CALL TO ORDER / FLAG SALUTE / ROLL CALL | |
INSPIRATION | |
PUBLIC COMMENT | |
AGENDA APPROVAL FOR CITY COUNCIL | |
CONFLICT OF INTEREST DECLARATION | |
PRESENTATIONS | |
Item 1: Presentation of the State of the City Video |
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COUNCIL RECOGNITION | |
Item 2: Honor and Recognize Outgoing 2023 Mayor Pro Tem Misty Perez |
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Item 3: Honor and Recognize Outgoing 2023 Mayor Bobby Martinez |
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COUNCIL REORGANIZATION | |
Item 4: City Clerk to Conduct Election of Mayor |
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Item 5: City Clerk to Conduct Election of Mayor Pro Tempore |
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CONSENT CALENDAR | |
PUBLIC HEARINGS | |
Item 11: Zone Text Amendment No. PHA-911, the Updated Port Hueneme Landscape Ordinance and Project No. PH-912, the Updated City-Wide Landscape Design Guidelines |
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Item 12: Adopt a Resolution Granting Special Use Permit No. 25-23 for the City of Port Hueneme |
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BUSINESS ITEMS | |
Item 13: Award of Contract with PFM Group Consulting, LLC for the Preparation of an Economic Development Plan |
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Item 14: 2023 Hueneme Beach Festival Summary and Feedback for 2024 |
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CITY MANAGER COMMENTS AND REPORTS COUNCILMEMBERS’ REPORTS AND COMMENTS | |
REQUEST FOR FUTURE AGENDA ITEMS | |
ADJOURNMENT |
All right. Welcome everyone, to the City Council regular meeting. I'm calling this meeting to order. The time is now 6:30 PM. | 00:00:48 | |
Will everyone please stand and join us for the flag? | 00:00:56 | |
Ready. Begin. | 00:01:07 | |
I pledge allegiance to. | 00:01:08 | |
The United States of America. | 00:01:11 | |
And to the Republic for which? | 00:01:13 | |
One Nation under. | 00:01:16 | |
Indivisible with. | 00:01:18 | |
Madam Clerk, can you please take? | 00:01:27 | |
Councilmember Gama. | 00:01:29 | |
Council Member Hernandez here, Council Member McQueen Lejeune here, Mayor Pro Temperez here, and Mayor Martinez present. | 00:01:32 | |
Tonight's inspiration will be given by myself. | 00:01:41 | |
I just want to say that today is my last day as. | 00:01:45 | |
And it's been an honor to be the city's mayor, mayor. | 00:01:48 | |
And why? I'm not sure if I'm the youngest ever. I know I'm one of the youngest in our history. What what I do know. | 00:01:54 | |
I'm the son of. | 00:02:03 | |
To immigrant parents who love me very. | 00:02:04 | |
I I learn Spanish first before learning English and. | 00:02:08 | |
If I can make it up here, I believe that anyone can make. | 00:02:13 | |
Regardless of their age, their ethnicity or or their gender. So I hope I can inspire more people in the future and. | 00:02:17 | |
And not just our city, but cities all over the world to run for City Council or mayor and and and learn. | 00:02:24 | |
You know how a city works because it's been a it's been a great experience. I just want to say thank you to everybody who | 00:02:31 | |
supported me and I hope I can inspire other people. And maybe you might not be thinking about running for council, but maybe you | 00:02:36 | |
know someone. | 00:02:40 | |
Does want to run for council and hopefully you can motivate them and and support them and and help them out in their journey. | 00:02:45 | |
Thank you. | 00:02:52 | |
We will now hear public comments not pertaining to any items on the agenda. Comments are limited to 3 minutes. This process will | 00:03:00 | |
be the same for comments pertaining on to each agenda item. | 00:03:05 | |
Madam Clerk, are there any public comments? | 00:03:11 | |
You have one in person, and when we're in Joan. | 00:03:15 | |
Good evening, Mayor, Mayor Pro Tem. For the moment, City Council staff and public I'm standing here as a representative of Surf. | 00:03:25 | |
Ventura County. | 00:03:35 | |
And I just wanted to thank all of you for your support over the last couple years in. | 00:03:38 | |
Supporting our programs and campaigns to protect the world's oceans, waves and beaches, particularly ours here in Winemie. I | 00:03:46 | |
really appreciate everything and all your support. Mr. Spalding, Mr. Vega. | 00:03:52 | |
Several others I will call you. | 00:03:58 | |
In person. | 00:04:01 | |
For specific support that you've given us. | 00:04:04 | |
Deputy City Manager Perez and Community Services Resources Manager Anna Henley and reach for support in the installation of 23 | 00:04:07 | |
cigarette **** canisters throughout the city, mostly along the Promenade and in the parks. | 00:04:16 | |
Surfrider, Ventura County. | 00:04:26 | |
Recycled over 7000. | 00:04:29 | |
755,000 cigarette butts in the last several years. | 00:04:32 | |
Thank you, Mayor Martinez. | 00:04:36 | |
Council and Mr. Spalding in adopting the ordinance that bans expanded polystyrene. | 00:04:39 | |
Which is a toxic pollutant that is ubiquitous in the cleanups that we. | 00:04:45 | |
Do at the beach. | 00:04:49 | |
Thank you, Councilman Gama, city manager. | 00:04:51 | |
And deputy public works director Camar. | 00:04:55 | |
And the public works staff Partic. | 00:04:58 | |
For your support for the beach cleanups we've done at Ormond in the past, currently and in the future. | 00:05:01 | |
This year, we've. | 00:05:08 | |
4 1/2 tons of trash off the beach just from going in from the Whinini side. That's not the total we've got out of Ormond. It's | 00:05:10 | |
quite a bit of trash. So we really do support or thank you for your support. | 00:05:16 | |
We recently started testing ocean water quality at the winding. | 00:05:22 | |
Via our Blue Water Task Force program. | 00:05:26 | |
Test results. | 00:05:29 | |
Available every Friday at Ventura, Surfrider, or. | 00:05:31 | |
And while this did not require any city support. | 00:05:35 | |
We are happy to be able to test the water and provide our citizens with information about the water quality. | 00:05:38 | |
In closing, I wish all of you a Happy New Year. | 00:05:44 | |
And a joyful holiday season. Thank you. | 00:05:48 | |
Thank you, Joan. | 00:05:52 | |
OK, the written public comment. Good evening Mayor and City Council. My name is Julian Laufer and I am President of Soroptimist | 00:05:56 | |
International of Channel Islands. I want to cordially invite you to the inauguration of our new club that includes the Port | 00:06:03 | |
Hueneme area. The event is scheduled for Friday, January 19th at 5:00. PMI will also follow up with a formal invitation. | 00:06:11 | |
If you are not familiar with Soroptimists, we are an international organization whose mission is to work together to transform the | 00:06:18 | |
lives of women and girls in our communities. We volunteer in our communities and fundraise so that we can assist women and girls | 00:06:23 | |
in our community. | 00:06:28 | |
If you are interested in learning more about our Club Oregon, maybe even consider joining, We meet at 1000 Town Center, Suite 520 | 00:06:33 | |
Oxnard on the 2nd Thursday of each month at noon. | 00:06:39 | |
You are more than welcome to attend one of our meetings to learn about what we do and answer any questions you may have. | 00:06:45 | |
My contact information is 907-250-0549 or Jay Laufer at guildmortgage.net. | 00:06:51 | |
That concludes Public. | 00:07:01 | |
Thank you, Madam CL. | 00:07:03 | |
May I have a motion in a second to approve tonight's agenda? | 00:07:04 | |
Fill moved. | 00:07:07 | |
Can we take a vote, please? All in favor. Aye, all opposed. | 00:07:09 | |
Carry none. Motion passes unanimous. | 00:07:14 | |
Do any members of council have any conflicts of interest to disclose for anyone item? | 00:07:17 | |
OK. Hearing none, we're going to move on to our first presentation. | 00:07:23 | |
The State of the City video. | 00:07:27 | |
Thank you, Mayor. And before we go to the video, we just wanted to. | 00:07:30 | |
To take a minute, it's hard to believe that we're at the end of another year, we're at the end of 2023 and so we've prepared our | 00:07:35 | |
state of the city and we we've been releasing that to the community in recent weeks. But we also wanted to take the opportunity | 00:07:42 | |
before we played it, play the video to just thank some of the key people that have helped. | 00:07:48 | |
US accomplished so much this year. | 00:07:56 | |
Starting with thanking the City Council for its leadership this year and I think some of the all of the accomplishments that are | 00:07:59 | |
listed in our state of the city start with the Council's leadership and it's particularly important during challenging times and | 00:08:06 | |
the staff and and myself appreciate the Council's leadership. | 00:08:13 | |
I also want to thank all of our staff who worked tirelessly to serve our community this year. | 00:08:20 | |
The state of the city has a lot of the big projects we've done this year. | 00:08:26 | |
But I also want to highlight the little things and right this minute is a good example of some of those little things where for | 00:08:30 | |
example with the rain coming in, our rec team is working as we speak to to reschedule all of the Santa float. | 00:08:37 | |
Streets to get to make sure we get out to every street before the rain hits, we have our public works team, our Police Department, | 00:08:46 | |
working together to clear channels and preparing. | 00:08:50 | |
The community for the coming rain. | 00:08:56 | |
We have our housing department working to make sure that we're prepared for the urgent needs of our housing residents. | 00:08:59 | |
Our Community Community Development Department working to coordinate. | 00:09:05 | |
Permits and help businesses and and residents with their projects. | 00:09:10 | |
And then all of our internal services that help to make sure that we can pay for all those things and we have our IT and | 00:09:17 | |
everything else. | 00:09:20 | |
To do those things. So the state of the city is a great presentation of some of the big things we got done this year, but I want | 00:09:24 | |
to thank the council and our staff. | 00:09:29 | |
For not only that but also the little things that we do every day. So we have a great team and they're here all the time working. | 00:09:34 | |
So I just want to wanted to start with sharing that appreciation. And so with that we will launch into our state of the city 2023. | 00:09:43 | |
Is a beautiful place to live. | 00:09:54 | |
I absolutely love our city. | 00:09:57 | |
Which is why it's such an honor to stand before you today. | 00:09:59 | |
As we celebrate the progress and achievements of our remarkable city over the past year. | 00:10:02 | |
Before we drove into the exciting updates and future plans, I want to take a moment to express my gratitude to have served as your | 00:10:13 | |
mayor here in the city of Port Hueneme this year. We've seen changes. | 00:10:20 | |
Growth and the steadfast commitment to making Port Hueneme an even better place to. | 00:10:27 | |
Work and thrive. | 00:10:33 | |
So without further ado, let's get started. | 00:10:35 | |
This year, we welcome James VE. | 00:10:39 | |
As our new City Manager, a local born and raised who has proven himself as one of the county's best with over 12 years of city | 00:10:42 | |
management experience. | 00:10:47 | |
We have also welcomed back Mike Federico as our police. | 00:10:52 | |
A former police officer who is proud to have started his career here in Port. | 00:10:57 | |
At a young age. | 00:11:02 | |
He has been a part of our community for over 30 years. | 00:11:04 | |
And he has also the person who started the Police Explorer program here back in the city in 1997. | 00:11:08 | |
Communication. | 00:11:17 | |
This year we have started for the first time an Instagram page and we have also grown our Facebook page. | 00:11:18 | |
Additionally, we now have a newsletter and are actively using our YouTube channel. | 00:11:25 | |
Onto environmental safety. | 00:11:32 | |
This year we have banned E, which is very expensive to recycle and not very good for our environment. | 00:11:35 | |
We also are in the process of providing clean and renewable electricity. | 00:11:44 | |
Through the use of clean power lines to all of our residents, we have also updated our landscape guidelines to encourage drought | 00:11:50 | |
tolerant plants. | 00:11:55 | |
In regards to. | 00:12:00 | |
We have added new safety measures including new speed limits, Rd. humps. | 00:12:03 | |
City cameras and the addition of a new motorcycle officer. | 00:12:08 | |
Here in the City of Port Hueneme, we have continued to provide citywide sponsored events and have introduced some new new events | 00:12:13 | |
to the city, including the Winemie Fun Run, which was a great success. | 00:12:19 | |
And it was a 1 1/2 mile. | 00:12:26 | |
Where adults, children and teenagers and seniors can all participate. | 00:12:28 | |
We also had a music and literature event. | 00:12:34 | |
A Health and Wellness. | 00:12:37 | |
The Halloween Spectacular. | 00:12:39 | |
Continue the touch of truck. | 00:12:41 | |
Movies at. | 00:12:43 | |
The Winemie Beach. | 00:12:45 | |
And celebrated our 75th anniversary. | 00:12:48 | |
We also have new city partnerships. | 00:12:52 | |
We open the new teen center here in Orvin Carpenter Community Center and we also opened up the gym. | 00:12:55 | |
On Tuesday nights and Saturday mornings. | 00:13:02 | |
There are many new city up. | 00:13:06 | |
Just to mention a couple the city Chambers now has new TV's, new microphones. | 00:13:09 | |
And a new system for us to. | 00:13:16 | |
The best service during City Council meetings. | 00:13:19 | |
We also have new employee tech that will help out with finances. | 00:13:23 | |
Business licenses and emails. | 00:13:29 | |
Public Works also has new vehicles, including trash trucks, so they can now accept the green waste business opportunities. | 00:13:31 | |
This year we introduced 2 new cannabis lounges. | 00:13:40 | |
And are also expecting their. | 00:13:44 | |
Of the new Grocery Outlet store here in the old Mary's Market and old Tradewinds Market. | 00:13:47 | |
We also have a library. | 00:13:53 | |
The. | 00:13:56 | |
Has received some Rep. | 00:13:57 | |
And we're also proud to announce that the new mural will be in the front of the library here in Port Hueneme. | 00:14:00 | |
In regards to public housing. | 00:14:06 | |
We've added some new improvements to Mar Vista. | 00:14:09 | |
Including a new sidewalk and new Windows for our residents. | 00:14:12 | |
City Council is moving forward to the renovation of Bubbling Springs Park. | 00:14:16 | |
Which will. | 00:14:21 | |
Two dog parks, new baseball fields, soccer fields and a snack bar to support the Winemie Little League. | 00:14:23 | |
As we wrap U this reflection on our city's progress. | 00:14:31 | |
I am filled with immense pride and gratitude because we've accomplished so much. | 00:14:35 | |
As we move forward, let's carry this momentum with us. Let's continue to collaborate and innovate and strive for the future. | 00:14:41 | |
That's the reflects. | 00:14:46 | |
The strength and spirit of wine. | 00:14:51 | |
Thank you to every resident. | 00:14:53 | |
Every community partner. | 00:14:55 | |
And every individual who contributes to the vibrancy of our city. | 00:14:57 | |
Your dedication is a driving force. | 00:15:02 | |
Behind our success. | 00:15:05 | |
In closing, let's embrace the opportunities that lie. | 00:15:07 | |
Knowing that together, there's no limit to what we can achieve. | 00:15:11 | |
Poor Winimi, you make us. | 00:15:16 | |
And I'm excited for the chapters that are yet to be written in our city's history. | 00:15:18 | |
Thank you, and may the spirit of the city continue to shine bright. | 00:15:24 | |
I just want to take the time to thank Councilmember Hernandez because. | 00:15:38 | |
I was. I was new to to my position and I didn't realize that it was my responsibility to come up with the state of the city. | 00:15:42 | |
And it was running kind of late and. | 00:15:49 | |
And. | 00:15:51 | |
