walk for Your Heart 5K event with ancillary. 01:43:32
Health care, education, booths, children's activity, food. 01:43:40
Activity area, food vendors and entertain. 01:43:44
Staff like to Reort report. 01:43:47
Hi, good evening. This is Jose Cole, Associate planner here at City of Port Wanimi. First of all, congratulations, Mayor. 01:43:51
Perez and Mayor Pro Tem Martha McQueen Lejeune. 01:43:57
Tonight before you is going to be a request for a special use Permit 25-23 from the Port Wayne Recreation Community Services 01:44:03
Division for an event known as the Run Walk for Your Heart 5K. 01:44:09
The request is to hold a public event once again to run, walk, or your heart 5K. 01:44:17
And this will feature a run wall competition and a health Wellness. 01:44:24
The event will occur on Sunday, February 4/20/24 from 7:00 AM to 1:00 PM. 01:44:29
As part of the activities, there will be a Wellness fair, which will include educational booths, a child's activity area, food 01:44:35
vendors and live entertainment. 01:44:40
Continuing with the general information, this special use permit is brought to the Council based on the event being proposed at 01:44:48
the Wanami Beach and Bubbling Springs Recreation Greenbelt. 01:44:53
And this permit is also exempt from the California Environmental Quality Act, known as SEQUEL, as the project uses existing 01:44:59
facilities. 01:45:03
It's minor and temporary use of the land and conditions of approval ensure protections of the nearby environment. 01:45:07
Fiscal. 01:45:15
This is a city sponsored event. Should this be approved, beach parking revenues will not be collected for beach parking lots, ABC 01:45:17
and along Ocean View Drive. 01:45:22
The event is expected to be offset by approximately $2000 based on 200 race participants paying a registration fee of $10. 01:45:28
Additionally, a request for a $3500 appropriation of funds from the City of Port Community Events Fund is also being requested. 01:45:36
Strategic plan consistency. 01:45:47
Optimal levels of service for residents and businesses Support and establish programs and events that create a strong sense of 01:45:50
community pride and a connection to our history and heritage. 01:45:55
Now I'll transfer it over to Anna Hayley, Recreation and Community Program Manager, to go over the details of the events. 01:46:03
Thank you, Jose. 01:46:14
Good evening, council members of the public and staff. 01:46:16
Before we review the proposed site plan and race route, I would like to take this opportunity to expand on the intention behind 01:46:19
this event. 01:46:23
Staff strongly believes that hosting our city's first five. 01:46:28
During the month of February, holds the formula to seize a themed Legacy event. 01:46:33
February is. 01:46:40
Health awareness. 01:46:41
And it also lends itself to Valentine's Day themes. 01:46:43
Costume participation will be one of the. 01:46:47
Branding strategies that we use when promoting registration. 01:46:51
This registration period will take place as everyone is making their New Year's resolutions. 01:46:55
Promoting health and Wellness packaged in a recognizable format that is A5. 01:47:03
Alongside that thematic. 01:47:09
Valentine's Day fun. 01:47:12
Is what will make this event. 01:47:14
Excuse me, Distinctive within the county? 01:47:16
There is no other agency currently utilizing this theme for this type of event. 01:47:19
This is a great way to show love for our community, and what we mean by that is post race activities could also include booths for 01:47:25
not only health industry members, but service organizations that give back. 01:47:33
In essence, demonstrating their love for the city in which we live and serve. 01:47:41
An entire Iheart Port Hueneme campaign can be built from what could become an annual event that celebrates all the reasons. 01:47:47
That we love Port Hueneme. 01:47:57
We're hoping to draw in regular race goers. 01:48:00
Spectators and members of the. 01:48:03
That may only want to participate in post race activities. 01:48:06
As you can see on the site plan before you we will have Ocean View Dr. closed for people to queue up. 01:48:10
Outside of parking lot. 01:48:16
After the race, Lot C will be bustling with health centric food vendors, ******** games, a DJ. 01:48:19