City Manager Vega. We decided to make a video and I think it came. | 00:15:53 | |
Came out great. | 00:15:57 | |
Just want to say thanks to Councilmember Hernandez because I don't think we would add the video if it wasn't for her. Thank you. | 00:15:59 | |
Are you ready to move on? Yeah, we can. We can move on. OK. Thank you. | 00:16:12 | |
So tonight we have two items. | 00:16:16 | |
To Council recognition items honoring and recognizing our outgoing 2023 Mayor Pro Tem, Misty Perez, and our 2023 Mayor, Bobby | 00:16:21 | |
Martinez. | 00:16:26 | |
And so we have some things we'd like to present and and give some opportunity to some of our speakers. I think we have several | 00:16:32 | |
speakers here from other cities, council members and supervisors office, assembly members office. So we really appreciate them | 00:16:39 | |
coming out on a Monday night. So we're going to make sure we give them the opportunity to to speak if they'd like to. | 00:16:46 | |
And so as we start the recognition, we're moving to recognition of Mayor Pro Tem Misty Perez. | 00:16:54 | |
And we'd like to honor and recognize Mayor Pro Tem Misty Perez for her dedicated service and contributions this past year. | 00:17:03 | |
We mentioned a lot of things in that State of the City video, but there's a lot of other things that that Mayor Pro Tem Perez. | 00:17:09 | |
Participated in and attended regular meetings. Things like the landscape design guidelines that was mentioned was a committee. | 00:17:19 | |
For quite a while that had multiple meetings and took a lot of time to move that forward and it's moved forward and it's on our | 00:17:27 | |
agenda tonight to be complete. | 00:17:32 | |
And so we want to thank Mayor Pro Tem Perez for her help in projects like the Landscape Design Guidelines Committee project, the | 00:17:37 | |
Serving on the City Port Joint Committee and representing the city in Washington, DC this year. And it would be impossible to name | 00:17:43 | |
all of the things. So that's just a few. | 00:17:49 | |
But it has been an honor to work with you, Mayor Pro Tem, and and we'd like to present you with a small token of appreciation in | 00:17:56 | |
recognition of your service from the city. | 00:18:00 | |
And it is this desktop clock. | 00:18:05 | |
And. | 00:18:11 | |
And before we call up our some of our guests to speak, I'd like to present you with the certificates on behalf of several people | 00:18:16 | |
who also wanted to be here but were unable to attend. We have a certificate from the Ventura City Council and Mayor Joe Schroeder. | 00:18:24 | |
A certificate from the Moorpark City Council and Mayor EN. | 00:18:33 | |
And with. | 00:18:39 | |
We will invite our speakers to attend. Do you want to? | 00:18:42 | |
Or to to speak, I'm sorry. | 00:18:47 | |
We can go ahead. | 00:18:50 | |
OK. | 00:18:52 | |
Thank you. OK, Well, I'll start with a supervisor, Vienna Lopez. | 00:18:54 | |
Hi, good evening and thank you for the opportunity to join this reorganization meeting, but in particular to celebrate and | 00:19:06 | |
recognize the incredible leadership of the City of Port Hueneme. And I've really enjoyed the past year to say that I've reached a | 00:19:13 | |
full year of of serving alongside all of you, but in particular Mayor Pro Tem Perez as we began early in the year talking about | 00:19:21 | |
Bubbling Springs Park and meeting out. | 00:19:28 | |
On site and and looking at at at what opportunities. | 00:19:36 | |
Existence. So it's really incredible to see the progress that has been made under your leadership. And I do look forward to our | 00:19:40 | |
continued partnership on the Board of Supervisors and here with the City of Port Hueneme to support the residents of the of the | 00:19:46 | |
city. And just want to thank you for for being a very engaged and active mayor Pro Tem whether it's youth or mental health or | 00:19:52 | |
public safety. You have definitely been advocating for so many of the important aspects of the city and just want to thank you and | 00:19:58 | |
recognize. | 00:20:04 | |
Your contributions this past year. | 00:20:11 | |
I have a certificate for you. I'll bring up there. Thank you. | 00:20:13 | |
Patty Garos from Assembly Member Bennett's office. | 00:20:25 | |
Hi, good evening. My name is Tariq Kiros. I'm here on behalf of Assembly Member Steve Bennett. He's the representative in the for | 00:20:36 | |
the 38th District, which includes the City of Port Hueneme. And on behalf of him, I just really want to extend his appreciation | 00:20:43 | |
and thank you for the service as mayor Pro Tem this past year. Your vision for the City of Winemie, for the residents, the | 00:20:50 | |
opportunities that you create, the success. We really thank you for that dedication to public service. | 00:20:57 | |
And we look forward to any partnerships in the future. And once again, just want to thank you for all your contributions. | 00:21:05 | |
They were released from Congresswoman Brownlee's office. | 00:21:19 | |
Everyone, I unfortunately don't have a certificate for you, but I know the Congresswoman would love to send her sincere gratitude | 00:21:27 | |
and thanks for all the service that you've provided the City of Port Hueneme this year. So thank you very much. | 00:21:33 | |
Kevin McNamee, mayor of Thousand Oaks. | 00:21:46 | |
Mayor, City Council members, City staff. | 00:21:54 | |
My name is Kevin McNamee and I am proud to say that I am a City Council member in Thousand Oaks. As of Tuesday, I have now | 00:21:56 | |
relinquished the reins to someone else to do it for a full year, thank you very much. | 00:22:01 | |
I would like to say. | 00:22:07 | |
54 years ago this wonderful city was founded had a population of 33,000 people. Today it boasts of a population of 22,000. | 00:22:09 | |
It has blossomed. It has. | 00:22:18 | |
54 years. | 00:22:21 | |
We at our harbour. | 00:22:23 | |
But more importantly, we had the train system that connected the economy here. | 00:22:25 | |
Ort Hueneme and the Venture County with the rest of the. | 00:22:30 | |
Today, 54 years. | 00:22:34 | |
We have our Deep Harbor, which is key to economic growth, the one of three Deep Harbors we have in California, San Francisco, LA | 00:22:36 | |
and Port Hueneme. | 00:22:40 | |
Military 54 years ago was pretty much non-existent, but. | 00:22:46 | |
We have a combat ready. | 00:22:51 | |
Naval base that can go at the. | 00:22:54 | |
And Port Hueneme is a proud member of that. | 00:22:56 | |
I have to say that much has changed in 54 years in Port Wayne. | 00:23:00 | |
You are an incredible economic vital link not only to the County of Ventura, the state of California, United States, but also the | 00:23:04 | |
rest of the world. Because now we are no longer exporting green, but fruits, vegetables, importing auto and HomeGoods. | 00:23:11 | |
You guys are an economic H. | 00:23:19 | |
For this county, the state, and this country and I thank you for. | 00:23:21 | |
You have a strong city staff. | 00:23:25 | |
You have much to be proud of. | 00:23:27 | |
From Mayor Martinez presentation, I could look forward to the continued growth of this wonderful city and the people of this city | 00:23:28 | |
should be very proud of the dedication all of you put into it myself as a council member. | 00:23:35 | |
They pay us millions of dollars to do this job, don't they? | 00:23:42 | |
It is essentially to those who may not know this is a volunteer position, we get a stipend. | 00:23:46 | |
But you put in many more hours and maybe there's a labor issue here that we're getting paid below minimum wage, but that's another | 00:23:51 | |
discussion. | 00:23:54 | |
That said, on behalf of my. | 00:23:58 | |
Al Adam myself as Council member, my fellow Council members. | 00:24:01 | |
The people of Thousand Oaks, we wish to recognize our outgoing. | 00:24:05 | |
Bobby. | 00:24:10 | |
And the mayor Pro Tem, Misty Perez. With these certificates of recognition, I'd like to make an observation. | 00:24:11 | |
We only have like a $2 million budget, something like that, not a $2 billion like the county. | 00:24:16 | |
We provide frames. | 00:24:22 | |
And Tony Tremblay from Mayor of City of Camar. | 00:24:38 | |
Thank you, Mr. Mayor. | 00:24:45 | |
And Vice Mayor Pro Tem and members of the City Council. It's a privilege to be here tonight. | 00:24:47 | |
It's very difficult to top Mayor McNamee on on his remarks. | 00:24:53 | |
I was struck during the video presentation. | 00:24:58 | |
By how many good things you have going on here in the city of Port Hueneme? | 00:25:01 | |
And I'm very proud as a as a fellow council member who unlike mayor, I just became mayor again last week. So now I'm in for the | 00:25:05 | |
duration, Tina's for the next year. But you have so many good things going here and going on here in the city. | 00:25:11 | |
And I'm privileged to know several of you through our work on regional commissions and regional. | 00:25:18 | |
Boards. | 00:25:25 | |
It all starts with your leadership. | 00:25:28 | |
It all starts with the hours and hours and hours that I know each of you individually put in. | 00:25:30 | |
And it's hard to find. | 00:25:37 | |
Good people. | 00:25:41 | |
Who use the best interests of their city as their North Star to make their decisions and all of you. | 00:25:42 | |
That. | 00:25:51 | |
We're here specifically to honor you tonight, Mr. Mayor and Madam Mayor Pro Tem, and I want to thank you and thank all of you for | 00:25:52 | |
your leadership coming from. | 00:25:57 | |
Not so distant neighbor over on that side of the Oxnard plane. We're very proud of you. We're proud of our relationship about | 00:26:02 | |
Mayor McNamee. | 00:26:06 | |
I'm sorry, Councilmember McNamee said it best. Mayor McNamee said it best relative to your importance to all of us. And again, | 00:26:11 | |
just wanted to thank you very, very much for your dedication. | 00:26:15 | |
Camarillo does not provide frames. I don't know what to tell you. I'm sorry about that, but what can I tell you? Anyway, thank you | 00:26:20 | |
very much. Congratulations. | 00:26:25 | |
And I apologize if I didn't recognize you, but Angelica Cisneros, is she here? No. Right. OK, so she did. They stopped by | 00:26:39 | |
representatives from Senator Limon's office. So I do have these certificates here for you both Mayor Martinez and Mayor pro | 00:26:45 | |
tempore. So thank you. | 00:26:51 | |
I was going to suggest at some point maybe you were going to say the same thing as have you guys. | 00:27:02 | |
The two of you down in the front with. | 00:27:07 | |
Who's honored you and take a photo? | 00:27:09 | |
Yeah, do you want to take a photo with your family first? | 00:27:13 | |
Yeah, we can do that. I want to say a few words before we do that. I just want to say it's been a blessing and an opportunity, a | 00:27:17 | |
learning experience. And from somebody who's not very good at public speaking, this gave me an opportunity to practice that. | 00:27:22 | |
And, you know, it was an honor to help Mayor Martinez fill in where he wasn't able to. So I'm looking forward to the next chapter. | 00:27:29 | |
And this was a great experience. So thank you all. | 00:27:33 | |
Thinking we can pause for one minute to get some photos. | 00:27:45 | |
The mayor, too. | 00:28:04 | |
OK. | 00:28:07 | |
You guys let me know I mean. | 00:28:17 | |
Effort and Res. | 00:28:21 | |
OK. | 00:28:23 | |
Come not in the picture, right? | 00:28:34 | |
You're gonna come out looking like this. | 00:28:37 | |
And could we get one for with the electeds? Yeah. | 00:28:52 | |
Yeah. | 00:28:58 | |
Your case up. | 00:29:23 | |
So Mayor will continue on with yours, and then maybe we can take a short break after we do yours to give people an opportunity to | 00:29:56 | |
leave. But but we'd now like. | 00:30:01 | |
Honor and recognize Mayor Martinez for his dedicated service and contributions this past year. | 00:30:08 | |
As Mayor Pro Tem mentioned, the Mayor and the Mayor Pro Tem have worked very closely on several of the projects of several of the | 00:30:13 | |
ones we already mentioned. | 00:30:17 | |
Umm, they were collaborating on through this year, but also we wanted to recognize Mayor Martinez for his focus on. | 00:30:21 | |
Representing the city in numerous events this year, such as the city's first Fun Run event. | 00:30:32 | |
And also, as mentioned, represented the city with Mayor Pro Tem Perez on the port, the Joint Port City Committee and in Washington | 00:30:38 | |
DC this year. | 00:30:43 | |
To advocate for our Wenimi community. | 00:30:48 | |
Mayor, likewise, it has been an honor to work with you, and I'd like to present you with a gavel plaque in recognition and | 00:30:51 | |
appreciation of your service. | 00:30:55 | |
And so with that, I know some people spoke to both, but if anybody did want to speak, we'd invite you back up to to speak at this | 00:31:14 | |
time. | 00:31:19 | |
Hi, good evening, Mayor, Mayor Pro Tem Council, thank you again for the opportunity to stand before you as your 5th District | 00:31:30 | |
County Supervisor and again to thank you for your leadership as Mayor. I really enjoyed your enthusiasm, the the enthusiasm you | 00:31:38 | |
bring to every space where there are discussions about the residents and what is going to make the lives of of Port Hueneme | 00:31:45 | |
residents better. And and that is something that that I've appreciated and I know I will continue to see that. | 00:31:53 | |
And and appreciate how you have worked really well with your, with your Council colleagues. | 00:32:01 | |
In representing the city in bringing a vision that is going to make our community stronger and better. So thank you for your | 00:32:05 | |
service in every capacity and to look forward to continuing to work with with all of you in the coming year. And we'll also take | 00:32:12 | |
an opportunity just to wish everyone a very happy holiday as we head into the New Year. So thank you, Mayor. | 00:32:20 | |
Good evening. On behalf of Assembly Member Steve Bennett, I want to extend his congratulations upon your completion of your term | 00:32:41 | |
as mayor. You know, the City of Wenimi had some really exciting projects as we all saw. And I know there were also some | 00:32:47 | |
challenges. So I really want to thank you for the leadership for the work that you did with your fellow council members. We've | 00:32:53 | |
seen some very exciting developments and projects and I know that you'll continue to work hard for all the residents in order to | 00:32:59 | |
keep our communities thriving. Thank you. | 00:33:05 | |
Hello again. I do have some remarks on behalf of the Congresswoman. So Congresswoman Julia Brownlee would like me to extend and | 00:33:22 | |
recognize Mayor Martinez for his leadership and contributions to the City of Port Hueneme and his role as Mayor. | 00:33:29 | |
Congresswoman Brownlee has often said it is her greatest privilege to represent the people of the California's 26th District, | 00:33:37 | |
which includes the wonderful city of Port Hueneme. | 00:33:41 | |
This year, the congresswoman was happy to celebrate the city's 75th birthday, and she looks forward to many more prosperous years | 00:33:46 | |
ahead for the friendly city by the sea. | 00:33:49 | |
The Congresswoman has worked alongside Mayor Martinez and the entire City Council to move our community forward to do all that she | 00:33:54 | |
can in partnership with all of you to improve the lives of all of those who call the City of Port Hueneme. | 00:34:00 | |
One noteworthy example of this work is the 15,000,000 the Congresswoman secured for the dredging and maintenance at Channel | 00:34:07 | |
Islands Harbor. Not only is maintaining A navigable depth of the channel critical for residents and local businesses that rely on | 00:34:13 | |
the waterways, but the sand that is dredge is essential for beach nourishment down the coast, including on Silver Strand and Port | 00:34:19 | |
Hueneme Beach. | 00:34:26 | |
And as a community that boasts the picturesque views, this funding is also supports important preservation and conservation | 00:34:32 | |
efforts. Congresswoman Brownlee extends her sincere appreciation to Mayor Martinez for his commitment and service to the residents | 00:34:37 | |
of Port Hueneme, and she will continue to work with him and also the incoming Mayor and the rest of the Council to best serve the | 00:34:42 | |
city. | 00:34:48 | |
For his contributions to the city, I am pleased to present Mayor Martinez with this Congressional recognition on behalf of the | 00:34:54 | |
Congresswoman. | 00:34:58 | |
And then I don't know if you both are done or if there's any other comments that would. | 00:35:10 | |
To come up. | 00:35:15 | |
No. OK, over then. Likewise, I wanted to present the certificates from the City of Ventura and Mayor Joe Schroeder and City of | 00:35:17 | |
Moorpark and Mayor Integr. | 00:35:21 | |
To you as well. | 00:35:27 | |
I feel like I'm back at one of the assemblies back in at Wanima Elementary getting all these certificates. | 00:35:34 | |
I also want to say that I'm extremely blessed and honored and privileged to have served as the mayor of a city that I call my | 00:35:42 | |
home, city that I love. | 00:35:47 | |
And I I couldn't. | 00:35:51 | |
Done it without the support of our. | 00:35:54 | |
Our Mayor Pro Tem, Missy Perez, Our. | 00:35:57 | |
And of course the love and dedication of my family, my parents who are here today. | 00:36:01 | |
Stephanie, my girlfriend, my fiance and my brother and his his fiancee Vettel, thank you so much and. | 00:36:08 | |
I'm here to serve my community. I'm not going anywhere. I still got another year, all right, but just just want to say thank you | 00:36:16 | |
to everybody and I appreciate you very much. | 00:36:20 | |
Before we take a break, do we want to give the OR would any council member like to say any words to either the mayor or mayor Pro | 00:36:32 | |
Tem? | 00:36:36 | |
Yeah, it's been a a really good year and I just want to thank both Mayor Pro Tem Misty Perez and the Mayor, Mayor Martinez for | 00:36:44 | |
your service. | 00:36:48 | |
And umm, wish you a good next year and mayor. | 00:36:53 | |
Pro Tem. | 00:36:58 | |
Perez, you are a great speaker. | 00:37:00 | |
So, yeah, I would never say that about yourself. Yeah, you're a good speaker. Thank you. | 00:37:02 | |
Yeah, it's been a real pleasure to serve with both. | 00:37:09 | |
We've accomplished a lot post COVID. I think it was kind thinking back a couple years it was a little different. | 00:37:12 | |
And it's really nice to see everybody here participating in our community and witnessing a peaceful transition. | 00:37:20 | |
But you know, we. | 00:37:29 | |
We all love each other. We all work hard, we love our city and like Mayor Martinez said. We're not going anywhere, so. | 00:37:31 | |
Continue to work hard for the benefit of our residents and I know we'll continue to do that as a body. | 00:37:39 | |
Yes. And I just like to say just thank you for your service and your leadership. I think that Mayor Martinez, you this year. | 00:37:46 | |
Did bring some things to the city and I I really enjoyed your innovative thinking and I appreciate it. And Mayor Pro Tem Perez, | 00:37:55 | |
I'm like a council member. Hernandez, you're a great speaker. | 00:38:02 | |
You show up for everything that you can show up for, and there's really nothing else you can do. You're doing a great job. | 00:38:10 | |
So congratulations for your completion of your year. Looking forward to continue to work with you. | 00:38:16 | |
I think we'll move into a 5 minute recess. Is that is that good for everyone? | 00:38:25 | |
Or yeah, I'm, I'm, I'm, I'll go up and take some photos right now too, I promise. | 00:38:29 | |
Yeah, that's part of the break. We'll we'll be back in 5 minutes. Thank you. | 00:38:38 | |
All right. Let's go ahead and continue with. | 00:45:07 | |
Regular Council. | 00:45:10 | |
We're going to move on to council reorganization an I'm going to have the city clerk conduct the election of the mayor. | 00:45:12 | |
The floor is now open for nominations for mayor. | 00:45:22 | |
May I nominate Mayor Pro Tem Missy Perez for Mayor? | 00:45:26 | |
I'll do a roll call vote. So council member McQueen Lejeune, yes, council member Gama. | 00:45:34 | |
Yes, Council Member Hernandez, yes. | 00:45:45 | |
For right now, Mayor Martinez. | 00:45:49 | |
And Mayor Pro Tempore motion passes unanimously. Congratulations to Mayor Garrett. | 00:45:52 | |
What's an hour? Do you switch off this? Wait till. | 00:46:04 | |
OK, I will go ahead and open the nominations for Mayor Pro Tem. | 00:46:10 | |
Councilmember Hernandez Yes, I'd like to nominate Councilwoman Martha McQueen. | 00:46:16 | |
I will gladly second that. | 00:46:22 | |
OK, I will do a roll call, Council member McQueen Lejeune. | 00:46:24 | |
Yes, Council member Gama. | 00:46:30 | |
Council member Hernandez. | 00:46:33 | |
Mayor. | 00:46:36 | |
I'm getting confused right now. OK, well, Council Member Martinez and Mayor Perez. OK, motion passes. Congratulations, Mayor of | 00:46:38 | |
Torch and McMahon. | 00:46:43 | |
How do we do the seating? Did we just scoot? I thought we just screwed it down. | 00:47:17 | |
Those two chairs that are OK. | 00:47:24 | |
Congratulations. | 00:47:45 | |
That we are ready to move on to our consent calendar. That concludes the reorganization. Thank you all for showing up and | 00:48:03 | |
participating. | 00:48:07 | |
All right, moving on to the consent calendar, we will now consider items on the consent calendar which will be enacted in one | 00:48:17 | |
motion unless the Council member has a request to remove an item for discussion. | 00:48:23 | |
2nd. | 00:48:32 | |
Oh, you're looking for anyone motion to remove? | 00:48:35 | |
Move to Approve. Does anyone want to remove an item for discussion? No. | 00:48:38 | |
All right. So do we have a motion? | 00:48:43 | |
I'll send it Gamma Councilman Gama's. | 00:48:46 | |
Madam Clerk, will we have a? | 00:48:49 | |
All in favor? Aye. All opposed. | 00:48:50 | |
Hearing none motion passes unanimously. | 00:48:53 | |
Mayor I did. I did miss one thing which was if you were mayor, Pro Tem wanted to say any words with the. | 00:48:58 | |
Reorganization. | 00:49:06 | |
Let's get to work. | 00:49:08 | |
OK, that works. | 00:49:11 | |
Moving on South, we're now going to. | 00:49:16 | |
Looks like next public hearing. | 00:49:25 | |
Yes, thank you and. | 00:49:29 | |
We'll have our community development director, Tony Stewart. | 00:49:32 | |
Lead us through the Landscape Design Guidelines, which was a long. | 00:49:36 | |
Process. | 00:49:43 | |
Where the community development director worked with the Mayor and Mayor Pro Tem but also with our different community | 00:49:44 | |
representatives to try to work together to come up with new landscape design guidelines that. | 00:49:50 | |
Are going to position us better for the future. So with that I'll turn it over to. | 00:49:56 | |
Mr. Stewart for a presentation. | 00:50:01 | |
Great. Thank you, City Manager. | 00:50:04 | |
And a good evening Council staff audience, congratulations Mayor Perez and Mayor Pro Tem at Queen Lejeune and also thank you | 00:50:07 | |
Councilmember Martinez. | 00:50:12 | |
It's been a pleasure working with you so far and good to talk about the two of you at least here shortly. But yes, so this is the | 00:50:19 | |
culmination of a little bit over a year. We are the. | 00:50:25 | |
Committee that was formed is now ready to bring before you a new updated landscape ordinance as well as landscape design | 00:50:32 | |
guidelines. | 00:50:36 | |
So back in 1993, the city established some landscape design guidelines that are currently in use. Sort of. | 00:50:43 | |
And along with the guidelines, A citywide theme for what they call the tropical seaside village. And most of us are well aware | 00:50:50 | |
that that consists of, you know, the coral trees. | 00:50:55 | |
The wood signs and all the little green posts holding up those signs and just scattered around the city, the lights that you see | 00:51:00 | |
with them and etc. | 00:51:03 | |
However, since that time, new water efficient laws have been enacted by the state. | 00:51:08 | |
And landscaping within many of the homeowners associations as well as just throughout the city, including our own properties and | 00:51:13 | |
mediums and whatnot. | 00:51:17 | |
Have become overgrown and in need of replacement, so. | 00:51:21 | |
Last September, the City Council directed staff to form a committee to work with staff and the cities contract landscape. Arctic | 00:51:26 | |
sitting next to me here. | 00:51:30 | |
To establish an updated set of guidelines. And along with that came the landscape Ordinance, because that's the mechanism to. | 00:51:35 | |
And that the guidelines. | 00:51:44 | |
So the committee itself I want to introduce here now consisted of our now Mayor Misty Perez as the primary City Council | 00:51:48 | |
representative along with former Mayor Martinez is the council alternate and thank you both for attending most of our meetings | 00:51:54 | |
that we had, if not all of them. | 00:52:00 | |
We also had representing the Anacapa View Beach Homes as well as what we call the. | 00:52:08 | |
The HOA Coalition is Jan Burke. Sharon Kloris was also representing Anna Cafe View Beach Homes, but also the business community, | 00:52:15 | |
in this case Ocean View Pavilion. | 00:52:20 | |
A Tebow Robert representing Beachport Villas Joan Tharp, our community member at large, and Rod Norton, also a community member at | 00:52:26 | |
large and former public works at Landscape staff. | 00:52:31 | |
Staff that worked on this, including myself. | 00:52:37 | |
Included our former landscape supervisor, Leland Baxter, and then after Leland left the city. | 00:52:41 | |
Our Interim Direct Public Works Director Fred Camarillo and also Principal Engineered Charles Cable stepped in to fill Leland's. | 00:52:48 | |
We also had Jose Coyote, our associate planner, and he'll be the one that gets to implement a lot of these for, or at least | 00:52:59 | |
working with the applicants when they come in. | 00:53:03 | |
And then of course, we have the city's consulting landscape architect, Brian Robertson. | 00:53:08 | |
During the course of the period between October of last year and November of this year. | 00:53:13 | |
Of the committee met 11 times. | 00:53:19 | |
And towards the end of that, to public workshops in a survey which were conducted both in English and Spanish were also. | 00:53:22 | |
Also done, and that was to gain public input on the committee's ideas and recommendations. | 00:53:29 | |
O I'm going to talk about the landscape ordinance. I'm going to do the dry stuff here, and then I'll turn over the fun stuff to to | 00:53:36 | |
Brian. But I. | 00:53:40 | |
So in order to implement the guidelines, the Landscape Ordinance also needed to be revised and updated. | 00:53:44 | |
Not only to bring it into conformance with state law, but also just to make sure that our new guidelines could be implemented. | 00:53:51 | |
The other problem with our current landscape, ordinance or standards I should say, is that we don't really have an ordinance. | 00:53:58 | |
Instead, we have standards as scattered in several places throughout the existing municipal code. And so we're aiming to. | 00:54:04 | |
A. Correct. | 00:54:12 | |
So in summary, the updated Landscape Ordinance contains definitions that are specific to the standards. | 00:54:15 | |
Provide standards where landscaping is required and general planting standards. It updates maintenance requirements and adds | 00:54:21 | |
specific standards for the maintenance and or removal of trees as well as their preservation. | 00:54:27 | |
But also of importance is the processes that the Landscape Ordinance now sets forth for processing applications, primarily | 00:54:35 | |
modifications to previously approved plans. | 00:54:40 | |
As I mentioned before. | 00:54:46 | |
Many of our landscape plans and our HOA's and whatnot are 30 to 40 years old. They were over planted when they were initially put | 00:54:48 | |
in. | 00:54:52 | |
And they are definitely in need of replacement as we're hearing from many entities so. | 00:54:56 | |
We looked at how to simplify and reduce the cost for processing these modifications. | 00:55:02 | |
So currently, if an applicant wishes to make revisions to their existing landscape plan, say for their homeowners association or | 00:55:10 | |
shopping center. | 00:55:13 | |
But it's going to be minor and it doesn't change the overall character. The approved plan we process what we call a minor | 00:55:16 | |
modification. | 00:55:20 | |
And while it's a staff level approval, it's still a little complex, requires staff reports and what not for the file. | 00:55:24 | |
And then for applications for substantial changes that will and we're going to be probably seeing those come through with our | 00:55:32 | |
homeowners associations are really wanting to do some whole scale new landscaping. | 00:55:38 | |
We currently require what we call a modification to the existing plan development permit and that requires your approval at a | 00:55:45 | |
public hearing. | 00:55:49 | |
And then after all of that is said and done, if tree removals are being proposed. | 00:55:53 | |
Then that requires A subsequent tree removal. | 00:55:58 | |
So what the staff and the committee came up with were the new processes that I'm going to be discussing here. | 00:56:02 | |
So for the ones with the minor changes to their landscaping. | 00:56:11 | |
The proposed concept would be similar to what we call ministerial permit or AKA an over the counter permit. | 00:56:15 | |
It would be basically. | 00:56:23 | |
Pretty quick run through, either by myself or Mr. Coyote. | 00:56:25 | |
And because it would be a fairly simple process to go through. | 00:56:31 | |
This could save an applicant with these smaller projects you know, most likely at least $800 at more, not more, while it doesn't | 00:56:35 | |
sound like much. | 00:56:38 | |
For a small project that at least could be used for new landscaping materials and whatnot. | 00:56:43 | |
For the more complex projects, instead of going through the major modification process with the City Council approval. | 00:56:48 | |
Instead, it is envisioned that a landscape Review Committee would be created and we have a similar process now with the Design | 00:56:56 | |
Review Committee. | 00:57:00 | |
Where the the process is called the Administration administrative permit process and it still requires a staff level hearing, but | 00:57:05 | |
it's much simpler process to go through. | 00:57:10 | |
The major modification. | 00:57:16 | |
And so the landscape review committee, which we would have made-up of myself or designee, most likely Jose. | 00:57:18 | |
The police chief who would be looking, or his designee because he'd be looking at safety aspects of the new landscaping. | 00:57:27 | |
The public works director or designee? Our new arborist. | 00:57:34 | |
As well as our. | 00:57:38 | |
The only architect again, plus our programs manager. | 00:57:40 | |
And the Community Development Department. | 00:57:44 | |
And that again is similar to the makeup. It is a little bit different than our current design review committee. | 00:57:47 | |
And because of the the simplification of the process, it would save most likely several weeks in just processing time. | 00:57:52 | |
And we estimate the savings could be upward of about $3000 with the exception of Brian's cost. | 00:58:01 | |
But that could also be modified or at least kept to a minimum. | 00:58:10 | |
Based on our new checklist that we'll be talking about in a little bit. | 00:58:15 | |
The other thing to note of importance is that both of these would incorporate truth removal permits with them, so there would be | 00:58:21 | |
no more need for a separate. | 00:58:26 | |
Removal permit or application fee. | 00:58:31 | |
For projects that are going to be doing some significant. | 00:58:35 | |
Revisions, tree removals, replacements, etcetera. This could be a significant cost, you know, possibly well over $10,000 for | 00:58:40 | |
instance, with some of these large projects. | 00:58:44 | |
And. | 00:58:52 | |
With regard to actually getting the planting done, and the main reason why the committee was formed was to look at updating our | 00:58:54 | |