Craft stations for Valentine's that we hope to share with the senior members of our community. 01:48:26
Information booths from Health Education VE. 01:48:31
And service organizations that I reviously mentioned. 01:48:34
Staff is excited to present what we hope can become an annual event. 01:48:38
Going forward, one to carry on the port, hueneme focused. 01:48:43
Celebratory. 01:48:47
Of what was experienced during this. 01:48:49
75th Anniversary event. 01:48:52
So this is just a brief overview of what the race route will look like. That's how we're going to achieve the. 01:48:58
5K. 01:49:05
As far as the recommendation, it is recommended that the City Council. 01:49:11
Adopt the resolution that conditionally approves SU P #2523 and find the project to be categorically exempt from Sequa. 01:49:16
Both Jose and myself are available for any questions that you may have at this time. 01:49:30
Thank you, Madam Clerk. Do you have proof of publication as required by law and a complete file of reports and exhibits? Yes, 01:49:34
Mayor, thank you. Does Council have any questions for staff? 01:49:39
Only questions will be heard at this time. Comments and discussion will be. 01:49:44
Councilmember Hernandez, Thank you, Mayor Perez, and thank you staff for your presentation. I'm looking forward to the event. But 01:49:50
then I noticed it was a Sunday. I'm at church on Sunday. Is there a reason that Sunday was chosen as the time? 01:49:57
Frame to conduct the event versus a Saturday. 01:50:04
We typically have rental events at our facility on Saturdays, and so for staff coverage reasons it it lent itself to the 4th. 01:50:08
However, if that needs to be reconsidered under councils direction, we will do so. 01:50:18
OK. The other question I had is this is this event, the event that is receiving funding from the Community Benefit Fund. So I 01:50:24
didn't see that under fiscal impact. Yeah. Thank you. And. 01:50:30
Think so this. 01:50:37
One of two projects, one of two community events that we are proposing. 01:50:39
The Community Benefit Fund this year APPRO. 01:50:45
Some funding for two community events as long as they had an educational aspect to them, which is part of what drove us to add 01:50:48
the. 01:50:52
Coordinate it with the health and Wellness aspect. 01:50:57
And so we we are anticipating that this would be one of the two projects funded. 01:51:01
By the City Port Community Event Fund this year. 01:51:07
OK. Thank you. I have no more questions. 01:51:12
Thank you. 01:51:16
We're going to open the public hearing and take public comment. The public May I ask some questions? 01:51:19
Oh yeah, it's OK. Well there, will there be an opportunity for sponsors in this event or is this just going to be city port 01:51:23
sponsored event? 01:51:28
There is an opportunity for sponsorships, so long as it falls within the guidelines we've received from city administration. 01:51:36
And then my second question is, are there also going to be stations similar to how the first funny fun run took place, or is this 01:51:43
just going to be just solely a run? 01:51:48
Sure. So we're hoping to expand the reach and make it. 01:51:53
An event that attracts typical race goers by the packaging of it as a 5K. 01:51:59
We were thinking that in in regards to February and everything that it offered thematically that we could switch gears and. 01:52:05
A fun run style. 01:52:15
Event later as an intramural offering through the recreation division. 01:52:17
But our focus for this rollout? 01:52:21
Straightforward race. 01:52:25
When you say later, are you talking about the 2nd event or for future times on this? Like like you know like? 01:52:27
Oh, OK. 01:52:33
Right, because I know we we did set aside money for two events, right? So correct. So the the Port City benefit fund funded 2 01:52:35
events. So I think the idea was one would be a straight up 5K for people who want the competition and then the second would be 01:52:41
more fun run type event. 01:52:46
OK, this is this is good. I like it. 01:52:52
Thank you. 01:52:55
Councilmember Gama, do you have any questions? 01:52:57
Logistically. 01:53:03
They'll start and finish at the same. 01:53:06
They will, OK. And so then we'll have a turn around point at some point, I mean. 01:53:09
We're intending to staff the race route with cooperative groups from our local schools and their sports teams. 01:53:16
O Just as you would see at water stations, a typical race events last the cross country team from Miami High School to work a 01:53:23
water station. 01:53:27
And those people, in addition to the volunteers that will have by way of the police explorers, will help guide people through the 01:53:30
route itself, so the sidewalk. 01:53:35
Will be the root or. 01:53:40
Primary route, yes. This will not go into the street. 01:53:44
In order to meet the actual measurement required to get to the 5K, The Walking path itself actually offers the best distance. 01:53:46
OK. 01:53:56
Any further questions? 01:53:58
Yes, so have you. So you've already reached out to the high school. 01:53:59
To every demographic within this city to ask them why do you love Port Hu? 01:54:35
Tell us why you love this city. And then we. 01:54:40
Shout it out and share it and see that. 01:54:44
Just take. 01:54:47
And as we have so much going on in the community right now, we can't think of a better way to start this year. 01:54:49
I love it. Thank you. 01:54:54
So Dutton just came to mind. So my understanding is we're going to have runners, walkers, strollers, dog walkers. 01:54:56
Right. And they'll be. 01:55:04
Segregated. 01:55:07
And at the point where they turn around and I'm just a little concerned. 01:55:09
The the runners are going to be running back and then having. 01:55:15
Migate through the walk. 01:55:19
Strollers, logistically, I think we share some of those same concerns. But having been through the fun run at least once, we've 01:55:22
had some exposure with this and it was successful and it did prove to be smooth. 01:55:28
But I guess I would afford ourselves the opportunity to try this year and if we didn't need to make changes. 01:55:34
Next year, we would act accordingly. 01:55:40
Just throw this out there maybe. One idea could be they're coming back maybe. 01:55:44
Try to have. 01:55:50
Too late. Yeah, that's what I was trying to say. Thank you. Thank you. 01:55:52
And real quick, I'm drawing a blank. I can't remember. Are there going to be several heats or is it just going to be one heat? 01:55:57
Depending on the number of participants. 01:56:01
Thank you. Any further questions? 01:56:05
Good. OK. 01:56:08
So we're going to open the public. 01:56:12
I'm going to open the public hearing and take public comment. The public hearing is now open for public input. 01:56:20
8/20. 01:56:26
Are there any public comments regarding this item? 01:56:29
No public comments. 01:56:31
So we'll close the public hearing. Public input has concluded. I will now close the public hearing, the time being 825. 01:56:34
We have before us a recommendation to adopt A resolution approving Special Use Permit #25-23 Run Walk for Your Heart 5K. 01:56:43
And to find the project to be exempt from. 01:56:55
And take add. 01:56:58
Related action that may be desirable. 01:56:59
Move to approve. 01:57:02
2nd. 01:57:03
We're excited. Is there any discussion? 01:57:05
Any further discussion, I just wanted to say I really appreciate I I heart Winemie theme. I think it's a winner. I I just have a 01:57:08
good feeling about it and I appreciate the creative thinking behind it so. 01:57:14
Yeah, I think it's great. Thank you. 01:57:21
To add to that, I think Ventura does the same thing. I heart Ventura. They have a day where everyone goes out and does something 01:57:23
for Ventura. 01:57:27
I like the. 01:57:31
All right, Madam Clerk, will you please take A roll call vote? 01:57:34
Council Member Comm. 01:57:37
Councilmember Hernandez, Council Member Martinez, yes. Mayor Pro Tem McQueen, Lejeune and Mayor Perez, Yes, motion passes 01:57:40
unanimously. Thank you. Thank you, staff. Thank you. 01:57:45
All right. We're moving on to business items. 01:57:51
#13 01:57:55
to award a contract with PFM Group Consulting LLC for the preparation of an economic development. 01:57:56
Thank you, Mayor. And I'm. 01:58:07
Introduce our Community Development Director, Mr. Stewart one more time and then I think he's off after this. 01:58:11
But just to walk through the background on. 01:58:18
How we started this Economic Development Plan project and the next steps. 01:58:21
Thank you again. I'm Mr. Vega and good evening again, everyone. This will be much shorter than the last presentation. 01:58:28