current guidelines. | 00:58:59 | |
Our guidelines are 1993. Guidelines are this document. | 00:59:04 | |
Pretty much made-up of many, many, many pages of details pertaining to wood posts and light fixtures and whatnot. | 00:59:09 | |
And So what we ultimately came up with, it was a much more user friend. | 00:59:17 | |
Simpler. | 00:59:21 | |
Less complex set of guidelines that will also be. | 00:59:25 | |
Not as restrictive. | 00:59:30 | |
In other words, we're no longer the committee is no longer recommending that. | 00:59:33 | |
A single coral tree themed. | 00:59:37 | |
Designed for everything in the city BE. | 00:59:41 | |
Be imposed basically. | 00:59:44 | |
Depending on where the where the project is located. For instance if it's a city owned, you know. | 00:59:46 | |
Street or right of way, obviously Surfside drives a little bit different than say Channel Islands and so there could be a | 00:59:54 | |
different design palette for each one of those areas. | 00:59:58 | |
And also this would allow each HOA or each shopping center to have their own unique stamp based on what their. | 01:00:03 | |
What their wants are. | 01:00:10 | |
And so the guidelines are updated in six different sections, and the first one was the introduction of and applicability, which is | 01:00:12 | |
pretty self-explanatory. | 01:00:17 | |
The second set or a second section would be general requirements and these are more like some more general where we're talking | 01:00:24 | |
about making sure that landscaping is drought tolerant. | 01:00:29 | |
That the plants are also climatically appropriate for the particular location in Surfside Drive versus Pleasant Valley or Channel | 01:00:35 | |
Islands. | 01:00:39 | |
This also talks about planting for certain situations such as utility screening, planting for shade, etcetera, and it also touches | 01:00:45 | |
on irrigation. | 01:00:49 | |
And also when irrigation may not be necessary at all once the plants are established. | 01:00:53 | |
The third section talks about guidelines for residential landscaping projects and this would be for single family and multifamily | 01:00:58 | |
projects as well as project entries. | 01:01:01 | |
The 4th would be for all non residential projects and this also touches on buffers between residential and non residential | 01:01:06 | |
properties. | 01:01:10 | |
As well as parking lots, including those for multifamily developments. | 01:01:14 | |
The fifth section is Design Guidelines for City Owned Rights of Way and Properties. | 01:01:20 | |
And originally the when we started this project we had our city arborist with. | 01:01:26 | |
And the committee was going down the pathway of. | 01:01:33 | |
Looking at some specific designs for locations, you know, say project and major entries into the city or whatnot. | 01:01:37 | |
Especially to coincide with cities 75th anniversary, however, since the arborist left us during the process. | 01:01:45 | |
The committee felt it was best to wait until a new arborist came on board, but before we came up with specific designs for certain | 01:01:52 | |
areas because, again, you know, they could be subject to change. | 01:01:57 | |
And the nice thing about guidelines is they're easier to change the land than ordinances. And so when we do have those finally | 01:02:03 | |
set, we can go ahead and bring this back to you for a modification with a modification to the resolution of approval. | 01:02:10 | |
So the other thing that we were looking at the time was new signage for the city. | 01:02:19 | |
And what the committee came up with was the idea that obviously new signage citywide is going to be an expensive endeavor. | 01:02:25 | |
Because there are, I think, Mayor Perez, you pointed out that you didn't realize how many of those green posts and signs were out | 01:02:33 | |
there until you really started looking at them and realizing how many there are. | 01:02:39 | |
So in the interim, the committee decided that at least the the green paint should be replaced with more of a weathered grey to | 01:02:45 | |
reflect our seaside. | 01:02:50 | |
Umm location? | 01:02:55 | |
And that at least at primary entries into the city the the existing wood signs as they need replacement, would be replaced with. | 01:02:58 | |
A new kind of fancy looking aggregate where you have different layers of the aggregate concrete with a simplified font for the | 01:03:06 | |
lettering. | 01:03:10 | |
However, again waiting until we get the arborist on board and some designs tied down. | 01:03:16 | |
The committee decided to not pun intended or not set in stone the the new sign design, but we will staff will go back and | 01:03:23 | |
hopefully hire a sign company to work with. | 01:03:30 | |
Within these parameters to come up with the new assigned program for the city, which should also include wayfinding signs to some | 01:03:38 | |
of our. | 01:03:41 | |
Umm major landmarks here in the city such as the beach, Ocean View Pavilion, better signage for the library and the Community | 01:03:46 | |
Center and parks, etcetera. | 01:03:50 | |
So hopefully we'll be bringing back something to you later in 2024 to address these final items. | 01:03:55 | |
And then the last section has to deal with maintenance requirements and that provides recommendations and guidance and details. | 01:04:03 | |
There are also three appendices. Appendix A is The Client List and it's important to keep in mind that these plant lists are | 01:04:10 | |
recommended. They are no longer mandatory or what not so and they're quite vast. They are primarily either drought tolerant and or | 01:04:16 | |
native or at least adaptable. | 01:04:22 | |
But they give the user a wide variety to choose from. However, if a user comes and put a species that may not be on the plant | 01:04:29 | |
palette but is close enough and would work. | 01:04:36 | |
We'll certainly consider that as well. So again, a lot of flexibility with our new plant list. | 01:04:42 | |
Appendix B is what we call the guide to the landscape plan approval process and what that is, is a fairly detailed guide. | 01:04:48 | |
To help an applicant put together their application package. | 01:04:55 | |
And if they do it correctly, obviously it requires less review by staff and therefore lower costs from our from our staff as well | 01:05:00 | |
as our landscape architect here. | 01:05:05 | |
And this will also be used by the LRC to evaluate the application submittals. | 01:05:12 | |
And then finally, Appendix C is rather than page after page of details. It's four details at this point for berms and planting. | 01:05:16 | |
So with that, I'm going to turn it over to Brian to. | 01:05:25 | |
Test out the design and just show. Basically tell you and the audience what we've really been doing as a committee for the last. | 01:05:31 | |
14 months or so when coming up with the new guidelines here so. | 01:05:38 | |
Thank you. I will be I. | 01:05:47 | |
Walking you through a brief history of. | 01:05:52 | |
Of what we've done on the committee. | 01:05:54 | |
I'd I'd like to start by just saying that it's been a pleasure working with Tony and and with all the committee members, it was a | 01:05:57 | |
great group of people. People showed up, people gave. | 01:06:02 | |
Positive and and and good input and. | 01:06:07 | |
Even when we had the community workshops, there were people that offered. | 01:06:11 | |
Some very good comments and I think it was just a very nice process. | 01:06:15 | |
So this is where we started and you can see that looks like somebody typed that on a typewriter. | 01:06:20 | |
The 1993 guidelines, the original guidelines included. | 01:06:26 | |
Trees for every street in the. | 01:06:35 | |
In the. | 01:06:38 | |
It includes a theme which talks about. | 01:06:40 | |
A sense of place and we didn't want to lose that. We wanted to maintain. | 01:06:44 | |
The unity and the sense of place that exists in Port Huenem. | 01:06:48 | |
We don't want to throw the baby out with the bathwater if. | 01:06:52 | |
But at the same time it included the word tropical. | 01:06:56 | |
And that's the one that kind of jumped out at me. | 01:07:00 | |
We're in a whole different time period. We're in a time period where suddenly we've we've realized. | 01:07:04 | |
Even though a lot of the people who settled here may have come from the East Coast or from a place where they had mowed lawns and | 01:07:11 | |
hedges and things that. | 01:07:15 | |
Maybe that doesn't really make sense anymore. And of course going through the drought, I think. | 01:07:19 | |
Came closer to home for many. | 01:07:24 | |
I think most of the community understands that. | 01:07:27 | |
We can have a wonderful, vibrant land. | 01:07:31 | |
But it can be drought tolerant and. | 01:07:34 | |
Care about the word drought tolerant as much as I care about. | 01:07:38 | |
Sustainability. | 01:07:40 | |
Because if you have a sustainable. | 01:07:42 | |
That means there's less cost and maintenance. | 01:07:44 | |
That means there's less inputs, and the key is inputs. How much are you putting into it? Fertilizer. All those things, you know. | 01:07:47 | |
The usual example is turf grass, where you're fertilizing and mowing and maintaining. | 01:07:53 | |
If that's in an important place like a sports field or somewhere, that's being used a lot. | 01:07:59 | |
But in places where we're, we're not really using those areas. | 01:08:04 | |
You know, it's more progressive thinking now to say, hey, what would be here or what would be beautiful. | 01:08:09 | |
By this, by the by the shore, we live, right by the sea. | 01:08:14 | |
So with that in mind, we sort of developed a an idea of a concept. | 01:08:19 | |
Sorry, I'm not very much for reading anything. | 01:08:25 | |
So we started with existing conditions and we might as well just start with the coral tree because that's the. | 01:08:28 | |
Sort of the. | 01:08:34 | |
The most misunderstood element of the landscape here in Port Miami. So they said, hey, let's plant coral trees. They're beautiful, | 01:08:37 | |
They. | 01:08:41 | |
Incredible flow. | 01:08:45 | |
And. | 01:08:46 | |
But what the part of the information that wasn't there was that they they don't need water. | 01:08:48 | |
Once you. | 01:08:54 | |
And they're. | 01:08:56 | |
Don't water. | 01:08:57 | |
But we Wat. | 01:08:59 | |
So what happened was the trees grew a little faster than normal. | 01:09:01 | |
And also what? | 01:09:06 | |
Is that through Arbor practices the pruning? | 01:09:07 | |
They were pruned in a way that caused them to become taller and and and open. | 01:09:12 | |
And in a way that we really don't have a way to prune them down or make them smaller. | 01:09:17 | |
Also the species that was chosen for. | 01:09:23 | |
For all the, you know, the main entry points. | 01:09:26 | |
And the medians. | 01:09:30 | |
You know, as a species it gets quite large. | 01:09:31 | |
So with all that information, we said, well, we got to do something different. We have to think. | 01:09:34 | |
Of other opportunities. | 01:09:40 | |
And and also we have the large eucalyptus and the medians which. | 01:09:43 | |
Actually are very stable because they're tall. | 01:09:48 | |
And they tend to hold each other together, so. | 01:09:51 | |
It's a shallow rooted tree. | 01:09:55 | |
But when grown the way. | 01:09:58 | |
Excuse me, And when grown the way they are. | 01:10:00 | |
It's a pretty. | 01:10:03 | |
It's a pretty stable condition at the moment, so we decided to leave. | 01:10:04 | |
That alone. | 01:10:08 | |
And then we do have on on the Parkways and that slide on the left. | 01:10:09 | |
On the right side of that is a Sycamore underneath power lines and that was also seen as a as. | 01:10:15 | |
Something to address by by the city Arborist Leland and and will continue to address that. | 01:10:23 | |
And left side is another example of. | 01:10:32 | |
Gigantic coral trees that are overgrown because they're being watered in. | 01:10:35 | |
And then on. | 01:10:40 | |
Just a quick 1A City Hall. | 01:10:42 | |
And then another big issue that we wanted to make sure we address were the H. | 01:10:45 | |
Where the where the homeless associations, where they have a landscape which has been there a long time. | 01:10:51 | |
Was done at a different time. | 01:10:57 | |
Perhaps. Well, it still occurs, but we're landscape architects tend to over plant. | 01:10:59 | |
And so too many. | 01:11:05 | |
Not enough rooting space. | 01:11:08 | |
And now, years later, they're suffering the consequences of that and they're like, what do we do? | 01:11:10 | |
And so we have to have a plan in place that helps them to. | 01:11:17 | |
Their, their landscapes. | 01:11:22 | |
So a new vision, Something different. | 01:11:25 | |
We did. I did review the plans for the. | 01:11:28 | |
And they wanted to do something really different and really drought tolerant. | 01:11:31 | |
And so we paid attention to that. We looked at it. We looked at what was on their list. We included many of the plants that are. | 01:11:36 | |
The landscape list for the new. | 01:11:43 | |
Port and we. | 01:11:45 | |
Looked at how we could reduce the maintenance in some of the city. | 01:11:49 | |
Planted streets and things like. | 01:11:53 | |
How could you know what do we keep? Which parts of the sign should we keep? How can we renovate them? | 01:11:56 | |
And looked at typical streets and what we want to do to get trees out of power lines, etcetera. | 01:12:04 | |
And also. | 01:12:12 | |
I think it's still a little bit. | 01:12:14 | |
Potential project. | 01:12:17 | |
The idea of bringing back some of the. | 01:12:20 | |
Plantings to the seaside, right against the beach. | 01:12:22 | |
Which requires a very specific type of plant pallet and we do have plants in our plant list and they are noted that way that they | 01:12:27 | |
can be. | 01:12:31 | |
In that what we call the first exposure zone. | 01:12:35 | |
A lot of salt. A lot of. | 01:12:38 | |
So. | 01:12:42 | |
Goal being to gradually replace the coral. | 01:12:45 | |
But if we're going to replace the coral trees, what do we replace them with? | 01:12:48 | |
And what the committee talked about when we came up with was this notion of instead. | 01:12:52 | |
Just coral trees. | 01:12:57 | |
The option. | 01:12:59 | |
Perhaps a smaller coral tree? | 01:13:00 | |
Or a variety of different accent trees. | 01:13:03 | |
Which? | 01:13:06 | |
In scale and stay in scale potentially. | 01:13:08 | |
And our drought tolerant and are adapted to our. | 01:13:12 | |
Seaside community. | 01:13:15 | |
We do live. | 01:13:18 | |
Pretty amazing place horticulturally and unique. So we want to main, we want to embrace that. | 01:13:20 | |
So a variety of flowering trees and trees with interest. | 01:13:26 | |
And then what about the other plantings? What is a seaside planting look like? | 01:13:33 | |
Well, if you. | 01:13:38 | |
In a classic design sense. | 01:13:40 | |
You combine color and texture and variety, and you arrange it certain ways and. | 01:13:43 | |
You can close. | 01:13:49 | |
Very something, very, very nice. We have a lot of great options and a lot of the seaside succulents are really nice. Aloes and | 01:13:51 | |
things that are not native but. | 01:13:55 | |
But sort of look native, if you've been to Monterey, you've seen lots of. | 01:14:00 | |
So just running you through a few slides to kind of get the idea. | 01:14:06 | |
Another thing we talked about was. | 01:14:12 | |
Carbon sequestration, some of the environmental aspects of plants. | 01:14:14 | |
A lot of people don't know it, but the grass? | 01:14:19 | |
Actually are incredible carbon. | 01:14:23 | |
Carbon sequest. | 01:14:28 | |
Vehicles, trees are the best. | 01:14:30 | |
Grasses are really great and they're very adaptable. | 01:14:33 | |
So we'd like to encourage people. | 01:14:36 | |
Include grasses and other plants as. | 01:14:38 | |
Just going to run through these real quick. | 01:14:43 | |
There's lots of color. The one on the right is a native plant verbena. The one on the left is an. | 01:14:46 | |
Plant that most of us are familiar with. Pride of Madeira. | 01:14:52 | |