But staff tonight is requesting that the City Council authorize the city manager to execute an agreement. 01:58:35
PFM Group Consulting, LLC to prepare an economic development plan for the city. 01:58:42
For an amount not to exceed 115,000 and $90.00. Please note that the funds were previously budgeted for this project. 01:58:48
So we're completely covered. 01:58:56
So as we'll recall back on September 5th, City Council authorized staff to request a Request for Proposals, or RFP. 01:58:59
For this project, the closing date for the RP was this past November 3rd. 01:59:07
And the city actually received 14 proposals for this project from across the country, which is everybody I've spoken to says that, 01:59:12
that is. 01:59:16
A great number to receive. 01:59:20
The committee there was a staff committee. It was consisted of City manager Vega, our Finance Director, Mrs. Arrow and myself. 01:59:22
Independently reviewed all of these proposals and we unanimously. 01:59:30
Determined that the best proposal had been submitted by PFM. 01:59:35
Not only did it look like PFM had done their home. 01:59:39
And what the RP said and to address most every. 01:59:42
But they prepared a detailed plan for the project and part of that detailed plan that was a little bit different from the others 01:59:45
is that they also are proposing. 01:59:50
Have a subcontractor, Ariano Associates LLC, to prepare a thorough public engagement process for the project. 01:59:54
And that will be bilingual. 02:00:04
Furthermore, actually right now PFM is preparing similar plans for the city of Ventura. They're getting close to completion there, 02:00:07
as well as the city of. 02:00:11
And Ariana right now is leading the outreach for the Oxnard airport noise study for the county and actually Mr. Coyote has been 02:00:16
involved in some of the meetings with regard to that. So he's got some first hand experience working with them. 02:00:23
And so therefore, you know, the firms do have quite a bit of relative experience. 02:00:31
Here. 02:00:38
And then finally, the project's engagement leader, Mr. Bill Fulton, who's sitting back here should you wish to hear from him, 02:00:39
introduction, whatnot, or if you've got questions. 02:00:44
Is a renowned planner, very well known as statewide and actually nationally, but he's also a former mayor for the city of Ventura, 02:00:50
so he's got a lot of local experience. 02:00:55
And so it's great that he's on the team with us as well for this project and so at this point. 02:01:00
Either myself or Mr. Putin or Mr. Vega are here to answer any questions you may have. Thank you. 02:01:07
Thank you. 02:01:13
Does council have any questions for staff at this time? 02:01:15
I always think if I did have a question, what would it be? And so my question is where do you start? 02:01:22
Well, and that's what we're going to find out because really if you think about it, you know we we've got, you know, the City of 02:01:31
Port Hueneme is very unique in our layout. 02:01:36
You know, with the base and the port and just the way that we're physically laid out, but also we've got some serious constraints 02:01:42
primarily that we're so far away from. 02:01:46
The 101 freeway, we're completely unlocked. We have really nowhere to physically expand, so we have to grow up. 02:01:51
We discussed our cannabis issues, cannabis business issues at the last couple of meetings. 02:02:01
Where we really do need to be looking at ways to basically move away from just that, but also. 02:02:07
Grow our businesses here in the city, possibly get our Chamber of Commerce back in order, whatnot, so. 02:02:16
All of these were criteria that were listed in the RFP. And so again through the proposal that PFM proposed to us, we're really 02:02:22
excited to begin with this process, you know, talking with stakeholders. 02:02:30
And you know, looking at, you know, doing a SWOT analysis and what? 02:02:38
To find out again. 02:02:42
Where really what? You know, we're really hoping that they'll come up with, you know, something, you know, they'll dig up some 02:02:44
additional. 02:02:47
Interesting ideas for us to move forward with, but it is going to be quite an undertaking that will probably take about nine 02:02:51
months to go through. 02:02:54
Before we have that. 02:02:58
Are there any public comments regarding this item? 02:03:01
No public comments you The recommendation is to authorize entering into a contract with PFM Group Consulting LLC for the 02:03:07
preparation of an economic development plan for an amount not to exceed 115,000 and $90.00. 02:03:15
May I have a motion and a second? 02:03:23
Perfect any discussion. 02:03:26
Just want to say thank you to PFM and to Mr. Fulton for being here tonight. I know your reputation and I think that you're going 02:03:29
to do a terrific job. I look forward to the stakeholder engagement discussion. I'm hoping that you'll have make the opportunity to 02:03:36
meet with each one of us during that so we can provide our ideas to you. So thank you so much. 02:03:43
Could we hear from? 02:03:53
I'm sorry. 02:03:57
Bill Fulton, Fulton, Yeah, I would love to hear what what you think of our wonderful little city and economic development therein. 02:03:59
Well, good evening. Congratulations. 02:04:09
Congratulations on a very smooth reorganization meeting. I I've, I've been through a couple of rocky ones, so. 02:04:13
So, umm. 02:04:18
I think Tony said it well, where you start is what are your assets and then what do you have to work on and you have tremendous 02:04:21
assets in Port Wenimi, especially your proximity to the to the base and and to the port. Part of the question is how do you tie 02:04:30
that economic activity into to the benefit of the residents support with any more than is already the case. 02:04:39
There were also a series of items in the RFP that Tony put in the RFP. 02:04:48
That we highlighted as well. 02:04:53
The question of what to do with the beach as an unresolved question that was actually specifically stated in the RFP. 02:04:56
One of the things that I'm very excited about. 02:05:04
Is we have recently upgraded our technological tools to understand retail patterns more. 02:05:06
And there's new technology available that can tell us precisely where. 02:05:16
Where people in port we need me go outside of port we need me to shop. 02:05:23
To which store? And then we can begin to talk about what are the what. 02:05:27
What retail activity can you generate inside Port Renew? We're doing this in Moorpark right now. 02:05:32
Obviously, there's a lot of read as with you, there's a lot of retail leakage there to Simi Valley and Thousand Oaks. And so we're 02:05:39
trying to figure out what are the specific types of stores, restaurants, et cetera, that the residents of that city. 02:05:48
Appear to want based on where they're going and is it possible to attract those into the city and I think we're going to we're 02:05:57
very excited to do the the same thing here. 02:06:02
Having lived in Ventura County for 20, I live in San Diego now. But having lived in Ventura County for 25 years, knowing it pretty 02:06:07
well, having served on a variety of boards, including the EDC board with many of your predecessors, I'm really excited to be here 02:06:13
in in Ventura County, here in Port Winneme. It's a great town. That's a great. I'm a runner by the way. That's a great course you 02:06:19
just saw. I'm very excited about that. 02:06:25
And so to to try to help Port Hueneme NIT. 02:06:33
Economic assets together more for the benefit of everybody in the town and actually for the financial benefit of the city as well. 02:06:38
It is something that's our basic challenge. We're very excited about it. So thanks very much for for for having me here tonight. 02:06:46
Thank you, Night. I'm pretty sure your work is going to be just as good as your articulation right now. I really appreciate 02:06:54
hearing from you because that's a such. 02:06:59
Brass view and look and it's it's very encouraging. 02:07:04
It's it's kind of a systematic process that we have to go through and I, I, I neglected to mention Tony mentioned we did bring on 02:07:10
Ariana and it's very exciting to see. 02:07:15
To see Ariana's got some really great stuff lined up, not only bilingual involvement but a survey. They've got different ways of 02:07:22
reaching out into the community, like I've worked with them before that most firms don't have. So it's very exciting. Thank you, 02:07:27