And then we talked about the potential for something low and green and the grass substitute. | 01:15:05 | |
Is Evergreen and this is a plant called cropia. | 01:15:11 | |
Or Libya, nada flor. | 01:15:15 | |
It's seen in lots of places now they're they're using it. | 01:15:17 | |
Parkway and median plantings with. | 01:15:23 | |
In in developments and things. | 01:15:25 | |
It's a. | 01:15:30 | |
It's a tight ground cover. It does attract a lot of bees, but it's an option. | 01:15:31 | |
And then here's. | 01:15:36 | |
Lots of There are lots of native grasses with different colors and textures. | 01:15:37 | |
And then? | 01:15:44 | |
Well, this was that same sign we saw a few minutes ago. | 01:15:47 | |
This is the. | 01:15:51 | |
The concept drawing. | 01:15:52 | |
For a a new. | 01:15:57 | |
And once again, I'll go back to sustainability, the notion being what are sustainable materials in a seaside environment? | 01:15:59 | |
Because here because we have. | 01:16:06 | |
And we have the wind. | 01:16:09 | |
A lot of times. | 01:16:11 | |
Does not last like some other things concrete, being very, very durable. | 01:16:14 | |
Is certainly a good option. | 01:16:19 | |
And if it's poured in, layers and aggregates can be added. It can create a really beautiful. | 01:16:21 | |
Texture. The one on the right is. | 01:16:27 | |
Is a, is. | 01:16:30 | |
Concrete installation like that. The one on the left of course is an illustration of what that might could be. | 01:16:33 | |
And once again. | 01:16:41 | |
That's that's. | 01:16:42 | |
And then what would happen if we were at City Hall and suddenly we said, hey, maybe we should have a demonstration garden at City | 01:16:47 | |
Hall and make City Hall look. | 01:16:51 | |
The rest? | 01:16:55 | |
And all the grass went away and we used the Carapia to create that big sweeping. | 01:16:57 | |
A sense of having the turf and an open space, but included a lot of native plants and things. | 01:17:03 | |
So that's a brief introduction. I'm glad to answer any questions you might have. | 01:17:11 | |
Thank you. So we just had the report presented to us. Have a little bit more. | 01:17:19 | |
I'm sorry about that, but actually just real quick, this project is exempt from the California Environmental Quality Act. | 01:17:25 | |
And before we get to the recommendation, we have at least two of our committee members here. | 01:17:32 | |
Who I'd like to actually, who have offered to speak. And because this is their project, I'd like to call them up. So that would be | 01:17:38 | |
Jan Burke. | 01:17:41 | |
And Joan Tharp. | 01:17:45 | |
Jones is coming up first and I just like to give them the opportunity to speak real quick before we get to the recommendation. | 01:17:48 | |
First of all, I would like to congratulate the new mayor and the mayor. | 01:17:54 | |
Thank you. And I did want to say, I echo what Brian said about it being a really good team of people. Things were considered, | 01:17:58 | |
people's inputs were considered. We had a good representation from the experts, from staff. | 01:18:06 | |
From homeowners from HOA's SO. | 01:18:14 | |
It was really, it was a real pleasure to serve on that team. I do want to say that the things that people consider all the time, | 01:18:17 | |
you look on social media and the public says, Oh no, what's the city doing now? It's going to cost a ton and they're going to | 01:18:23 | |
disrupt everything. And you know what's going on here and what do they want to do? | 01:18:30 | |
So things that work have top of mind for us or the costs because everybody's concerned about costs. | 01:18:36 | |
Umm the sustainability maintenance for the city. | 01:18:44 | |
And also consideration for the cost of the HOA's consideration. | 01:18:48 | |
Or homeowner, individual homeowners. And what that means to them, you know, is do I need to change my landscaping at my house? And | 01:18:54 | |
if I do, do I have to, you know, go to the city to get it approved? | 01:18:59 | |
O It was very well considered. I don't think Tony thought it was going to take a full year. | 01:19:04 | |
But it was well worth the time because I think it was very well thought out and very well planned an I am really proud to be part | 01:19:09 | |
of the team. So hopefully you will consider and and adopted at your next meeting. | 01:19:16 | |
Thank you. | 01:19:23 | |
Congratulations, Mayor Perez and Mayor Pro Tem. We're excited to see what the New Year brings us. | 01:19:34 | |
Tonight I'm here representing the Landscape Design Committee, but also umm. | 01:19:44 | |
The Winemie HOA Coalition. | 01:19:49 | |
Umm, we came. | 01:19:52 | |
About a year and a half, almost two years ago, and some of our members are here tonight as well. | 01:19:54 | |
It's the holidays, the summer, sick and summer with families. | 01:20:01 | |
But this was a very big top of. | 01:20:05 | |
Project for us and we and I. | 01:20:09 | |
And we came to you with our mission, and I'll repeat the mission tonight. | 01:20:13 | |
A year and a half ago, we introduced ourselves as a grassroots organization. We shared our mission as follows. | 01:20:18 | |
To provide Winemie HOA representatives a forum to identify and address common issues and to collaborate with local government | 01:20:25 | |
officials in the development and implementation of policies. | 01:20:30 | |
And projects that impact HOA. | 01:20:36 | |
And the quality of life for our city. | 01:20:39 | |
Today we have about 50% of the HOA is represented in our coalition. It's about 3000 homeowners. | 01:20:42 | |
And when we came to you in May of 21, we shared our concerns specifically about landscaping because we had so many problems with | 01:20:50 | |
these overgrown trees. | 01:20:54 | |
And the end. | 01:20:59 | |
And the policies were outdated and we had water intensive plants, environmentally inappropriate for our community and for our | 01:21:02 | |
climate. In addition, we had. | 01:21:07 | |
Shared our concerns for the untenable permitting process and policies that were overreaching for nonprofit organizations like | 01:21:13 | |
HOA's. | 01:21:17 | |
So you heard? | 01:21:21 | |
And we really appreciate the fact that you heard us and we want to thank you for giving us the opportunity to have a seat at the | 01:21:24 | |
table. | 01:21:27 | |
To be a part of this process, I think it was a great process that we went through. We had a lot of robust discussions. | 01:21:31 | |
Didn't always agree. | 01:21:41 | |
But that's OK, you know, we walked through it. | 01:21:42 | |
We we, I think the most important thing is we we all have the same goal of wanting to have do what's right and come out with the | 01:21:46 | |
best possible. | 01:21:50 | |
Project and a best possible process. | 01:21:54 | |
So I commend. | 01:21:57 | |
Brian Staff. | 01:22:01 | |
The Council thank you very much for giving us this opportunity. | 01:22:03 | |
I. The HOA Coalition has reviewed all the guidelines, the ordinance and the policies and the permits. | 01:22:08 | |
And we're here tonight to support this, and we hope that you will. | 01:22:16 | |
Thank you very much. | 01:22:21 | |
Thank you. And so with that, it is recommended that the City Council open the public hearing and take testimonial and documentary | 01:22:26 | |
evidence. | 01:22:30 | |
Then close the public hearing and consider that evidence. | 01:22:34 | |
And three introduced by title only, waving full reading an ordinance amending article X, sections 1O2O3F1 and 1O2O3F2. | 01:22:38 | |
1030210483 I 1A and 10483 I, 210544 B and 10582 C, Three of the Port Winding Municipal Code pertaining to Landscape standards, | 01:22:49 | |
with adoption to follow at the next regularly scheduled City Council meeting. | 01:22:59 | |
And for, after considering the evidence, adopt A resolution of the City Council, the city Port Wayne, ME, approving the citywide | 01:23:09 | |
landscape design guidelines, which is Project number PH9-91. | 01:23:14 | |
Five make a determination that the project is exempt under Sequa, and six takes such additional related action as may be | 01:23:20 | |
desirable. | 01:23:24 | |
And with that, that concludes our presentation. Thank you. And we are here to answer any questions that you may have. | 01:23:28 | |
Thank you, Director. | 01:23:35 | |
So we just had our report. So Madam Clerk, do you have proof of publication as required by law and a complete file? Reports and | 01:23:37 | |
Exhibits? Yes, Mayor, thank you. Does Council have any questions for staff? Only questions will be taken at this time. Comments | 01:23:42 | |
and discussion will be heard. | 01:23:47 | |
Go ahead, Mr. Bum. | 01:23:52 | |
Thank you, Mayor Perez. | 01:23:55 | |
I'm glad you have this photo U because I'm I'm a huge fan of coastal oak trees. | 01:23:57 | |
And I noticed that there's two memorial coastal oak trees that aren't in this drawing. | 01:24:03 | |
Are they? | 01:24:10 | |
So is this suggesting that we're going to remove those trees? | 01:24:13 | |
Oh no. | 01:24:18 | |
The the intent would be. | 01:24:19 | |
To keep what's good. | 01:24:22 | |
And our coastal oak trees, good for this environment. | 01:24:24 | |
They are. They're slow growing. | 01:24:29 | |
They typically. | 01:24:31 | |
Slightly more inland, but they do exist. | 01:24:34 | |
In this environment. | 01:24:38 | |
Guys. | 01:24:40 | |
Yeah, and I'm just would like to echo. | 01:24:42 | |
That there's 38 Hoas in our community. All five of us up here are part of Hoas and we all face similar. | 01:24:46 | |
Very similar issues. | 01:24:55 | |
In our Hoas An. | 01:24:58 | |
I think it's a great example of a community coming together. | 01:25:01 | |
And establishing the homeowners association coalition and I hope that we could get more involvement. | 01:25:05 | |
And. | 01:25:14 | |
Yeah, I really appreciate all the information you provided tonight. | 01:25:15 | |
And my only concern is the smaller HOA's. | 01:25:19 | |
I know of a couple that are very close to here that they have 3. | 01:25:25 | |
We're going to leave. We're going to leave, yeah, doing questions right now. We're going to leave comments for later. | 01:25:29 | |
Oh that thought you have any more questions? My question is, is there any? | 01:25:36 | |
Is there any assistance or any way to help the smaller Hoas? | 01:25:43 | |
The cost to deal with the problems. | 01:25:49 | |
Are very large. | 01:25:52 | |
Again, it depends on exactly what they're proposing, but some of these smaller Hoas may have. | 01:25:57 | |
Relatively small projects that they're proposing, in which case again the the new minor process. | 01:26:03 | |
Only cost a couple $100. Basically it's a very simple process to go through. There's no separate tree removal permit required or | 01:26:12 | |
anything like that. So it it should be again a fairly simple and cost effective process for them to go through for the city in | 01:26:18 | |
that way. That cost savings can then go back towards their actual projects. | 01:26:24 | |
Council member. | 01:26:35 | |
Thank you, Mayor Perez, and thank you staff for your work and thank you Amir Perez. | 01:26:36 | |
Umm, Councilman Martinez, for your service on the committee and thank you for two members of our community, Joan and Jan, and the | 01:26:42 | |
others who helped make this happen. | 01:26:47 | |
A lot of good work I can see is put into this. My question is, umm, I have a few questions. What is the weathering Gray when | 01:26:53 | |
you're talking about the color weathering Gray? Is that the concrete color you showed us, as in one of the signs? | 01:26:59 | |
You said the signage was going to be. | 01:27:06 | |
And we're going to get away from the green. | 01:27:08 | |
And we're going to go to a weathering Gray. | 01:27:11 | |
Is that what you meant, the cement color? | 01:27:14 | |
Well, it would be a shade of Gray. We again working with the signed contractor will actually bring a specific color back to you. | 01:27:16 | |
Or shades to select from. OK, because I thought, yeah, I thought the picture looked great. All right, thank you. | 01:27:24 | |
The coral trees. | 01:27:31 | |
What about the coral trees that exist within Hoas? Are there? | 01:27:34 | |
Will they fall under the same requirements for removal, eventual removal, or? | 01:27:39 | |
What would be the conditions that they would have to be removed? Well, the thing to keep in mind that's very important about these | 01:27:44 | |
guidelines again, is that they're flexible, they're not mandatory. | 01:27:49 | |
So if an HOA wants to remove their coral trees or needs to, this is set up to really assist them do that more easily. But there is | 01:27:54 | |
nothing that's mandating that they do so. So it's really up to the individual HOA. | 01:28:01 | |
Thank you. And then the process, the question, I have a question on the process. | 01:28:09 | |
The Landscape Review Committee will consist of. | 01:28:15 | |
From what I understand, and these are going to be considered public hearings, does that mean that they will be open to the public? | 01:28:21 | |
Yes, yes, they they will be noticed just like. | 01:28:29 | |
And keep in mind also I didn't mention it earlier, these are also appealable, so if somebody had a problem with the decision, they | 01:28:33 | |
could always appeal it to the City Council. | 01:28:36 | |
And then for the HOA coalition, what's next? That's kind of a rhetorical question, but I hope that you stay intact. | 01:28:42 | |
Because I there's there's lots more things that you can help the city with. | 01:28:51 | |
Yeah. Thank you. | 01:28:55 | |
Quest. | 01:28:59 | |
OK. So we're going to open the public hearing and take public comment. The public hearing is now open for public comment. | 01:29:02 | |
757. | 01:29:10 | |
Are there any public comments regarding this item? | 01:29:13 | |
We have a public comment from David. | 01:29:17 | |
Congratulations are in order. | 01:29:25 | |
Thank you. I hope you enjoy your time doing this and I'm sure you did a great job. | 01:29:27 | |
I moved to Windemia in 1880 and we moved into Surfside Village and the thing that struck me to start with was how beautiful the | 01:29:34 | |
place was then with all the trees. | 01:29:38 | |
I remember years ago Tama Fig talked to me and said. | 01:29:43 | |
She's a compliance officer, said. Basically, you know, the minute you drove into Wayne, me because. | 01:29:47 | |
It changes and and she's absolutely right, so. | 01:29:53 | |
We've had this beautiful place, but unfortunately. | 01:29:56 | |
Too many trees, wrong trees, wrong places. And now, 45 years later, we're having to pay the price for it. | 01:30:00 | |
You know, we started the issue, a coalition basically that it was trees. We'll get into other matters. | 01:30:07 | |
After some bumps in the road, we got the. | 01:30:14 | |
Committee started. You guys have done great work. I'm really pleased I've read the proposal. | 01:30:17 | |
I think it answers most of our concerns and I'm hopefully we. | 01:30:23 | |
You know, move towards. | 01:30:27 | |
More sustainable environment that looks better and. | 01:30:30 | |
You know, we have the long term problems. | 01:30:33 | |
I think it all the HOA's are still looking at having to get rid of huge trees creating huge problems. | 01:30:36 | |
So this is going to go on for a while, but we have a plan, and I think it looks like the whole thing's going to work too really | 01:30:42 | |
well, the only two criticisms I had about the proposal that I read. | 01:30:48 | |
First one is I don't have a dog in this fight, but I don't know. I don't have a view property, but one of the rules was you. | 01:30:54 | |
If you had a view and a tree was blocking. | 01:31:02 | |
Essentially, that wasn't a reason to take out the tree. | 01:31:06 | |
I think if I was living in Surfside. | 01:31:10 | |
And my ocean view was obstructed. I'd be pretty upset about it. | 01:31:12 | |
So I'm wondering if there's something that can be done to change trees around. Maybe that's part of the the major modification. | 01:31:16 | |
Not to do that, but no, I don't have a view. | 01:31:24 | |
Just looking at it I thought this this doesn't seem right. | 01:31:27 | |