member, Thank you Councilmember Hernandez, for for thinking it, for raising that particular point. Ariana is going to do a great 02:07:32
job on that. 02:07:38
Thank you. 02:07:44
Any further? 02:07:46
OK, Madam Clerk, we take a vote. 02:07:48
All those in favor? 02:07:52
All those opposed. 02:07:54
Hearing none motion passes unanimously. Thank you, Mr. Stewart. 02:07:55
All right, Item number 14 is the 2023 Winemie Beach Festival. Summary and feedback for 2024. 02:08:00
Thank you. 02:08:10
Our Mr. Perez is going to give a brief presentation on this. 02:08:12
You may recall that we've. 02:08:18
Sort of had a debrief on the Beach festival with the Citizen Advisory Commission committee and so as part of this item we're going 02:08:21
to sort of do the wrap up of the beach festival and provide some of the information from the Citizen Advisory Committee. 02:08:29
And then talk about some options moving forward. So with that, I'll turn it over to Mr. Pritz. 02:08:38
Good evening for the record, Deputy City Manager Charles. 02:08:45
Mayor and Mayor Pro Tem, congratulations. 02:08:49
You is your mic. 02:08:52
Have a note? 02:08:56
Because Mike is on it, just a little low. I don't know if you turn your speakers on if it would help. 02:08:59
Let me try it again. I didn't. I didn't do anything different. 02:09:05
Closer than my question, I'll get very close. So once again for the record. 02:09:13
Congratulations Mayor and Mayor Pro Tem. 02:09:19
So, as the City Manager indicated, Agenda Item 14 provides a summary of the 2023 Winneme Beach Festival and seeks the council's 02:09:23
direction. 02:09:26
Regarding regarding the planning and management of the event next year. 02:09:31
In September of this year, the City Council provided direction for the item to be reviewed by the Citizen Advisory Commission 02:09:36
before returning to the City Council. 02:09:39
And that Commission did review the item. 02:09:44
October 9th and November 13th. 02:09:46
So a quick overview, This year's two day event was held on August 26th and 27th and had an estimated attendance of about 19 to 02:09:54
20,000 people. 02:09:58
The event was planned and managed by REACH via an agreement with the city. 02:10:03
Which included the development of an event budget. 02:10:08
The execution of contracts for various festival equipment and services. 02:10:12
Overseeing sponsorship and vendor managers, coordinating marketing efforts and providing onsite supervision. 02:10:16
The city provided some staff support for the event, primarily in the form of police services, but also with representatives from 02:10:23
public works and recreation. 02:10:28
Primary activities at the event, as we all know, included live music. 02:10:34
Food, beer and wine concessions, various carnival rides, chalk art exhibits. 02:10:39
And we had a multitude of commercial vendors and nonprofit booths. 02:10:45
Of course, the Mainstage provided the platform for which musical acts erformed for the enjoyment of various event goers, but it 02:10:52
also provided for the base of operations for other important elements of the event. 02:10:58
Such as it served as the location where individuals and groups that make significant differences in our community were recognized. 02:11:06
2 examples shown here on the slide. 02:11:10
Are the Surfrider Foundation. 02:11:15
End the 2023 when Amy Hero recipient Becky Bruning. 02:11:18
The stage also served as the venue for city leaders, including council members and the city manager. 02:11:24
To provide announcements, important and important updates about recent happenings and projects in the city. 02:11:29
As noted earlier, we had an estimated attendance of about 19 to 20,000 people. 02:11:38
With over 60 vendor booths, visitors had lots of opportunities to purchase a variety of goods and receive information about 02:11:44
various resources provided by organizations in and around Port Hueneme. 02:11:49
O Pursuant to the requirements of the agreement with the City, Reach prepared a post festival. 02:12:00
Financial reconciliation. 02:12:06
That's included in Attachment C to the staff report. 02:12:09
In summary, the event had a budget deficit of justice under 46,000. 02:12:13
On the good side, the event managers did a very good job of keeping control of event expenses. 02:12:18
The deficit arose from significantly less than anticipated revenues. 02:12:24
In two forms. One, the revenue from dispensary sponsorships was less than anticipated. 02:12:30
And the other area that we saw that was less than anticipated was revenue from the sale of wine and beer. 02:12:36
And then the third element this year included a an admin fee for reach for conducting the event. That was an expense that had not 02:12:43
been incurred in. 02:12:47
Prior years. So those were the three reasons that the event had a deficit. 02:12:51
In summary, the overall financial support from the city, in addition to the amount of the event deficit, was its annual 02:12:58
contribution of $25,000. 02:13:02
And the staff support which it provides each year, this year that totaled approximately 27,000. 02:13:07
As noted. 02:13:15
Earlier in the presentation, the Commission, the Citizen Advisory Commission, reviewed the item on October 9th and November 13th. 02:13:17
The Commission. 02:13:24
Recommended that the next festival be locally focused. Involve nonprofit and community groups. Engage you. 02:13:25
Utilize the beach as part of festival activities and incorporate sporting events. 02:13:32
The Commission also suggested including agencies that provide important resources and services to the Community. 02:13:37
Incorporating Navy and Chumash. 02:13:43
Reducing the financial impact of. 02:13:46
Reducing the event to a. 02:13:48
And ensuring that conflicts with other major events in the county are avoided. 02:13:51
O This agenda item seeks to provide a summary of this year's festival and to obtain council direction regarding the planning of 02:13:59
next year's event. 02:14:03
Such direction will allow staff to better assess options for planning and managing the next event. 02:14:08
The city has developped an RFP, which is attached to the staff report, and it's recommended that the city move forward with 02:14:14
soliciting proposals. 02:14:17
With council direction this evening, staff would continue to research the option of using internal resources, which appears that 02:14:22
it may be appropriate for a smaller, more locally focused event. 02:14:27
As well as proposals that may be received through the issuance of the RFP. 02:14:33
That concludes the staff recommendation. Mr. Vega and I are available for questions on this item. 02:14:43
Thank you, Mr. Perez, this council have any questions? 02:14:49
Go ahead, Councilmember. 02:14:54
Martinez. 02:14:55
I see that you've added. 02:14:57
More emphasis on the sand. How much of A push are are you are you have have you thought about you know having the festival on the 02:15:00
sand? Because that's that's an idea that I I've been wanting to push for a while. Like hey, we have a beach. 02:15:07
Let's make the festival unique. Let's get it on the beach, like on the actual. 02:15:13
So that was specifically a concept, an idea that was raised by the Citizen Advisory Commission. 02:15:19
I think that based on council feedback that could take different forms, but preliminarily ideas may include. 02:15:28
High school teams such as the beach volleyball teams, we could have a sports related competition on the beach. 02:15:36
We could engage. 02:15:44
Nonprofit groups. I haven't approached anybody about this, so these are top of mind ideas and I know that we have Joan behind me, 02:15:47
but my thought was we could have beachfront educational forums from groups such as Surfrider or others about environmental. 02:15:54
Impacts and things that we can do to be more environmentally conscious. 02:16:03
We could potentially use groups like Real guppies and have competitions and or exhibits on the pier, so those are ways to take it 02:16:07
off of. 02:16:11
Concrete parking lot and roadways and bring it more on the pier and the beach. 02:16:16
So it hasn't been thought of like actually having the entire festival on the. 02:16:22
That would be a concept that we could take direction from council and consider, I think that there may be some logistical 02:16:27
challenges to having some events on the sand. 02:16:31
But the feedback that we got from CAC is we call it the Winami Beach Festival yet. 02:16:37
None of it is really on the beach. We we did have a year where we had some sandcastle exhibits on the beach, but really primarily 02:16:42
it's it's not on the beach and they the idea was just what can we bring to the beach. 02:16:47