And the other was kind of a minor one, which is. | 01:31:30 | |
One of the requirements is a 24 inch box tree was the only size that was listed there. | 01:31:34 | |
And that's my understanding after dealing with arborists. | 01:31:40 | |
That pretty much any tree you plant is going to be the same size over time, and there are times where smaller trees are going to | 01:31:44 | |
do better than bigger trees because of root. | 01:31:49 | |
So I would maybe consider that putting that up to the arborist to make a decision about. I don't know, not anything about this | 01:31:54 | |
stuff other than. | 01:31:59 | |
It looked beautiful. Or it's a big problem? | 01:32:04 | |
You you know, so I. | 01:32:07 | |
Encourage, maybe a modification to let an arborist make that decision. Otherwise it's I'm very thankful and I'm really happy to | 01:32:09 | |
live in the city with it. Small. You listen to what we have to say. | 01:32:15 | |
Doesn't always go easy to start with, but over time pretty much everything we've come up to discuss and ask. | 01:32:21 | |
You guys have done so. Thank you. | 01:32:28 | |
Thank you. So we're going to close the public hearing. The public input has been concluded. Are those, are there any written | 01:32:31 | |
comments? Sorry. | 01:32:35 | |
Never in common. OK, thank you. I will now close the public hearing, the time being 80. | 01:32:39 | |
M We have before us a recommendation to introduce by title only, waiving full reading and ordinance amending. | 01:32:47 | |
Ten. Oh my gosh, my mind is blank. | 01:32:56 | |
X is 10 Article 10 Sections 10203 F One and one 02/03, F 21030210483 I, 1A and 10483. | 01:32:59 | |
I-2105 Four 4B and 10582 C 3. | 01:33:18 | |
Of the Port Hueneme municipal code pertaining to landscaping standards, with adoption to follow at the next regularly scheduled | 01:33:25 | |
City Council meeting. | 01:33:29 | |
And after considering the evidence, adot a resolution of the City Council of the City of Port, Wyoming approving the citywide | 01:33:34 | |
landscape design guidelines Project number H912. | 01:33:39 | |
And make a determination the project is exempt from Sequa and take additional related action that may be desirable. | 01:33:45 | |
May I have a motion and a second? | 01:33:53 | |
I'll move approval of the recommendations one through 6. | 01:33:55 | |
Is there any discussion? | 01:34:06 | |
Thank you for the good work. | 01:34:13 | |
Is the time for comments. | 01:34:17 | |
Yes, but one of the areas that was problematic for my HOA and still is, and there was a picture there. There was. I don't know the | 01:34:18 | |
name of the tree, but I think it's a ficus or something, but it's planted. | 01:34:25 | |
3 foot wide area and the roots are coming over the sidewalk. | 01:34:32 | |
And I know once we started. | 01:34:39 | |
Listening to Arborist, we I think it was determined that. | 01:34:42 | |
That was a poor planting decision. | 01:34:46 | |
OK and so. | 01:34:48 | |
My HOA we. | 01:34:50 | |
Assessment, Special assessment to deal with all these tree issues and when those trees are removed. | 01:34:52 | |
What is going to go in its place? | 01:35:02 | |
My understanding is that the tree should have never been planted there to begin. | 01:35:05 | |
So it's kind of like a condom, so I didn't pronounce that right, but how does this? | 01:35:09 | |
Landscape design address. | 01:35:16 | |
Could you bring that up because that was one of the the big issues that came up to the committee and. | 01:35:19 | |
As part of our deliberations and how to. | 01:35:25 | |
There, there is flexibility. | 01:35:29 | |
Designed into the new ordinance and the guidelines. | 01:35:31 | |
That allow an HOA. It isn't A1 for one absolute replacement. | 01:35:34 | |
Because of the over planting that I mentioned when I was trying to Orient you. | 01:35:40 | |
So that's where. | 01:35:45 | |
A reasonable. | 01:35:48 | |
Plan that's presented to the city for a renovation of a of an HOA, for instance, we would evaluate. | 01:35:51 | |
For applicability and whether it's in substantial conformance with the intent of the original design. | 01:36:00 | |
The original. | 01:36:07 | |
For most of the HOA's is to have trees and have a beautiful environment for the residents, right? | 01:36:08 | |
And what happens is if you have the wrong tree in the wrong place, it becomes a problem. You can take it out. | 01:36:14 | |
Where you can replace it with a tree that grows 15 feet tall, or you can replace it with a plant that grows 100. | 01:36:20 | |
15 feet tall. | 01:36:26 | |
One of them is appropriate, one of them is not. | 01:36:28 | |
In some places, attrition have never been. | 01:36:31 | |
Because we know that their utility issues and all sorts of conflicts. | 01:36:33 | |
That can occur with trees over. | 01:36:37 | |
So we did kind of bake that into the into our findings so that there would be a process. | 01:36:40 | |
That isn't absolute because the old code. | 01:36:46 | |
Basically. | 01:36:49 | |
If you're taking a tree out, you have to put the same tree back the same. | 01:36:51 | |
Not just not just the a certain size tree or the location you had to put it in the place. It had to be the exact same tree. We | 01:36:54 | |
know that that's a problem and so that was that was taken care of. | 01:37:00 | |
That's really gratifying for a City Council when we trying to make things better and it sounds like we did. I'm a I'm a watching | 01:37:07 | |
the port through their big landscape project right now and I'm just amazed. | 01:37:13 | |
When a 40 year old coral tree is removed. | 01:37:21 | |
That the amount of roots left behind and it turns into like almost grass when they grind it out and then it's my understanding | 01:37:23 | |
that you know the work is to get all that material out before you replant because nothing will grow because of the deterioration | 01:37:29 | |
is is that true? | 01:37:36 | |
When you take a tree out, you have to remember that it's it's an organic, it's a carbon based Organism. | 01:37:43 | |
And all of that material that makes up that tree once it's no longer living? | 01:37:49 | |
Is going to be broken down by Organism, by microorganisms, and it's going to, it's going to basically disappear. | 01:37:54 | |
Literally just disappear over time. | 01:38:01 | |
So if you leave a big, if you don't stump, grind and you have a. | 01:38:04 | |
Root system. | 01:38:08 | |
And the ground is going to sink overtime. | 01:38:10 | |
So that's a huge consideration in a tree removal. | 01:38:13 | |
When you remove a coral tree and I'm picking on them, and you don't have the money to to excavate all the root material out, then | 01:38:17 | |
you're setting up a situation where a tree won't do well there. | 01:38:24 | |
That's correct because they need soil contact. It needs a mixture of mineral and and and carbon based material. So if you think | 01:38:31 | |
about the mulch or how much. | 01:38:36 | |
How much amendment you put in your soil? | 01:38:41 | |
It's usually, you know, 4%, four percent, you know, in this case it could be more than 50% if the tree's still there. So really | 01:38:44 | |
part of the tree removal process to be to be completed. | 01:38:50 | |
It has to be, has to be done thoroughly, very thoroughly. And it's not cheap. I understand and that and that was my. | 01:38:56 | |
Comment earlier is that you know some of these smaller Hoas. I just wonder how they're going to deal with it. | 01:39:04 | |
Financially, because I know it's difficult. Anyways, I appreciate the work that you've all done and I'm just really gratifying. | 01:39:09 | |
To have something. | 01:39:19 | |
Our community is buying into and I think it's was really needed and really appreciate everybody's work on this. | 01:39:21 | |
Do anyone else have any discussion or comments? | 01:39:29 | |
OK, Madam Clerk, can we take A roll call vote? | 01:39:33 | |
Council member Gama. | 01:39:36 | |
Yes. Councilmember Hernandez, Yes. Council Member Martinez, Yes. Mayor Pro Tem McQueen Lejeune, yes. And Mayor Perez, yes. Motion | 01:39:39 | |
passes unanimously. | 01:39:43 | |
Thank. | 01:39:49 | |
Now we're moving on to item number. | 01:39:50 | |
Which is to do I need? | 01:39:53 | |
Just for future reference. | 01:39:55 | |
May I ask one more? | 01:39:59 | |
Will there be any chance to make any amendments to the policy or we just moving forward with what we've just approved? | 01:40:02 | |
It will come back for a second reading at the next meeting. | 01:40:13 | |
Right. The policy itself was was to be adopted via resolution, so that can be amended at any time effective the date of the | 01:40:19 | |
resolution the ordinance. However, any amendments to the ordinance would have to be read into the record tonight. | 01:40:25 | |
Otherwise, we'd need to go back for a first reading at second reading. We can't substantively change an ordinance on second | 01:40:33 | |
reading. | 01:40:36 | |
But. | 01:40:40 | |
Is there a way to make like Mr. Scrivener made a couple suggestions. How do we? | 01:40:41 | |
How do we look into those? | 01:40:47 | |
Or can we at this point? | 01:40:49 | |
There's going to be. | 01:40:52 | |
There's several follow up steps. | 01:40:54 | |
Several of the items are going to would have to come back to council, like even just the like. | 01:40:57 | |
Mr. Stewart mentioned. Even just like picking the Gray color that could go on the signs and things like that, we'll all have to | 01:41:02 | |
come back. | 01:41:05 | |
So I would say that we could come back and bring back some of that analysis. | 01:41:08 | |
If the Council asks us. | 01:41:14 | |
So I guess what I'm alluding to is the fact that the landscape policy that was in play. | 01:41:17 | |
Was. | 01:41:24 | |
Rigid. And it was in play for a very long time and it it took a Herculean effort to change it. And as we move down the road, if we | 01:41:25 | |
see things that, hey, maybe we should rethink this, You know, there's there's a process to do that. | 01:41:33 | |
Yes, and. | 01:41:43 | |
The intent of adopting it via resolution was to make it easier to do that. | 01:41:46 | |
Thank you. | 01:41:50 | |
So. | 01:41:54 | |
That's fine. You need to come up to the podium. | 01:42:01 | |
Yes, the the orig. | 01:42:08 | |
Ordinance and policy was very rigid. | 01:42:12 | |
And I and to Tony's credit and Brians credit they we talked about that was one of the things that we did talk a lot about was to. | 01:42:16 | |
To ensure there's flexibility. | 01:42:23 | |
And in in in the plans that are presented from the HOA's and the various organizations that are presenting new landscaping plans. | 01:42:26 | |
And so, you know, that's why they get the guidelines are have a lot. | 01:42:33 | |
Selections of plants and a lot of ideas to inspire and I think that that's where I think that. | 01:42:38 | |
It's it's not black and white. There's a lot of Gray. And with the professional expertise of landscape architects and arborists | 01:42:45 | |
and others, that will be coming. | 01:42:50 | |
To present their plans to the. | 01:42:56 | |
We could come up with a good. | 01:42:58 | |
Get approval from. | 01:43:00 | |
Mr. Stewart and the Committ. | 01:43:03 | |
And I think that I think this is a really good, good process to go through because it's not. | 01:43:06 | |
That rigid anymore And I think that there's there's common sense. | 01:43:12 | |
Put it put it bluntly. | 01:43:16 | |
Thank you. | 01:43:18 | |
Thank you. All right, we're moving on to item number 12, which is to adopt A resolution granting special use permit #25-23 for the | 01:43:25 | |
City of Port Hueneme run Walk for Your Heart 5K event with ancillary. | 01:43:32 | |
Health care, education, booths, children's activity, food. | 01:43:40 | |
Activity area, food vendors and entertain. | 01:43:44 | |
Staff like to Reort report. | 01:43:47 | |
Hi, good evening. This is Jose Cole, Associate planner here at City of Port Wanimi. First of all, congratulations, Mayor. | 01:43:51 | |
Perez and Mayor Pro Tem Martha McQueen Lejeune. | 01:43:57 | |
Tonight before you is going to be a request for a special use Permit 25-23 from the Port Wayne Recreation Community Services | 01:44:03 | |
Division for an event known as the Run Walk for Your Heart 5K. | 01:44:09 | |
The request is to hold a public event once again to run, walk, or your heart 5K. | 01:44:17 | |
And this will feature a run wall competition and a health Wellness. | 01:44:24 | |
The event will occur on Sunday, February 4/20/24 from 7:00 AM to 1:00 PM. | 01:44:29 | |
As part of the activities, there will be a Wellness fair, which will include educational booths, a child's activity area, food | 01:44:35 | |
vendors and live entertainment. | 01:44:40 | |
Continuing with the general information, this special use permit is brought to the Council based on the event being proposed at | 01:44:48 | |
the Wanami Beach and Bubbling Springs Recreation Greenbelt. | 01:44:53 | |
And this permit is also exempt from the California Environmental Quality Act, known as SEQUEL, as the project uses existing | 01:44:59 | |
facilities. | 01:45:03 | |
It's minor and temporary use of the land and conditions of approval ensure protections of the nearby environment. | 01:45:07 | |
Fiscal. | 01:45:15 | |
This is a city sponsored event. Should this be approved, beach parking revenues will not be collected for beach parking lots, ABC | 01:45:17 | |
and along Ocean View Drive. | 01:45:22 | |
The event is expected to be offset by approximately $2000 based on 200 race participants paying a registration fee of $10. | 01:45:28 | |
Additionally, a request for a $3500 appropriation of funds from the City of Port Community Events Fund is also being requested. | 01:45:36 | |
Strategic plan consistency. | 01:45:47 | |
Optimal levels of service for residents and businesses Support and establish programs and events that create a strong sense of | 01:45:50 | |
community pride and a connection to our history and heritage. | 01:45:55 | |
Now I'll transfer it over to Anna Hayley, Recreation and Community Program Manager, to go over the details of the events. | 01:46:03 | |
Thank you, Jose. | 01:46:14 | |
Good evening, council members of the public and staff. | 01:46:16 | |
Before we review the proposed site plan and race route, I would like to take this opportunity to expand on the intention behind | 01:46:19 | |
this event. | 01:46:23 | |
Staff strongly believes that hosting our city's first five. | 01:46:28 | |
During the month of February, holds the formula to seize a themed Legacy event. | 01:46:33 | |
February is. | 01:46:40 | |
Health awareness. | 01:46:41 | |
And it also lends itself to Valentine's Day themes. | 01:46:43 | |
Costume participation will be one of the. | 01:46:47 | |
Branding strategies that we use when promoting registration. | 01:46:51 | |
This registration period will take place as everyone is making their New Year's resolutions. | 01:46:55 | |
Promoting health and Wellness packaged in a recognizable format that is A5. | 01:47:03 | |
Alongside that thematic. | 01:47:09 | |
Valentine's Day fun. | 01:47:12 | |
Is what will make this event. | 01:47:14 | |
Excuse me, Distinctive within the county? | 01:47:16 | |
There is no other agency currently utilizing this theme for this type of event. | 01:47:19 | |
This is a great way to show love for our community, and what we mean by that is post race activities could also include booths for | 01:47:25 | |
not only health industry members, but service organizations that give back. | 01:47:33 | |
In essence, demonstrating their love for the city in which we live and serve. | 01:47:41 | |
An entire Iheart Port Hueneme campaign can be built from what could become an annual event that celebrates all the reasons. | 01:47:47 | |
That we love Port Hueneme. | 01:47:57 | |
We're hoping to draw in regular race goers. | 01:48:00 | |
Spectators and members of the. | 01:48:03 | |
That may only want to participate in post race activities. | 01:48:06 | |
As you can see on the site plan before you we will have Ocean View Dr. closed for people to queue up. | 01:48:10 | |
Outside of parking lot. | 01:48:16 | |
After the race, Lot C will be bustling with health centric food vendors, ******** games, a DJ. | 01:48:19 | |