Thank you, Charles. If I could add just quickly that. 02:16:53
That's really one of the main points of the item today is is, so we heard from the the CAC what they. 02:16:58
The elements. 02:17:05
Want to see in the Beach Fest next year And so we're coming back to the council and seeing if there's a consensus. 02:17:06
To make some of those changes to to how it's been done. 02:17:13
And. 02:17:17
We're trying to get ahead of the of the beach festival and not have a situation I think similar to last year where we were 02:17:19
coordinating it fairly last minute but it. 02:17:23
Times getting away from us because we're already four months from the last beach festival and eight months until the next beach 02:17:28
festival. So we're trying to kind of have. 02:17:33
Process where? Where? We went to the CAC and now we're coming back to council. 02:17:39
Where we want to get direction from council and then based on that direction we can put together our plan for how we're going to, 02:17:45
how we propose holding it so. So that's really the exact kind of feedback we're looking for. 02:17:51
Another thought Kites. What about kites? I think that's a really good. 02:18:00
And activity appropriate for. 02:18:06
Maybe we could have some. 02:18:10
Kite Festival. 02:18:12
Maybe we can encourage local schools. 02:18:14
You know, fly a kite or make a kite, I don't know. But I think maybe that's something we could look. 02:18:18
Councilmember Hernandez, Yes. Thank you, Mayor Perez. 02:18:24
And thank you staff for the. 02:18:28
Umm and the RFP? I have a couple of questions. One, did staff ever do a cost analysis or a? 02:18:31
A. 02:18:43
That was realistic and included staff costs so that we could actually cost. 02:18:43
What? What? 02:18:52
Could cost the city and how much money would need to be raised. 02:18:54
To implement. 02:18:58
I think that's our next step. The first question is like, what's the scope of what the council's looking for? And then once we 02:18:59
know that, then we know what resources we would need to accomplish it. 02:19:05
We provided the financial information from past speech fests and and. 02:19:11
They're not low-cost events, I think. 02:19:18
We average about is it about $200,000 for Beach Fest? 02:19:21
Yeah, the the expense side of the of the event budget is more than that. And just just as a comparison some other cities in the 02:19:26
county operate events for you know 30 thousand $40,000, but they're smaller events so. So we heard from the CAC that there is 02:19:32
interest in bringing it back to a little smaller footprint. 02:19:38
Which if we're able to make it a smaller footprint, then we can reduce some of those costs and then. 02:19:45
Yeah. And one day was was one of the things that the CAC talked about a one day event which would lower the cost but also lower 02:19:51
the participation cost, which is something we heard from a lot of the nonprofits that our participation costs were higher than 02:19:56
comparable events. 02:20:00
So if we get that dire. 02:20:04
We would then put together a. 02:20:08
The alternative would be to say, you know, we've done it the same way the last couple years and we want to continue to do to do 02:20:12
that. 02:20:15
That's something that can be. 02:20:17
Decided but the like we said the CAC was recommending kind of changing that scope up a little bit and. 02:20:20
It seems to match what we've heard from the nonprofits and some of the other participants as well. So. 02:20:28
I had some more questions. Did staff consider increasing the city's contribution? I think the $25,000 has been. 02:20:34
Our traditional contribution and with rising costs of doing business. 02:20:43
Is there a possibility we could increase that amount? 02:20:51
To something. 02:20:56
I I don't know if you wanna double it or maybe go up 30,000, but was there any consideration to doing that or maybe it just 02:20:59
depends on where the budget and figures line those line up. It'll all tie out to what the final scope of it is and then our budget 02:21:05
that includes it and that may be something we have to do depending on what we choose to do, we may have to increase our our 02:21:12
contribution. So OK and then the timing of the. 02:21:18
The The Beach festival. 02:21:26