Craft stations for Valentine's that we hope to share with the senior members of our community. | 01:48:26 | |
Information booths from Health Education VE. | 01:48:31 | |
And service organizations that I reviously mentioned. | 01:48:34 | |
Staff is excited to present what we hope can become an annual event. | 01:48:38 | |
Going forward, one to carry on the port, hueneme focused. | 01:48:43 | |
Celebratory. | 01:48:47 | |
Of what was experienced during this. | 01:48:49 | |
75th Anniversary event. | 01:48:52 | |
So this is just a brief overview of what the race route will look like. That's how we're going to achieve the. | 01:48:58 | |
5K. | 01:49:05 | |
As far as the recommendation, it is recommended that the City Council. | 01:49:11 | |
Adopt the resolution that conditionally approves SU P #2523 and find the project to be categorically exempt from Sequa. | 01:49:16 | |
Both Jose and myself are available for any questions that you may have at this time. | 01:49:30 | |
Thank you, Madam Clerk. Do you have proof of publication as required by law and a complete file of reports and exhibits? Yes, | 01:49:34 | |
Mayor, thank you. Does Council have any questions for staff? | 01:49:39 | |
Only questions will be heard at this time. Comments and discussion will be. | 01:49:44 | |
Councilmember Hernandez, Thank you, Mayor Perez, and thank you staff for your presentation. I'm looking forward to the event. But | 01:49:50 | |
then I noticed it was a Sunday. I'm at church on Sunday. Is there a reason that Sunday was chosen as the time? | 01:49:57 | |
Frame to conduct the event versus a Saturday. | 01:50:04 | |
We typically have rental events at our facility on Saturdays, and so for staff coverage reasons it it lent itself to the 4th. | 01:50:08 | |
However, if that needs to be reconsidered under councils direction, we will do so. | 01:50:18 | |
OK. The other question I had is this is this event, the event that is receiving funding from the Community Benefit Fund. So I | 01:50:24 | |
didn't see that under fiscal impact. Yeah. Thank you. And. | 01:50:30 | |
Think so this. | 01:50:37 | |
One of two projects, one of two community events that we are proposing. | 01:50:39 | |
The Community Benefit Fund this year APPRO. | 01:50:45 | |
Some funding for two community events as long as they had an educational aspect to them, which is part of what drove us to add | 01:50:48 | |
the. | 01:50:52 | |
Coordinate it with the health and Wellness aspect. | 01:50:57 | |
And so we we are anticipating that this would be one of the two projects funded. | 01:51:01 | |
By the City Port Community Event Fund this year. | 01:51:07 | |
OK. Thank you. I have no more questions. | 01:51:12 | |
Thank you. | 01:51:16 | |
We're going to open the public hearing and take public comment. The public May I ask some questions? | 01:51:19 | |
Oh yeah, it's OK. Well there, will there be an opportunity for sponsors in this event or is this just going to be city port | 01:51:23 | |
sponsored event? | 01:51:28 | |
There is an opportunity for sponsorships, so long as it falls within the guidelines we've received from city administration. | 01:51:36 | |
And then my second question is, are there also going to be stations similar to how the first funny fun run took place, or is this | 01:51:43 | |
just going to be just solely a run? | 01:51:48 | |
Sure. So we're hoping to expand the reach and make it. | 01:51:53 | |
An event that attracts typical race goers by the packaging of it as a 5K. | 01:51:59 | |
We were thinking that in in regards to February and everything that it offered thematically that we could switch gears and. | 01:52:05 | |
A fun run style. | 01:52:15 | |
Event later as an intramural offering through the recreation division. | 01:52:17 | |
But our focus for this rollout? | 01:52:21 | |
Straightforward race. | 01:52:25 | |
When you say later, are you talking about the 2nd event or for future times on this? Like like you know like? | 01:52:27 | |
Oh, OK. | 01:52:33 | |
Right, because I know we we did set aside money for two events, right? So correct. So the the Port City benefit fund funded 2 | 01:52:35 | |
events. So I think the idea was one would be a straight up 5K for people who want the competition and then the second would be | 01:52:41 | |
more fun run type event. | 01:52:46 | |
OK, this is this is good. I like it. | 01:52:52 | |
Thank you. | 01:52:55 | |
Councilmember Gama, do you have any questions? | 01:52:57 | |
Logistically. | 01:53:03 | |
They'll start and finish at the same. | 01:53:06 | |
They will, OK. And so then we'll have a turn around point at some point, I mean. | 01:53:09 | |
We're intending to staff the race route with cooperative groups from our local schools and their sports teams. | 01:53:16 | |
O Just as you would see at water stations, a typical race events last the cross country team from Miami High School to work a | 01:53:23 | |
water station. | 01:53:27 | |
And those people, in addition to the volunteers that will have by way of the police explorers, will help guide people through the | 01:53:30 | |
route itself, so the sidewalk. | 01:53:35 | |
Will be the root or. | 01:53:40 | |
Primary route, yes. This will not go into the street. | 01:53:44 | |
In order to meet the actual measurement required to get to the 5K, The Walking path itself actually offers the best distance. | 01:53:46 | |
OK. | 01:53:56 | |
Any further questions? | 01:53:58 | |
Yes, so have you. So you've already reached out to the high school. | 01:53:59 | |
To every demographic within this city to ask them why do you love Port Hu? | 01:54:35 | |
Tell us why you love this city. And then we. | 01:54:40 | |
Shout it out and share it and see that. | 01:54:44 | |
Just take. | 01:54:47 | |
And as we have so much going on in the community right now, we can't think of a better way to start this year. | 01:54:49 | |
I love it. Thank you. | 01:54:54 | |
So Dutton just came to mind. So my understanding is we're going to have runners, walkers, strollers, dog walkers. | 01:54:56 | |
Right. And they'll be. | 01:55:04 | |
Segregated. | 01:55:07 | |
And at the point where they turn around and I'm just a little concerned. | 01:55:09 | |
The the runners are going to be running back and then having. | 01:55:15 | |
Migate through the walk. | 01:55:19 | |
Strollers, logistically, I think we share some of those same concerns. But having been through the fun run at least once, we've | 01:55:22 | |
had some exposure with this and it was successful and it did prove to be smooth. | 01:55:28 | |
But I guess I would afford ourselves the opportunity to try this year and if we didn't need to make changes. | 01:55:34 | |
Next year, we would act accordingly. | 01:55:40 | |
Just throw this out there maybe. One idea could be they're coming back maybe. | 01:55:44 | |
Try to have. | 01:55:50 | |
Too late. Yeah, that's what I was trying to say. Thank you. Thank you. | 01:55:52 | |
And real quick, I'm drawing a blank. I can't remember. Are there going to be several heats or is it just going to be one heat? | 01:55:57 | |
Depending on the number of participants. | 01:56:01 | |
Thank you. Any further questions? | 01:56:05 | |
Good. OK. | 01:56:08 | |
So we're going to open the public. | 01:56:12 | |
I'm going to open the public hearing and take public comment. The public hearing is now open for public input. | 01:56:20 | |
8/20. | 01:56:26 | |
Are there any public comments regarding this item? | 01:56:29 | |
No public comments. | 01:56:31 | |
So we'll close the public hearing. Public input has concluded. I will now close the public hearing, the time being 825. | 01:56:34 | |
We have before us a recommendation to adopt A resolution approving Special Use Permit #25-23 Run Walk for Your Heart 5K. | 01:56:43 | |
And to find the project to be exempt from. | 01:56:55 | |
And take add. | 01:56:58 | |
Related action that may be desirable. | 01:56:59 | |
Move to approve. | 01:57:02 | |
2nd. | 01:57:03 | |
We're excited. Is there any discussion? | 01:57:05 | |
Any further discussion, I just wanted to say I really appreciate I I heart Winemie theme. I think it's a winner. I I just have a | 01:57:08 | |
good feeling about it and I appreciate the creative thinking behind it so. | 01:57:14 | |
Yeah, I think it's great. Thank you. | 01:57:21 | |
To add to that, I think Ventura does the same thing. I heart Ventura. They have a day where everyone goes out and does something | 01:57:23 | |
for Ventura. | 01:57:27 | |
I like the. | 01:57:31 | |
All right, Madam Clerk, will you please take A roll call vote? | 01:57:34 | |
Council Member Comm. | 01:57:37 | |
Councilmember Hernandez, Council Member Martinez, yes. Mayor Pro Tem McQueen, Lejeune and Mayor Perez, Yes, motion passes | 01:57:40 | |
unanimously. Thank you. Thank you, staff. Thank you. | 01:57:45 | |
All right. We're moving on to business items. | 01:57:51 | |
#13 | 01:57:55 | |
to award a contract with PFM Group Consulting LLC for the preparation of an economic development. | 01:57:56 | |
Thank you, Mayor. And I'm. | 01:58:07 | |
Introduce our Community Development Director, Mr. Stewart one more time and then I think he's off after this. | 01:58:11 | |
But just to walk through the background on. | 01:58:18 | |
How we started this Economic Development Plan project and the next steps. | 01:58:21 | |
Thank you again. I'm Mr. Vega and good evening again, everyone. This will be much shorter than the last presentation. | 01:58:28 | |
But staff tonight is requesting that the City Council authorize the city manager to execute an agreement. | 01:58:35 | |
PFM Group Consulting, LLC to prepare an economic development plan for the city. | 01:58:42 | |
For an amount not to exceed 115,000 and $90.00. Please note that the funds were previously budgeted for this project. | 01:58:48 | |
So we're completely covered. | 01:58:56 | |
So as we'll recall back on September 5th, City Council authorized staff to request a Request for Proposals, or RFP. | 01:58:59 | |
For this project, the closing date for the RP was this past November 3rd. | 01:59:07 | |
And the city actually received 14 proposals for this project from across the country, which is everybody I've spoken to says that, | 01:59:12 | |
that is. | 01:59:16 | |
A great number to receive. | 01:59:20 | |
The committee there was a staff committee. It was consisted of City manager Vega, our Finance Director, Mrs. Arrow and myself. | 01:59:22 | |
Independently reviewed all of these proposals and we unanimously. | 01:59:30 | |
Determined that the best proposal had been submitted by PFM. | 01:59:35 | |
Not only did it look like PFM had done their home. | 01:59:39 | |
And what the RP said and to address most every. | 01:59:42 | |
But they prepared a detailed plan for the project and part of that detailed plan that was a little bit different from the others | 01:59:45 | |
is that they also are proposing. | 01:59:50 | |
Have a subcontractor, Ariano Associates LLC, to prepare a thorough public engagement process for the project. | 01:59:54 | |
And that will be bilingual. | 02:00:04 | |
Furthermore, actually right now PFM is preparing similar plans for the city of Ventura. They're getting close to completion there, | 02:00:07 | |
as well as the city of. | 02:00:11 | |
And Ariana right now is leading the outreach for the Oxnard airport noise study for the county and actually Mr. Coyote has been | 02:00:16 | |
involved in some of the meetings with regard to that. So he's got some first hand experience working with them. | 02:00:23 | |
And so therefore, you know, the firms do have quite a bit of relative experience. | 02:00:31 | |
Here. | 02:00:38 | |
And then finally, the project's engagement leader, Mr. Bill Fulton, who's sitting back here should you wish to hear from him, | 02:00:39 | |
introduction, whatnot, or if you've got questions. | 02:00:44 | |
Is a renowned planner, very well known as statewide and actually nationally, but he's also a former mayor for the city of Ventura, | 02:00:50 | |
so he's got a lot of local experience. | 02:00:55 | |
And so it's great that he's on the team with us as well for this project and so at this point. | 02:01:00 | |
Either myself or Mr. Putin or Mr. Vega are here to answer any questions you may have. Thank you. | 02:01:07 | |
Thank you. | 02:01:13 | |
Does council have any questions for staff at this time? | 02:01:15 | |
I always think if I did have a question, what would it be? And so my question is where do you start? | 02:01:22 | |
Well, and that's what we're going to find out because really if you think about it, you know we we've got, you know, the City of | 02:01:31 | |
Port Hueneme is very unique in our layout. | 02:01:36 | |
You know, with the base and the port and just the way that we're physically laid out, but also we've got some serious constraints | 02:01:42 | |
primarily that we're so far away from. | 02:01:46 | |
The 101 freeway, we're completely unlocked. We have really nowhere to physically expand, so we have to grow up. | 02:01:51 | |
We discussed our cannabis issues, cannabis business issues at the last couple of meetings. | 02:02:01 | |
Where we really do need to be looking at ways to basically move away from just that, but also. | 02:02:07 | |
Grow our businesses here in the city, possibly get our Chamber of Commerce back in order, whatnot, so. | 02:02:16 | |
All of these were criteria that were listed in the RFP. And so again through the proposal that PFM proposed to us, we're really | 02:02:22 | |
excited to begin with this process, you know, talking with stakeholders. | 02:02:30 | |
And you know, looking at, you know, doing a SWOT analysis and what? | 02:02:38 | |
To find out again. | 02:02:42 | |
Where really what? You know, we're really hoping that they'll come up with, you know, something, you know, they'll dig up some | 02:02:44 | |
additional. | 02:02:47 | |
Interesting ideas for us to move forward with, but it is going to be quite an undertaking that will probably take about nine | 02:02:51 | |
months to go through. | 02:02:54 | |
Before we have that. | 02:02:58 | |
Are there any public comments regarding this item? | 02:03:01 | |
No public comments you The recommendation is to authorize entering into a contract with PFM Group Consulting LLC for the | 02:03:07 | |
preparation of an economic development plan for an amount not to exceed 115,000 and $90.00. | 02:03:15 | |
May I have a motion and a second? | 02:03:23 | |
Perfect any discussion. | 02:03:26 | |
Just want to say thank you to PFM and to Mr. Fulton for being here tonight. I know your reputation and I think that you're going | 02:03:29 | |
to do a terrific job. I look forward to the stakeholder engagement discussion. I'm hoping that you'll have make the opportunity to | 02:03:36 | |
meet with each one of us during that so we can provide our ideas to you. So thank you so much. | 02:03:43 | |
Could we hear from? | 02:03:53 | |
I'm sorry. | 02:03:57 | |
Bill Fulton, Fulton, Yeah, I would love to hear what what you think of our wonderful little city and economic development therein. | 02:03:59 | |
Well, good evening. Congratulations. | 02:04:09 | |
Congratulations on a very smooth reorganization meeting. I I've, I've been through a couple of rocky ones, so. | 02:04:13 | |
So, umm. | 02:04:18 | |
I think Tony said it well, where you start is what are your assets and then what do you have to work on and you have tremendous | 02:04:21 | |
assets in Port Wenimi, especially your proximity to the to the base and and to the port. Part of the question is how do you tie | 02:04:30 | |
that economic activity into to the benefit of the residents support with any more than is already the case. | 02:04:39 | |
There were also a series of items in the RFP that Tony put in the RFP. | 02:04:48 | |
That we highlighted as well. | 02:04:53 | |
The question of what to do with the beach as an unresolved question that was actually specifically stated in the RFP. | 02:04:56 | |
One of the things that I'm very excited about. | 02:05:04 | |
Is we have recently upgraded our technological tools to understand retail patterns more. | 02:05:06 | |
And there's new technology available that can tell us precisely where. | 02:05:16 | |
Where people in port we need me go outside of port we need me to shop. | 02:05:23 | |
To which store? And then we can begin to talk about what are the what. | 02:05:27 | |
What retail activity can you generate inside Port Renew? We're doing this in Moorpark right now. | 02:05:32 | |
Obviously, there's a lot of read as with you, there's a lot of retail leakage there to Simi Valley and Thousand Oaks. And so we're | 02:05:39 | |
trying to figure out what are the specific types of stores, restaurants, et cetera, that the residents of that city. | 02:05:48 | |
Appear to want based on where they're going and is it possible to attract those into the city and I think we're going to we're | 02:05:57 | |
very excited to do the the same thing here. | 02:06:02 | |
Having lived in Ventura County for 20, I live in San Diego now. But having lived in Ventura County for 25 years, knowing it pretty | 02:06:07 | |
well, having served on a variety of boards, including the EDC board with many of your predecessors, I'm really excited to be here | 02:06:13 | |
in in Ventura County, here in Port Winneme. It's a great town. That's a great. I'm a runner by the way. That's a great course you | 02:06:19 | |
just saw. I'm very excited about that. | 02:06:25 | |
And so to to try to help Port Hueneme NIT. | 02:06:33 | |
Economic assets together more for the benefit of everybody in the town and actually for the financial benefit of the city as well. | 02:06:38 | |
It is something that's our basic challenge. We're very excited about it. So thanks very much for for for having me here tonight. | 02:06:46 | |
Thank you, Night. I'm pretty sure your work is going to be just as good as your articulation right now. I really appreciate | 02:06:54 | |
hearing from you because that's a such. | 02:06:59 | |
Brass view and look and it's it's very encouraging. | 02:07:04 | |
It's it's kind of a systematic process that we have to go through and I, I, I neglected to mention Tony mentioned we did bring on | 02:07:10 | |
Ariana and it's very exciting to see. | 02:07:15 | |
To see Ariana's got some really great stuff lined up, not only bilingual involvement but a survey. They've got different ways of | 02:07:22 | |
reaching out into the community, like I've worked with them before that most firms don't have. So it's very exciting. Thank you, | 02:07:27 | |
member, Thank you Councilmember Hernandez, for for thinking it, for raising that particular point. Ariana is going to do a great | 02:07:32 | |
job on that. | 02:07:38 | |
Thank you. | 02:07:44 | |
Any further? | 02:07:46 | |
OK, Madam Clerk, we take a vote. | 02:07:48 | |
All those in favor? | 02:07:52 | |
All those opposed. | 02:07:54 | |
Hearing none motion passes unanimously. Thank you, Mr. Stewart. | 02:07:55 | |
All right, Item number 14 is the 2023 Winemie Beach Festival. Summary and feedback for 2024. | 02:08:00 | |
Thank you. | 02:08:10 | |
Our Mr. Perez is going to give a brief presentation on this. | 02:08:12 | |
You may recall that we've. | 02:08:18 | |
Sort of had a debrief on the Beach festival with the Citizen Advisory Commission committee and so as part of this item we're going | 02:08:21 | |
to sort of do the wrap up of the beach festival and provide some of the information from the Citizen Advisory Committee. | 02:08:29 | |
And then talk about some options moving forward. So with that, I'll turn it over to Mr. Pritz. | 02:08:38 | |
Good evening for the record, Deputy City Manager Charles. | 02:08:45 | |
Mayor and Mayor Pro Tem, congratulations. | 02:08:49 | |
You is your mic. | 02:08:52 | |
Have a note? | 02:08:56 | |
Because Mike is on it, just a little low. I don't know if you turn your speakers on if it would help. | 02:08:59 | |
Let me try it again. I didn't. I didn't do anything different. | 02:09:05 | |
Closer than my question, I'll get very close. So once again for the record. | 02:09:13 | |
Congratulations Mayor and Mayor Pro Tem. | 02:09:19 | |
So, as the City Manager indicated, Agenda Item 14 provides a summary of the 2023 Winneme Beach Festival and seeks the council's | 02:09:23 | |
direction. | 02:09:26 | |
Regarding regarding the planning and management of the event next year. | 02:09:31 | |
In September of this year, the City Council provided direction for the item to be reviewed by the Citizen Advisory Commission | 02:09:36 | |
before returning to the City Council. | 02:09:39 | |
And that Commission did review the item. | 02:09:44 | |
October 9th and November 13th. | 02:09:46 | |
So a quick overview, This year's two day event was held on August 26th and 27th and had an estimated attendance of about 19 to | 02:09:54 | |
20,000 people. | 02:09:58 | |
The event was planned and managed by REACH via an agreement with the city. | 02:10:03 | |
Which included the development of an event budget. | 02:10:08 | |
The execution of contracts for various festival equipment and services. | 02:10:12 | |
Overseeing sponsorship and vendor managers, coordinating marketing efforts and providing onsite supervision. | 02:10:16 | |
The city provided some staff support for the event, primarily in the form of police services, but also with representatives from | 02:10:23 | |
public works and recreation. | 02:10:28 | |
Primary activities at the event, as we all know, included live music. | 02:10:34 | |
Food, beer and wine concessions, various carnival rides, chalk art exhibits. | 02:10:39 | |
And we had a multitude of commercial vendors and nonprofit booths. | 02:10:45 | |
Of course, the Mainstage provided the platform for which musical acts erformed for the enjoyment of various event goers, but it | 02:10:52 | |
also provided for the base of operations for other important elements of the event. | 02:10:58 | |
Such as it served as the location where individuals and groups that make significant differences in our community were recognized. | 02:11:06 | |
2 examples shown here on the slide. | 02:11:10 | |
Are the Surfrider Foundation. | 02:11:15 | |
End the 2023 when Amy Hero recipient Becky Bruning. | 02:11:18 | |
The stage also served as the venue for city leaders, including council members and the city manager. | 02:11:24 | |
To provide announcements, important and important updates about recent happenings and projects in the city. | 02:11:29 | |
As noted earlier, we had an estimated attendance of about 19 to 20,000 people. | 02:11:38 | |
With over 60 vendor booths, visitors had lots of opportunities to purchase a variety of goods and receive information about | 02:11:44 | |
various resources provided by organizations in and around Port Hueneme. | 02:11:49 | |
O Pursuant to the requirements of the agreement with the City, Reach prepared a post festival. | 02:12:00 | |
Financial reconciliation. | 02:12:06 | |
That's included in Attachment C to the staff report. | 02:12:09 | |
In summary, the event had a budget deficit of justice under 46,000. | 02:12:13 | |
On the good side, the event managers did a very good job of keeping control of event expenses. | 02:12:18 | |
The deficit arose from significantly less than anticipated revenues. | 02:12:24 | |
In two forms. One, the revenue from dispensary sponsorships was less than anticipated. | 02:12:30 | |
And the other area that we saw that was less than anticipated was revenue from the sale of wine and beer. | 02:12:36 | |
And then the third element this year included a an admin fee for reach for conducting the event. That was an expense that had not | 02:12:43 | |
been incurred in. | 02:12:47 | |
Prior years. So those were the three reasons that the event had a deficit. | 02:12:51 | |
In summary, the overall financial support from the city, in addition to the amount of the event deficit, was its annual | 02:12:58 | |
contribution of $25,000. | 02:13:02 | |
And the staff support which it provides each year, this year that totaled approximately 27,000. | 02:13:07 | |
As noted. | 02:13:15 | |
Earlier in the presentation, the Commission, the Citizen Advisory Commission, reviewed the item on October 9th and November 13th. | 02:13:17 | |
The Commission. | 02:13:24 | |
Recommended that the next festival be locally focused. Involve nonprofit and community groups. Engage you. | 02:13:25 | |
Utilize the beach as part of festival activities and incorporate sporting events. | 02:13:32 | |
The Commission also suggested including agencies that provide important resources and services to the Community. | 02:13:37 | |
Incorporating Navy and Chumash. | 02:13:43 | |
Reducing the financial impact of. | 02:13:46 | |
Reducing the event to a. | 02:13:48 | |
And ensuring that conflicts with other major events in the county are avoided. | 02:13:51 | |
O This agenda item seeks to provide a summary of this year's festival and to obtain council direction regarding the planning of | 02:13:59 | |
next year's event. | 02:14:03 | |
Such direction will allow staff to better assess options for planning and managing the next event. | 02:14:08 | |
The city has developped an RFP, which is attached to the staff report, and it's recommended that the city move forward with | 02:14:14 | |
soliciting proposals. | 02:14:17 | |
With council direction this evening, staff would continue to research the option of using internal resources, which appears that | 02:14:22 | |
it may be appropriate for a smaller, more locally focused event. | 02:14:27 | |
As well as proposals that may be received through the issuance of the RFP. | 02:14:33 | |
That concludes the staff recommendation. Mr. Vega and I are available for questions on this item. | 02:14:43 | |
Thank you, Mr. Perez, this council have any questions? | 02:14:49 | |
Go ahead, Councilmember. | 02:14:54 | |
Martinez. | 02:14:55 | |
I see that you've added. | 02:14:57 | |
More emphasis on the sand. How much of A push are are you are you have have you thought about you know having the festival on the | 02:15:00 | |
sand? Because that's that's an idea that I I've been wanting to push for a while. Like hey, we have a beach. | 02:15:07 | |
Let's make the festival unique. Let's get it on the beach, like on the actual. | 02:15:13 | |
So that was specifically a concept, an idea that was raised by the Citizen Advisory Commission. | 02:15:19 | |
I think that based on council feedback that could take different forms, but preliminarily ideas may include. | 02:15:28 | |
High school teams such as the beach volleyball teams, we could have a sports related competition on the beach. | 02:15:36 | |
We could engage. | 02:15:44 | |
Nonprofit groups. I haven't approached anybody about this, so these are top of mind ideas and I know that we have Joan behind me, | 02:15:47 | |
but my thought was we could have beachfront educational forums from groups such as Surfrider or others about environmental. | 02:15:54 | |
Impacts and things that we can do to be more environmentally conscious. | 02:16:03 | |
We could potentially use groups like Real guppies and have competitions and or exhibits on the pier, so those are ways to take it | 02:16:07 | |
off of. | 02:16:11 | |
Concrete parking lot and roadways and bring it more on the pier and the beach. | 02:16:16 | |
So it hasn't been thought of like actually having the entire festival on the. | 02:16:22 | |
That would be a concept that we could take direction from council and consider, I think that there may be some logistical | 02:16:27 | |
challenges to having some events on the sand. | 02:16:31 | |
But the feedback that we got from CAC is we call it the Winami Beach Festival yet. | 02:16:37 | |
None of it is really on the beach. We we did have a year where we had some sandcastle exhibits on the beach, but really primarily | 02:16:42 | |
it's it's not on the beach and they the idea was just what can we bring to the beach. | 02:16:47 | |
Thank you, Charles. If I could add just quickly that. | 02:16:53 | |
That's really one of the main points of the item today is is, so we heard from the the CAC what they. | 02:16:58 | |
The elements. | 02:17:05 | |
Want to see in the Beach Fest next year And so we're coming back to the council and seeing if there's a consensus. | 02:17:06 | |
To make some of those changes to to how it's been done. | 02:17:13 | |
And. | 02:17:17 | |
We're trying to get ahead of the of the beach festival and not have a situation I think similar to last year where we were | 02:17:19 | |
coordinating it fairly last minute but it. | 02:17:23 | |
Times getting away from us because we're already four months from the last beach festival and eight months until the next beach | 02:17:28 | |
festival. So we're trying to kind of have. | 02:17:33 | |
Process where? Where? We went to the CAC and now we're coming back to council. | 02:17:39 | |
Where we want to get direction from council and then based on that direction we can put together our plan for how we're going to, | 02:17:45 | |
how we propose holding it so. So that's really the exact kind of feedback we're looking for. | 02:17:51 | |
Another thought Kites. What about kites? I think that's a really good. | 02:18:00 | |
And activity appropriate for. | 02:18:06 | |
Maybe we could have some. | 02:18:10 | |
Kite Festival. | 02:18:12 | |
Maybe we can encourage local schools. | 02:18:14 | |
You know, fly a kite or make a kite, I don't know. But I think maybe that's something we could look. | 02:18:18 | |
Councilmember Hernandez, Yes. Thank you, Mayor Perez. | 02:18:24 | |
And thank you staff for the. | 02:18:28 | |
Umm and the RFP? I have a couple of questions. One, did staff ever do a cost analysis or a? | 02:18:31 | |
A. | 02:18:43 | |
That was realistic and included staff costs so that we could actually cost. | 02:18:43 | |
What? What? | 02:18:52 | |
Could cost the city and how much money would need to be raised. | 02:18:54 | |
To implement. | 02:18:58 | |
I think that's our next step. The first question is like, what's the scope of what the council's looking for? And then once we | 02:18:59 | |
know that, then we know what resources we would need to accomplish it. | 02:19:05 | |
We provided the financial information from past speech fests and and. | 02:19:11 | |
They're not low-cost events, I think. | 02:19:18 | |
We average about is it about $200,000 for Beach Fest? | 02:19:21 | |
Yeah, the the expense side of the of the event budget is more than that. And just just as a comparison some other cities in the | 02:19:26 | |
county operate events for you know 30 thousand $40,000, but they're smaller events so. So we heard from the CAC that there is | 02:19:32 | |
interest in bringing it back to a little smaller footprint. | 02:19:38 | |
Which if we're able to make it a smaller footprint, then we can reduce some of those costs and then. | 02:19:45 | |
Yeah. And one day was was one of the things that the CAC talked about a one day event which would lower the cost but also lower | 02:19:51 | |
the participation cost, which is something we heard from a lot of the nonprofits that our participation costs were higher than | 02:19:56 | |
comparable events. | 02:20:00 | |
So if we get that dire. | 02:20:04 | |
We would then put together a. | 02:20:08 | |
The alternative would be to say, you know, we've done it the same way the last couple years and we want to continue to do to do | 02:20:12 | |
that. | 02:20:15 | |
That's something that can be. | 02:20:17 | |
Decided but the like we said the CAC was recommending kind of changing that scope up a little bit and. | 02:20:20 | |
It seems to match what we've heard from the nonprofits and some of the other participants as well. So. | 02:20:28 | |
I had some more questions. Did staff consider increasing the city's contribution? I think the $25,000 has been. | 02:20:34 | |
Our traditional contribution and with rising costs of doing business. | 02:20:43 | |
Is there a possibility we could increase that amount? | 02:20:51 | |
To something. | 02:20:56 | |
I I don't know if you wanna double it or maybe go up 30,000, but was there any consideration to doing that or maybe it just | 02:20:59 | |
depends on where the budget and figures line those line up. It'll all tie out to what the final scope of it is and then our budget | 02:21:05 | |
that includes it and that may be something we have to do depending on what we choose to do, we may have to increase our our | 02:21:12 | |
contribution. So OK and then the timing of the. | 02:21:18 | |
The The Beach festival. | 02:21:26 | |